Query Confusion
Oct 27, 2005
I am having a problem creating a query on a MS Access database and would appreciate any help.
I have 4 tables:
Table1 – Name_ID, Name, and Address
Table2 – Donor1_ID, Name_ID, Donor1_Item, Donor1_Item_Description
Table3 – Donor2_ID, Name_ID, Donor2_Item, Donor2_Item_Description
Table4 – Donor3_ID, Name_ID, Donor3_Item, Donor3_Item_Description
The Name_ID in each Donor Table points back to the Name_ID in Table1.
What I want to do is get a list of the Name, Address, Item and Item_Description for any record found on either Table2, Table3 and Table4 and then sort the result set by Name.
My tables are all very small – 100 entries at most on any 1 table.
My queries so far are returning 40,000 and 50,000 records – I assume because I am writing SQL that forces sub-queries.
I am more familiar with SQL using Where Tbl2_Name_ID equals Tbl1_Name_ID or Tbl3_Name_ID equals Tbl1_Name_ID or etc rather than inner joins or left joins so I am struggling.
I know this has to be elementary, but I am missing it.
Thanks for your help
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Sep 23, 2007
Dear Access Expert
I have been doing some experimentation with Queries and I have discovered something unusual.
If I have one query and I use the totals feature (only using group by) I get all the records based on the inputed criteria
If I then use that same query as an underlying recordset for a second query and I use the totals feature (only using group by) in the second query... I only get the first record of each type. See query results below..
I am trying to achieve the results of the second query in the first query (DON'T WANT NESTED Queries) and I don't really understand why the results of the queries are different when everything else is the same other than one being nested.
Example below
First Query Results (using totals with group by)
1 a
1 a
1 a
2 a
2 a
2 a
3 a
3 a
3 a
4 a
4 a
5 a
Second Query Results with the First query as its recordset (using Group By)
1 a
2 a
3 a
4 a
5 a
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Aug 28, 2005
Greetings all,
I am trying to run the query below to tell me how much stock a company has available by deducting the amount dispatched from its allocation. I am getting an error message;
Run Time error '3061'
Too few parameters expect 2
The code is;
Dim db As DAO.Database, qr1 As DAO.QueryDefs
Dim rs1 As DAO.Recordset, rs2 As DAO.Recordset
Dim varVal0 As Variant, varVal1 As Variant, varVal2 As Variant
Dim strSQL As String
Set db = DBEngine(0)(0)
VarVal0 = Me.WINENUMBER
strSQL = "SELECT Sum(tbl_Data_DispatchLineitems.Amount) AS Amount "
strSQL = strSQL & "FROM tbl_data_DispatchDetails INNER JOIN tbl_Data_DispatchLineitems ON tbl_data_DispatchDetails.DispatchID = tbl_Data_DispatchLineitems.DispatchID "
strSQL = strSQL & "GROUP BY tbl_data_DispatchDetails.TradingName, tbl_Data_DispatchLineitems.WineNumber "
strSQL = strSQL & "HAVING ((tbl_data_DispatchDetails.TradingName)=[Forms]![frm_data_Orders]![TradingName]) AND (tbl_Data_DispatchLineitems.WineNumber = VarVal0)"
Set rs2 = db.OpenRecordset(strSQL)
rs2.Edit
varVal1 = rs2![Amount]
rs2.Close
I assume the error lies in the final line of the query code. Any help to find the error would be appreciated.
Thanks in advance.
~rbinder
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Nov 12, 2006
I'm trying to show an overview of the green and red cars which were bought in june or before, ordered on price, I have this:
SELECT car.carname, car.colour, car.Bdate, car.price
FROM car
WHERE (((car.colour)='red') AND ((car.Bdate)<6)) OR (((car.colour)='purple'))
ORDER BY car.price;
It works all except for the <6 part (doesn't work with =<6 etc either). The month is only used in this column and represented by a number i.e. 6.
I hope this is clear and I hope somebody can help me with my problem!
Thanks in advance.
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Jun 24, 2005
Okay,
I have a listbox that populates it's values from a table. Upon the click() event, I run a script to determine the current record for the rest of the form. One of which is an TextBox bound a field in the table the ListBox is populated from.
I store the old values in the Form_Current() method, and allow the user to change the values in the TextBox, and upon textbox_change() I enable an 'Apply' command button.
