Records/Fields Expiration Access Question
Apr 8, 2008Hi, I was wondering if there was a way to put a setting on records or fields to expire automatically.
Thank you
ADVERTISEMENT
MS Access Query Help. Expression For Calculating Multiple Expiration Dates.
Feb 28, 2008 Hi everyone
I'm a very very new access user so many apologies in advance for when I have no idea what I"m talking about.
I'm working on creating a report that will display multiple expiration dates. Currently I have an employee database, not created by me, that has all of our employees professional licenses listed.
Prof license, auto license, liability, etc.
I want to create a report that will tell me what has already expired or will expire in the next 30 days.
I did use this
Between DateAdd("d",-30,Date()) and Date() and it is bringing back info up to 2009. which isn't what I need. I'm sure I'm doing something wrong here.
I want anything that has expired regardless of the date from today, before today, and 30 days from today but I don't care about anything more than 30 days from today's date.
I noticed that when I looked at the existing database that the fields are set as text fields. I tried to change them to dates and it gave me a "deleting 106" records error message. Yikes!
Any help would be appreciated. I don't really understand expressions and I don't understand if I'm supposed to put the actual date in parentheses or what. Please pardon my ignorance.
Many many thanks.
30 Day Expiration..... Baxter Help!!!
May 25, 2004Bax can you take a look at the attached zip which is a VERY small sample database with the VB Code to make it expire in 30 days. It is pretty cool, you can not even change the system date on your computer because this will pick it up and give you an error message and not let you open the db. I can not get this thing to work with my database and I know I must just be missing something. It is real simple, 1 table, 1 Code and 1 autoexec macro.
I am a novice using VB and though I understand this code somewhat I am still missing something. I know you are good at this stuff and thought maybe you could help.
Thanks buddy.
~ Bill
Can Programmer Install A Database Expiration
Nov 27, 2006I had some work done on my Database a few weeks ago and it works great.
I just got an email from the guy who did the work and he wants me to pay him more money....he said he forgot to bill me for 6 hours.
I told him I didn't think that was fair and wasn't really willing to pay for more hours....he then said he never sent the "non-expiry" versions of the databases.....he also said I have 15 days left until they expire.
Considering I done additional work on them I was wondering if this is possible?
Bruce
P.S. I hate being taken advantage of.....he was really good to work with but now he's trying to rob me.
Automating Expiration Date (and A Few Other Things)
Aug 6, 2007Good morning to everyone.
I am hoping that you will be able to help me with a table that I am working on. I have almost no experience with access, so I am useless when it comes to this.
I have attached a condensed version of the database that I am working on (removed everything except the one table that I am working on) so that you can see and edit what I am working on.
The requirements are simply this.
-If "Status" = 'new inquiry' and has not been update in 6 months, automatically changes to 'inactive' and "probability of order" automatically changes to 0%
-"Initial Inquiry Date" is set to the date the Inquiry was added to the table (but user has ability to change it manually)
-*bonus* If ship quarter has passed todays quarter then change "Status" to 'inactive'.
I hope I have attached enough for everyone to be able to help.
Thank you very much in advance, I really appreciate it. :)
Automatically Populate Expiration Date
Jan 10, 2014I have a form with a date of when training was completed. I would like to set it up so it displays the date of expiration which is one year from when the training was complete.
View 2 Replies View RelatedExpiration Date Field Update Thingy
Feb 9, 2005Hello everyone.. I'm new :).
I'm working on a school database project and I am developing a Gym subscription/registration system.
Basically, once a user enters his/her personal info, they are taken to a second form where they can enter the subscription plan type (there are three plans).
Now, this is what I'm stuck on.. When a user enters a subscription start_date, I want the next field 'Exp._Date' to update to a year later, automatically.
So for example, if you enter 09/02/2005 in the start_date field, then the next field would automatically be filled with 09/02/2006.
Is it possible? And more importantly, how? I'm fairly new to DB's so please lay it in laymens ;).
Thanks guys.
