Query For Duplicate Records

Jul 9, 2007

I am creating an ordering system which comprises of amongst others, these fields:

ID
OrderHdr
OrderLine

I want to ensure that if a user enters an ID, OrderHdr and OrderLine that this combination does not already exist elsewhere within the same table.

I have written a query like this:

COUNT OrderLineDetails.id, OrderLineDetails.orderno, OrderLineDetails.orderline
FROM OrderLineDetails
WHERE (((OrderLineDetails.id)=?) AND ((OrderLineDetails.orderno)=?) AND ((OrderLineDetails.orderline)<>?));

I will be replacing the "?" with the relevant form fields from the form, but how do I run the query and store the result in a variable and prevent the user from carrying on until they change any of the fields until there is no duplication.

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Help Filtering Duplicate Records From Query

Nov 28, 2007

Dear Experts,
I have created a database with queries that is working fine, however there are many records that have the same information that can not be removed easily, is there a method anyone knows of that can filter the records produced from a query to remove duplicates? i.e. 'select distinct' but for the whole query after the search parameters have been entered.

e.g. the search query is producing, after the refined search values are entered:
414353p - Fiat - 1.6 - MLS
414353p - Fiat - 1.6 - MLS
How can i then apply a filter to automatically reduce these duplicates to just one entry for the whole form?

Thanks

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Eliminate Duplicate Records In A Query

Jun 5, 2007

I know there a many posts about eliminating duplicate records because I did search, but I did not see anything that really answers my question.

I have a query in a local Access database that is using a Linked table from an SQL database managed by our corporate IT department. I have read access to only certain tables / fields in the SQL database. My query is based on 3 tables from the database and I have them linked together in my query.

When managers move from one site to another, they are given a different TeamID number. However, until they are replaced, the manager will have more than one TeamID assigned to him in the SQL database. Evidentally, the way our IT has the SQL database structured, when I query open items it duplicates the record for that manager because he has 2 TeamID numbers. So the only field that comes up differnt in the duplicate records is the manager's TeamID number.

I would like for my Select Query to ignore the duplicate record. I know I can use an Append Query to copy the data temporarily to a local table and set the proper fields as Primary Keys to do this. However, it would be nice if I did not have to go to all that trouble.

Is there a way to eliminate duplicate in my Select Query?

As always, I appreciate the help.

Jim

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How To Sum Duplicate Records In Union Query

Oct 30, 2012

(Example of my data)

Order ID Customer ID Purchase Amount
1 17 $14.95
1 17 $7.35
2 21 $11.90
3 27 $64.80
3 27 $31.13

I have two tables with pull in data. What I'm looking for is a query that would combine the customers purchase and sum the purchase amount field. The tables are unioned as some customer data is in one table but not the other and joining them excludes some of this data. Ultimately I would like to see is

Order ID Customer ID Purchase Amount
1 17 $22.30
2 21 $11.90
3 27 $95.93

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Filtering Duplicate Records Query Problem

Jul 19, 2006

1 table contains the records I needs to be queried.
The result Im looking for is to view all the clients that have a different advisor assigned to a duplicated ssn. - not same advisors assigned to a duplicated ssn.
Example of desired outcome.
ssn name advisor plan
111223333 joe smith john doe b
111223333 joe smith jane sony c
111223333 joe smith unknown a

I am getting all data.
ssn name advisor plan
111223330 Jack Jack john doe b
111223330 Jack Jack john doe c
111223330 Jack Jack john doe a

Ive tried query with using 'first' for the ssn and the advisor still give me all data.
Please help me....
Thanks

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Union All Query NOT Displaying Duplicate Records

Dec 10, 2007

I have two tables, and I made a union query (tbl1 UNION ALL SELECT ...tbl2). Problem is, I have two entries that are identical in both tbl1 and tbl2, but I want to include BOTH of them in the union query. Even though I used the ALL operator, only one set shows up!! I'm pulling out my hair trying to figure this out. Please help, and thanks so much in advance!:(

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Queries :: Removing Duplicate Records In Query

Apr 24, 2014

Im trying to write a query that shows all the container movements. Yet when I run the query qryFullHistory I get a duplicate value for container Off Island. Ive tried adding some criteria that says that the DateRequested has to be between the ImportDate and ExportDate but that doesnt seem to work. There are duplicate entries for container Off Island in tblContainerDetails as the same container has arrived and left and then returned on another voyage. Yet there is no entry for the second voyage in the tblMEMRContainer.

A brief description of the tables is:
tblMEMR Movement requests details
tblMEMRContainers the containers that were moved on the movement request. There can be more than 1 container for each request.
tblContainerDetails details and dates for the container when it arrived and when it left

There are other tables but these are the 3 that are used in the query.

