Records From A Table Which Are Derived From Another Table
Sep 9, 2004
I have an issue with some displaying from a query. I have tables as follows:
#1Clients
Col1: Autonumber
Col2: LastName
Col3: FirstName
#2Accounts
Col1: Autonumber
Col2: Drop down to select a concatenation of Lastname & FirstName. These fields are numbers from table #1 that display the corresponding names.
Col3: ...
My query code below does work. However, it displays 1 - 1 - Account Name. I would like the actual "contact name" and actual "account type", not their corresponding unique numbers.
Code:SELECT Accounts.[Account ID], Accounts.[Contact Name] & " - " & Accounts.[Account Type ID] & " - " & Accounts.[Account Name] AS [Account Details]FROM AccountsORDER BY Accounts.[Contact Name];
Any hints?
Thanks
C
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Mar 4, 2015
I am looking for a query that will return records from a table that have related records in another table. Opposite to the Unmatched Query Wizard.I have two tables: tblSupplier and tblSupplierProducts.The two tables are related by the field "SupplierId".I need the query to only return Suppliers that have Products.
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Dec 30, 2013
I have a survey database that I've been using for the last year for monthly auditing of employees files. I need to be able to get monthly audit scores for each employee but grouped by their manager. The problem I'm having is employees have moved between managers throughout the year, so employees that are listed under Manager 2 now were actually working for Manager 1 when the audits occurred.
ie. Audits occurred Jan - April for Employee 1 while they were assigned to Manager 1. Employee 1 moved to Manager 2s team in May. So when running monthly reports for the year Employee 1 audits should fall under Manager 1 for Jan-April and Manager 2 for May-Dec.
I do have a history table set up like:
tblEmployeeHistory
ID (PK)
EmployeeID (FK to Employee table)
ManagerID (FK to Manager table)
MoveDate (date employee assigned to manager)
The Employee table is set up like:
Employee ID (PK)
EmployeeName
ManagerID (FK to Manager table)
The Manager table has the ManagerID and ManagerName.
That's the employee side of things; then I have the tables that store the audit results:
tblAudit
AuditID
FileNumber
AuditDate
EmployeeID (FK to employee table)
tblAuditResults
AuditID; QstnID (Composite PK, QstnID is FK to tblQuestions)
Answer
How can I use AuditDate and MoveDate to relate audits to the managers the employees were under when the audits occurred?
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Nov 10, 2014
In a situation where I imported an excel file with so many columns and split them into two temp tables and they are linked using a key.
the data has a fixed part lets say
Field1....Field2.....Filed3.....Field4...then Field5.....Field6.....Field7....Field8 is the same data range as Field9...Field10...Field11...Field12. I would want to split this data into multiple rows like this
Field 1 Field2 Field3 Field4 Field5 Field6 Field7 Field8
Field 1 Field2 Field3 Field4 Field9 field10 field11 field12 and so own...
What is the best approach?
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Sep 20, 2014
I am building a simplified re-order point system - if inventory position drops below a certain level (the yellow level is this case) one or more purchase order lines has to be created in another table.
I have one table with the following field and data:
ItemId Red Yellow Green Multiple Inventory position
0001 10 30 50 5 45
0002 5 40 47 5 23
0003 11 20 30 10 5
I would like to generate new records (in another table) based on the above fields and three records.Basically the end result should look as the following:
ItemId Qty Start inv Aggregated inventory Prioritization
0002 5 23 28 Yellow
0002 5 28 33 Yellow
0002 5 33 38 Yellow
0002 5 38 43 Green
0002 5 43 48 Green
0003 10 5 15 Red
0003 10 15 25 Yellow
0003 10 25 35 Green
The logic is quite simple - if inventory position is less than the yellow value new order lines should be created in multiple qty (based on the multiple field) until the aggregated value (in table 2) is above the green value.The priotization value should be based on the start inv (in tbl 2) compared to the values in red, yellow and green in tbl 1.
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Sep 8, 2014
I have a parent table (tblLabels) and a child table (tblRevision) where the revision history for the parent table is kept.
The parent table is populated via an excel import and may have several records imported at once. Instead of having the user manually enter a new record note in the child table for each record imported into the parent table, I've created a form that collects the necessary data (date, person who added the record, person who authorized the record, and notes) and then creates a revision history for each new record.
