Access :: Question About Database Structure (specific)

Modules & VBA :: Check For Documents With Specific Naming Structure

Apr 30, 2014

I want to hit a button and then it scans for a file on a server and return with a message box saying if it exists or not.

I want it so when I am on a Specific record it will search for certain requirements.

All the file names are pdf files with the same naming structure

SIT yy m(m) dd Last Name Unique Identifier
Example:
SIT 14 5 21 Smith ABCD1234567
SIT 14 10 21 Smith ABCD1234567

So I hit the button it sweeps the file path and looks for documents with this naming structure.

Last Name and Unique Identifier are fields within the db.

Last Name = txtLName

Unique Identifier = txtUniqIden

So far I have the following:

Code:
Dim strDirName As String
Dim strDirPath As String
Dim strDirName As String
Dim strDirPath As String

[Code] ....

So Far it works and I used the actual name of the items an it finds them but I need to up each record.

I have no clue how to begin with the strDirName. How to get it to scan the file name in a specific format.

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Database Structure

Feb 14, 2006

Is there any way to keep track of a database structure in access? For instance, which query relates to which report? Sometimes I create queries that are no longer needed but if there are a lot (which there are!) it can be easy to delete one that's needed.

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Database Help - Structure

Mar 5, 2006

I created a database to track tardies and absences of my employees. I would like to be able to sum the number of absences and tardies for each person per month and graph it.

Per our attendance policy, 6 tardies = 1 absence. I need to take the total number of tardies that month/6 and add to the total absences that month to equal the total attendance for the month.

I need help. Can you please view my database and give me some ideas?

Thanks,
Jason

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Help With Database Structure

Apr 18, 2005

I am designing an application that tracks information on Choir membership and sheet music that we have on file. I am starting with a database of church members. There are four different choirs and choirs share some members. Some members of some of the choirs are also not members of our church so I will have to place non members in the member table. I am new to database design and would like the collective wisdom of this list to tell me of any problems I may encounter before I start doing any detail work.

What is the best way to deal with someone who is a member of more than one choir and may belong to a different section in this other choir (Tenor in one and Bass in another). An individual may also hold different offices in various choirs.

The table structure I have is as follows

CHURCH MEMBERSHIP DB:
MemberId Autonumber (pk)
FirstName, Text
MiddleName, Text
LastName, Text
DateJoined, Date
Phone, Text
Address, Text
City , Text
Zip, Text
EmailAddress
BirthDate, Date
Member, Boolean

CHOIR MEMBERSHIP DB (How do I efficiently track someone in > 1 choirs)
MemberId, FK
ChoirId, FK
FolderNo
RobeNo
Section
ChoirOfficeId, Fk

CHOIRS DB (This lists the various choirs in the Church)
ChoirId, pk
ChoirName, Text
DirectorId, FK (Pointing to Member DB, Person may not be member of any Choir)

MUSIC DB
CatalogId, PK
Title
Composer
Arranger
Type (Single Copy/octavo or book/collection)
PublisherId, FK
PublisherNumber
VoicingId, FK (From table with possible voicing)
NumCopies
UsageId, FK (Where in the service is it appropriate
Location, Text (Where in the filing system, or off site)
ClassificationId, FK (List of classification/genre in table so can update)

PUBLISHER DB
PublisherId, PK
PublisherName
PublisherAddress
PublisherPhone
PublisherWeb
PublisherContact

MUSIC CLASSIFICATION DB
ClassificationId, PK
Classification, Text (Christmas, Easter, general anthem etc)

To be able to track performances and plan services and performances I have the following table.

PERFORMANCE DB (This is to keep track of and plan the regular service)
PerformanceId, PK
Pdate, date (Date of Past/Planned performance. Possibly more than one per day)
ServiceTypeId, FK (From table of types of performances � morning service, evening, etc)
Location
Speaker
Pianist
Organist
Introit
Invocation
Anthem
Meditation
Benediction
(etc)

I would also like to be able to prepare mailing labels for the various choirs as well as the general membership from this DB. My primary focus will be on the music. I would like to have an efficient music DB that I may find out what music I do have and when I last performed them, what options for performance (usage and classification)

Would be grateful for your comments, Thanks!!

