Query For Report With Specified Data
Apr 21, 2008
ok I know some will find this easy but I write reports in VBA not in Access.
I need to teach someone to generate reports that will bring in all the fields for a table but only for the name he provides in the "Party" field. I currently have a query (and a report) that brings in the records in order of the Party field but I need it to pop up a input box to have him type in the specific party he wants the records for that party only.
How do I get it to give a prompt box and limit the report to the party inputed?
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Aug 10, 2012
I want a Text Box Query on my form to display the Status, Workshop, Time, Enrolled and Limit. The problem is these values come from two different tables and the Enrolled value comes from a single field that contains the different workshops.
What I mean is: In Table[Attendees] a row contains a customer's Number, First Name, Last Name, Workshop and Phone Number. The workshops vary for each customer so one row on the table could have John Doe attending Cover Letter Writing and the next row could have John Smith attending Resume Writing. What I want is to be able to count the different workshops within the Field[Workshop] and total them and then display the total in a Text Box Query. I have a Text Box Query set up displaying Status, Workshop, Time and Limit as these values all come from Table[Workshops].
So basically I need to Query to also display a result that is the Total for each workshop from Table[Attendees] and display the total for each workshop in a Query with data from Table[Workshops].
Here is a link to an Example Database [URL] ....
I'm trying to avoid putting things on different reports and the like because the people using this are basically computer illiterate and if they have to click a button (no matter how well labeled) they won't do it and the information might as well not exist.
And if there's a better way to do it, I'm all ears. The only thing is, I have to update these workshops month by month. Since they are dynamic, I want to avoid creating separate tables for each workshop.
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Jun 3, 2013
I am having trouble getting data to appear on my Report. The report is based of a Query, qryLabel. When I run qryLabel the correct data is displayed but when I try to use this data on the Report, I get an #Error or #Type. Here are the methods I have tried so far to get the data on my Report:
DLookUp
=DLookUp("[StoneLength]","Stones","[StoneName] = Forms![Product]![ProductID]")
Using The Query
=[qryLabel]![StoneLength]
Using the Table
=[Stones].[StoneLength]
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Mar 6, 2014
I created a Report from a query. The query shows the correct data that should be on the Report. I created the report to sort by Field A and then sum Fields D, E, & F. None of the query data shows up on the Report. I;m stymied as to why I can see data on a query, but the ONLY data that shows up on the Report is Field A. None of the summations show. All are blank with the box outline.
I've created the report 3x thinking I did something incorrect. Whatever it is, I did it 3x!
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Feb 26, 2015
I created a query and one of the fields was "name". In the query it listed the names and then changed to the ID number of the names from the name table. The query was created using the wizard. Why did the query change to the ID number mid report and how do I get it to report only the names and not the ID number.
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Jul 9, 2013
I have created query and all my values come into the table from the query fine.
When i then go and generate the report all of the boxes are there for the data but there is no data in them. For owner and Job Id all info is there but job name, Department and a few others there is no data in the boxes.
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Mar 27, 2014
Watch the below tables.
I have a large ACCESS list as per the left one and I would like to make it as per right.
The problem is that I want to concatenate the "invoices" in one record separated with a coma , .
This is the only way I can compact the long list into a short one and make it comprehensible.
The invoices , in one cell, very rarely are more than 4 or 5 items.
So room for 6 is just perfect.
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May 5, 2014
so i had created query using query design wizard for which i i needed to enter year of the data everytime the query is being made all my data are correct when just using the query.however when i turning it into report where the query will still be runing and with adding in another field from my original table to get on the montly rearrangement that's where the some record are shown duplicate on the report
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Sep 4, 2013
I need to produce a Data Integrity report that lists the users of a separate database and the count of errors that they make, separated by error type.
Currently my query displays all the users who made errors, and the total errors they made. But I don't want the total - I want to break this number down by the types of errors that are made.
I modified the SQL to make it easier to read. How can I take the below statement and make a few expressions that count up the specific values? The field I need to dissect is "Type Error" and a couple of examples of error types are "A1" and "B1"
Code:
SELECT DISTINCTROW [Errors Table].User, Count([Errors Table].[Type Error]) AS [Errors]
FROM [Errors Table] INNER JOIN [Workcenter Profiles] ON [Errors Table].PWC = [Workcenter Profiles].PWC
WHERE ((([Errors Table].[Review Status])="Error Corrected")) OR ((([Errors Table].[Review Status])="Error Not Corrected")) OR ((([Errors Table].[Review Status])="Error Not Correctable "))
GROUP BY [Errors Table].User
ORDER BY [Errors Table].User;
I've seen it done with multiple queries joined together, but I'd like to avoid that if possible...
