Query Not Returning Null Values

Oct 10, 2011

2007 version - my child query is not returning null values. I have 2 fields, both pulled from a parent query. One is "DaysSinceRecd", the other is "AmountPaying". The parent query returns multiple results, which is fine. For example, the parent query might have 10 different records for "0" "DaysSinceRecd", with different "AmountPaying" for each of those records.

In the child query, I am trying to condense that down, so that I only have one "AmountPaying" for each "DaysSinceRecd". It's working fabulously, except that there are records in the parent query that have a value for "AmountPaying" but a null value for "DaysSinceRecd". The null value for "DaysSinceRecd" cannot be changed to another value, it needs to stay null. My child query is not returning the null records. I tried adding to the criteria: IsNull Or IsNotNull, >=0 or <=0. That's not working.

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Query With Is Null Returning Not Null Records

Apr 18, 2006

Hello all,

A bit of a weird one, I've got a query and the criteria for showing records is that one particular field is null. However the query is showing records with the values in the field chosen for the Is Null.

Not sure why this is happening, has anyone come across this problem before?

Thanks.

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Query Returning #error When It Should Be Null

Jun 24, 2005

I have a left-join query where I know that some of the values in the left-hand table have no corresponding values in the right-hand table...that's why I used a left-join: I want all the values in the left-hand table to show up. I would expect that records without corresponding values in the right-hand table would show up as nulls (I swear I have dozens of other queries that work this way) but in this one, they show up as "#error" instead.

This is a problem because I want to do some calculations on this field. Normally I would use the nz function to change the nulls to zeros.

So,
1. Any idea why this is happening?
2. Is there a way to change the #error values to zeroes, similar to using the nz function?

HEre's the SQL:
SELECT FeederInventorySummary.machine, FeederInventorySummary.Size, FeederInventorySummary.Leaf, FeederInventorySummary.Type, FeederInventorySummary.CountOfFeederID,FeederNeeds Summary_7.FeederQty FROM FeederInventorySummary LEFT JOIN FeederNeedsSummary_7 ON (FeederInventorySummary.Type = FeederNeedsSummary_7.Type) AND (FeederInventorySummary.Leaf = FeederNeedsSummary_7.Leaf) AND
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For every record without a corresponding record in FeederInventorySummary_7, the FeederQty field shows up

as #error.

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Nov 21, 2005

Depending on the answer of a question, i would like to get the records that have no data in that specific field, otherwise i want the query to give me all records.
I've tried this in "criteria" but it doesn't work: IIf([Question? J/N]="N";"Is Null";"")

Who can help me?

Thanks
Fred

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Feb 20, 2013

I have what I think is a simple query returning the names of students that have been dismissed since September 2012 using a "WithdrawnDate" field. The query pulls a lot of information from other related tables (about 6 different ones), and has two expressions.

When the criteria is set to either "Is Not Null" or a date range (which is all I need), it does not return the complete set of records based on the data that fits the criteria in the main table?

Could there be some sort of join preventing all records from being returned?

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Jan 21, 2006

Hi.
Can someone help me?
I am trying to make a query return all values (please see attached jpg)
It returns some of the values, but is not returning values that have nothing in the "material" field (Null Values?)
In this example, I would like it to return all values that fulfill the Completion_Date, CW_Department, Handed_Over and Chargable fields, whether they have any data in the Material field or not.

Do I need to use the NZ, IIF or IsNull function? I have seen this is previous threads, but nothing like this example.....I apologise if there is.

Many Thanks.

Frank.

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Jun 18, 2013

what I am trying to do with pretty much create a search query through code. So what's happening exactly is that the user enters a part number and expects to get 2 values: total orders and total items associated with the part number he/she entered. I have 3 tables and 2 of them are related. So I began my creating a query relating table 2 and table 3. I cannot include table 1 in the query.

1) Part Number is input by user
2) Search that Part Number into Table1
3) Take returned Parent Values associated with Part Number and store in Array
4) Modify Array values
5) Search Array values using a For Each loop into the query
6) Take the returned values found in query associated with each parent that was retrieved from the part number (user input) and return that through a table or query.
7) Also return the total rows in a specific column (Order Numbers)

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Jan 14, 2008

Hello everyone.

