Query - Show All Records On The Many Side Of A 1-many Relationship

Aug 29, 2007

I have two tables which I pull records from. One table has a list of sections. The other table is a list of chapters.

One chapter has many sections.

I have the sections table populated, and want to show all of the sections, even if they are not currently assigned to a chapter.

Currently only the sections which have a chapter show up in my query.

I know this is really simple to do ..... I'm just drawing a blank on it!

Any help would be appreciated.

Gordon

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So I'm trying to manipulate Access to create a Directory for my church. I'm trying to get a report to show the church staff, which I was able to do, but I was wondering, is it possible to get the records to show side by side instead of one on top of the other?

I included a picture of the design view showing what I would like to see. Excuse the way the numbers are written, it's hard to write with a mouse.

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Hi! I have a table named Employee Records, with a primary key "ERName". I use this to link to a table named Certification Records, with ERName as the link in both tables. My problem is this:

When I add a new record to Employee Records table, the name is not thrown in to a new record in Certification Records. This is a problem, because in my form that uses a query that includes both tables, when I add a certification record, it doesn't populate the name field in Employee Records table. I don't know where I went wrong, but I feel stupid because this is so basic and I should have caught it earlier... any ideas, please? Thanks!

KellyJo

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I have data which has a one-to-many relationship and I would like to display in a form (or webpage) both the one and the many side of the relationship and to display a count of the number of records on the many side which correspond to each individual record on the one side.

I attach a zipped .mdb file containing dummy data which includes a pair of linked forms showing where I've got to so far with implementing the idea. If the Words form is opened first, the linked form, Associations can be opened by clicking on the Associations button.

(Incidentally, I need to do something to control where and at what size the two forms open on screen. I think I've seen from a post on this forum that what I need is DoCmd.MoveSize.)

The problem I'm hoping someone will help me solve is how to get the count of the records on the many side to appear only once and, preferably in the Words form, not the Associations form. If you view the forms in the attachment, you will see that at the moment the count appears once for each item on the many side in the Associations form.

I'm a beginner and am unsure if the solution is very simple, perhaps involving referencing a hidden control in the Associations form with a path to that control comprising various identifiers joined with ! and or . , or perhaps using a simple snippet of Visual Basic, or whether I'm asking for help with something which is actually difficult.

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Jun 25, 2007

Hi,

I want to Delete only FK on the many side first and the record on the one side by one click of a button. I wrote some code which sometimes works and sometimes it does not!!

I wonder if any one have a better idea or doing this please?


Private Sub Delete_Click()

Dim db As DAO.Database, rs As DAO.Recordset
Dim n As Integer, i As Integer
Dim vStart As Integer
Dim vEnd As Integer
Dim vSite As Integer
Dim vRCCID As Integer

vSite = Forms![frmSite].Form![SiteID]
vRCCID = Forms![frmSite]![Roads Construction Consent].Form![RCCID]
vStart = Me.PhaseStart - 1
vEnd = Me.PhaseEnd + 1

Set db = CurrentDb
Set rs = db.OpenRecordset("tblPhase")
rs.MoveLast
n = rs.RecordCount
rs.MoveFirst
If n > 0 Then
For i = 1 To n
If rs![SiteID] = vSite Then
If rs![PhaseNumber] > vStart And rs![PhaseNumber] < vEnd Then
rs.Edit
rs![RCCID] = Null
rs.Update

End If
End If
rs.MoveNext
Next i
End If
rs.Close
db.Close
Set db = Nothing
Set rs = Nothing

'/////////////////////////////////////////////

DoCmd.RunSQL "DELETE RCCID FROM tblRCC WHERE RCCID = " & vRCCID & ""

'//////////////////////////////////////////////
End Sub

tblRCC is the one side of the relationship and tblPhase is the many side.

Any help will be very much appreciated.
B

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Can someone see where I’m going wrong?

Slaughter
slaughter at mizzou dot edu

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:confused:Hi,
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Mar 10, 2014

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I have a form that stores information about attendees for a given class. In this particular instance, I only store one address, one contact information both which are optional. I've used subforms, but that has bought problems (one notable problem is that one field from tblAddress is required for *any* attendee, which is county they resides in, whether they give out an address or not. At this point my VBA codes to work around this is simply too buggy and a major hassle.

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TIA.

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Please help the dumb

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Access 2010, Windows 7

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Dec 17, 2014

I have an access 2010 web database, modified from a microsoft template (Desktop inventory database) that several users will need to log in to. The database contains a table of products.

The challenge is, every user needs to only see a subset of these products and never see the whole list.

At the moment i have some code to modify an existing query based on the logged in user's details. As they log in, some tempvars are created and these are used to modify the query criteria.

