Queries :: Update Multiple Tables From One Form
Feb 10, 2014
I have 2 main tables. One with Data that I get from an outside source and cannot be changed. The other is one that needs to be updated as needed. I have a few look up tables so I can identify the codes with the descriptions. In 2003 I was able to make a big query and link my forms to the query to make modifications. I am not able to edit any information in the 2010 query. The people want it to work the way it did in the past but I am not skilled enough in access to do that. Is there an easy way to use a query when updating the form? I used to be able to edit the query itself and it would feed back into the existing tables.
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Aug 10, 2013
I am writing a sql to assign students to each section of a course. The first student would be in the first section and the second student in the second section.
The ClassParam table gives the number of sections for the course and the last period that was assigned.
The Classes table gives the class key number by class name and section number.
The student has the name of class they want to take and I want to move the class section number into the Choice1 field.
The IIF statement seems to work but all of the students are getting the 1st session of the class put into the choice1 field.
UPDATE Students, ClassParam, Classes SET Students.Choice1 = Classes.ClassID,
ClassParam.PeriodAssigned = IIf([ClassParam]![PeriodAssigned]>=[ClassParam]![NumOfSections],1,
[ClassParam]![PeriodAssigned]+1)
WHERE ((([Students]![FirstChoice])=[Classes].[ClassName] And ([Students]![FirstChoice]) Is Not Null And ([Students]![FirstChoice])<>"") AND (([ClassParam]![PeriodAssigned])=[Classes].[SectionNumber]) AND (([Classes]![ClassName])=[ClassParam].[ClassName]) AND ((ClassParam.ClassName)=[Students]![FirstChoice]));
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Feb 9, 2006
My db has several tables tb1, tb2 tb3 tb4 ..... I have link tb1 to tb2 (tb1Id to tb2)and linked tb2 to tb3 and tb4 (tb2Id to tb3 and tb4)
I have created a form with several field from tb1 and tb2 and a single field for tb3 and tb4. All of the fields except one for tb1 are use to make a decision based on what they display. The only field that is updated on the form is a date conversion field from tb1. once you update this field it will auto populate a date field on tb1 with current date. you then have a choice of 4 commands to activate based on what is displayed form the rest of the form.
my problem none of the fields can be updated. can any one help
qry the form is based on
tb1 [Name]
tb1 [ID]
tb1 [date conversion] 'this is the only field that is manualy updated
tb1 [date] 'updated base on date conversion field being updated
tb2 [field]
tb3 [Yes/no]
tb4 [yes/no]
based on what is displayed on the form you have 4 choices of cmd buttons.
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Jan 9, 2015
I'm working to create a staffing database that houses changes to staffing week over week.
I have one primary table, the "empMaster" table, that stores the employee's name, contact information, etc. I have other individual tables for noting which employee reports to which manager, what their business title is, what group they're in, their training history, etc.
Once I've populated the empMaster table with employee information, I want a form that allows me to update each of the other tables IF there as a change. Some weeks will have a manager change, some only a business title change, some a group change, some a training change, some all of the above. The problem I run into is that I will sometimes process hundreds of changes a week, sometimes only 10-20 so I almost have to use datasheet view for mass edits. I'm relatively new to Access and I'm having a hard time getting my form to allow this level of flexibility and to update all fields needed.
When I build a form that includes more than two tables (let's say I want to update a Manager and a Business Title), the form will not work and populates nothing. I believe it's because Access wants there to be an existing record to match to across all three tables and there will not always be.
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Jan 31, 2014
How do you create a form that is not tied to one single record source? In other words, I want to be able to select the record source that it updates. I have a bunch of tables that have the same data structure but are separated due to geographical nature among other reasons. Is there a way to do this?
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Jun 27, 2013
My database allows you to log issues (see attached)
An issue will belong to the project, the project may have multiple test plans.
The issue will also be the primary responsibility of a company, and that company may have multiple contacts (people)
Now, i could create a form over the top of each table but then if someone wanted to add a new project, testplans for that project, suppliers (companies) for that project AND new contacts for those companies, they are going to end up going through loads, and loads of forms.
So my question is, what approach would you recommend to create a control panel where they could add these items with the fewest number of page switches possible? (preferably none.