This is what I have so far:
Code:
Private Sub cmdAddNotes_Click()
Dim strSQL As String
Dim RevisionDate As String
Dim RevisionRevisedBy As String
Dim RevisionDesc As String
[Code] ....
When I run the code nothing happens. No error, no new records create, etc. My suspicion is that I may need to use an INSERT INTO query instead of an UPDATE query, but I'm not sure how to go about matching up the foreign keys if that's the case.
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Jul 21, 2006
I am rebuilding an application for a client and I have an Access table that I am using as a temporary table. Once the user is done entering information into the temporary table through a form, the user presses an update button that appends the records using an Append Query in Access to an SQL Server Table.
The following error message occurs:
"ODBC -- insert on a linked table 'linked tblname' failed.
[Microsoft][ODBC SQL Server Driver][SQL Server] Explicit value must be specified for identity column in table 'linked tblname' when IDENTITY INSERT is set to ON. (#545)
I am using a form, subform combination to record a bill with many details. The bill summary is posted into a tbl_TransactionsMain table in SQL Server using the ADO AddNew method. The PK for the tbl_TransactionsMain is then entered into the temporary table in Access. When the temporary table records are appended into tbl_TransactionDetail the error message occurs.
What is also interesting is while typing out this post I thought to test the error by manually trying to run the query. The query worked like a charm! :confused: When the orginal error occurred off of the form I tried to run the query manually and it failed. I am guessing that this might have something to do with the ODBC timeout.
I think SQL Server/ODBC connection is not liking how I have a set of records in an Access table with foreign key numbers assigned when I am attempting to append the records. I am new to SQL Server and any ideas are most appreciated! :)
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Apr 11, 2007
Hoping someone can help me with this DELETE query. I have a Main table that's being updated by a Temp table that's an exact copy of the Main table but with a subset of records.
1) Insert records from Temp table NOT found in the Main table - this query I have worked out below - not tested, but the results look correct.
Need Help Here...
2) Delete Records from the Main that are not found in Temp table with an exception...only DELETE records where certain key fields are matching. i.e. If S.CAD_NAME, lngStoreNumber are a match to what's in the Main table. While
Temp table:
lngStoreNumber - CAD_NAME - lngcomponentSerial
1 - "CHK" - a
1 - "STK" - a
2 - "CHK" - a
Main table
lngStoreNumber - CAD_NAME - lngcomponentSerial
1 - "CHK" - a - LEAVE (EXISTS In Both Tables)
1 - "CHK" - b - DELETE (lngStoreNumber & CAD_NAME composite Found /lngcomponentSerial NOT Found in Temp)
1 - "STK" - a - LEAVE (EXISTS In Both Tables)
1 - "RMM" - a - LEAVE (lngStoreNumber & CAD_NAME NOT Found in Temp)
2 - "STK" - a - LEAVE (lngStoreNumber & CAD_NAME NOT Found in Temp)
2 - "CHK" - b - DELETE (lngStoreNumber & CAD_NAME composite Found/lngcomponentSerial NOT Found in Temp)
3 - "CHK" - a - LEAVE (lngStoreNumber = 3 Not in Temp table Subset)
Rule: Only delete the records for a particular CAD_NAME and lngStoreNumber from the Main table leaving all other CAD_NAME/lngStoreNumbers.
I'm running these updates in batches of lngStoreNumber. So the Temp table will only contain subsets of what's to be deleted from the Main table thus the need to link on the key fields only NOT to delete a Subset of lngStoreNumber/CAD_NAME. I think I've tried every possible query that doesn't work.
Here is query #1 to insert records missing from the Main table that exist in the Temp table. I think what I need is a variation of this???
SELECT D.*
FROM Main AS S RIGHT JOIN Temp AS D ON (S.CAD_NAME=D.CAD_NAME) AND (S.lngcomponentSerial=D.lngcomponentSerial) AND (S.lngStoreNumber=D.lngStoreNumber)
WHERE S.lngcomponentSerial is null AND S.CAD_NAME is null AND S.lngStoreNumber is null;
THANKS.
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Mar 22, 2005
Hi
I have a small database with 4 tables that I am using for the current problem.
The tables are call, parents, mailman, orders.
Call and parents are related by the call ID (a primary key in the Call table.).
Mailman and orders are related by a Unique Id (a primary key in the mailman table.).