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Queries :: Duplicate Results For Some Of Records In A Query

Dec 3, 2013

Why I am getting duplicate results for some of my records in a query. I have unique values set to Yes. I have also validated that the tables I am using don't have duplicate data. SQL is below.

SELECT DISTINCT [tbl_Rewards Activity Report - By Member Number].[Member Number],
[tbl_Rewards Activity Report - By Member Number].[Last Four],
[tbl_Rewards Activity Report - By Member Number].[BAL ID],
[tbl_Rewards Activity Report - By Member Number].[Primary Name],

[Code] .....

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Queries :: How To Remove Duplicate Records From A Query

Feb 11, 2014

I have this small database, I would like to have your support to setup this query "QryResults" in order to remove the duplicate records, I can't find a way to get shown only true records, for some reason I'm getting duplicate rows and fake values, the query is calculating operations from two different queries and a table.

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Duplicate Records In Query To Join Fields From Several Imported Txt Files

Jan 10, 2008

Hi all,

I have the following issue:

In my job we work with several raw data .txt files exported from Oracle ERP system. These data include information about: inventory, sales, backorders, purchase orders, forecasts, product line.

My goal is to put information from all of these imported txt files together to create an easy to use snapshot file.

The common field between al of these files is the item description. I have an issue where records are repeated for several fields every time the same item description is showed. For example for the same product description the january sales forecast QTY is repeated on several rows because there are several orders for this product description. Is there a way to make forecast QTY appear only once but keep the multiple orders and their information?

Example of current result

http://img178.imageshack.us/img178/5659/currentsu7.th.png (http://img178.imageshack.us/my.php?image=currentsu7.png)

to achieve result

http://img179.imageshack.us/img179/5100/toachievefk4.th.png (http://img179.imageshack.us/my.php?image=toachievefk4.png)

thank you for any comments

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Queries :: Insert Into Query - Duplicate Records In A Subform To New Form

Jun 4, 2013

I'm trying to duplicate the records in a subform to a new form but keep getting a too few parameters error.

Code:
strSql = "INSERT INTO [OrderDetailT] ( OrderID, ProductID, Quantity, DiscountPercentage ) " & _
"SELECT " & lngID & " As NewOrderID, ProductID, Quantity, DiscountPercentage " & _
"FROM [OrderDetailT] WHERE OrderNumber = " & Me.OrderNumber & ";"

The debug.print comes out as below:

INSERT INTO [OrderDetailT] ( OrderID, ProductID, Quantity, DiscountPercentage ) SELECT 49 As NewOrderID, ProductID, Quantity, DiscountPercentage FROM [OrderDetailT] WHERE OrderT!OrderNumber = 11;

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Jun 18, 2014

I have an "Returns" master form that contains two subforms. The subforms contain items that we are returning back into our inventory. The underlying queries in each subform show only those records where the "Return Date" is null. The query(s) works fine, except that if there are 3 items that need to be returned there are 3 records that show in the master Returns form. I tried the Totals option in the query but the I need that Return Date on the subform. I only want one Returns master form to show the 3 records (not 3 records of the same master form).

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Queries :: Mass Duplicate Main Records And Related Subform Records

May 29, 2014

In my simple database (attached), I need to mass duplicate Tasks and their Notes.

I have three tables: tbTasks (PK: Task_ID), tbNotes (PK: Note_ID), jtbTaskNotes (FKs: Task_ID and Note_ID). jtbTaskNotes is my many-to-many junction table that ties Tasks to Notes.

The main form (fmTasks), bound to tbTasks, has a subform (sbfm_TaskNotes) that displays notes associated with each Task. On themain form,you select which Tasks you want duplicated via a checkbox. The append query (quCopyTasks) will duplicate all tasks that have the checkbox checked. All good there. However, I can't figure out how to also duplicate each task's Notes.

I found Allen Browne's solution [URL] ....., but that only handles duplication of one record at a time, whereas I need to duplicate many records at a time (sometimes 10+ records). How do I go about duplicating multiple Tasks and their associated Notes?

Before you ask "why are you duplicating records?": There are times when tasks need to be re-accomplished and therefore need to have a new record. It's easier to duplicate records than it is to hand-jam everything again.

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Qry Results Show Duplicate Records, Records Are Not Dup In Table.

Nov 16, 2004

I have built a qry that initially shows the correct information. For example.

tblContent has 289 records with a Type = Class.

I built a Query to select from tblContent Type = Class and I get 289 records. I add additional criteria of Progress <>"Not Scheduled", I then get 206 records. I then add additional criteria Last Name <>"Demo" And <>"Care" And <>"Support". This brings up 200 records, but the query appears to duplicate each record 3 times. I do not have 3 of the same types of records.