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Jul 30, 2012
I'm using Access and Excel 2007.... I know how to import an Excel spreadsheet as a table.
I have several supplier price lists in Excel. I want to keep my vendor price lists up to date.
When one of my vendors tell me that a price has changed on a particular item, I figure that I could have a form that I could use to enter the changes.
I believe the form would look like:
Field: "Vendor" (drop down list to choose from. Name of the Supplier price lists) Required.
Field: "OEM" (Key Field found in each table) Required.
Field: "Brand" (Field found in each table) Not required.
Field: "Price" (Field found in each table) Required.
OEM would be the unique key field.
If I enter the Vendor name and then the OEM number it would show if there is already that number in the Vendor price list and I could make changes. Or I could enter new data in that vendor price list.
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Dec 6, 2011
I need to update data in an Access database(ADO,VBA).
In the Access database, there are three tables as following:
Unit(ID,UName,TID,AID)
Type(TID,TName)
Area(AID,AName)
When a unit has changed its type or area, then the db needs to be updated. My question is how to do it. Can I get a recordset by joining three table, and do the update in one go?
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Jan 4, 2014
I need to count records based on multiple criteria from two different tables. I have two tables (i.e. "tblTasks" and "tblTaskHistory"). The tables have a one-to-many relationship based on the "TaskID" field. "tblTasks" has a field called "AssignedTo" and "tblTaskHistory" has a field called "TaskStatus". I need to know how many tasks have been "reopened", the "reopened" status is located in the "TaskStatus" field in "tblTaskHistory". I need this count against a unique listing of employees which can be found in the "AssignedTo" field in "tblTasks".
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Apr 7, 2006
I would like to create a text box where I can input todays date, then I want to be able to select the tables I want to update with that information.
So if I input todays date I can then update my Stock, Sales and Control tables with todays date. Tomorrow I would only like to update the Control and Tape tables with it as its the weekend.
I been playing around with 'new date for next record' scenario but the problem is that on the weekend we would not input any data into some of the tables.
Hope I've explained myself clear enough.
Thanks
Tim
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Oct 26, 2005
I am developing an access db where employees are allowed to load tools from a tool store.
I have three tables: tblEmployee, tblTool, tblOnLoan.
tblTool includes a field "QtyOnHand" which is the quantity of a particular tool in store available to be loaned.
tblOnLoan is used to record which employee has what tools on loan.
When an employee loans a tool i need to be able to reduce the QtyOnHand of the tool and record the loan details in tblOnLoan.
When the employee returns the tool i need to increas the QtyOnHand of the tool and record the return against the original loan in tblOnLoan.
i have not yet been able to work out how to reduce or increase the QtyOnHand as tools are loaned or returned.
Can anyone please help?
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Jun 27, 2005
I am trying to setup a database for vehicle stock control.
Im not sure if I have gone about this the right way as I am new to this but thus far it is working correctly except for one annoying problem.
The database consists of so far
tblIAWVehicleDetails (Primary key "IAWvehicleID" autonumber)
tblIAWSellers (Primary key autonumber)
tblIAWBuyers (Primary key autonumber)
tblIAWStates (Primary key autonumber)
tblIAWStatus (Primary key autonumber)
tblIAWSafetyDetails (Primary key autonumber)
tblIAWSold (Primary key autonumber)
In the Vehicle Details table a stock number has to be manually added as this will be used for new stock as well as current stock (Number range from 100 - whatever) "IAWVehicleNo".
This table contains all relevent data with reguards to make, model, bodytype, color etc.
The sellers table contains the details of the seller Name, address, Phone, LicenceNo etc.
The Buyers table contains employee names.
The States table contains all Australian states.
The Status table contains current vehicle status Retail, Wholesale, Wrecking etc.
The Sold table contains the details of the person who purchased the vehicle if sold.
The Safety details table contains a safety checklist for pre purchase inspections eg: Headlights yes/no checkbox, Headlight text field for any extra info.
It also has a field for a safety Certificate No once the vehicle is checked and recieves a Safety cert.
The forms are setup as
frmIAWVehicleDetails
frmIAWSellers Subform
frmIAWVehicleSafetyDetails
frmIAWVehicleSafetyDetails Subform
The Vehicle Details,Sellers,Sold & SafetyDetails tables all have the IAWVehicleID & IAWVehicleNo Fields but when the details are entered through the forms the IAWVehicleNo which is the manually entered number only updates to the tblIAWVehiclesDetails but the other IAWVehicleNo fields in the other tables remain blank.