I have just joined the forum and spent the last day or so looking around for an answer that I wasn't able to find.

I have been asked by my employer to capture details of who has signed our confidentiality policy. I have made a very simple database which only has three tables, EMPLOYEE, POLICY and VERSION.

EMPLOYEE has three fields, NAME, NUMBER and BRANCH. POLICY has three fields, NUMBER, DATE and VERSION. VERSION has two fields, VERSION NUMBER and DATE. I won't worry about the VERSION table any further in this post as it doesn't figure in the problem query.

Primary key for EMPLOYEE is NUMBER. Compound key for POLICY is NUMBER and DATE (ie. the employee can sign the policy more than once and we want to record when this was, and whether the policy version changed).

I have an Access "type 3" join defined in table relationships from EMPLOYEE.NUMBER to POLICY.NUMBER.

I am trying to write a query that returns the employees that haven't signed the policy. I have no problem returning the employees that have (ie. employees whose numbers match the numbers in the POLICY.NUMBER field), but it is the EMPLOYEE.NUMBER entries that are not present in POLICY.NUMBER that are causing me grief.

I have tried using the expression builder in the query builder window (it gave me <>[tblPolicy]![Number]) which doesn't return any records (I have over 490 in the database and should be getting back at least 50 or so).

Sorry if this question is too basic.

Can anyone offer me any advice here?

Thanks in anticipation.

John

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Null Values In Query

Dec 4, 2005

I need to create a query with the MTD field
I have created the MTD and it works!!! but now I need it to show all of the PartNum fields even if null. do I need to convert all nulls to zeros? if so how do I go about this?

Here are the fields in the query

First Field:
Field: PartNum
Table: Part
Total: Group By

Second Field:
Field: UnitPrice
Table: OrderDetail
Total: Group By

Third Field:
Field: NumOrdered
Table: OrderDetail
Total: Sum

Fourth Field:
Field: MTD: Sum([NumOrdered]*[UnitPrice])
Table: (blank)
Total: Expression

Fifth Field:
Field: CurrentYear: Year([OrderDate])
Table: (blank)
Total: Group By
Criteria: Year(Date())

Sixth Field:
Field: CurrentMonth: Month([OrderDate])
Table: (blank)
Total: Group By
Criteria: Month(Date())

When I run the query I only get 2 parts and their total. but I want all parts to show up even if they have not been ordered in the month. the parts that have not been ordered should say $0.00 in the MTD field.

Any Suggestions???

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Mar 3, 2007

Hi, first of all I have to say I'm quite a noob at Access, so I apologise if my question seems stupid. :p I Googled for quite a bit looking for a solution but couldn't really get anything to work (maybe because I wasn't doing some of the possible solutions correctly?).

Anyway, I have a database with two tables, and I'm trying to make a QBF to search for data from these two tables. Quite a few of these entries have null values.


SELECT [M-Table].Firstc, [M-Table].Secondc, [S-Table].Thirdc
FROM [M-Table] LEFT JOIN [S-Table] ON [M-Table].Firstc = [S-Table].Firstc

WHERE

((([M-Table].Secondc) Like "*" & [Forms]![interface]![TxtSecondc] & "*")
AND (([Forms]![interface]![TxtFirstc]) Is Null)
AND (([Forms]![interface]![TxtThirdc]) Is Null))

OR ((([M-Table].Firstc) Like "*" & [Forms]![interface]![TxtFirstc] & "*")
AND (([Forms]![interface]![TxtThirdc]) Is Null)
AND (([Forms]![interface]![TxtSecondc]) Is Null))

OR ((([S-Table].Thirdc) Like "*" & [Forms]![interface]![TxtThirdc] & "*")
AND (([Forms]![interface]![TxtFirstc]) Is Null)
AND (([Forms]![interface]![TxtSecondc]) Is Null))

OR ((([M-Table].Firstc) Like "*" & [Forms]![interface]![TxtFirstc] & "*")
AND (([M-Table].Secondc) Like "*" & [Forms]![interface]![TxtSecondc] & "*")
AND (([Forms]![interface]![TxtThirdc]) Is Null))