This works well when the first user logs in, but the moment the next user logs in, the query is modified again and the product list refreshes and now his products are shown and not the first users! Im thinking i need to dynamically create a permanent query for each user on log in?

Here is my code so far:

Button on login form has the following code that collects the user's details

Code:
Private Sub cmdLoginMine_Click()
Dim ID as long, strEmpName as string,strZondsc as string,strgrpdsc as string
ID = DLookup("ID", "Employees", "Login='" & Me.txtUser.Value & "'")
strEmpName = DLookup("FullName", "Employees", "Login='" & Me.txtUser.Value & "'")
strgrpdsc = DLookup("MyGrpdscs", "Employees", "Login='" & Me.txtUser.Value & "'")
strzondsc = DLookup("MyZondscs", "Employees", "Login='" & Me.txtUser.Value & "'")
TempVars.Add "tmpEmployeeID", ID
TempVars.Add "tmpEmployeeName", txtUser.Value

I then call a function that modifies the existing query, populating it with this users details for the criteria

Code:
qryEdit strgrpdsc, strzondsc, ID
Sub qryEdit(strgrpdsc As String, strzondsc As String, ID As Long)
Dim qdf As DAO.QueryDef
Dim qdfOLD As String
Set qdf = CurrentDb.QueryDefs("InventoryQryforDS")

[Code] ....

The results of the query are shown on a form, which is what is currently requerying and showing the wrong data. The data is shown on a form, linked to one of the new style navigation buttons as shown.There cord source property of the form is the query that's populated as described above.

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Feb 26, 2014

I am having trouble getting a query or report to show only the most recent data.

We have salesmen that use a handheld data collector scanners to count inventory in stores. The scanner data is imported to a Access table. Each record line is one scanned item. I have a query with totals that counts the records and gives me a total count of each item at the store on that date.

I then need to filter the data to only show the most recent date. Using Max Date I get the most recent date but the count fields are showing totals for all dates. I am also getting the unique item from the earlier date in this query which I do not want.

Here is my data table: Inventory Scans from stores.

Scan Date
Item Scanned
location

1/1/2014
item123
Store ABC

1/1/2014
item123
Store ABC

......

Here is my Query with Totals that counts the item records:

Scan Date
Item Scanned
location
(Item Scanned) count

1/1/2014
item123
Store ABC
2

1/1/2014
item 456
Store ABC
3

1/1/2014
item 789
Store ABC
1

2/1/2014
item123
Store ABC
2

2/1/2014
item 456
Store ABC
1

This is what I am trying to get - only the most recent date of counted items:

Scan Date
Item Scanned
location
(Item Scanned) count

2/1/2014
item123
Store ABC
2

2/1/2014
item 456
Store ABC
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Mar 25, 2014

I have two queries. The unique key in both queries is GUID for katalogposition.

One is showing me records which has an product end date (Produkt slut dato) between today and end date of next month. This query works fine and is called q_termination.

The second one shows me unmatched records in the first query (q_termination). The query works fine and is called yq_NonTermination.

The goal is now to show me records from the first query "q_termination" that fullfill one of two criterias.

1. No match in second query "yq_NonTermination"
2. Match BUT product end date (Produkt slut dato) is greater than the match in "yq_NonTermination".

I have made a left join query on the field "Dublet_Lagervarer". From the join query the goal is to show me only q_Termination.Guid for Katalogposition number 47 and 134008.

How can I do that? Is there another way to do it? Please see attachment.

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Mar 4, 2015

I am trying to have a query sort out my invoices by year but also to have the possibility to show all invoices.

I have one table "INVOICE" where I have a column "YEAR" calculated with DatePart function from the invoice date.

On my form "INVOICE LISTING", I want to have a combox "Combo957" selecting the year. I have forced the "ALL" selection to the combox using a UnionQuery.

My problem, I cannot get the query to work. I have tried many ways, the closest I can get is :

IIf([Forms]![Invoice Listing]![Combo957]="ALL",([Invoice].[Year])<Year(Date()),[Forms]![Invoice Listing]![Combo957])

If I select the year from the combo, it works, if I select "ALL" nothing is shown.

here is the full SQL

SELECT DISTINCTROW Companies.Company, Companies.City, Companies.Country, Sales.Brand, Sales.Type, Sales.Date, Sales.QuoteNo, Sales.Delivered, Sales.Account, Sales.Branch, Invoice.InvoiceNumber, Invoice.InvoiceDate, Invoice.CustOrderNumber, Invoice.PaymentTerms, Invoice.DueDate, Invoice.NetAmount, Invoice.TotalAmount, Invoice.Tax, Invoice.PaiementRCVD, Invoice.Overdue, Invoice.Month, Year([Invoice]![DueDate]) AS DueYear, [Invoice]![month] & " - " & [Invoice]![Year] AS InvoiceMonth

[Code] .....

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