Any advice or help would be greatly appreciated.
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Jan 25, 2006
Hello everyone! I am constantly have to change a field, called Product_Code, that resides on multiple tables. To change the field I have to run a series of 9 update queries. I'm looking for a way for all these updates to occur at the press of one button on a form. So I would set my criteria using fields on the form that correspond to the appropriate fields on the query and when I press the button all the updates would occur. My question is what is the best way to go about programming this form and is a form my best option to accomplish my goal. I hope I have explained this thoroughly enough...if not I am more than willing to answer any and all questions in order to get this task automated. Thanks everyone.
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Jan 12, 2013
I have a pretty normalized Access Database. The table that I am trying to add new records is tbl_returns and has 4 fields: return_ID, serial, reason and inv_num.
When I sell a card (or a range of the cards) an invoice including all the information is saved as a record in a new row in tbl_invoices.
If a vendor wanted to return a card (or a range of the cards) in the next visit (weeks or months later) I will accept and in most cases they want me to switch the cards with new ones. Therefore in a new invoice (different date and invoice number) I will give him new cards and return the cards that he wanted to change or return.
Now I have to assign NULL to the inv_ID field in tbl_allPins in order to make it available for sell in future. At the same time I want to have a record of the returned cards including serial number , the reasoning of return, invoice number and/or a little note about each one/range of the card(s).These are to be recorded in tbl_returns as you can see.
For instance you want to return serial numbers between 9876 and 9880 (includes 5 cards) because of the "scratch off problems" and your invoice number is 22222, using frm_returns. After you process it and then open the tbl_returns to check the result, you will see 6 records are added instead of 5. I was able to understand why it is happening (I believe so!) but I could not fix it. Also I cold not write a VBA to remove the inv_ID in front of the related serial numbers in tbl_allPins.
Also in another trial was ended up to creating the Form1. Form1 looks better (has no extra records) but I have trouble to navigate through the records in tbl_returns. There was a sub-form added but it was showing all the records in tbl_returns which is unwanted.
By the way, serial numbers and PIN numbers are each a unique number in tbl_allPins.
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Nov 6, 2014
I wrote a database several years ago and recently pulled it out to give to a friend. The problem is, back then (not knowing better) I set the Employee table up with as a single field "NAME". Now, in order to make it effective, I need the Employee's name in four (4) parts (First, Middle, Last, Suffix).
I have several queries based on the "NAME" field and and would like to avoid changing all of them. I have a simple form "frmUpdateEmployees" that populates the Employee table and Name field. I was hoping to change the form and/or add a query that would be easier and more simple.
Table: Employee
Field: Name
Form: frmUpdateEmployees
Queries: 16 that depend on the table and field above.
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Mar 16, 2007
Hi,
Is it possible to update multiple rows in a Table at one time using Update Query?
Ta
Kasey
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Mar 12, 2007
I have a table with a field called "description"
another field in fame table called "length of cable"
In description field it contains among other things, the length in it . It may be at various locations in the test data in the field. The length may be in the form xft or xxft xx foot xxfeet xx feet..
I have another field that I need to put the length in a standard form like xx feet
(The field will have different units in it later not just feet.)
I am using update query
with
criteria of Like "*3ft*" Or Like "*3 foot*" Or Like "*3 ft*" Or Like "*3 foot"
with update to (of the length of cable field ) set to 3 Feet
The data has many lengths
1ft
2ft
3ft
4ft
5ft
6ft
7ft
10ft
12ft
14ft
15ft
20ft
25ft
and one....
I would like to automate it to one query and hopefully avoid the problem I have when doing it as is, *5ft* also finds 25ft and 15ft incorrectly for the goal of the update. same on 12ft 14ft
' and " are the symbols for inches and feet.
Also some of the data is in the form xx' or xx" I hit a wall on this due to the ' character
need to do the same to that as well.
Any suggestions '''
before I lose any more hair ...
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Apr 10, 2013
Is it possible to set multiple conditions across multiple tables using OR in a where clause? For instance, can you run where......