OR ((([M-Table].Secondc) Like "*" & [Forms]![interface]![TxtSecondc] & "*")
AND (([S-Table].Thirdc) Like "*" & [Forms]![interface]![TxtThirdc] & "*")
AND (([Forms]![interface]![TxtFirstc]) Is Null))

OR ((([M-Table].Firstc) Like "*" & [Forms]![interface]![TxtFirstc] & "*")
AND (([M-Table].Secondc) Like "*" & [Forms]![interface]![TxtSecondc] & "*")
AND (([S-Table].Thirdc) Like "*" & [Forms]![interface]![TxtThirdc] & "*"))

OR ((([M-Table].Firstc) Like "*" & [Forms]![interface]![TxtFirstc] & "*")
AND (([S-Table].Thirdc) Like "*" & [Forms]![interface]![TxtThirdc] & "*")
AND (([Forms]![interface]![TxtSecondc]) Is Null));


This really long and tedious code was the only way I could get it to work such that in my query form, if I leave any one of the fields blank the search will still pull all the related results out, regardless of whether there are nulls in the values themselves, e.g. if I search for anything with "ab" in Secondc, it will give me all the data with "ab" in Secondc, even if there are null values for those entries in Firstc and Thirdc. Similarly for searches with the other fields.

I tried using IIF and Nz, first using IIF under Criteria, then I read somewhere that they should be used under Field rather than Criteria, but I couldn't really get it to work. Either the QBF wouldn't return any results, or it would return only those entries without null values, so if I searched for "ab" in Secondc, I wouldn't get the entries that had "ab" in Secondc but null values in either Firstc or Thirdc.

The problem with my solution is that I wouldn't be able to get it to work in another database with like 10 fields. The number of combinations would be a killer...

Is there any workaround? Many thanks! :)

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Jun 18, 2015

In a query, how do I return a blank or null.

IIf([Field1]=[Field2],NULL,[Field3]

They are all numerical values that I need to format into percentages however Field3 could contain zero so I can't replace Null with zero. I simply want to return nothing if Field1 is equal to Field2.

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Nov 9, 2005

Hi,
I have a problem with one of my query, the query has 2 tables, the secondary field from Table2 is linked to the primary field of table1.
The primary field Doesn't allow null Value
The Secondary Field does allow null value which means that the Data in table 1 only concern Some of Table2's Data.
If I run the query with the two tables I can only see the records with the secondary field with no Null Value.
Is it possible to get the query Showing All the records of table1 2 and Table1 even if Table1 has no values?

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Sep 7, 2007

Have the following scenario with perhaps inbuilt fatal flaw

Building an Inventory Management db and in the process of constructing the tools to move some inventory from 1 location in the warehouse to another (purely an internal transfer)

Part of my table design includes an allocated quantity field to record any outstanding orders for this inventory unit (I am planning on a built in LIFO system, which I haven't got around to contemplating yet)

All went well, the stock was decreased from the existing location using an update query. but failed to materialise in the new location using an append query

After much yelling and cursing at the offending query, finally did a search and found the following:

Update queries will not work if you trying to append a primary key value (knew that one) OR you are trying to append a null value into a field

In the real world, it may well be possible that I will have 0 allocations for a given inventory unit

Does anybody know a way around this seeming impass, or am I faited to rebuild my tables again?

Thanks in advance for any enlightenment

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Dec 21, 2004

I have made a query from a table to count something.
Now, I dont know how to exclude the null value to the new query.

example:
Query Name: School
Field: Sch_No, Sch_Name, Subject1, Sum1, Subject2, Sum2, Subject3, Sum3, Subject4, Sum4, Subject5, Sum5

After run this query, there is a field(Subject4) has a null value.
Before I make a nice report, I have to exclude Subject4 & Sum4. And this will make Subject5 the fourth subject without displaying Subject4 & Sum4.

I hope anybody can help me..i dont know how

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Feb 22, 2012

I have two tables: tblStudents and tblEnrollments. The query I have designed shows the StudentID and counts the number of Enrollments that each student has. I want the students who don't have any enrollments to still show up and have a 0 by their ID. Right now, only the students with enrollments show up in the query results.

