Query - Filter Fields On Max Number?
Feb 3, 2015
I have a table with two numberfields (let's call it NumbersToFilter and FilteringField).
I want a query that shows me ALL NumbersToFilter data WHERE FilteringField is the highest.
Eg. if this is my table:
NumberstoFilter / FilteringField
999 / 50
947 / 44
920 / 50
941 / 48
I want my query to return 999 and 920 (filteringfield max = 50)
I'm currently using an aggregate query, using group by NumberstoFilter and max FilteringField, but it returns all the fields (the maximum is simply on top )
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Apr 30, 2013
Any way in report that I have 2 reference queries just 1 is to populate all details and 2nd query to filter details and will be the final reporting information???
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Jan 11, 2006
I am terrible with databases, but have designed a database that uses two text field types and 48 Yes/No check boxes. The two text fields describe documents (name and location), and all the check boxes indicate what types of documents they are.
What I need to do is to be able to run queries or reports where I can select CERTAIN of the Yes/No field types. For example, some of those check box fields are named 1A, 1B, 1C, 2A, 2B, 3A, 3B, 3C, 3D, 3E, 3F, 3G, (up through 8E) etc.
How can I get the query or report to bring up all of the records that have a check mark in either 1A, 1B, "or" 1C plus list the Field 1 and Field 2 that are text fields? I don't want it to list every record in the database, which is what is happening, because I want to then be able to sort the results.
I know it USED to be in my head how to do this, but I just can't seem to get it to work!
Thanks,
Toni
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Nov 27, 2007
Quick questions and I'm sure this is easy enough to warrant a quick response:
I have a query.
I have 12 different fields that may or may not have the value "Sabbatical".
I want to view only the records that have the value "Sabbatical" in AT LEAST one of those 12 fields.
Thanks in advance.
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Apr 6, 2006
Basically i have a mortgage application system which im running a query on to see which applications have been completed in the last week or period up to now ie. last week, last month, last 3 months.
basically each application or CaseID has one or more applicants. The majority of them have two applicants. A few have one.
Problem is when i run this query which shows me: - CaseID, CLIENTNAME, LENDER, PRODUCT, MORTGAGE RATE, LOAN AMOUNT -
it brings up these fields but i only want one occurence of each CaseID????
CaseID Forenames Surnames PRODUCT RATEDateCompletedLoan required
2821NothandoDube71116.6920/01/200463k
2821Sipho Dube 711 16.69 20/01/2004 63k
2909Hobbly Chise 726 15.69 31/01/2002 164k
Get the picture? Both Sipho and Nothando are applicants on the same mortgage but i only want to show one name. Anybody know how to help me out???
Ive taken up this existing system, so i think there's possibly a normalisation problem thats causing this. But i need a quick fix for now rather than redesign the whole system.
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Nov 18, 2014
I have a table, tblDailyCalls, that contains agent_name, date, calls_ answered, and talk_time. Ideally on a form, the user will select an agent, enter the date range in txtStartDate and txtEndDate and a report opens to show what the total amount of calls and talk time is for that date range.
All I've managed so far is doing a simple expression on the report itself to sum the fields I want. But my method returns every date in the range. I would like to only display the total.
I've been trying with Totals in the query and crosstab queries but am not familiar with them.
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Aug 27, 2015
I have a question regarding the number of fields in a query. I have a query that is looking at production scrap by categories. There are fifteen categories of type of scrap and in addition to these I am using the query to work out the total % of total scrap for each category. My problem is there are not enough fields to do all the calculations. Is there a way of adding more or is there a better way of doing what I am trying to achieve?
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Sep 2, 2005
i have a query which looks at 2 fields: "employee number" & "agency number", i would like the query to list the employee numbers in order first (1,2,3...) then the agency numbers in order (100, 101, 102...). ive changed the ascending/ descending order for them both but doesnt help. Its mainly the form that looks at this query i would like to fix so that is shows all employee records in order of employee number first and then underneath all agency numbers in order of their number (some employee numbers & agency numbers are null) hope this makes sense , any help would be great
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Mar 26, 2013
I have an excel data file that is updated monthly (and I am not able to have the source file format changed of course) that will be my linked table for Access 2007. The file reports monthly data and adds the new month to the right of the historic in a layout like this:
Tree | Orchard | Province | Jan % red | Jan % green | # Limbs | Feb % red | Feb % green... etc so each month it adds 3 new fields to the data.
