Queries :: Updating Column With Various Results Based On Other Record Values

Jul 11, 2013

I have a field called density which needs to be updated to show either 10, 20, 30, 40, 50,60, 70 or 80 depending on a number of variables, for example: If market location is 'hot' and unit type is 'house' and discounted is 'no' then show '10' in the density box.

or perhaps:

If market location is 'cold' and unit type is 'apartment' and discounted is 'no' then show '20' in the density box.

I have tried all sorts of expressions and queries but have really reached the limit of my know how and can't solve it. Is it even possible to do this in Access?

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Queries :: Query Results Based On 2 Form Control Values

Oct 29, 2014

I have 2 form controls one a combobox and the other a text box. The text box select the site (txtLocation) where the user can enter part of the name of the site and all sites with those characters are returned. I've done this by adding:

Code:
Like [Forms]![frmSearchDB2]![txtLocation] & "*"

into the criteria on the Site field in the query design editor.I also want the combobox to have an affect on the query. I want it to query on user status. However if the combobox reads "All Users" I want it to return all status's and all null values. In the criteria field I put:

Code:
iif([Forms]![frmSearchDB2]![cbxUserStatus] = "All Users",like "*",[Forms]![frmSearchDB2]![cbxUserStatus])

It kind of works but no null values are pulled back. Should it be an expression?Do I need to do it in VBA?

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Populating A Column In A Table Based On Values In An Existing Column

Mar 5, 2007

Hi all,

In the organisation that I work for employees get paid every 2 weeks on a Saturday. So for this financial year the pay period end dates have been 08/07/2006, 22/07/2006, 05/08/2006 etc


I have a column in an Access table listing various dates. I want the next column to be
populated with the next pay period end date after that date.

So if DATE is 05/07/2006 I want PAY PERIOD END to be 08/07/2006
and if DATE is 09/07/2006 I want PAY PERIOD END to be 22/07/2006 etc

How do I do this?

Kind Regards,

Matthew

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Queries :: How To Distribute Different Values Of One Column In New Column Fields

Jan 30, 2014

In my table for duplicate "line no" I have different "contractor" like below.

LINE NO CONTRACTOR

L-0001 C-1000
L-0001 C-2000
L-0003 C-6000
L-0003 C-8000
L-0003 C-9000
L-0004 C-5000

Now I would like to make a query for transposing values like below:

LINE NO CONTRACTOR1 CONTRACTOR2 CONTRACTOR3

L-0001 C-1000 C-2000
L-0003 C-6000 C-8000 C-9000
L-0004 C-5000

how I have to make this query?

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Queries :: Change In Column Based On Base Query Column

Mar 24, 2014

I have created a cross tab to extract pipeline and sales for Q1 2014, Q2 2014, Q3 2014 & Q4 2014... the user can select the quater from a multivalued text box...

Now for the final output, have created another query which pull the above four quarter in each column from the cross tab...now the problem arises when i change the quarter to Q2 2014, Q3 2014, Q4 2014 & Q1 2014..it gives an error "Microsoft office Access database does not recognizes "Query name" as a valid field name or expression".

The error is because the second layer of query does not identifies Q1 2014.

How do i make access change the column automatically when the Q1 changes to Q2...

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How To Clear Values In Specific Fields Based On Updating Value Of Another Field

Feb 27, 2015

I am working on form where the user selects either "IN" or "OUT" from a dropdown of field name "CheckOut" in Frm1.

If they select "OUT" they will in turn need to fill in 2 additional fields. When they change the value back from "OUT" to "IN",

I want those other fields to be cleared of data for just this record so next time they change back to "OUT" from "IN" those 2 additional fields are already blank.