Forms involved are frmmain and frmsub.
Frmmain contains the call table information in the main form and parents information in the subform.
When a user enters a call with call ID and enters the operator name and parents information in the sub form,
When a user clicks the OK button on the main form, necessary changes should take place
if they enter the case type in the sub form part of parent information as ‘missing information’ or ‘missing link’ then the parent information with fields first name, lastname, case type, operator information should be inserted into mailman table in appropriate fields.
Simultaneously a record should be inserted into orders( after the record is first inserted into mailman, since both tables are linked with unique id) with the following information.
Orderid being autonumber.
Uniqueid from the mailman table.
Orderdate system date.
Ordertype should be “Mailman”
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Nov 26, 2013
I'm using an UPDATE query to update records in one table (tblMain) from another table (tblTemp)
Here is my SQL :
Quote:
UPDATE [tblMain]
INNER JOIN [tblTemp] ON [tblMain].[MainField1] = [tblTemp].[TempField1]
SET [tblMain].[MainField2] = [tblTemp].[TempField2];
I only want to update the records in tblMain which have a corresponding record in tblTemp (linked by MainField1 / TempField1)
If any record doesn't appear in tblTemp, I want tblMain to retain the existing value for that record.
However, it appears that in such situations, the record in tblMain has it's MainField2 value set to null / ZLS.
I've tried using LEFT JOIN and RIGHT JOIN and also tried WHERE clauses but the result is the same every time.
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May 5, 2015
MS Access 2013: I have two database tables as below:
tbl1_MainDB --- It has a field named as "City" where I get huge data for some city names. Sometimes This field may have some unknown/new names which are not listed in our 2nd table ("tbl2_RefrDB")
tbl2_RefrDB --- It's a reference table which has raw names for cities, and then standard names of their city and state in another fields.
Target --- I want to create a VBA prorgram (Sql query) which can look from tbl1_MainDB.[City] to tbl2_RefrDB.[Raw_City] field, and if found then pick the "Standard_State" and "Standard_City" record values from there, and update into the 1st table "tbl1_MainDB".
...if not found in "tbl2_RefrDB" table, then user can be informed & ask for updating the new/unmatched city record as a new record in this table.
Attached sample database for more details.
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Mar 6, 2013
I have created a booking system for a set of resources for schools. Most schools have a membership which entitles them to 2 free sets. I have a booking form with a membership subform (membership table), and a booking details subform (kitloan table).
Once a school is selected on the main form, the membership subform shows the most recent record for that school based on schoolID.I want to display the number of sets they have already had within their membership period (can start at any time of the year, and lasts for 1 year) on the membership subform, so we know how many free ones they have left.
I therefore need to count the number of KitBkID (ID of the booking) in the Kitloan table where SchoolID = the SchoolID displayed on the membership subform, and the DateOut (booking date on kitloan table) is between the DateJoined and DateRenewal displayed on the membership subform (from membership table).
I can do this with a query which works when run and provided with the parameters SchoolID, DateJoined, and DateRenewal.
SELECT Count(Kitloan.KitBkID) AS CountOfKitBkID, Kitloan.SchoolID, Kitloan.DateOut
FROM Kitloan INNER JOIN Membership ON Kitloan.SchoolID = Membership.SCHOOLID
GROUP BY Kitloan.SchoolID, Kitloan.DateOut
HAVING (((Kitloan.SchoolID)=[Me].[SCHOOLID]) AND ((Kitloan.DateOut) Between [Me].[DateJoined] And [Me].[DateRenewal]));
What I can't do is get it to run on the form and take those values from the form.From the searching I've done, I'm thinking a DCount should be the way to go, but I cannot get the criteria right. I created a query (KitloanCountQry) so that criteria could come from both the kitloan and membership tables.
SELECT Kitloan.KitBkID, Kitloan.SchoolID, Membership.DateJoined, Membership.SCHOOLID, Kitloan.DateOut
FROM Kitloan INNER JOIN Membership ON Kitloan.SchoolID = Membership.SCHOOLID;
I have put the DCount as the control source for a textbox on the Membership subform (but have tried it in VBA too):
=DCount("KitBkID","KitloanCountQry")
This works but obviously gives me the total for all bookings.
[code]....
Although I have to admit to getting lost in the syntax. This produces #Error.
