How might I go about taking the values fo certain fields in a previous record and place them in the same fields of the current record, using either a query or VBA?
I've seen something about being able to utilize previous record data but for the life of me I can't remember where I saw it!!
Any help is appreciated.
How to fill values in a new record with data from previous record?
I've total 11 columns in a table and values in 3 4 columns are repeating for few rows before it needs to be changed eventually. I want to fill these rows with values from previous record.
I have a database where I need to record student data, specifically marks and absenteeism. The marks are recorded each term as a running total. I have a final mark which needs to be equal to the 4th term mark.
I also need to record the number of days absent each term with a total at the end of the year.
My problem is that the term 4 mark is a in the previous record and the total days absent needs to be the total of the previous 4 records (term 1 - 4).
I using a create table query and an update query but that was a no go.
G'day. I've been browsing the forum trying to find a solution to a problem, without much luck, and am hoping that someone might be kind enough to help me more directly.
I'm a biologist and a newbie to access: with the distinction of being completely clueless about VBA. Nonetheless, I have been tasked with creating a database for storing data obtained from biological surveys of juvenile salmon and harvest/spawner surveys of adult salmon.
The bones of the db are in place and functional. The problem I have is streamlining the data entry process to minimise keystrokes/mouse clicks.
I have a subform for entering fish records with attributes such as 'species_name', 'fork_length', 'count', 'presence of tags, etc. The idea is that fish can be entered as individuals (count=1) or groups (count>1) with attribute data at the appropriate level (eg, fork lengths only entered for individuals. We typically measure the fork lengths of the first 20 individuals of each species and then tally the remainder).
One problem I face is that fish often occur in schools, and it becomes quite tiresome to click and select the same species_name combo box value for each record when entering multiple individuals of fish of the same species.
What I would like to do is set the default value for that combo box (on the fish subform) to match the value entered for the previous record.
I suspect that you could use the after update trigger to execute some code to change the default value each time something is entered manually into the combo box. Unfortunately, I know nothing about how to write the appropriate code.
Can anyone offer me some guidance?
Thanks in anticipation.
Sincerely,
Craig Dolphin
I have a Contacts subform and would like to be able to double click to fill addresses, and details from the previous row...every person in our database even those living at the same address needs thier own record.. and since we only need to fill up to 5 records and review them, double clicking on the first name to fill up the next row with the previous addres phone number ect would be grand.
I am assuming we could fill out the new Full Name and double click on it to get the previous record filled to the new one. Don't really want to work with a query unless needed, but I have a little vba understanding.. how do I code this to make it work?
Full_Name_Dbl_Click
getPreviousRecord.Address(-1)
getPreviousRecord.Phone Number(-1)
getPreviousRecord.City(-1)
In my database scenario, a patient would see a doctor and the doctor would check off fields in a form representing different disease symptoms that the patient has to calculate a final score (for ex. if the patient has 2 symptoms, the final score would be 2).
After a few months, the patient would visit the doctor again, and the doctor will have to fill out the same form, adding any new symptoms the patient might now have. I would like to have the disease symptom fields checked off in the previous visit automatically show up in the new form, so that the doctor only has to add the new symptoms, and then recalculate the score using both the old and new data (for ex., if the patient had 2 symptoms before and 3 more symptoms now, the score would be 5).
I wanted to auto populate an invoice record with same values as previously ordered by that same customer. I don't want to use default values as every customer orders different things.
BUT almost all customers make REPEAT orders of exactly the same things they ordered previously.
So...for example, can I search the invoice records by customer ID/Name and copy all the data from their previous into a new invoice record. I guess I could do this with an append query?
But will an append query run when I just click on 'new record' in the invoice form? Maybe there is a property '.on new record'...open append query....?
Hi,
I'm new to using access SQL , I'll appreciate if someone can provide the where clause of the statement below:
Provide the count of assets with values older than current and previous versions.
This is needed to determine if we can upload these assets manually.
thanks
b2bmike
hi
i have a form (A) with some unbound combo boxes which generate a subform (continuous) recordsource and the records output
after i filter the subform, i click on a subform record and open another form (B), and close form (A)
i do a bit of editing on form (B), then i click a button to go back to form (A).
is it possible to open the form (A), with the unbound combo boxes values at the same value as when form (A) was last closed, and as such the subform records output as per when the parent form (a) closed
if this is possible i can then have a button on form (B), to go to the next or previous record on the form (A) subform
apologies if this sounds confusing, many thanks in advance
I need a way to dynamically store a particular value in "field_2" of the CURRENT record depending on whether or not the value of "field_1" of the CURRENT record is identical to the value of "field_1" of the PREVIOUS record within the same table. The table is sorted on "field_1".