When the Apply Button is pushed, I set the "saved" data to the actual current data (since the control is bound to a record field), and thus the changes are fully applied. However, I cannot seem to get the ListBox to update it's 'text' display to represent the changed value from the textbox.
I have tried ListBox.requery, but it doesn't work instantly...it sometimes is delayed until I change "apply" a new set of changes.
Why is this?
Specifics:
Table
AreaID (AutoNumber)
Area (Text)
Query
Table.*
AreaList.RowSource = Table
AreaEdit.ControlSource = Area
Private Sub AreaEdit_Change()
Dim St As String
St = AreaEdit.Text
Debug.Print "Chg Text: " & St
Call UpdateChanges(True)
End Sub
Private Sub UpdateChanges(ByVal Value As Boolean)
ChangesMade = Value
ApplyBtn.Enabled = ChangesMade
End Sub
Private Sub ApplyBtn_Click()
AreaList.SetFocus 'this is because you can't disable a control (the applybtn) when it has the focus
AreaList.Requery '<==== THis is supposed to repopulate the listbox, but it doesn't do it.
Call Form_Current 'this just stores the current values of the actual record into temp variables
Call UpdateChanges(False)
End Sub
Thanks
Jaeden "Sifo Dyas" al'Raec Ruiner
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Mar 7, 2005
hi ..had a quick search through the pages, no luck.
i have 8 check boxes on my Search form. If i check one of them...i want to send certain text to a field. is this possible? eg: i have 8 check boxes with different project names, if i check my check box named "Laem Supot" i want the the text "Laem Supot" to be sent to my Project Field on my listbox.
i found a similar for a date value:
Me.yourcontrolname.Value = date() .....(would this work and how do i implement it)
however i may need to check 2 or more check boxes, therefore i can't send 2 project names to one field.
My clients may be associated with 2 or more projects, how do i show this or represent this in my SEARCH FORM.
any solution??
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Apr 20, 2006
Yesterday I posted a question and rec'd good advice but as usual I don't think I explained myself very well.
As the attached picture of my Form shows, I have a checkbox for each Age Group under each Team. I originally had a query that would come up for each Team's particular Age Group and then the required data copuld be input. This leads to too many querys clogging things up. I tried to copy the SQL code of one of the query's to the On_Click event of the checkbox but as I have been informed SQL is different to VB.
All I would like to know is how to convert the SQL to VB coding so that I can continue to do the coding for each Checkbox.
The SQL code for the first checkbox is:
SELECT tblPlayerRegister.Surname, tblPlayerRegister.[First Name], tblPlayerRegister.Age, tblPlayerRegister.[D'n], tblPlayerRegister.G1, tblPlayerRegister.SP, tblPlayerRegister.Age2, tblPlayerRegister.G1A
FROM tblPlayerRegister
WHERE (((tblPlayerRegister.Age)<11) AND ((tblPlayerRegister.Club)="Beaconsfield"))
ORDER BY tblPlayerRegister.Surname, tblPlayerRegister.[First Name];
If there is an easier way, by all means let me know.
Any assistance would be greatfully appreciated.
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Mar 9, 2005
Im trying to figure out how to model 'Printer' and 'Cartridge' information. The relationship between them is Many to Many, but to add to my confusion, more than one cartridge can be used in a printer (Black + different colour cartridges). Adding a new entity to resolve the Many to Many does not solve this issue of how a printer can have, for example, a black cartridge and 3 different coloured cartridges.
Any ideas how to model this please?? I have been toiling with it for some time and I keep going round in circles :confused:
I'm sure it shouldn't be as difficult as it seems, so I'm hopeful someone might be able to set me straight :o
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Nov 21, 2007
Hi everybody
I have been unsure about this topic and want to finally be sure.
When I create a lookup table I don't include a PK; I just have the one field. Therefore I don't include an FK within the Main table; I include the same field name as the field name in the lookup. "sector Details" in lookup and "sector Details" in Main.
Am I better to make up these lookup tables and use a PK and then have the FK within the Main Table? Is this easier or trickier to work with? And will it cause any problems if I did include keys? for example, providing combo boxes as search criteira for forms using the FK/PK as bound fields?
I know it's a bad idea to have lookup fields in tables which I'll avoid. But this means if I'm updating in the back end I'll only see a table full of keys and not the field name!