I have queries (rightly or wrongly) that will calculate the number of apples that month and report on those higher than a certain percentage. I would like to do this without having to create a static table to append to each month as the new data file will always show the full YTD results anyway (and I don't like to store data in my database).
I have a query that counts the number of fields in the raw data file and am wondering if there is a way to have access only run the number of queries required based on the number of fields. i.e. if 11 fields then run queries 1 thru 5, if 14 run 1 thru 6 etc.
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Jan 3, 2014
I am just beginning to manipulate Access from Excel.
I am trying to insert a row into a table. I am adding values for every field (8) except an Autonumber.
I have 2 Insert strings which are identical except for the fact that the one that doesn't work, doesn't specify which fields I am entering data into, which I presume shouldn't be necessary in this case.
When I try to use the second version I receive the error message...
Number of Query Values and Destination Fields are not the same.
The string that works perfectly is:-
Code:
strSQL = "INSERT INTO Clubs (ClubNumber,ClubName,ClubGrade,ClubRegion,ClubPosition,ClubHasHistory,clubinleague,cluboriginalposition) VALUES (" & clubCount + 1 & ",'" & lstrNewClubName & "'," & lintNewClubGrade & "," & lintRegion & "," & 0 & "," & vbFalse & ",'" & lstrNo & "'," & 10 & " )"
The one that generates the error message, which is identical except that I have removed the list of fields is:-
Code:
strSQL = "INSERT INTO Clubs VALUES (" & clubCount + 1 & ",'" & lstrNewClubName & "'," & lintNewClubGrade & "," & lintRegion & "," & 0 & "," & vbFalse & ",'" & lstrNo & "'," & 10 & " )"
The execute command is:-
Code:
gcnConnection.Execute strSQL, , adCmdText + adExecuteNoRecords
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Dec 30, 2013
I am receiving the error above when I try to execute the code below. I have checked the fields in the code as well as the table and I can't see what I am missing. The tblMeasure table which is the subform have the following fields:
MUserLoginID - NumberMainMeasureID - AutoNumber - Primary KeyMeasureName - TextMPositonName - TextMeasureScore - NumberMeasureWeight - NumberMeasureTotal - NumberMeasureDesc - MemoMStaffApraisedID - Number
The UserDeatils table which is the main form have the following fields:
StaffID - NumberStaffName - TextDepartmentName - TextStaffPosition - TextStaffGrade - TextStaffBDate - DateStaffEDate - DateStaffApraisedID - AutoNumber - Primary Key
The link between the two forms are StaffApraisedID to MStaffApraisedID then StaffID to MUserLoginID then StaffPosition to MPositonName. When I select a member and click the Duplicate button I received the error above. The area highlighted in red is where it errors out.
Code:
Private Sub cmdDuplicateData_Click()
On Error GoTo Err_cmdDuplicateData_Click
Dim OldStaffID As Integer, NewStaffID As Integer
OldStaffID = Me.StaffApraisedID
'Add new record to end of Recodset Object
[Code] .....
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Nov 26, 2004
Date of Birth (DOB) field etc. in one program are text - how do I make another file with the same data into number fields for Date of Birth field etc? When I copy data to file that has number fields the 09252004 is changed to 9252004. Can I get reports with the correct Date of Birth in them by moving data from text file to number file?
There is data entered monthly in file and formula has been set up for January, February etc as ---quarter: Int(([month]-1)/3)+1. I would like formula for the fiscal year for April to be counted as month 1, May - month 2, June as month 3, July as month 4, August as month 5, Sept as month 6, October as month 7, Nov as month 8, Dec as month 9, Jan as month 10, Feb as month 11 and March as month 12.
Thank you
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May 29, 2015
DLookup function. (this is for a stamp collection database).
On my form ("InventoryInput") I have a text box called "Catalog" for a numeric entry and a text combo box for selecting a "Country" in drop down list.
I want to query a table called "CatNameList" to get the "StampName" of the item (based on the entries of Catalog and Country) and populate that name in the text box. The fields in this table are called "StampName", "CatNumb" & "CName" respectively.
I have successfully placed the following expression in the control source of that textbox and able to populate the StampName I need based solely on the catalog number alone.
That express is :
=DLookUp("StampName", "CatNameList", "CatNumb = Form![Catalog]")
So it will populate the "StampName" data to match the "Catalog" number entry just fine.