Rmiller

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Help With How To Structure A Database

Jan 14, 2005

I am trying to figure out how to store data into a database to be use later in a web app. So I have a shirt and it can come in four different colors. What would be the best way to enter this into the database. I'll have shirts, jackets and accessories which I have give each their own table. The shirt one is giving me trouble though, I just don't know how to organize it.

Thanks for the help

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Locking Down The Structure Of A Database

Aug 7, 2007

Dear All,

is there any way to look-down the structure of tables within a database so users cannot change tables?

Is it possible to make this password protected so only certain users have rights to change the layout of the tables?

Would this still allow users to create queries and enter data?

Thanks, Steve

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Database Structure Enquiry

Aug 14, 2007

I'm doing some changes to a database in work, but the person who created it doesnt work there anymore and so nobody knows anything about it. The database has been split into a front and back end, which is fine, but there appears to be 3 seperate databases linked to the main one, each with a .mde file for security. Depending on which department you're in, you access your database. Any information being added is updated in the main front end database. Does anybody know how that will be linked? I'm just probably going to have problems when encorporating my changes.

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Database Structure (many To Many Issue?)

Oct 22, 2004

Hello,
I am looking for someone's professional opinion to help me clear up some unresolved technical issues in my mind... =P
Ok, I have a contact management database that would seem really straightforward to me except for the fact that I am dealing with 2 primary entities. In this I mean I have an Individual table and Organization table. These two tables have primarily the same field data, such as both having address data, phone (contact info) data. There are some unique fields to one entity that aren't contained in the other entity though, and visa versa. One important issue is that 0, 1, or more individuals can be related to an Organization. Therefore I now have linking tables for IndividualOrganization, as well as linking tables for Phone and Address data.
My primary complication is that since both Individuals and Organizations have address and phone data, the respective linking tables for them contain: an addressID/phoneID key, for the appropriate linking table, with an OrganizationID key and an IndividualID key in each table. So, the way I am thinking is that if the record pertains to an Individual, the appropriate ID will be in IndividualID and the OrganizationID will just be 0, or empty. This brings up issues with primary keys being blank.
I am wondering if there is a better way to do this that I am overlooking or if I am in fact on the right track? I have contemplated combining the Organization and Individual tables into one but that really doesn't seem like the best solution. If anybody has any ideas then I would GREATLY appreciate it. I had a working database the other day but now I am separating the phone and address info out of the primary tables and have really got a mess on my hands. =P If anybody would like to look at my database structure I'd be more than happy to post the back_end and the front_end for you to give me your honest opinion about any trouble areas.
Thanks BIG TIME in advance to any nice souls willing to help out a struggling programmer who doesn't have any close support on this one as I am working alone, :rolleyes:
Dana S.

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Database Design - Structure.

Dec 5, 2004

I have 7 tables:

Booking - BookingID
Course - CourseID
Company - CompanyID
Materials
Materials_on_course (had to have this in order to avoid many-to-many.)
Employee - EmployeeID
Employee_runs_course (had to have this in order to avoid many-to-many.)

I'm stuck with the Course and employee thing. Each employee has an expertise or two, and therefore each course has an expertise needed to run it (a specialist if you like).. so the PK in 'course table' is Course ID, you cannot have two PKs in one, so would it be right to say that the 'expertiseID' would have to go in 'Employee_runs_course' ?.. what would i do then? place 'expertise ID' as an FK in both employee and course tables?

Extra info:

Clients (tblCompany) can book one or many courses
A course can have one or many bookings made for it
A booking has one or many employees/courses
An employee can work on many bookings (obv if available)
Each employee has one or two expertise (usually only one)
and therefore a course has on expertise attached to it.

__

If you have a better way of designing it, shoot!
Attachment: ERD (kinda) of first draft.