Hope someone can help because I've been getting different advice since I started on Access including Professional books using lookup fields.
Thanks.
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Feb 27, 2006
Hello All,
Hoping you can ride to my rescue...again! :o
I have a series of append queries that run when a database opens, to copy over the contents of various log files into a single table.
Each record has a field, [1-DateTime], which (surprisingly!) contains a date/time. When I open the linked text files from Access, these appear absolutely fine, all in US format (mm/dd/yyyy hh:nn:ss). But when I run the append query, it gets all confused, and puts them into my table in a conbination of formats!
Those that it can recognise as UK dates (e.g. 01/05/06) it stores as 1st May 2006, but then it gets to 01/22/06 and it decides that they must be US dates, so stores them (CORRECTLY) as 22nd January 2006.
Hope I have explained myself sufficiantly!
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Dec 9, 2005
I do have questions about tabular subforms. I have created several forms and I thought that they were linked together. The main form (GSI) is general information about each site that we visit. The tabbed forms are about various survey's done on a site. So, what I thought would happen is; I'd fill out the info on the GSI forms about each site. I'd go back after doing a survey, look up that site, click on the corresponding survey tab and add information about that survey and It would link back to the site on the GSI. What is happening is, when I pull up a site and add survey data the same survey data comes up in the next site also. I think, the problem is,
I have a switchboard with Add new site and Edit site. When I go into Edit site and I do a search by Site name, it pulls up the name, but not the record, so I'm just changing the site name by doing it that way. If I move down to the bottom of the form and scroll or move through the records that way it works right, but I need it to be more user friendly. I'm sure that there is a statement I could create to do this, but I'm not knowledgeable enough to know what it is. :confused:
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Mar 24, 2006
I'm running Access 2000 through Citrix, 20 users internationally from 1 db. I'm working through Citrix network issues to split db with separate FE's for each user.
I have sporadic corruption due to this. But this morning I met a new breed of corruption. I preface this with the fact that I run a bat file nightly to do clean up and compact and repair the db. It verifies the db is not in use prior to running.
This morning we were presented with a hosed db.
The log file said updates ran fine.
In my main table the first record was garbage, including the Auto-num field. I found that my Primary key has lost it's index and references had become unchecked.
Correcting these issues got it running but does anyone have any clue what might have triggered this or even where I should start looking? Please help as I am at a loss.
Thanks.
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Oct 6, 2006
In OPTIONS -> Advanced I have the option Open Database using Record-Level locking ticked.
What is strange is record level locking works on Form1 (Form1.recordlocks= Edited) as long as Form2 has Form2.recordlocks = No Locks. If I change the Form2.recordlocks = Edited, Form1's locking becomes page level locking.
This is even true if Form2 is not open...
Additionally, Form2's locking is always page level locking if Form2.recordlock = edited.
I would like all my forms to perform RECORD level locking not page Level locking. How do I accomplish this.
I've been trying to resolve this issue for about 2 months now but no answers from the community.
Thanks for any comments.
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Apr 6, 2005
hello, this is frazzling my brain i cannot comprhend the answer :confused:
sorry werent sure were 2 post this hope this is the right place
I have an array of comics 300 they come out weekly, the first is Number: 344 this came out 26th September 1983, i have a form with a combo box were i select the comic number (344 - 700+) in this case i am selecting 344 and i press a button "command 11", i would like it to display in three text fields, date, month and year. This has well an truly killed off my brain. Any help would dearly be appreciated.
Need any further information just ask.
Paul
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Jan 30, 2008
Hi there
I have created a database in Access XP (2002). In a nutshell, the database records numbers of people attending a seminar; which can take place any number of times per week, and so hence can take place any number of times per month.
I have set up the query so that it can run immediately after a seminar to show the attendants who attended the seminar on that current date "Date()" in the criteria box. However, how would I go about setting it up so that it shows who attended every seminar in the current week or month?
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Oct 19, 2004
What is the best way to impliment a query in a form so that the user can view the query records, and have the option to print or save the selected record using command buttons?
I tried subforms but I could not get the command buttons to work in the subform after it went into the form, it wanted to print the entire form instead of the selected record from the subform.