The SQL Statement is below

SELECT tblProfile.LoginName, tblProfile.FirstName, tblProfile.LastName, tblProfile.Organization, tblProfile.CostCenter, tblContent.Title, tblContent.Type, tblContent.Code, tblContent.[Date Assigned], tblContent.[Date Started], tblContent.[Last Accessed], tblContent.Progress, tblContent.[Date Completed]
FROM tblProfile INNER JOIN tblContent ON tblProfile.LoginName = tblContent.LoginName
WHERE (((tblProfile.LastName)<>"Demo" And (tblProfile.LastName)<>"Care" And (tblProfile.LastName)<>"Support") AND ((tblContent.Type)="Class") AND ((tblContent.Progress)<>"Not Scheduled"));

The qry is named qryPhysical Class. I have provided the link to view the database. Can you help me?

http://briefcase.yahoo.com/turnerbkgabrobins

Thank you in advance for your assistance.

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Queries :: Query Records With Both Duplicate Values And Different Values?

Jun 18, 2013

I'm trying to determine the SQL to return only those records in a table which have duplicate values in each of two fields, but different values in a third field. Here's an example:

Code:

AcctNum FoodType FoodClass
------- -------- ---------
A123 Apple Fruit
A123 Apple Fruit
A123 Grape Fruit
A456 Potato Vegetable
A456 Potato Perishable
A789 Carrot Vegetable
A001 Banana Fruit

For the above table, I'm trying to return records which have multiple entries for AcctNum + FoodType, but DIFFERENT values for FoodClass. So for the above table, the query would return:

Code:

AcctNum FoodType FoodClass
------- -------- ---------
A456 Potato Vegetable
A456 Potato Perishable

It returns these two records because there is more than one record with for the AcctNum + FoodType (i.e. 'A456' + 'Potato'), but DIFFERENT values for FoodClass (i.e. one record has 'Vegetable' while the other has 'Perishable').

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Delete Duplicate Records Or Blank Records

Mar 19, 2007

I want to find duplicate records based on FirstName and LastName and delete the duplicate. Also, I want to delete any records which have a blank FirstName and LastName.

How can I do this?

Thanks,

Dave

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Duplicate Records

Jul 5, 2005

pls can someone point me in the right direction

have searched through the forums.

i have two fields Forename & surename i need to prevent duplicate records if the forename and surename match another record.

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Duplicate Records

Oct 24, 2006

Hi

I have a table (which is populated by people filling in a form) which contains two fields:

Section
WeekCom (e.g. week commencing)

I want to make sure that the form will not allow someone to make a double entry. For example, if Sally goes in and says enters "Benefits" as the section and "WeekCom" as 15/10/06, and then Ben tries to do the same - the form will not allow Ben to enter it.

How do you do this please? The table does not have a primary key at the moment....is there any way of doing it without setting one of the fields as a primary key?

Thanks

Maria

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Duplicate Records

Apr 9, 2007

I Need to run a query that will not show duplicate records.

For example if joe smith is listed five times i only want the most recent date of membership.

Does anyone have any ideas?

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Duplicate Records!

Apr 30, 2006

I have a form in Access which has event date and then also an event time slot such as "Morning, Afternoon, Evening" . I need to make it so that you cannot have a duplicate time booking, i assume i will need to code some VBA but if anyone could tell me what it would be much appreciated. Thanks

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Duplicate Records

Feb 7, 2008

i m new user to access i just wanna know how can i count duplicate recodes for example how many time
record repeat in one column


waiting for ur quick reply thanks

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How To Delete Duplicate Records

Apr 30, 2007

Hello,

I have a table that has many duplicate records. I tried importing the table and setting the field to no duplicates but did not work. How can I delete duplicate records. The primary Id id fine I have another field that I can use. it is a BAC number that is repeated many times. Here is the table I need fixed.

Thanks

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Random Duplicate Records

Feb 20, 2006

Hi Guys,

I hope someone can help with this. I have a table, "Blasthole Submission" which is populated by input in a form, using the code below:


Const MyTable As String = "Blasthole Submission"
Const MyField As String = "Sample Name"
Dim db As DAO.Database
Dim rs As DAO.Recordset
Dim intCounter As Double
Set db = CurrentDb
Set rs = db.OpenRecordset(MyTable)
For intCounter = Me.txtStartValue To Me.txtEndValue
rs.AddNew
rs.Fields(MyField) = "TP" & intCounter
rs.Fields("Submission #") = Me.SubNum
rs.Fields("Sample Type") = "Blasthole"
rs.Fields("XRF") = "True"
rs.Fields("LOI") = "True"
rs.Update
Next intCounter
rs.Close
db.Close
Set rs = Nothing
Set db = Nothing


What I am hoping to do is to place a random duplicate in the table, called, for example TP111152 DUP, approximately every 50th record. Is there any easy way of doing this?

