I have a bunch of people with laptops who go on reviews throughout the state and leave reports on site with the facilities they review. They go out in multiple person teams and work together on reviews. Currently, each person types out their own citations in MS Word on their own computer, saves them to a flash drive and then the facilitator compiles them all together and prints out a report. Then the facilitator comes back to the office, provides their support staff a copy of the report, and then the support staff finalizes it and sends out a letter.
Unfortunately, none of our laptops have Internet capability out in the field.
My idea is to have a multi-user split main database that is stored at our main office. This is for the support staff to store all of the reports. Then I propose to have a local copy of the database (much smaller) on each of the laptops.
Here are my questions:
Lets say that 3 people are out on review together. They each have their entry form on their own computer. The form will be sending information to a few different tables. How can they easily export out their results so that the facilitator could easily import them into their database on their computer.
If all of that were to work somehow, how could the facilitator easily export out the review information tables so that the support staff could import them into the main database.
One of the many stumbling blocks I see relates to Primary keys. The main database will have a main table with a PK of 2008.100 for example. While out on review the reviewers will not be able to use the naming conventions of the main database PK. They might use something like the City name and date (Pensacola02222008). Could that PK be automatically switched into the other format upon import?
Let me know ya'lls thoughts. I have been trying to get my head around this for a few days and have not been able to come up with a feasible solution.
I have tables and forms setup but I have 3 general questions on how to finish the project.
1. Should I create a folder where all the files reside for instance, create a phone log folder, put the DB file into the folder and export XML's into the same folder?
2. How do I get the form to launch as a self-contained form without the Access application in the background?
3. How can I get this form and table to automatically update an XML spreadsheet whenever records are added?
4. How can I get the form to sort all records according to time logged? The time will be entered in manually and we need all the records to sort automatically by time in ascending order.
Hi, I have a huge databse with a form, showing record info. If I use a search button to search the databse it takes ages to find the record. The quickest way is to find the record by hand, find the record number, copy that, and paste it into the form and hit enter.
Does anyone have any ideas how i can speed thing change over up.
One of our key customers (GE) has demanded that we begin to submit our estimates in their transmission 160 character format.
Basically it it a txt file that looks like this all on one line. 1ABCDWXYZ0502EST TEST123456T050208654321C 00010851803098518031 000000E 0000000000000D CAR SHOPPED AS CLEAN-PROCEED WITH
Only a couple of those characters are in my database and will change. Other than that items will continously be the same. The items that are optional and we don't have not only have to be blank but have to have spaces there instead...not 0's.
How do I set up a query to kick all of this out? I tried something like:
I just recently noticed that the database that I have been working on has changed from around 60 mb to 430 mb. I added a few queries and forms. But could that really add to the size that much?
I inherited a database from someone else which has about 9000 records.
When sorted, one can see that the AutoNumbering starts at about 72K...then after a while there is a jump to about 134K...then after some more records the AutoNumber suddenly goes up to about 396K.
Does anyone know the most likely reason(s) that the numbering is like this?
I have a form that contains a field for file box numbers, and a field for two different box numbers. I have a check box set up for the data entry person to check when the box if full of files. I need the the box numbers to increment by 1 for the two different box colors when the check box is = yes. Can this be done?
i've just delivered my program to my client and there are 2 MAJOR bugs.
bug 1: the first time program is opened, everything works fine. it goes to the switchboard, etc., everything's cool. however, if he closes the program (i think he closed it using the red X) and tries to get back in, only one item on the switchboard shows up from that point on. the thing is, this problem DOESN'T HAPPEN ON MY COMPUTER so i have no way of even attempting to figure this out. the way i have my program set up is i have an interface and a BE and an .mdw file all in the same folder. i've created a shortcut that uses a workgroup switcher so that he can open the program and use it w/the .mdw file.
i have no idea what could possibly be causing this to happen. i would think that the switchboard would open correctly every time.
bug 2: this one does happen on my computer.
setup: i have frmCustomers (outer form) with sfrmJobs (subform) with a subform inside of that named sfrmFinances. Everything in frmCustomers works fine, and everything in sfrmJobs works fine. The primary key (JobID) in sfrmJobs is entered manually. After the JobID is entered, sfrmFinances is accessible. sfrmFinances' control source is qryFinances, which has a few fields from tblJobs (control source for sfrmJobs). frmCustomers is linked to sfrmJobs by CustomerID and sfrmJobs is linked to sfrmFinances by JobID.
problem: a new customer is entered in frmCustomers. a job number is entered for the new job in sfrmJobs (JobID). the user then attempts to update a field (any field, but for example, ContractPrice) and a window pops up and says, "Field cannot be updated". you click ok and it pops up again, at least 10x in a row. then it finally lets you enter data, but when you try to save the record, it pops up with another window that says,
"The changes you requested to the table were not successful because they would create duplicate values in the index, primary key, or relationship. Change the data in the field or fields that contain duplicate data, remove the index, or redefine the index to permit duplicate entries and try again."
excuse me?? how could there possibly be duplicate data??? the funny thing is tho, when the user closes the form, and then opens it back up and tries to enter financial data w/the same customer, it allows it.