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Fundamental Database Structure

Oct 27, 2005

Hi People,

I am building a database of in-car audio systems. Stored in this are simple things like vehicle information, audio brand and other general information. The main information I need to store includes details about speakers (position, quantity, material, range, size etc.) and amplifiers (power output, no. of channels etc.). Sounds simple I hope.

I have been thinking about this extensively and have come up with two solutions, each with its own pros and cons. My primary concern here is how the speaker and amplifier information is stored:

1) Tables specific to car regions (e.g. Rear Speakers, Front Speaker, Surround Speakers) have the fields 'Range', 'Material', Size, etc. Range and material can read their values from other look-up tables no probs. These would be linked to the main table via it's primary key in a 1-M relationship.
-Pros:
Ease of construction and general handling of data
Flexibilty/expandability (in terms of speaker quantity)
-Cons:
When it comes to data entry the form would need to be continuous and continuous forms I have found to be a pain in terms of referring to individual records!
I want some of these controls to conrol a diagram for my report (and input form) - such that they show/hide speaker pictures on a car diagram. Also, I have not yet figured out how to validate a continuous form in this situation or delete records from it either (should the user makes an error).

2) Again, tables specific to car regions but this time with a field for each speaker range (mid-range, tweeter, woofer, etc.) and it's associated data, tied to the main table via the main table ID in 1:M relationships.
-Pros:
Easy to manipulate form/report properties because every speaker has its own field
Easier to remove erroneous data (I imagine)
-Cons:
More complex construction (and less efficient) - e.g. material occurs more than once for each record so to look up material form a central pool requires an intermediate table
Many many more fields!
Non-expandable in terms of speaker quantity

Similar principals can be applied to amplifiers so I haven't mentioned those.

So what do you think? Or is there another way...

Hope that all makes sense!

Thanks for your time,

Bobadopolis

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Need Advice On Database Structure

Nov 17, 2005

Hi ,
I am developing an access application that will be used by our Marketing Dept to create BRIEFS for our AD agencies.

The Brief has the following structure

1. Option1
1.1 A1
1.2 A2
1.3 A3
1.3.1 AA1
1.3.2 AA2
1.4 A4

2. Option2
2.1 B1
2.2 B2
2.2.1 BB1
2.2.2 BB2
2.3 B3
2.3.1 BB3

3. Option3

........................
........................
........................

The users will be basically selecting from a list of Categories,Sub Categories and Sub-Sub Categories.

I am a bit confused as to what kind of Database Structure should I use for this kind of requirement.

Right now I have a table tblBRIEF that conatins the basic information about the BRIEF like
Project Name
Company Name
Date
Responsible etc etc

My question is , where and how should I store the selections made by the user for each of the Categories , subcategories and su-sub categories.

Should I have a table for each of the Categories and Subcategories and have a relation with the BRIEF table ???

You advice will be apprecaited?

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Build A Table Of Database Structure

Apr 7, 2006

Access 2000: How can I populate a two field table (1. Table Name 2. Field Name) with the name of ever field within every table in my database using VBA code?

Regards,

Dalien51

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Table Structure For Company Database

Oct 26, 2004

Hi all,

This is a fairly simple one, but im not sure exactly how to go about it...

Lets say a Company can have many Divisions. Each Division has 1 Division Manager (CGM), and manages many Cost Centres.

Each Cost Center has 1 Cost Centre Manager (CCM) and employs many Employees.

Im thinking of 3 tables:

Divisions, Cost Centres, and Employees. And if you hadnt already guessed, CGM's and CCM's are part of the Employees Table.

What is the appropriate table structure and relationships?

Thank you in advance...

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Attendance Database Table Structure

Sep 9, 2005

I would like to build a database to keep track of tardies and absences in my dept (~70 employees).

I need Date, Name, tardy or absent,

My current table:

TblEmployees
EmployeeID PK
Last Name
First Name
Team

TblEvent
EventID PK
Event (Tardy or absent)

TblAttendance
Date
EmployeeID
EventID

Is this a good structure? I need to be able to run a query that will sum the total number of tardies and divide by 6. That number will then be added to the total # of tardies. The query needs to only show the values over the last 6 months.
Any help is appreciated.