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Queries :: How To Show Row Values As Column Values

Mar 8, 2015

I have a table with following two columns

TechName Version
SQLServer 2000
SQLServer 2003
SQLServer 2005
SQLServer 2008
SQLServer 2008R2
Oracle 11G
MSOffice 2000
MSOffice 2003
MSOffice 2007
MSOffice 2010

How can i show this data as components eqch version for a techname to be one component order need not follow

TechName Component1 Component2 Component3 Component4 Component5
SqlServer 2000 2003 2005 2008 2008R2
Oralce 11G NULL NULL NULL NULL
MSOffice 2000 2003 2007 2010 NULL

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Trouble Restricting Queries Results On 1 Column

Jan 20, 2007

To the point: I have a column which is a combo box (list) consisting of all the departments of company. I don't want 4 of the departments to show up in my query results. In the criteria field I have tried to use the following:

<> "department name", "department name", "department name", "department"

// Note: I've even attempted to place those departments inside parenthesis. And use ; between the names.

Other criteria I have attempted to use without the results needed are:

1.) Not In

Note: some of the department's name consist of a single name; some are two names with a space between the two names. I have entered the names in the same letter case as they were created in the table's combo list.

Suggestions are greatly appreciated.

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Possible To Remove Duplicates From A Query Based On Values In Single Column?

May 14, 2015

I have a query that displays this

Column1 Column 2 Column 3 Column 4
TripTitleA TravelerA N/A N/A
TripTItleB TravelerB N/A N/A
TripTitleC TravelerC TravelerD TravelerE
TripTitleC TravelerD TravelerC TravelerE
TripTItleC TravelerE TravelerC TravelerD
TripTitleD TravelerF N/A N/A

I want to filter Column1 to have no duplicates so it looks like this

Column1 Column 2 Column 3 Column 4
TripTitleA TravelerA N/A N/A
TripTItleB TravelerB N/A N/A
TripTitleC TravelerC TravelerD TravelerE
TripTitleD TravelerF N/A N/A

Is this possible?

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Tables :: Converting Excel Table For Lookup Of Values Based On Row And Column Headers

Sep 3, 2014

how data is best structured in Access.I have a table of values (for instance: weight) and I need to be able to look up a weight based on the column header (age) and row header (height).How is this sort of data best structured and accessed in Access?

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Queries :: Calculation Based On Values Selected In Table By Looking Up Corresponding Values In Other Tables

Aug 29, 2014

I'm using Access 2010. I need to calculate a score based on values selected in a table by looking up corresponding values in other tables. I have a "Project" form to create new entries into the Project table (see Table 1). When I create a new project record, I will select values for the Payback and Need fields by selecting options from a list. The Payback list is pointed at Table 2 and the Need list is pointed at Table 3. In the below example, I created the "ABC" project and selected "1 year" for the Payback field and "Repair" for the Need field. Pretty simple.

Now that I have the "ABC" project loaded to my Project table, I'd like to create a report that will show a "score" for this project. The score should be calculated as follows: Payback Impact + Need Impact. In this example, the score should be 30 (Payback Impact of 20 + Need Impact of 10).

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Updating A Field Based On Previous Record

Apr 3, 2008

I'm trying to update an imported table from an excel spreadsheet with missing details. The table's records are in order so I just need to fill in a blank field with data based on the previous one as shown.


ID Name Location
1 Bob London
2 Larry
3 Harry
4 Jerry Glasgow
5 Paul
6 John Southampton


I need to fill in the location blanks simply with the last location details, so records 2 and 3 with London and 5 with Glasgow. Is this easily done or would I need to pull all the data into an array and work on it there?

I've tried searching for an answer but haven't had any luck.

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Queries :: Sum Of Values With Same ID In Column

Aug 14, 2013

I am having some trouble with a program that contains a query that is suppose to sum a bunch of market values that have the same ID and is from the same portfolio.

The problem I had at first was that some of these IDs and portfolios that should have been summed together had one called counterparty that had different values.

So the problem that occured was the following:

ID Portfolio CounterParty SumOfMarketValue
5224 SPAC Counterparty1 -55
5224 SPAC Counterparty2 -45

What I wanted

ID Portfolio SumOfMarketValue
5224 SPAC -100

So what I did was that I deleted that column, but I am guessing that the table somehow might save that they have this difference. How I can make them appear in the same sum?