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Aug 13, 2015
I have a form with 7 List boxes linked to 7 Query's which in turn are linked to a table. Each list box if for a particular trade.
I am trying to select a person or persons from each List box and then have them sent to a report. I have Code to do one list box, but do not know how to link all boxes with code to a 'Open report' button.
The code I am using is as follows:-
Private Sub cmdOpenReport_Click()
On Error GoTo Err_cmdOpenReport_Click
Dim strWhere As String
Dim ctl As Control
Dim varItem As Variant
'make sure a selection has been made
[code]....
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Dec 21, 2014
How do I hide the report footer based on the report's data ?
I'm trying to hide if number of users = 1
The report's data is a query built inside the report's RecordSource, not a self standing query.
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Dec 21, 2012
I have an asset data base to generate individual asset detail reports with a sub report on the same page listing similar assets from a separate query. I have set the master and child fields, one to many. This works perfectly for the first two assets (pages), however the sub report stops showing data on the third asset (page).
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Mar 20, 2015
So I have a text box in a report that I want to pull in data from a field in another report, so the 'control' for my text box looks something like this...
=[Reports]![rptSalesReceiptSub]![Text141] (i.e Text141 is the data I want to pull into my report)
...the path is completely correct but when I run my report I get.#Name? If I run the report that has the data I want, it's fine (in other words Text141 has valid data in it)
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Apr 16, 2014
I have data from a survey with qualitative responses. For a single qualitative question, I moved the ID & responses into a new table and categorized the response according to a bucket/theme, where each column is a new bucket. I now have 10 columns. Each response is represented in 1 or more columns. I used an excel formula to copy the response data into the column itself.
Example:
A1 // B1// C1 // D1// E1//... L1
ID // Response // Cats // Dogs // Elephants //.... Column 10
1 // I like cats // I like cats //(null)//(null)// ... (null)//
2 // I like cats and dogs // I like cats and dogs // I like cats and dogs //(null)//..//
3 // etc.
However, now I'm realizing that Access always wants to show data for all records, or at most I can limit using a WHERE clause in my query.I want to use Access to generate this report:
1. Section 1: Show all responses from the Cats bucket where there is data
2. Section 2: Show all responses from the Dogs bucket where there is data
3. and so on
I know how to do summary values, and I know how to do filtering that apply across the whole report, but this seems like more advanced filtering, where I want to see selective details differently for each field.
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Dec 31, 2012
I have a database with a form called "Main" where users input data and then print a report from it. "Main" has fields in it from another form "Members". This data (from "Members") is shown on "Main' by Dlookup coding, and therefore cannot be selected for input by the user. Now, lets say a user inputs data into "Main" and prints the report on 12/30/2012. On the next day, a member's name is changed and I update that data in the "Members" form. On 12/31, I would like to print the report again, but it shows the updated member's name instead of what is was like on 12/30. How can I keep the old data in case I want to print the report in the future like it was initially printed? What do I need to do to any form(s), report or what VBA code needs to be written?
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Sep 2, 2014
I have a three-column query that tells me how many hours I have available per week for a given resource type (e.g. welders). I have a second three-column query that tells me how many hours of work I have planned per week for a given resource type.I'm hoping to produce a query (the source for a report) that will show resource types in rows and twelve months in 24 columns. the first column for each month will show how many hours I have available for all my resources, the second column for each month will show how many hours I have allocated.
How do I produce a query that will combine the other two queries, inserting zeroes where necessary considering that for any given week I might have allocated work to a resource that isn't available (because the inconsiderate buggers think they are entitled to holiday) or I might have a resource that has no work allocated (because I'm incompetent)?
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Sep 29, 2005
Hi all,
This may be dump question. Don't laugh at me..Can I display the data from two tables in a report without using a query. Why I need this because I had two tables which has no common fields in that... Or if there is a way how can I do that....
thanks in advance
Thanks
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Aug 5, 2005
I am trying to create a tax report for my business and am not very familiar with Access beyong making basic reports from a single table and query.