???????
The first bug is more important than the second one, but any advice or ideas on either are EXTREMELY appreciated. thank you very much in advance.
I try to get an ASP file work with Access database and I get this error:
Microsoft OLE DB Provider for ODBC Drivers- Error '80004005' Specified driver could not be loaded due to system error 126 (Microsoft Access Driver (*.mdb)).
I tried everything and nothing - and the configuration of this driver doesn't work... How do I fix this driver??
Hi all,I'm in a bit of a dilemma here. We currently have an mdb which includes a form and 4 tables. The entire mdb is around 800 megs. What we used to do is distribute this mdb to users in completely different locations on a CD, but now it has become to large for a cd to hold. Our manager wants us to figure out a way to distribute this mdb using only 1 cd, without zipping it. How would i go about doing that? Is there currently an installer, that can download the database from our ftp site and then insert the tables, or is there any other easier way i can get this done? P.s. The database will likely get larger and larger every yearThanks in advance
I am upgrading a .mdb to MSSQL. The .mdb is 17MB, but the resulting MSSQL is 72MB. Tried using both the Access Upsizing Wizard and Enterprise Manager DTS. I have done this a number of times before, but never ran into this problem. Any ideas what coule be going on, and how to fix it?
Guys, my database have 7 fields and 690 thousands of lines.
When I resort, for exampe by date field, the database on my P4-3.2 with 1gb memory, on Access 2003 with XPpro freezes and does not respond at all!!!
On my old P3-866 512mb with Win2k it was working! After 3 minutes the computer was getting back.... But now.... I waited for 20 minutes. The access doesnt load not a CPU, and no IO readswrites are done - it simply stops responding.
What can we do with it? Why the perfomance is SO LOW?!
I'd read a few places that embedding pics wasnt the greatest of ideas, but I thought that 1 JPG embedded onto 2 forms would be ok and would prevent the pic from being deleted or moved. (Theyre always screwing with the server here.) But it's making my DB huge.
No pics embedded Size: 808kB
1 Pic Embedded into 2 forms Pic Size: 156k JPG DB Size: 135 MB
Is this normal? I could understand a 156k pic adding somewhere around 156k to my DB, but 134 megs? Anyone have any insight?
We have a huge report in our company that includes all our customers, all the visits done by our sales reps, all the products they have and if a product was out of stock in the visit or not.
I want to create a querry that exports a table with 3 columns:
1-->customer 2-->date of last visit 3-->average of out of stock products on the LAST visit
I tried to make a pivot table, managed to grab the last visit (setting the date to maximum) but the average of out of stock products were aggregated totally and not for the last day.
we have a huge report in our company that includes all our customers, all the visits done by our sales reps, all the products they have and if a product was out of stock in the visit or not.
I want to create a querry that exports a table with 3 columns:
1-->customer 2-->date of last visit 3-->average of out of stock products on the LAST visit
I tried to make a pivot table, managed to grab the last visit (setting the date to maximum) but the average of out of stock products were aggregated totally and not for the last day.
1) There are some databases here at work that I can open in BOTH A97 and A2K. I thought A2K won't open in A97, and before you can open an A97 in A2K, you have to convert? At least that's been my experience thus far. Any idea what is happening and how I can determine which version these databases are currently in?
2) With those same databases...assuming some were A97, the option to Convert them under Database Utilities is greyed out. Is this most likely a rights issue? Could it be anything else?
Recently I created a database using MS Access for the company and I am the Admin for it. The database is in the share folder and many employees are using it but if I want to take backup or modify any thing a message is appearing saying that one user open the database.
Is there any method to know which user is opening the database and in which PC (workstation) it is open. --------------------------------------
Is there any way of adding export fuction to the toolbar using modules or macro
Is it possible to have a table of 10 random questions and an inital form created with those questions in the form of checkboxes. When you chose random questions from that pool of questions a new brand form and table have the option to be created.
Basically, I have many external databases to research and some of the questions are the same in each database. Each database must be saved as individual tables and forms.