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Queries :: Updating Other Field Values In Table

Apr 14, 2014

I have a query that takes a value, Proposalvalue, and depending on the currency, loc curr, it calculates the currency. It gets the currency value from the currencies table and appends to TableB

eg.
proposalvalue currency
50000 1

Currencies
id Value
1 0.6587

This creates the conversionvalue = 32935 in the TableB.

I have a form that can viewedit the data in TableB.

Using this form, I want to be able to change the proposalvalue and for it to automatically update the conversionvalue.

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Modules & VBA :: Get Column Name Based On Record

Jun 26, 2013

I have a table with 3 columns (Col1, Col2, Col3).

I have a record like: Col1=A, Col2=B, Col3=C.

I want to be able to do a sort of DLookup but searching all columns for "C" and returning the name of the coloumn "C" is actually in (Col3).

Is that possible at all?

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Queries :: Multiplying Two Values From Same Column

Nov 26, 2013

Names Number1 Number2
Name1 1 2
Name1 2 1
Name1 3 -2
Name1 4 2
Name1 5 5
Name2 1 2
Name2 2 5
Name2 3 2
Name2 4 5
Name2 5 -1
...

For each Name, Number1 will always contain the values from 1 to 5. Number2 can vary, however.

I need constructing a query that, for each name, will look at the values in the Number2 column when Number1 is 1 or 2 and multiply them. So, the result I'm looking for is:

Name1 2
Name2 10

(Since 2 = 2 x 1 and 10 = 2 x 5)

I haven't had much look Googling (most search results involve multiplying two columns together, which isn't exactly what I'm after).

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Queries :: Adding Values To Present Column

Jul 4, 2013

I use the output of a query (qryTally) to set as my values to a table (tblOrderCountDaily) which sets all the count of a product ordered during a cmdbutton was clicked. If cutoff wasnt clicked for that day, it would create a new field setting the field name as the date. Now, if i click again the the cutoff button, it would check again if the field exists, if yes, i would add the value to the previous value.

Code:
Private Sub CutOff_Click()
Dim db As DAO.Database
Dim tbl As DAO.Recordset
Dim strSQL As String
Dim CheckOut As String

[code]...

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Queries :: Decision On Column Values In Query

Dec 20, 2013

I have employee attendance in Excel i.e Emplpyee Number, Day1, Day2, Day3....Day31

I have a table in access that have columns Employee Number, Day1, Day2, Day3...Day31, Presents, Annual Leaves etc

Excel file data needs to be transferred in Access table but the number of Presents, Annual Leaves etc needs to be calculated in Access during transfer not in Excel.

Now due to limited knowledge I do not understand how to resolve this issue and how to start. How to calculate the number of Present and Leaves.

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Queries :: Inserting And Updating Based ID In Main Table

Sep 29, 2013

I have add my two tables

Main table calls Attack
Sub table calls Research

the main table attack is linked with sub table Research by Attack.ID and Research.attack_id from form automatically

The sub table Research have more than one record which is linked into the main table Example:

How can I get the data which is marked in blue into record 24 and the data marked in Red into row 23

using Unite_Equal column?

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Queries :: Value From Column Based On Value In Field

May 14, 2013

Is Access SQL able to do this:I want the value from a particular column, whose name is derived from the value in the field of another column?

Eg.
Col1 Col2 Col3 Col4 Col5
1 ABC 234 Col2 ABC
2 BCD 345 Col3 345
3 CDE 456 Col2 CDE
4 DEF 567 Col2 DEF
5 EFG 678 Col3 678
6 FGH 789 Col2 FGH

As you can see, I want the value in column 5 to be derived from the value in Column 4.Is this possible to be done in SQL.

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Queries :: Adding New Column In A Table And Populating Values

Mar 2, 2014

I have a table having fields start date and end date. I need to calculate difference in the dates and store the values in a new column in the same table. I am able to write the query for this but am clueless as to how to put in these values in a new column in the table.

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Queries :: Turning Column Names Into Field Values?

May 7, 2014

I have a spreadsheet which contains data exported from another system (which I have no control over). I'm using this spreadsheet as a linked table in my database.