PS: A screenshot of the form is located below:
http://img226.exs.cx/img226/9293/dbsc3xi.th.gif (http://img226.exs.cx/my.php?loc=img226&image=dbsc3xi.gif)
Queries :: Display Expiration Dates For Next 30 Days
Nov 13, 2014My database keeps track of training for employees, some of which expires after a period of time, which is in the tables. I need to create a query that displays only the employees and the training that expires during the next 30 days. I have a query that displays the expiration date (this field uses DateAdd and adds the expiration term to the date the employee completed the training) I am trying to add a criteria to this field. I found <=Date()+30 in my searches but that displays all of the records from 12/14 and back. I have tried all kinds of versions of this (obviously, not the correct one) and either get all records or none. (Yes there are records in the database that fall within the the period I am trying to display - that is something that I have been known to forget)
Is it because I am using criteria in a field that is based on DateAdd or what would be the correct criteria for this?
Queries :: Expiration Date - Older Than/ New Than With Dates
Nov 27, 2013I've built an an update query that updates a Yes/No field "Expired?" to "Yes" if the expiration date has passed i.e. if the current date is newer than the expiration date. I thought this would translate into the current date being greater than the expiration date?
UPDATE Alert
SET Alert.[Expired?] = 'Yes'
WHERE Alert.Current_Date>Alert.Expiration_Date;
When I run this, it identifies the records to be updated, but then stops updating the fields due to "a conversion failure."
IIF Statement Expiration Date Not Excluding NULL
Oct 8, 2013I have this IIF statement however all empty cells are also coming up as Expired. How do I exclude empty cells?
Status: IIf([Expiration Date]>= Date() ,"CURRENT"," EXPIRED")
Queries :: IIF Statement To Calculate Expiration Dates Within Query
Jun 15, 2015I'm trying to build a query with an iif statement to calculate expiration dates within a query. For some reason what i'm trying to do is not working as expected.
Here's the situation. Every employees with an exception of two employees in the company has an expiration 2 years after the class took place. The two exceptions are the certified instructors who's training certification is good for three years.
I've created a query with the employeeid, training subject, and maxoftraining date.
I'm trying to write an if statement to give me the expiration date based on the above information. Here's what I have so far; however its not calculating based on the criteria.
Expiration: IIf([tblemployee]![EmpID]=1 Or 2,DateAdd("yyyy",3,[maxoftrainingdate]),DateAdd("yyyy",2,[maxoftrainingdate]))
At this point in time, all "expiration" dates are showing + 3 years rather than just the Employee ID's 1 and 2 and the rest +2 years.
Creating Database To Manage Expiration Dates Of Medications
May 6, 2014I am trying to create a database to analyze expiration dates of multiple products.
Let me lay out what I am trying to accomplish.
I have 5 ambulances, each ambulance has the same quantity of medications on it. There are three separate locations medications are stored on each truck. Each month I need to be able to update expiration dates, query what medications will expire by a set date and where exactly they are located.
SO here is the structure as I see it.
Ambulance 1 contains, a drug drawer with approximately 30 different medications, a trauma bag with about 10 different medications, and a blood glucose kit with 2 different medications. Now some of medications are repeated in the different locations, but have different quantities. The medications will never all have the same expiration date, and medication 1 might have 8 vials, where medication 2 may have 4 vials. I would like my form to be dynamic based on the inventory level of the medications. That way if we decide to keep 10 vials instead of 8 the form will then require the 2 extra data points.
The tables I have created so far...
table 1 lists all the ambulances
table 2 lists medications in the drug drawer and the inventory level
table 3 lists medications in the trauma bag and the inventory level
table 4 lists medications in the blood glucose kit and the inventory level
I need to create a table to store my expiration dates for each of the locations in each of the ambulances.
I need to create a form to simplify the entry of the data into those tables and I want the form and table to be dynamic to the inventory level.
Modules & VBA :: Possible To Export Select Records And Fields In Those Records To A Specific Location?
Jun 15, 2013In an Access 2010 form is it possible to export select records and fields in those records to a specific location?
Code:
Set objDialog = Application.FileDialog(4)
With objDialog
.AllowMultiSelect = False
.Title = "Please select a File"
.InitialFilename = "C:"
.Show
If .SelectedItems.Count = 0 Then
MsgBox ("Action Cancelled")
Else
[code]....
The user can select the directory using the code above, but can specific fields in records be exported to a excel workbook in that selected directory?For example, if the are 5 records in the database can the fields LastName,FirstName,BirthDate in records 1,2,3 be exported to Setup.xlsx in that selected directory?
Any Way To Populate Fields In Access From Fields In Excel?
Jun 26, 2012Is there a way to populate fields in Access from fields in Excel in Office 2010? If so, what do I need to do?