However, I need to add a second layer to incorporate the Country.
Example : There is a catalog "1" for "USA", and a catalog "1" for "Canada" but both have different "StampName".
I have been attempting to get that second piece added with no success. Here is the expression I have been trying to get to work :
=DLookUp("StampName", "CatNameList", "[CatNumb] = " & [Catalog] & " And CName = '" & [Country] & "'")
Right now, the text box is just blank with the above expression. I thought it may be because there was no match found, but I have triple checked to ensure I have the spelling correct on the country name in both places.
Basically, I just need the dlookup to take the "catalog" and "country" off the form and match it to the "CatNameList" table fields of "CatNumb" and "CName" to give me "StampName" field back on the form.
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May 29, 2015
Having problems getting dlookup to work in the control source field of a text box.
My form has fields : Catalog # (numeric value) and Country (drop down text selection).
I would like to query a table CatNameList for a name (text) if the catalog # and country find a match on the table.
My field names on the CatNameList table are : Name, Number (to validate against the Catalog # entered on the form) and CName (to validate against the Country drop down on the form).
I am successfully able to populate the name from the CatNameList table on my form using lookup of the catalog # using this :
=DLookUp("Name","CatNameList","Number = Form![Catalog #]")
However, I will eventually have several catalog numbers that will be identical in the table CatNameList, thus why the country is important as the second criteria to be added into the dlookup.
I have tried for a few hours unsuccessfully to add the second portion to my dlookup.
This is what I have currently (not working) that I have been playing with, I'm sure I'm missing a quote mark, & or something simple.
=DLookUp("Name", "CatNameList", "Number = Form![Catalog #] And CName = ‘”& Form![Country] & ”’”)
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Nov 23, 2005
I have an address database where people have been allowed to type in any characters they want in place of just leaving a missing field blank. For instance the Zip code was not a required field (don't as me why because I don't know. It just wasn't) so over the years when the person entering the data didn't know what the zip code was they would put a ?, a 0, a 000 or a period or what ever else they could think of at the time.
I would like to add a filter in my query where I could eliminate any thing with less then a certain amount of characters.
I thought something like this would do the trick
Zip: IIf(Len([V_ZIP]<5),[V_ZIP],"0")
But I am getting a data type mismatch in criteria expression. Any ideas of what I am doing wrong?
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Apr 23, 2013
I have a summary form with the company name,week number, week-ending automatically populated. e.g. this week is week 4 and users enter records for week 4 as the week number is automatically generated. Basically the system will just recognise today's date and generate the week number. Problem is I am trying to display previous week records and I do not know how to filter it as my week number is generated automatically, week by week. All the other forms are linked to this week number. How can I display records for a specific week that I want? say, I want to display all records for week2, etc. I am dumbfounded as I am on a learning curve with Access.
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Mar 21, 2013
I have two text boxes and I'm wondering how I can filter my records of my table (through my query), between two numbers on my form. So for example lets call the two text boxes Num1 and Num2, the logical process is:
Code:
IF Num1 or Num2 IS empty
THEN filter records with "*"
ELSE IF Num1 and Num2 contain a number
THEN filter records between those two numbers
SQL, Me.Filter, BETWEEN in criteria. How I can accomplish this.
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Jun 30, 2015
Is it possible to do a criteria like the "Between" to pull data like a work order number?
Ex WO#: WO5551212
I would like to be prompted to enter a Work Order Number when I run a query, then have the query display all of the data for that particular work order number.
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Jul 6, 2012
I have a table and it is like this 1 a 2 b 3 f let's assume i want to add new data {C} so it will be like this : 1 a 2 b 3 f 4 c
Is their any way i make the table look like this 1 a 2 b 3 c 4 f can i force the auto number to change according to the filter applied on the table is their a numeric field can be used instead on auto number that can be changed according to the filters
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Mar 17, 2008
I am not sure if this is the correct section of the forum, but here goes.
Lets say I have a database with the following filelds
Site
Group
Date
Section1Comments
Section2Comments
Section3Comments
I ultimately want to build a report to show the Site, Group Date and comments from only one section. I have a form with a combo box to select which section to view the comments. The problem is the comments are in different fields (Section1Comments, Section2Comments, etc.). Is there a way to use a query to only show the section comments based on the combo box selection?