The problem I am having is that I can't guarantee that when the spreadsheet is updated, it will contain the same column headings as it did the last time...

The spreadsheet contains a list of temps, with a summary of info off their submitted timesheets. So the column headings (as well as WorkerName, TimesheetDate, etc) may be "Standard Hour", "Overtime Hour", "Over 12 hrs Hour", "Standard Day", "Overtime Day", etc - for each type there will be a Pay Rate and a number of units (hours or days) claimed. The columns only appear if 'someone' in the spreadsheet has claimed something under that heading this week.

What I need to do is to produce a report which gives a summary by person and week of the number of hours claimed and the total charge. I've done that - that part was easy The part I'm struggling with, is how to take the column headings and turn those into descriptors for each charge type... in otherwords, to go from the sample 'timesheet' below to the sample 'ByType' ?

... when I don't know which columns will be present each week?

At the moment I'm using a union query to pull out the info I need, but if the column headings change then I know it will stop working...

sample of my union query... I currently have 8 different sets of bill rate and charge rate, this just does the first couple...

Code:
SELECT qryTimesheetBaseData.[Time Sheet Start Date], qryTimesheetBaseData.[Time Sheet End Date], qryTimesheetBaseData.[Cost Centre], qryTimesheetBaseData.Worker, "Standard" AS RateType, "Hourly" AS RateCategory, qryTimesheetBaseData.[Bill Rate (ST/Hr)] AS Rate, qryTimesheetBaseData.[Time Sheet Billable Hours (ST/Hr)] AS Billable, qryTimesheetBaseData.[Time sheet Status] AS Status

[Code] ....

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Queries :: Update Table With Values From Field Using Results From Select Query

Sep 23, 2014

Let's say Table (T1) has fields F1 and F2. After a massive update to T1, there are some records with F1 = "" because a Dlookup using F2 as criteria to another Table (T2) resulted in a null. I created a select query to show unique T1F2 values where T1F1 = "". The user can use this query to find out which F2 values need to be added to T2.

How do I create an update query that will update T1F1 with values from T2 using the T1F2 results from the select query to again use the Dlookup to T2 (of course after T2 has been updated to contain the missing F2's)?

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Queries :: How To Return Value Based On Row And Column Location

Aug 9, 2013

I inherited a spreadsheet that uses an Index (Match formulate to return a value. I want to use Access to manage the data going forward. I am just starting to build my tables in Access so I have some flexibility and want to do it right. Here is a sample of the data:

KeyEnroll JanFebMarAprMay
abc1/2013103521
def3/201300789
ghi5/201300008

So if Enroll date starts in Jan I want the 10 amt returned from the Jan column. If the Enroll date starts in March, for that client I want the March amy returned, etc.

results: for client "DEF" the amt returned should be "7" because their enrollment date is 3/2013.

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Queries :: Separating Values From Single Column Into Two Columns And Counting Them?

Oct 4, 2013

I have a table that has two columns "Nationality" and "Gender". I wanted to run a query that will Group the nationality and then split the gender column into two columns and after that it will count both gender columns for each nationality. When I posted this question in "Reports" section I got the suggestion to use the SELECT COUNT in SQL. It worked but only for nationality. I couldn't get it work for the Gender column. I searched alot and the only thing I got was the SQL function to split data from one column into two but that also didn't serve the purpose (check the link to see why: [URL]) At last, I went on to create a cross tab query. Selected Nationality as Row header, Gender as Column header and Customer ID as calculation point. And there I got the result I needed. The SQL Code looks like this:

Code:
TRANSFORM Count(Register.[Customer ID]) AS [CountOfCustomer ID]
SELECT Register.National, Count(Register.[Customer ID]) AS [Total Of Customer ID]
FROM Register
GROUP BY Register.National
PIVOT Register.P_Gender;

Crosstab query did the trick..

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Queries :: Change Query Column Name Based On Text Box Value

Nov 8, 2013

Is there a way of using a text field value as the heading for query column?

ie change...

Column header: FieldInATable

to

[form1].[field2]: FieldInATable?

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