Here is my SQL Statement:

SELECT tblStudents.StudentID, Count(tblEnrollments.EnrollmentID) AS CountOfEnrollmentID
FROM tblStudents INNER JOIN tblEnrollments ON tblStudents.StudentID = tblEnrollments.StudentID
GROUP BY tblStudents.StudentID;

What do I need to do to it to have null values display as zero?

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ComboBox Querying Table, Returning Null ?

Aug 8, 2005

Is anyone else experiencing similar problem ?

Basically here's what happen:

1. User need to look up item name, while in a subform. He pressed F5
2. A form showed up, with a ComboBox (which got its values from a query)
3. User chose an item name in the ComboBox, and then pressed the Close button
4. The item name got copied into the subform.

Problem is, for some items/records, step 4 doesn't happen :eek:
When I investigated, turned out that for some records, the ComboBox returned null (instead of the selected record)

This is on a 5800+ records table, on Access 2000.

Here's the code :

[Forms]![005_cashier].[subform_0051_enter_sold_items]!selling_price = Me!item_name.Column(2)
[Forms]![005_cashier].[subform_0051_enter_sold_items]!quantity = 1

The second line always works (always got copied to the subform properly), while the first one only works with certain items/records.

I've examined the offending records, but couldn't imagine how they'd be able to make Access to behave like that.

Any ideas ?


Thanks,
Harry

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May 14, 2007

Hi. I'm unable to work out how to set up a query which will filter records according to what is returned by one control, but will also list all records if the value of the control is null.

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I have a CONSULTATIONMANAGE form enabling the user to select an Advisor from the table ADVISOR via a combo box called SELECTADVISOR which returns Advisor ID (adID).

My CONSULTATION form, displaying the list of consultation records, currently has, as record source, the following query:

SELECT Consultation.*, Advisor.adID
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Problem: What I also need to do is show ALL Consultation records if the user does not select an Advisor from the combo box.

Any help would be much appreciated.

Mat.

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Mar 21, 2006

I have a form with 4 different search fields used to query a table and limit results: Policy#, SSN, Credit_Amt, Debit_Amt. Any matching rows based on the search criteria are returned in a subform.

My problem is how to handle any fields where the user doesn't specify a search value.

In my query, I have the Criteria set to:
Field: Policy_No
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Field: SSN
Criteria: =[Forms]![form name]![SSN]

and so on....

If I place my criteria on different OR lines, the query runs, but if a user specifies more than 1 criteria, I get all the data for one criteria(such as policy# matches) and all the data for the second criteria(such as all the records for a certain credit_amt, regardless of Policy #).

If I place my criteria on the same criteria line, effectively making it AND, I get no results because I assume the database is looking for any blank search field values.

So, how do I make the query an "AND" query, but actually get results by ignoring any NULL search fields? So if a user enters a Policy# and Credit_Amt, the results will be only matching rows by Policy# AND Credit_Amt, and doesn't look at SSN and Debit_Amt.

I've tried different iterations using IIF(Not IsNull(.... to no avail.

Thanks!

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Jun 26, 2006

Hi,
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The SQL code i have at the momnet is:
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Any help or ideas would be fantastic.

Cheers
Phill

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Aug 12, 2006

Hi there.

I've attached my db in the hope someone can help my head scratching.

I have got a Sales summary table with several other related table. Most notably, a table with the items in the sale and one with the costs. Because each sale might contain many different items and many different costs, I thought seperate tables were the way to go.

All I'm trying to do is make another query that gets the total sales (That's adding each line item * quantity) - (Each cost line item*it's quantity) and then finally the margin made on the deal.

However, if there are no costs or sales involved in the sale the query ignores it. (Sounds odd, but some transactions might be cost free, and some may not involve any revenue - so I have to bear it in mind).

I tried the Nz function, but It's either not what I need or I'm doing it wrong.

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Jul 5, 2013

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Code:
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'###################################
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'###################################
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Sep 24, 2014

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Apr 17, 2013

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See pic1.jpg;

The picture (pic1.jpg) shows the database as it is without a query.

See pic2.jpg;

Picture 2 (pic2.jpg) shows the query results when I use the orderby statement (SELECT * FROM PeopleTable ORDER BY PersonID As you can see it shows the results ordered by the PersonID however the NULL values are first.

See pic3.jpg

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Code:
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Hi anyone!
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Thanks in advance

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