So in a nutshell I have 3-4 queries that are built, and I want to have them show up on my form in a format that the user can scroll through the results and select a single record of the results and then print or save that individual record from the form, if such a thing is possible.
Thanks in advance
Todd
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Mar 24, 2013
I am trying to do the good 'ol sales report (query) to include customers with no sales.
I have a customers table, account number table, sales table & sales (line) detail table. (all linked in that order)
If I run a query to show customers (in the customer table) with account numbers, that works
An unmatched query to show customer without an account number works (but of course the unmatched account number field isn't shown).
How can I get the two two be shown together with the "unmatched" having a null or 0 for their account number?
I am guessing in principle, the resulting solution can be modified to show customers without sales alongside those with sales?
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Mar 4, 2015
In some cases I create pass-through queries and use these in an Append or Make-table query to bring data locally.
All is well and fine until source data changes and the pass-through query runs too long and times out.
If needed, I can extend the timeout value in the Parameters of the pass-through query no problem, but when I try to open the Append or Make-table query in Design view to do the same, the pass-through query is first triggered and then throws the timeout, and I cannot access the Design view of the Append or Make-table
Is there a way to open an Append or Make-table query in Design view without invoking the source query?
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Oct 28, 2005
Hello All,
I'm trying to run a UNION query that joins five queries through a MS WorkSpace into a DAO.recordset in VB. I'm pulling the data from a SQL Server Database through VB in Access. I'm attempting to open a recordset with a query passed to it as a string. The query is below. For some reason, I'm receiving a message: "MS Jet database engine cannot find the input table or query. Runtime Error 3078".
Here's what's puzzling. When I run a single query without any UNION statement, the code finds the table and runs fine without error, but anytime I join two or more queries with a UNION statement in the VB, it gives me the error.
I've executed the same UNION query in both Access Query Builder and SQL Server's Query Analyzer and they work fine in both environments. It's only when I call the query from a DAO.Recodset with VB that it causes this problem. The following is a sample of the UNION query joining two of the five queries. Does anyone have any idea what could be the problem? The following query executes in about 5 seconds so I don't think there's a "time-out" issue. I'm thinking that the UNION statement may be the culprit. Maybe there's another way to approach joining these separate queries? Any help would be most appreciated. Thanks.
SELECT SalespersonID, Sum([SlsPrice]-[RtnPrice]-[SlsDiscnt]+[RtnDiscnt]) AS fldPrice FROM MyTable WHERE (((Source)='d') AND ((DistrictID)='01') AND ((CategoryID) = 'HCPROD') AND ((BrandID)<>'CSS')) AND (((BrandID)<>'1356')) AND (((BrandID)<>'1400')) AND (((BrandID)<>'1551')) AND (((BrandID)<>'555')) AND (((BrandID)<>'66'))
AND (TransDate >= 07/01/2005) AND (TransDate <= 07/31/2005) GROUP BY SalespersonID
UNION
SELECT SalespersonID, Sum([SlsPrice]-[RtnPrice]-[SlsDiscnt]+[RtnDiscnt]) AS fldPrice FROM MyTable WHERE (((Source)='d') AND ((DistrictID)='01') AND ((ProductID) = '0029800')) AND (TransDate >= 07/01/2005) AND (TransDate <= 07/31/2005) GROUP BY SalespersonID
Set wrkJet = CreateWorkspace("", "pw", "", dbUseJet)
Set db = wrkJet.OpenDatabase("DW", _
dbDriverNoPrompt, True, _
"ODBC;DATABASE=DW;DSN=DW2")
'Set rs1 = db.OpenRecordset(strSQL)
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Nov 20, 2013
I am wondering if there is a quicker way to export a query to excel then have the data in that query removed from the original table. (effectively cutting the data from the table and exporting to excel)
I understand that this can be done by exporting the query to excel then running the same query as a delete query to remove the data but I just wondered if this is the most efficient way.
I have experience of VB in excel but currently only use the basic macro builder in Access though if Access VB is more efficient I can easily learn.
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Apr 2, 2013
I run a physical therapy office and patients come in for treatment either 3, 4 or 5 times per week. My database is used to track these frequencies (among other things).
I have 3 queries which count how many patients come in 5, 4 and 3 times/week.
In my main table I have fields called "how many 5's", "how many 4's" and "how many 3's".