I have few questions so please bare with me 1- i want the text box to change automatically according to date so i tried this: if date>text14.text then text30.text=sea else text30.text=port but nothing happens 2-i made a form but not all the data rows in the table are in the form(there`s still some rows) so if i delete a data that are in the form how i can automatically delete the data that are in the other row ?
3-this may sound stupid..but is there a way to stop the access logo from apearing when loading the database?and how to make access directly open a specified form?
I am designing a database and have a couple of questions.
I have designed a form that I have opening at startup. How do I force this to maximize on opening?
I have set up a report based on a query. It works fine. The query requires a parameter to be entered when it is run. The parameter comes from a list (of teachers in my school). How do I set up the query so that the 'Enter Parameter' dialog box provides a drop down list of teachers from which the user selects their name?
I am new to Access and have just designed a new database and was wondering if anyone could help with a few questions.
1/ I am setting up a Macro to send an e-mail on the change of a form. When the e-mail is generated by Access I get a message from Outlook stating that "A program is trying to automatically send e-mail..." and asks you to confirm that it is ok to go. Is there any way to bypass this check or alternatively send the e-mail from a specific e-mail address rather than the database user.
2/ I have changed the background colours on a number of my forms but the Record Selector's and Scroll Bar stay the standard Access Grey. Is there anyway to change these?
3/ I have used the User Security Wizard to setup users, groups and access but I can't seem to see a way to limit the number of simulateous logins a person can have i.e. I can log in more than once with the same user when I only want to be able to login once. Any ideas?
Hey guys, I'm just doing this database and have suddenly realised I dont know as much about MS Access as I thought!
Q.1 - I need to run a query that displays the top 5 records in a table, how would I go about doing this?
Q.2 - In my tables, I have of numerical data like the following... http://img276.imageshack.us/img276/2695/11ch1.png is it possible to make a Totals column which automatcily adds up the data in the Fraud, Competition, Loss of data, etc rows? (similar to MS Excel if possible)
Say your got a database that has many users & in which quite alot of information is added to it on a regular basis. Basically its getting slower, what could be the problems & how could you fix it???
Hi all, I built a system in access for my a level IT course a few years back but haven't had need to use access since. just been asked to build simple system at work and i'm forgetting some really simple things. trouble is i think i'm overcomplicating the terms and can't find anything in the help file!
basically the system is to keep track of how many hours various people have worked on various jobs.
I've got 3 tables:
Jobs - job id, location etc etc Staff - staff id, name etc link - job id, staff id and hours worked.
the job and staff tables have the id as the primary key, and i've set the relationship to link them to the corresponding field in the link table. which is all fine if i remember rightly?!
now what i'm trying to do is set up a form for entring the hours worked etc into the link table. we use job id numbers all the time so i have that as a drop down box. what i want is to have a drop down for employee names, which will insert the employee id into the link table- basically so we can work with names rather than numbers. for the life of me i can't remember how to do it. i know is really simple but i can't find a way to express what i want to do to search for it in the help or online!
if anybody can refresh my memory it would be much appreciated!
First...I have a table called company rates which will be used to calculate time and materials. In the material field, I need to enter .10 for 10 percent. When I enter .10 the field changes back to zero. I have it set to long interger. Is this wrong?
Also, I am working on the form that will calculate all of this. I have a field that needs to look in a flex price field. If there is a number in the flex price than that is the labor, if not, it needs to multiply the estimated time (Text43) times the quantity, times the CurrentLaborRate contained in the CompanyRates subform. I can't seem to get it right...
Allrighty, some questions about replication. I have gotten the Replication Manager from the helpful IT folks here, have made the database, and it works well to synchronise between different files locally on this computer. However, ideally the other people in the department would be able to carry replicas around on their laptops, while ideally the design master and overall database tidying should sit on mine. The setup is typical intranet here - computers are invisible to one another directly, and so are their virtual My Documents drives, while shared network folders are visible to all.
Questions;
1. Since I can't see any of the other laptop drives, and the database would have to be accessible offline, I assume indirect synchronisation is the only choice, correct?
2. Does the Replication Manager need to be installed on each of the laptops that will use the database offline?
3. If yes, what's the process? Do I install RM on each laptop, then use the Create Replica function to create one locally on each? No hidden pitfalls here?
4. If yes, is it sufficient to keep RM shut all the time unless specifically wanting to synchronise? Would happen at least once a week.
5. If Replication Manager doesn't need to be installed on other laptops, how do I move replicas there? I tried moving one through copy/paste, but that broke the link to the Replication Manager.
6. (Optionally - I've seen some references to 'replica farms' - what is that?)
Very much appreciated if anyone is able to answer..