For example to select the Group, I have a combo box on the form and in the query I wrote "[Forms]![frm_Main]![cboGroup]. However in this case all the groups are in the same field. So I am unsure if there's a way to do this with different fields.
I appreciate any suggestions.
Jim
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Sep 17, 2005
Hello
I have a political database with a separate field for street number, street name and apartment number. I've been asked to prepare a query that will only list the first member of a household. Example, the query would only show one member from a two person household if they both have the same address. I figured that I would somehow prepare a query that combined these 3 fields in a expression and then display the total row and choose FIRST. That didn't work, perhaps my syntax was off. Here's what I tried:
Expression: (Trim(StrConv([AddressStreetNumber]&" "&[AddressAptNumber]&" "[AddressStreetName],3)
Then I set the Total line to FIRST
Is it my syntax or is it that I can't join separate fields together like you can in a report ?
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Dec 18, 2013
It have several fields, and the fields that I want to filter is ItemNo and SellingPrice.The problem is ItemNo has many different SellingPrice. I put a parameter in SellingPrice field as >=75 only for ItemNo "49565", but still i want to show other record in ItemNo and do not have filter in SellingPrice field.
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Jan 15, 2014
In Dec 2013 I created an Access table "Donations" that contains fields regarding charitable donations (Date, Donor, Amount). I use an Access form "Select Donor Form" to select a specific Donor (via combo box) from the table. Then an Access Query "Select Donor Query" uses the Donor selected from the combo box in the form to display all of the donations from that Donor for the year as an Access report.
Since I just created this Access table last month, it only had data from 2013. Now that we are in 2014, in preparation for when I run this report next December, I obviously need to modify "something" to clarify that I want the donations from a specified Donor for a particular year (i.e 2014, 2015, 2016, etc.).
I added a field to the Access table called "Year". I probably can derive the year from the already present "Date" field, but sadly, I don't know how to do that. I want to simply edit the existing combobox in the existing form to return Donors that have a record in the existing table where the Year = 2014. That way, the only changes I will need to make over time is to update which year I need and all of the Donors for that year will populate in the combo box.
Below is the Access macro belonging to the combo box in the form. I converted the macro to Visual Basic. What to add to select the Donor for a particular year. You can see that right now it is only selecting "Donor Name" without regard to which year the donor has a record.
'------------------------------------------------------------
' Combo3_AfterUpdate
'
'------------------------------------------------------------
Private Sub Combo3_AfterUpdate()
On Error GoTo Combo3_AfterUpdate_Err
DoCmd.SearchForRecord , "", acFirst, "[Donor Name] = " & "'" & Screen.ActiveControl & "'"
[Code] .....
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Sep 9, 2014
I have a table with 5 fields (F1, F2, F3, F4, F5).
F1 has 3 values (v1,v2,v3) and the other fields have different entries depending on F1.
-----------------------------------------------
F1 F2 F3 F4 F5
-----------------------------------------------
v1 f31
v2 f21 f41
v3 f41 f51
Is there any way to filter F1 to show only the fields which have a value?
(if I choose v2 to have shown only fields F2 (with f21) and F4 with f41
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Aug 17, 2013
I am making a database which has its output in PowerPoint. I have set it up so that each field value is shown on a different slide with the code for each slide like this:
Code:
With .Slides.Add(rs.AbsolutePosition + 1, ppLayoutLargeObject)
.FollowMasterBackground = False
.Background.Fill.Solid
.Background.Fill.ForeColor.RGB = RGB(0, 0, 0)
[code]....
This works fine until a filed is blank (which they sometimes are) where it then crashes with error 94 invalid use of null. What I was thinking was putting the whole thing above in an If-then-else statement so that a blank field does not produce a slide, something like:
Code:
If IsNull(CStr(rs.Fields("Song 1 chosen_Verse 2").Value)) Then
Else
With .Slides.Add(rs.AbsolutePosition + 1, ppLayoutLargeObject)
.FollowMasterBackground = False
.Background.Fill.Solid
.Background.Fill.ForeColor.RGB = RGB(0, 0, 0)
[Code] .....
This doesn't work though - at least not like I have written it!
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May 13, 2013
Been trying to use wildcards in fields while Filter By Form instanced in Access 2007.
LIKE, BETWEEN, IN or */% not available?
The form is based on a query. I am guessing this is why the drop downs only show IS NULL or IS NOT NULL as choices instead of the entire unique list existing in the underlying table/query.
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