I have tried to design an update query which will update those fileds in my main table to reflect the counts in the 3 queries mentioned above.
(I'm not using SQL view, I'm using the query design view)
In the "update to:" row, I use the Build function and locate the count I'm looking for.
Problem: when I run the query I get the error: Operation must use an updateable query.
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Aug 12, 2015
I have a query where these are the fields:
ProductRevType
RevLag
RevFlowThru
CloseMoYr
ProjRevDate
CurrentMRC
ProjRevMRC
The ProjRevMRC field is an expression that reads:ProjRevMRC: IIf([ProjRevDate]>=DateSerial(Year(Date()),Month(Date()),1),[CurrentMRC]*[qry303a_ SFADetailMRC_ONLY]![Rev Flow Through],0)
When I run the query, it works perfectly, but when I created a crosstab query to show totals by month, I wanted the totals to be zero for the months less than the current month. Is there a way for the crosstab query to execute the expression and put zeroes for those months?
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Jul 15, 2014
I have a field that is giving me the number of business days between a period of time and then I want to subtract that number - the person's PTO time to see the actual days they were available...when I simply type the number in (see below) it works great but I want to set up a prompt that will ask me how many PTO Days to calculate as it will be different for each person I am quering...is this possible?
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Jul 23, 2015
I have a form which will be used as the basis to print a label.
It is bound to a query and when I open the form I pass over a 'where' condition to return 1 record. I then use the query to produce a report/label.
What I want to do is to update the form/query without updating the underlying tables to the query.
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May 31, 2006
:confused:
I am trying to help someone with a complex problem (so it seems to me) but I will first ask about what should be a simple thing....
First goal: to COUNT the number of times a TYPE of visit is made.
There are several different TYPEs but only interested in tracking 2 of them.
When a crosstab query is created - if one of the 2 parameters are not "met", a blank is returned. I have been reading posts about using NZ and IIf IsNull, etc to get past that - but none of them make any sense to me and the Access help suggestions do not work. Hope someone can make it clear with this information: (can't give more specifics to keep privacy intact)
The SQL was written by Access not by me. :)
Here is an example of the Crosstab SQL (which is using a previous query):
TRANSFORM Count([qryTest2.TYPE]) AS CountOfTYPE
SELECT qryTest2.CID
FROM qryTest2
GROUP BY qryTest2.CID
PIVOT qryTest2.TYPE;
-----------
qryTest2 SQL: (Grouping by to remove dups)
SELECT DISTINCTROW tblM.CID, tblM.[M#], tblM.LNAME, tblM.FNAME, tblM.YMDBIRTH, tblC.ClDOS, tblC.TYPE
FROM tblM LEFT JOIN tblC ON tblM.[M#] = tblC.[M#]
GROUP BY tblM.CID, tblM.[M#], tblM.LNAME, tblM.FNAME, tblM.YMDBIRTH, tblC.ClDOS, tblC.TYPE
HAVING (((tblC.TYPE)="Out" Or (tblC.TYPE)="In"))
ORDER BY tblM.CID, tblM.LNAME, tblM.FNAME;
Thanks for you time! :)
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Mar 8, 2005
I'm building a report for annual software license renewals. The report data source is a query that combines the customer information, their computer information, and the licenses purchased for that computer. I am having no trouble with the form displaying the customer info page, then a page with the computer info at the top and a list of licenses purchased for that computer underneath.
That would be great, if that's what my boss wanted. However, she wants the whole list of available licenses displayed on each page, in the event someone want to purchase additional licenses with this year's renewal.
I'm trying to figure out how I can set up a query/report grouping to do that. I've tried making a new query, relating the qryLicense!licenseID to the qryPurchase!purchLicense and setting the relationship option to show all records from qryLicense and only those related from qryPurchase. I added the qryPurchase!purchCPU field to my query, hidden it, and set the criteria to “=1” (the computer ID of one of my dummy computer records). I also have a Sum of the qryPurchase!purchQty field included in the new query that I want to display the total number of that particular license purchased (and 0 if there are no corresponding records). All fields except for the quantity field are set to Group By.
What I’m getting from this is simply a list of the licenses purchased for that computer, not the complete list of licenses available showing the quantity purchased where applicable.
Can someone see where I’m going wrong?
Slaughter
slaughter at mizzou dot edu
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