View 6 Replies View RelatedRelations In Db For Same Fields But Different Records
Nov 1, 2005Access user,
:confused:
I am looking how to generate a relation in one database between records of the same field type.
f.i. you have a database where you try to keep track of your parts.
You order a part1 but they deliver an identical part but from another brand so it has another part number.
You will store it under his correct partnumber being part2.
Due to the fact you still have stock of part1 and just recieved part2, now you will run out of stock when part1 + part2 reach zero stock.
In order to be able to monitor this you must be able to generate a relation between part1 and part2 showing that that parts are fully interchangeble.
How can you realise this in access?? Or is this impossible?
Also would it be possible to have for a certain part number multiple relations?
f.i. parts are fully interchangeble
restricted interchangeable
one way interchangeable
Thanks in advance
Queries :: Specifying Records Instead Of Fields
Aug 11, 2015where each number corresponds to the primary key in another table, each number being a company name (not really relevant). What I want to be able to do is:
1. Produce a query table result with the Total Project Value (sum of all values) each company (305-9) is involved in. For example, in Project A and C, 308 are not involved, so the 308's Total Project value would be B+D+E+F Valuation.
2. Produce a query table result with the Average Project value. Similar to above, but taking the total and dividing it by the number of projects they were involved in. For example, 308 had a total of 259 over 4 projects, so an average of 64.75
3. Produce a query table result where it takes the most common role for each company ID. For example, Company 308 was Civil 3 times and Structural 1 time, giving 308 with Civil as their most common role.
Impact Of # Of Fields/Records On DB Size
Mar 27, 2006Not sure if this is a Table question, a General question or what exactly. I'm working with a lot of records (millions of them). Assuming each record/field contains identical data, I'm wondering which would result in a larger overall DB size:
- 10 million records, 4 fields each
- 30 million records, 2 fields each
What I have is a table something like this:
Record No./Attrib1/Attrib2/Attrib3 (~10 million records).
I could make it Record No./Attrib, which would have roughly 3 times the number of records. I say roughly because not all Attrib have values (currently zero filled but would be eliminated).
I'm hitting the maximum size for an MS 97 database (1 GB), so I'm looking to do whatever possible to stay small.
Any input/suggestions would be appreciated.
Thanks!
Concatenating Text Fields From Different Records
Jul 13, 2005We use two different systems in our office that have notebook facilities. One of them stores only a limited number of characters in the note field per record and as such, some notes actually span several records.
The other system stores the whole note in one record.
We want to transfer all the notes from the first system (1 note over several records) to the second system (1 whole note in 1 record).
I have a table with the notes from the first sytem which looks something like
Note1 - Line1 - Text
Note1 - Line2 - Text
Note2 - Line1 - Text
Note3 - Line1 - Text
Note3 - Line2 - Text
Note3 - Line3 - Text
What I want to do is, for each note, combine the separate lines into one record.
I have been able to do this in Excel with some formulas (see attachment) but am wondering if it is possible to do this in an Access Query (i.e. GroupBy the note number and have a calculated field combining the individual lines of the note, or something similar)?
Turnaround Time For Different Records And Different Fields
May 30, 2007i'm relatively advanced Access user but this problem has got me stumped....i've been given a table that's basically a log of operating rooms with fields designating the date, the room number, "patient in room" time and "patient out of room" time. basically, i want to calculate the turnaround time which is the "patient in room" time" minus the "patient out of room" time from the previous record (if records are sorted in sequential order).
any thoughts?
Referencing Fields From Non-current Records
Mar 11, 2008Another problem has thrust its ugly head into my personal universe.
I have a report to make that is to show a break down of employees hired in each month since Oct. '05 and to show what percentage of the total for that month remain.
I have created one query that grabs each of the relevant personnel;
SELECT Right(Str(Year([dbo_personnel]![originalapptdate])),4)+" -"+Str(Month([dbo_personnel]![originalapptdate]))+" : "+MonthName(Month([dbo_personnel]![originalapptdate]),True)+" '"+Right(Str(Year([dbo_personnel]![originalapptdate])),2)+" Hires" AS hire_month, [dbo_personnel]![lname]+"; "+[dbo_personnel]![fname]+IIf(IsNull([dbo_personnel]![mname]),""," "+Left([dbo_personnel]![mname],1)+".") AS name, dbo_personnel.badge, dbo_personnel.originalapptdate, IIf(IsNull([dbo_personnel]![dateoftermination]),[dbo_personnel]![assignedorg],"EOS'd") AS EOS
FROM dbo_personnel
WHERE ((Not ((dbo_personnel.badge) Like "R*" Or (dbo_personnel.badge) Like "9*")) AND ((dbo_personnel.originalapptdate)>=#10/1/2005#))
ORDER BY dbo_personnel.originalapptdate;
I've saved this query as "2-yr Service Check Baseline."