So, if the value of "field_1" in the CURRENT record is "ABC" and the value of "field_1" in the PREVIOUS record is also "ABC", then store a value of "PPP" in "field_2" of the current record. IF on the other hand, the value of "field_1" in the CURRENT record is "ABC" and the value of "field_1" in the PREVIOUS record is "XYZ", then store a value of "WWW" in "field_2" of the current record.
I have a report that will use these results to count only the number of records that have a "WWW" in "field_2".
Is this doable, maybe in a query somehow?
I should add that whatever the solution, it needs to be compatible with Access 2000.
I need to know how to auto enter the date of the previous record into a new record. I have this db for my vehicle log sheets and I submit monthly a claim for the business km from my company. I usually cant remember the date of the previous claim and have to scroll back until I find the field with a date. It will be useful if the date was copied into every new record until I edit the date when I submit the claim. What I ask is during the new month all the dates will be the same until I submit the claim. I do not know how to do this, and yes I have done a search.
View 3 Replies View RelatedI'm struggling with a query to evaluate current and prior record data. I have a query producing 5000 records. I need to group records by Case ID and compare current date record to previous date record to determine if a team and worker name has changed during the year. I need to count how many times a cases is transferred to and out of a particular team from the beggining of the year. i.e., On 1/1/2014-Team1 has an inventory of 500 cases.
During the month 25 cases are transferred into Team1 and 15 cases are transferred out of Team1. So on 2/1/2014 Team1 begins with an inventory of 510 cases. Throughout the year cases come and go from and to Team1 each month so need to figure out how to create a query to count each change. See attachment displaying how the data is listed and how I invision it to work with the In/out column counts.
Specifically, at the begginig of the year (1/1/14) for case ID 1003 you can see it belongs to Mary in Team1 for January and February. Then in March the case is transferred out and went to Joe in Team 3. So for Mary a "-1" is recorded as a negative count for that Case ID. If later in the year the case is transferred back to Mary a "+1" would be recorded. Respectively evaluated for each of the 5000 records to get a total count for each of the teams by Case ID throughout the year.
I've started with DLookup, tried comparing current month to previous month using DMax. It works as long as I only select one case ID used in a separate query but if I use the whole subset (5000 records) it fails. I can't figure out how to group each set of case IDs and then apply the query.
My attempted query: DLookUp("[Team]","[Team_qry]","[Team_qry]![Date]=#" & CStr(DMax("[Date]","[Team_qry]","[Team_qry]![Date] <#" & CStr([Date]) & "#")) & "#")
create a macro that automatically fills in the next invoice number in sequence",,I'm assuming this macro would look at the value of the previous record and add a one to itI don't want to use a AutoNumber field as I might need
(a) to modify value or
(b) need to skip numbers.
In my query, i want to automatically display the value of another field from the previous record in a field in my current record. i.e.
Name Value Previous
Record 1 1
Record 2 2 1
Record 3 7 2
Record 4 1 7
Is it possible to create some kind of simple expression to refer to data in another record?
Cheers,
Ben
Hi everybody!
First of all, I didn't know how to search for the precise info regarding my question, so, If it is repeated, feel free to close this thread or delete it.
So, here it is my question:
I have a table with values taken once monthly, that is, for each person on that table, I would have a maximun 12 records per year. In that table I have the Id of the person, the date field where I store a date when I get the record, a field where I store a value and a control number field. The values on the control number field go from 1 to 20 (or less).
What I want to achieve is, given a range of dates, show the last two controls of every person, something like:
id, last control date, last control number, value of last control, previous control date, previous control number, value of previous control.
As you could see, I want to show in the same row the last two controls for each person, only if the happend to have two controls, if they have only one, it wouldn't be necessary to show them, so, how can I do this?.
Thanks in advance! :).
I need to add two previous record fields together in a query. I have attached a picture to illustrate.
The "StudyYears" filed is the primary key of the table the data is being pulled from. The zero's are placeholders for the sum of the previous record's data.
RunningBalance is calculated as follows:
Code:
RunningBalance: IIf([a].[StudyYears]=[ReserveParameters]![StartingBalanceYear],CCur([ReserveParameters]![StartingBalance]),0)
Bal is calculated as follows:
Code:
Bal: [AnnualContribution]+[InterestIncome]+[Inflation_Adjusted_Expenditures]
How to go about adding the two together as in the picture?