Thanks,
jason

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Database Structure - Referential Integrity

Jun 8, 2006

Hi i have a quick question

Lets say u have a database that keeps track of all items sold and their respective prices. So u have a items table that keeps the product information and price. Then these items are displayed on invoice kept in a invoice table linked with a foreign key and a one to many relationship.

My question is lets say the price of an item should change....will the invoice table of old invoices display the new price or old price. Is this where the referential integrity comes to play ? Should u select it when doing the relationship ticking the cascade update related fields and cascade deleted records boxes respectively or not ?

Anyone have any views on this ?

Ur help will be much appreciated

Kind regards
Frans

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General :: Changing Over To New Database Structure

Apr 18, 2013

We are currently using Access 2007 for all our database needs but so many different people have had access to changes things that now they are so convoluted that my boss is wanting me to build a brand new database... Is there a way to take all the tables in one database and migrate them over to the new database that I am building?

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Export An Access Database Structure (i.e. No Data)?

Jan 30, 2007

If I want to duplicate just a table, I can easily select "structure only" under paste options. Is there an easy way to do the same thing for an entire database (tables, queries, etc.) all at once?

In short, someone has a database. They're willing to share the database itself, but not necessarily its contents. The database has a user interface, so the people who use the database don't necessarily know much about Access. Therefore, I can ask them to follow a few basic, built-in Access menu options, but can't ask them to do something manually, such as copying the entire file and then manually emptying the tables. This seems like something that should be easy, but I can't find it. Any help?

Thanks,

Rhythm

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Structure For Using Input Forms To Main Database

Feb 18, 2005

Note: I put this in General original but it is rmore likely to be a table structure problem

I have a single table for storing the main data, this is fed by input from 3 forms. I have been asked if the forms can be used independantly and remotely as input forms.

My solution was to simply send out a database with just one form and created an append query so that when it is returned with completed information it would simply append the database to the main database. In itself this works fine however, what is happening, of course, is that when I get the other forms back I end up with triplicate records, that is instead of the information from the 3 forms being stored as one record it is now split over 3 records.

I have to be careful in what I do as the original database has been running for over 6 months now and has a lot of stored data and because of established queries/calculations/reports the last thing I want to do is change or split the main data table.

Is there anyway I can get the three records to concantenate on one line. The three forms all have separate fields as they were taken from the original database.

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Database & Table Structure -- Bakery Question

May 25, 2006

Hi,

Context
I am a database novice currently in the process of building an access database to manage production in a manufacturing company.

Simplified Version of Problem
Suppose I wanted to build a database to manage the baking process at a bakery.

Goal is to eventually generate a report from this database that tells the baker i) which raw ingredients to use and ii) gives instructions on baking his cake from the raw ingredients.

I believe I would need the following tables:

tblRawIngredients --> contains all raw ingredients that the bakery purchases (as well as respective properties of those ingredients)

tblCake --> all cakes sold at the bakery (and their respective properties)

tblCakeIngredients --> For each cake, this table stores which Raw Ingredients are needed and in what quantities. This table links tblCake with tblIngredients in some sort of many-to-many relationship

tblCakeInstructions --> For each cake must give me instructions as to how to bake

Specific Question

How do you recommend setting-up tblCakeIngredients?
Given my inexperience, I am not sure which structure would be easiest to work with.
I could think of two options:

Option 1) Each record couples 1 ingredient with 1 cake.
The field list would be :

Cake (links to tblCake)
Ingredient (links to tblRawIngredients)
Quantity

In order to know the complete ingredient list for "Brownies" we'd have to pull all records where Cake = Brownies

Option 2) Each record gives the complete list of ingredients for a cake. The field list would therefore be

Cake(links to tblCake)
Ingredient_1 (links to tblRawIngredients)
Quantity_1
Ingredient_2 (links to tblRawIngredients)
Quantity_2
Ingredient_3 (links to tblRawIngredients)
Quantity_3
Ingredient_4 (links to tblRawIngredients)
Quantity_4
ETC....