Here's the problem:
I want to report total costs for my unsold inventory purchased and worked on prior to 2005. From that I want to be able to subtract the total costs of sold inventory purchased and worked on prior to 2005. Yes, all in one report. Is this even possible?
My report contains these columns from a single table-
inventory #, purchase date, cost, sold or unsold (yes or no check box), 3 columns of additional costs and 3 columns of cost dates. Also a couple other confusing columns of costs that were split between myself and co-purchasers. These include a column of negative costs, the date paid, the balance paid to the co-purchaser, and the date of the balance paid.
I have been sorting by purchase date prior to 2005 and unsold.
The problem is I have no idea how to include the values of the sold inventory in with this report of all the unsold inventory costs without creating a massive report with all my inventory from which I can not sum the columns properly.
The other problem is that when I sort by purchase date I get cost dates from after 2005. I can limit the criteria for one of the date columns, but not all.
My questions are:
How do I included both sold and unsold inventory information in a report and sort by inventory # without simply listing all the information together in one column by inventory #? Can I do the calcualtions I want to do in one report?
How can I limit all of the date columns to show only before 2005? If I make each of the date columns with criteria AND >#12/31/2004#, they limit down to only a few records because many of the date fields in my database are empty. If I use the OR criteria it doesn't work.
I actually have many other questions but I suppose those are the biggest ones.
I know that this is a very specific topic, so if anyone has suggestions as to great resources for Access help (ie. books, tutorials, etc.) particularly with creating tax or inventory reports from a single table, that would be extremely helpful.
Anything would be extremely helpful!! I'm sunk.
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Sep 2, 2004
Is there any way to take a "denormalize" it on a report. I have a two table that have a many to many relation, say companies and projects. I want to show a report that shows the company name and next to that row shows "Project A, Project B, Project F".
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Apr 11, 2008
Hi all, let me start by saying that i am not that experienced with access but find it really enjoyable and want to learn more. i dont always understand or use the right "jargon" but here goes. i have a db with 3 main tables, each table has the same layout and info inputed into it (ie, name, address, product, ref no. etc.). from each table i can print a sales reciept with all of the relevent info on it. i also print a sheet (report) with the customer names & addresses on it, used as the postal labels. i currently print 3 postal label sheets, 1 for each table. what i would like to do is print just the one report but taking the name & address data from all 3 tables. would really, really, really, really appreciate any help on this as it is beginning to frustrate me, and waste a lot of paper !!.
i'm using access from microsoft office professional plus 2007.
many thanks
dbwannabe
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Apr 29, 2014
In the production report that I made, I want to achieve 2 things.
1) I want the report to filter automatically to display only the current month's invoice. As you can see, all of the invoices are displayed from 2012-2014.
2) I also want to be able to filter the report based on the invoice number. I want this to be achieved by clicking the invoice button on the top part of the report.
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Nov 7, 2005
Hey can I transfer data into a report wizard, to have the wizard use that data instead of the data in a table or query?? This data would come from a form.
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Jan 17, 2006
Ive been pondering on this problem for far to long now so decided it was time to ask here !
I would like to return (based on a query) some records that would populate a report. I can set the source of the report as the query but my issue is that I need to actually have some code prior to report population.
EG if they have two products I want to list them product1/ product2 and as far as I know this isnt possible when you just set the source for the report...
The data is coming from SQL server so I have the option of a stored procedure but from trsting that seems to make things even more confusing.
Any help appreciated as Ive been stuck on this for far too long !!
Phil
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Dec 12, 2006
Hello,
I have a time and billing database that contains a form where the user enters a beginning date and an end date and then must enter an invoice number. All this information will appear in the header of a report. The invoice number will always be different. How can I get the invoice number to print on the report? The beginning and ending date is working just fine, but I can't get the invoice number to print. I think I need to have whatever number is entered to be temporarily stored to a table, but I am not sure at all. I would appreciate any help given.
Thanks.
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Oct 22, 2004
Hi everyone,
I am having a little trouble using a 'canned' Access database. Using the built in Asset Tracking database, I am trying to get specific information on the Assets report. The Assets report generally shows all assets, I've made a new report to show the data sorted by the phone extension number, also the room number (which is how our inventory is tracked).