Is there a way to do this relatively fast, as well as keeping the query updateable?
How do you compare one record to the previous record? I have a query that shows items sold. It is sorted by day with today on top. I would like to create a column that has a 'thumb up' or 'thumb down" if todays was a better day than yesterday.
View 1 Replies View RelatedIs there a way I can grab the previous record's value without using dlookup? I am trying to create a running total in a datasheet view. e.g.
Date Credit Debit Run. Tot.
6/1/06 $25 $0 $25
6/4/06 $30 $0 $55
6/9/06 $0 $50 $5
I could do it by using an autonumber but the data is sorted by date and not by the order in which it was entered. Suggestions? :o
I have an inventory report that I am given among the fields are
Item, Ship Date, Signed Quantity, Filled-Recvd, On Hand
I am given an initial amount in the onhand field but the fields below that for that item are blank.
What I would like to do is [Signed Quantity] - [Filled-Recvd] and then add that to the On Hand from the previous record and place it in the on hand field..
If it were in excel I would say G2 – H2 + I1
G = Signed Quantity
H = Filled-Recvd
I = On Hand
TIA!
Scott
I have a Motorhome which I want to check it's Fuel Economy, seems simple!
I record the odomiter readingwhen I fill up with petrol and the amount of petrol pumped in to fill tank and the cost
I have done it in Excel 97 but I would like to convert to an Access 97 Database.
The purpose is to open an Access Form, add a record with Three Fields, namely the odomiter reading, Amount of Fuel pumped into tank, and Cost.
I would then like Access to subtract the previous record's odomiter reading from the new odomiter reading to obtain the distance traveled since last fill and using this number and the other 2 fields I can calculate my fuel economy
I tried to attached the Excel (97) spreadsheet for your information but it was too large for this forum
The calculations are based on Australian Dollars, LPGas and Litres but it would make no differance if it were Gallons, US Dollars etc.
I would very much appriciate a note to tell me if anyone is able to assist me with this problem.
Thank You
Paul Leaver
Glenview
Queensland Australia
rpleaver@bigpond.net.au
Is it possible for me to specify the default value in a table as what was inputed in the previous record?
View 12 Replies View RelatedI'm a novice with Access but I thought I would use Access rather than Excel to record fuel use for our vehicles because the reporting functions should be more powerful.
I have set up a table where I input date, vehicle, member of staff, mileage of the vehicle and the cumulative reading from the fuel tank meter. I thought it should be simple enough to calculate the fuel used each fill by taking the meter reading away from the reading on the previous record, but I cannot find a way of getting Access to do this.
I am missing something obvious or not?
Thanks,
Henry
Hi
Im wanting to set a default text from a previous record.
I have a fields that has Start location and Finish location,
Im wanting to set a defaulf so that the Finish location from the previous record is defaulted to the Start location of the next.
Is this possible????
Please help.
:confused: I am trying write a select query to find the past age of the records based on a dated field "consigned date" and select only those records over 10 days old. I would like the user to input the date in time that will be used for the calculation reference. When I try this Access tells me the function is too complex. The query works when I change the user selected date with "date()" but this only give me the current age of the record not the age it was at a previous date. I would like to sum all record older than 10 days old from a user inputted date. Can someone please help I have exhausted my Access capabilities.
My code looks like below:
Records over 10 days: Sum(IIf([user input date]-[Consigned Date]>=10,1,0))
This one give me the current age.
Records over 10 days: Sum(IIf(date()-[Consigned Date]>=10,1,0))
Hi, I'm wondering if anyone can help me with this query. I've had a look at some of the previous posts under previous record, but don't seem to be able to get to the bottom of it:
I have a set of data on employees who have all had one or more financial searches done on them and I want to return a field based on the previous record of that employee.
My data is as follows
Search ID----Employee ID-----Search Result
1-----001-----P
2-----002-----FCCJ
3-----002-----FCCB
4-----003-----P
I would like an extra field that looks at the previous row, decides whether or not the previous row is the same employee id and if it is returns "Same" and if it isn't returns "Different"
Thanks
Ive added my own navigation buttons as I needed to add some code to them, but when a user gets to the first / last records & presses previous / next record, they get an error message 'cannot go to the specified record' and have to close & reopen the form.
It's prob. quite simple, but how do I get round this please?