Note that Ingredient_1, Ingredient_2 etc. all link to the same field (primary key) of tblRawIngredients. In this structure, cake could be the primary key.

In order to know the complete ingredient list for "Brownies" we'd pull up the 1 record where Cake = Brownies.

Which structure do you recommend? Why?

I am a little bit stuck on this problem and want to choose the best structure so that I can easily build on this structure and expand/ refine the database.

Thanks a lot!

Andre

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Tables :: Database Design Structure For Controllers And Heating

Mar 4, 2014

I haven't been on Access for a while so im still in the process of getting the cogs turning....... i am trying to design a database structure for controllers and heating.

each controller can have many heating units
each heating unit can use many controllers

rather than code everything, how could i set this up?

Example:
Controller01 can be used with Boiler01, Boiler04, Boiler12, Boiler 20
Controller02 can be used with Boiler01, Boiler05, Boiler15
Controller03 can be used with Boiler02, Boiler03, Boiler04, Boiler20

I have a table with a ControllerID and a table with a BoilerID. In the boiler table, i have the ControllerID and a one to many relationship.

How would I set this up?

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Tables :: Claim Tracking Database - Structure For Dates Of Events Related To Claims

Feb 28, 2013

I am developing a claim tracking database that tracks dates of events that occur in the course of processing a claim; such as, Loss Date, Report Date, Estimate Date, Payment Date, etc.

I currently have the following tables set up:

tblClaim
ClaimID
ClaimNumber

tblEvents
EventID
EventName

tblClaimEvents
ClaimEventID
fkClaimID
fkEventID
EventDate

With this table structure there is a many-to-many relationship between Claims and Events, but, there will only be one of each event per claim. Is there a better way to set up the tables to enforce a 1-to-1 relationship?

I was planning on creating a form for the Claim table with a subform for the Events joined on ClaimID and fkClaimID, but that would allow users to create more than one set of Events per claim, if that makes sense.

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Specific Reports From One Database

Jan 24, 2006

A specific report (not all fields in database) where all records have the same field (subset of database)? How?

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Specific Item Tracking Database

Mar 15, 2007

Hello Everyone,

I've been looking at all the fine db samples and advice provided in this forum and they are giving me a huge boost in my new job as a DB Admin. :D

Since this forum has a very active group and you guys know and done it all, ;) I thought I would ask if anyone out there has done or could give me an idea on how to buid the following db:

I need to create a db that will keep track of a specific item from the moment it comes in 'til it goes back out. This could be weeks in the process.

What happens is that this is a program where people donate old worned out wheel chairs and they get totally overhauled. As the chairs come in they need to be tracked from start to finish to see where they came from (Somewhere in the USA), what process it took to overhaul it (ItemID and Current location [Storage, Repair BIN, Repair Table, Completed Tabe, Outbound Table, En Route to Destination, etc] and status [For parts, fixable, paint room, repair room, completed]) and where they were donated to, a city in some foreign country (Africa, Asia, Mexico, South America, Etc.).

If someone has something I can use would be great, but if not any idea on how to do it best, would be greatly appreciated.

Thanks!

Ren�

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How To Find Specific Database Object

May 3, 2005

I am wondering if there is a quick way to find a database object (table, query, form, report) other than having to scroll through them in the database window.

E.g. I have many many queries and when I need to find one to make changes to it, it often takes me a while to find it when scrolling thru the queries in the database window.

Has anyone ever programmed anything whereby you can type in the object type and name and then it will be highlighted in the database window?

This would be a great time saver.

Thanks,
BJS

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General :: Setting Up A Specific Database?

Aug 12, 2015

I have appx 500 customers that have contracts..... The contracts have 15 products that are available. Not all of the customers purchased all of items on the contract. I want to have a database that lists (on one page) the client information, contract information and the product details for that customer. I have no clue how to go about doing this. The Contact database template is what I am starting with. I want to click on a customer and pull up the information all on one page.

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