This works well, except, I want to be able to view one extension/room at a time. To do this, I added a button on the 'Enter/View Emplyees' form to preview the report, and created a macro to get this info. However, it only shows whatever data is highlighted in the emplyees sub-form. How can I get all of the data assigned to each extension to appear on the report?
Tried to upload the file, but it's too large. Can email if requested.
Thanks,
Brian
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Nov 3, 2004
I have looked through the threads and have not found an answer to my question, so I post it hoping there is an answer as well as documenting useful information for other individuals.
The following code is what I am using to 'pull' data in order to print a certificate. It functions the way I designed it (verified by debug.prints and msgboxes). My question is how do I pass data to a defined report (certificate) based upon the results of a built recordset. When the report opens, the values come up as "#Name?". I'm guessing that the issue is syntax, but I just don't know. Here is the code I have so far (I've even commented it for y'all)...
Looking forward to your comments...
-BT.
Dim RSAgg As Recordset
Dim RSsrc As Recordset
Dim DB As Database
Dim strAgg As String
Dim strSQL As String
Dim strCert As String
'If there is no week number set, drop out
If Not IsNumeric(txtWeekNum) Then
MsgBox "You Must Specify a Week Number.", vbInformation + vbOKOnly, "Required Input"
Exit Sub
End If
' tblAggDesc contains the field names
' that have scores I want to evaluate.
' If someone makes a perfect score,
' then they get a certificate. Fields are
' a1, a2, a3, b1, b2, b3, c1, c2, c3.
strAgg = "SELECT tblAggDesc.AggCourse, tblAggDesc.AggDesc FROM tblAggDesc;"
Set DB = CurrentDb()
Set RSAgg = DB.OpenRecordset(strAgg)
RSAgg.MoveFirst
Do While Not RSAgg.EOF
If (Right(RSAgg!AggCourse, 1) > 1) Then 'rounds 2 & 3 contain additional information that is printed on certificate
strSQL = "SELECT tblScores.HEDR, tblRoster.Fname, tblRoster.Lname, tblScores.WeekNo, tblScores." & RSAgg!AggCourse & ", tblScores." & RSAgg!AggCourse & "X AS AggCourseX " & _
"FROM tblRoster LEFT JOIN tblScores ON tblRoster.HEDR = tblScores.HEDR " & _
"WHERE (((tblScores.WeekNo)=" & [txtWeekNum] & ") AND ((tblScores." & RSAgg!AggCourse & ")=100));"
Else
strSQL = "SELECT tblScores.HEDR, tblRoster.Fname, tblRoster.Lname, tblScores.WeekNo, tblScores." & RSAgg!AggCourse & " " & _
"FROM tblRoster LEFT JOIN tblScores ON tblRoster.HEDR = tblScores.HEDR " & _
"WHERE (((tblScores.WeekNo)=" & [txtWeekNum] & ") AND ((tblScores." & RSAgg!AggCourse & ")=100));"
End If
Set RSsrc = DB.OpenRecordset(strSQL, dbOpenDynaset)
If Not (RSsrc.BOF And RSsrc.EOF) Then
RSsrc.MoveFirst
Do While Not RSsrc.EOF
If (Right(RSAgg!AggCourse, 1) > 1) Then
strScore = RSsrc!AggCourseX & "X"
Else
strScore = ""
End If
'MsgBox RSsrc!Fname & " " & RSsrc!Lname & " " & RSsrc!WeekNo & " " & RSAgg!AggCourse & " " & strScore & " " & RSAgg!AggDesc
strCert = "Fname='" & RSsrc!Fname & "' AND Lname='" & RSsrc!Lname & "'" & " AND WeekNo='" & RSsrc!WeekNo & "' AND XCount='" & strScore & "' AND AggDesc='" & RSAgg!AggDesc & "'"
'Debug.Print strCert
' this is the point that I have problems.
' I want to pass RSsrc!Fname,
' RSsrc!Lname, RSsrc!WeekNo,
' RSsrc!AggCourseX, RSAgg!AggDesc to
' the report.
DoCmd.OpenReport "rptCleanTarget", acViewPreview, , strCert
RSsrc.MoveNext
Loop
End If
RSsrc.Close
RSAgg.MoveNext
Loop
RSAgg.Close
Set DB = Nothing
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