Thanks in advance for your help!

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How To Prevent Duplicate Records?

Jan 13, 2007

i am using a textbox in the main form to transfer the Yr/Mth into the table. (refer to qp.zip)

now my problem is, how do i prevent duplicate records into the table?

e.g: currently whenever i scroll ard the months control in the form, i will get duplicate Mth/Yr into the table. how do i prevent that from happening?

i only want to have updated data inside the Mth/Yr table instead of duplicated Mth/Yr

Public Sub PutInMonthlyRecords()

Dim sql As String
Dim Db As DAO.Database
Dim rs As DAO.Recordset
Dim f As Form
Dim MthYr As String

Set f = Forms!frmQpi

MthYr = f("txtMthYr")

sql = "SELECT * FROM [tblQpiMonthly] WHERE (([tblQpiMonthly].[Input MthYr] = 'MthYr' ));"

Set Db = CurrentDb()
Set rs = Db.OpenRecordset(sql)


If rs.RecordCount = 0 Then
If (f!txtTotalPF) = 0 Then
Exit Sub
End If

rs.AddNew
rs![Input MthYr] = f("txtMthYr")
rs![Monthly TotalPF] = f("txtTotalPF")
rs![Monthly Rejection] = f("txtTotalAvoid")
rs![Monthly TotalAvoid] = f("txtRejection")

rs.Update

Else
If (f!txtTotalPF) = 0 Then
rs.Delete

Exit Sub
End If


rs.Delete
rs.AddNew
rs![Input MthYr] = f("txtMthYr")
rs![Monthly TotalPF] = f("txtTotalPF")
rs![Monthly Rejection] = f("txtTotalAvoid")
rs![Monthly TotalAvoid] = f("txtRejection")

rs.Update

End If


Db.Close

End Sub

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Identifying Duplicate Records

Jun 26, 2005

Be advised that I'm a complete novice with Access, and have used it only to view Excel files with more than 64,000 records. Any help would be appreciated.

I have an Excel file of 10,000 records entered by salesmen of possible prospects, with salesmen, prospect name, address fields. Some salespeople have entered the same prospect and address information; the only thing different in these records are the salesman name.

I know how to import the file into Access. But from this point, how do I construct a query and generate a report that shows me ONLY THE DUPLICATE RECORDS? We would like to use this report to identify the double entries and the salespeople so they can clean up the database. I know Access (I have Access 2003) can create this query, I don't have a clue on how to do it.

One hint: A post on another forum suggested " Make a group-by query (grouped on all fields except salesperson). Add a count field. Select if count >1. This should do the trick."

I'm sure this is the answer, but I don't know how to "make a group-by query", how to "add a field", etc. Like I said, I know how to import the data. That's it.

This is extremely frustrating to be this close to the answer and not know how to finish it. Any assistance would be appreciated. Thank you.

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Count Duplicate Records

Mar 27, 2006

I have an order database using Access 2000, I need a report to list all agents that have ordered in the past year, how many times they ordered and sort by Office city.

I have
SELECT tblCustomers.Type, tblAgentList.AgentID, tblAgentList.LastName, tblAgentList.FirstName, tblAgentList.Agency, tblAgentList.AgencyCity, tblAgentList.DeliveryAddress, tblAgentList.DeliveryCity, tblAgentList.DeliveryState, tblAgentList.DeliveryPostalCode, tblAgentList.[AgentOffice#], tblCustomers.InspectionDate
FROM tblAgentList INNER JOIN tblCustomers ON tblAgentList.AgentID = tblCustomers.AgentID
GROUP BY tblCustomers.Type, tblAgentList.AgentID, tblAgentList.LastName, tblAgentList.FirstName, tblAgentList.Agency, tblAgentList.AgencyCity, tblAgentList.DeliveryAddress, tblAgentList.DeliveryCity, tblAgentList.DeliveryState, tblAgentList.DeliveryPostalCode, tblAgentList.[AgentOffice#], tblCustomers.InspectionDate, tblCustomers.[Job#]
HAVING (((tblCustomers.Type)="P") AND ((tblCustomers.InspectionDate)>[Enter starting Date:]))
ORDER BY tblAgentList.AgentID, tblAgentList.AgencyCity, tblAgentList.AgentID;

It list all agents sorting by AgentID, with a line for each order.
I would like to list each agent once with the number of times ordered, and then sort by AgentCity. Any help would be appreciated... Thanks in advance!:D

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