And then this query that does the count;
SELECT [2-yr Service Check Baseline].hire_month, IIf([2-yr Service Check Baseline]![EOS]="EOS'd","EOS'd","Active") AS EOS, Count([2-yr Service Check Baseline].EOS) AS CountOfEOS
FROM [2-yr Service Check Baseline]
GROUP BY [2-yr Service Check Baseline].hire_month, IIf([2-yr Service Check Baseline]![EOS]="EOS'd","EOS'd","Active")
ORDER BY [2-yr Service Check Baseline].hire_month, IIf([2-yr Service Check Baseline]![EOS]="EOS'd","EOS'd","Active");
The output from the second query stores the Active count on odd numbered records and the terminated ones on the even numbered records.
So, to get the percent left, I'd need to sum the two count fields from the two relevant records and then divide this into the Active count.
But, in the report, how do I reference a field from a record other than the current one?
Thanx in advance for any help!
Newbie Need Help Fields Keep Cloning On All Records
Jun 16, 2006Newbie Need help !!!!!!
downloaded a template from microsoft for contacts played around with the form to suit myself...
the problem i have is when i enter any thing in the text box this is cloned to all records this is happening with all text fields im not a programmer so plz go easy!!!!!!
thank you
Newbie Need Help Fields Keep Cloning On All Records
Jun 16, 2006Newbie Need help !!!!!!
downloaded a template from microsoft for contacts played around with the form to suit myself...
the problem i have is when i enter any thing in the text box this is cloned to all records this is happening with all text fields im not a programmer so plz go easy!!!!!!
thank you
Copy Existing Fields To New Records
Dec 12, 2006I have a database and I wish to be able to copy 10 out of about 20 fields into a new record automatically using a command button on a form. Similar to the way the Duplicate button or the Create New button would work but only with these selected fields. None of the fields I wish to duplicate are the primary key. The primary key is an AutoNumber field. After clicking the Save button, the primary key would increment one to confirm the save record.
Any help or suggestion would be appreciated!
Thanks!
Records With Null/blank Fields Only!??
Jun 8, 2005I'm working on a db logging replies to a questionnaire. Judging by the responses I am receiving it appears that some sections are not completed at all. I need to be able to include these blank responses when it comes to analysis.
My design splits the questionnaire into sections, each section has a data entry form with its own underlying table. Each table has a primary key (autonumber field) which relates to each organisation that has replied.
If an organisation has failed to complete a section, I still need to create a new record in that section(table), triggering the autonumber field, hence referring back to the organisation.
I know I haven't explained this very well, but if anyone can make sense of what I'm saying and can give me any suggestions on how to make this happen, I would be most grateful.
In anticipation of your replies
Ride
Tables :: Empty Fields In Some Records
Jun 19, 2015In my table, I got text fields and numeric fields, however, sometimes, user put an empty field in some records which I disliked. I try to put some checking such as following syntax to check those empty field but nothing happened.
1) If len(NAME) = 0 THEN error message : for TEXT field checking
2) IF len(name) = NULL then error MESSAGE : for TEXT field CHECKING
3) IF NAME = "" then error message : for text field checking
4) IF LEN(AMT) = 0 THEN error message : FOR NUMERIC field checking
5) IF LEN(AMT) = NULL then ERROR MESSAGE : for numeric field checking
6) IF AMT = "" THEN error message : for numeric field checking
7) IF AMT = NULL then ERROR message : for numeric field checking
Queries :: To Filter Several Records In 2 Different Fields
Dec 18, 2013It have several fields, and the fields that I want to filter is ItemNo and SellingPrice.The problem is ItemNo has many different SellingPrice. I put a parameter in SellingPrice field as >=75 only for ItemNo "49565", but still i want to show other record in ItemNo and do not have filter in SellingPrice field.
View 3 Replies View Related