(table1 = 'test') or (table2 = pass) or (table2 = "fail) AND (class = 'SQL');
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Mar 29, 2013
I have a databse of bird ringing (banding) which I have turned into an encouter history by using the pivot table capability in MS Access. Example attached.
For each animal, identified by a ring number in column B, there is a set of "encounters" over time. A blank in a date column indicates that the animal was not seen or captures in that year. A number in the column indicates that it was seen or captured n times.
To format these data correctly for subsequent surival probability analysis, I need to replace all of the blanks, in each of the "year" columns with a 0 and anything that isn't blank (e.g. 1, 2 or 3) with 1. So, I need columns F to L to look like C to D.
It was simple enough to do this one column at a time...
UPDATE [Capture history intermediate] SET [Capture history intermediate].[1971] = "0"
WHERE ((([Capture history intermediate].[1971]) Is Null))
But I have a lot of data, spanning 40 years (i.e. 40 columns) and I will probably have to do this conversion many times as I work on sub-sets of my master database.
So, question is, is there a short-cut way to avoid having to create 40 different queries and run each one seperately?
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Jan 16, 2015
I am trying to run below to update multiple records in the same column and get error message saying characters found after end of SQL statement. I tried to remove ; but then get a syntax error.
Code:
UPDATE [tblMonthly] SET [Date] = #20130701# where [File] = 'A';
UPDATE [tblMonthly] SET [Date] = #20130801# where [File] = 'B';
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Apr 15, 2015
I am building a stakeholder database in Microsoft access 2010 and I want to be able to say that a stakeholder attended an event. I have managed to do this but I can only say that one stakeholder attended an event at one time. This is quite a problem as there can be up to 800 or even more stakeholders attending an event so to go through and click each one would be very time consuming.
My current set up is I have a stakeholder table an events table and an event attendance table. It all works fine apart from only being to edit one record at a time. I have tried update queries with no success, I can attach the database but would need to remove the data for data protection reasons.
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Aug 6, 2013
In access Im working with two tables, this is my setup
tableA.documentnr
tableA.revison
tableB.documentnr
tableB.revision
Both tables are filled with data, Table B contains the same kind of data as table A, But tableA has documentnumbers with different revisions (for example revision a,b,c, for each revision a seperate row). Table B might have an identical document, but just one revision (like revision a).
Now I like to append the data of tableA to tableB, except if a revision is similiar to a revision in table A. (There is more metadata involved, but I will do it step by step)
Im not working with primarykey data, becayse in the end result table B will also have multiple (identical)document numbers with different revisions on different rows.
I tried to use the update query but it doenst append the documentnumbers where the revision is not present in table B I attached a image of the tables.
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Aug 12, 2015
How can i update fields of one table with update query where creteria are more than one 1
Example:
DoCmd.RunSQL "UPDATE Salary2009toUpdate SET " & Me.Combo2 & "='" & Me.Text4 & "'
Where Empid='" & Me.Combo0 & "'" and where bank='" & Bankname & "'"
What is the syntax error ...
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Apr 21, 2013
I need to update the periodtype field in my table depending on different values in the field Formtype- I am looking to do this without having to use VBA. I have the following fields in a table - I want to update the value of the field Period_type as follows -
When Formtype is 10-Q, update Periodtype to "Quarterly"
When Formtype is 10-K, update Periodtype to "Annual"
The current value of Periodtype for both formtypes is "Semiannual"
Can I do this using only update query?
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Jun 22, 2015
I'm trying to run about 300 update statements and keep getting a syntax error of missing operator... what could be wrong?
UPDATE Applicants set [NBCC ID] = '351174' where SSN = '136861387'
UPDATE Applicants set [NBCC ID] = '350960' where SSN = '138885740'
UPDATE Applicants set [NBCC ID] = '350817' where SSN = '140082154'
UPDATE Applicants set [NBCC ID] = '351013' where SSN = '145766662'
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Jan 23, 2008
I have set up a table (A) that is linked to another table(B) in my database. This linked table (A) is then used in a number of queries. When the data in the original table (A) is updated it does update the data in the linked table (B) as it should. However, when I run the queries they do not bring up any records. It seems that they are not looking at an updated version of the linked table (A) because if I rebuild the query it finds the records as it should. Any advice on this would be very gratefully received.
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