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Mar 21, 2014
I have a form with a listbox that displays the name of a table. Once the listbox item is selected, the table name is set to a variable called myFile. I want append the records from the table (myFile) into another table.
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Dec 19, 2013
tbl_A has column "ID" with duplicates. tbl_B has column "ID" with distinct values.i want to find all the distinct IDs in tbl_A that are present in tbl_B.I've tried the following with no luck:
SELECT DISTINCT tbl_A.ID
FROM tbl_A LEFT JOIN tbl_B ON tbl_A.ID = tbl_B.ID
WHERE tbl_A.ID IN tbl_B.ID;
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Jan 11, 2015
I have an Access 2007 application that has a Parts Table that contains a list of automotive parts.I have attached a screen shot (parts.jpg) showing the structure.I have another table called Web_Parts that has exactly the same structure as Parts. The Web_Parts table gets its data from a CSV import that I do that is data extracted from an MySQL database used by an eCommerce website.
You will notice that there is a field called "Web_Product_Id" (number). This is the unique ID for each of the products that I have exported from the Web shop system. I need to regularly (probably every couple of weeks), export out of the web shop system and import into the Access environment.
Due to the fact that the data in the web shop system may change (pricing, description, add new items, delete new items etc), I need to find a way that I can simply update any existing records in the Parts table with any new information contained in the Web_Parts table......
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Jan 16, 2015
I am using Access 2010 and I currently use a command button on a form to add new records to a table using data that the user has entered into the form using the code below:
Although this is pretty self-explanatory, here is a key for reference:
Me.lstFacilities = ListBox
Me.cboMeasure = ComboBox
Me.cboYesNo = ComboBox
Me.txtTarget = TextBox
Code:
Private Sub cmdAddMet_Click()
Dim DB As DAO.Database
Dim RS As DAO.Recordset
Dim strSQL As String
Dim i As Integer
Set DB = CurrentDb
[Code] .....
This works great but I would like to be able to pull in data from another database based off of Me.lstFacilities.Column(1, i) which is the FACILITY_ID field and is located in the other database's table. I thought about adding in another string variable(strSQL1) and opening up a separate recordset and database:
Code:
Set DB1 = OpenDatabase("serverotherdb.accdb")
strSQL1 = "SELECT [FieldName] FROM [tblOtherDatabase] IN 'serverotherdb.accdb'"
Set RS1 = DB1.OpenRecordset(strSQL1)
However, I'm not sure where to start pulling in the data from the [fieldname] in the [tblOtherDatabase] when I start the loop below:
Code:
For i = 0 To lstFacilities.ListCount - 1
If lstFacilities.Selected(i) = True Then
RS.AddNew
RS!RELATIONSHIP_ID = Me.lstFacilities.Column(0, i)
RS!MEASUREMENT_PERIOD = Me.cboMeasure
[Code] .....
Is it even possible to do this?
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Apr 17, 2015
I have a table which lists amendments (amendments history file) which need to take effect of another table (M0070), I can select the records fine and so the sub query looks to be okay but I'm missing something (probably obvious) in the deletion query where by it does only delete the records selected but everything (I know that the asterisk is wrong in the code below but I'm not sure what to replace it with).
At this point I'm trying to delete all records for a specific employee on a specific contract (they can be 1 or more employee records for that individual on a contract - and they could exist on multiple contracts).
DELETE *
FROM M0070
WHERE EXISTS
(SELECT M0070.[Contract No], M0070.[Contract Name], M0070.[Employee No], M0070.Forename, M0070.Surname, M0070.Branch, M0070.[Long Desc], M0070.[Emp Post Start Date], M0070.[Days per week],
[Code] .....
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Aug 19, 2015
I'm developing a database for the hospital I work in. One purpose of this is to keep track of patients with temporary invasive devices (there are many types such as urinary catheters, ventilators, etc.), specifically how many days each patient has a device for. Each device is associated with one patient only, but one patient may have many devices. Here's how the associated tables are set up:
1. tblPatients - PatientID (PK), LastName, FirstName, DOB,...
2. tblLocations - LocationID (PK), LocationLabel,....
3. tblDevices - DeviceID (PK), DeviceType, Device, DeviceDesc
4. tblDeviceUse - DeviceUseID (PK), DeviceID (FK), PatientID (FK), LocationID (FK) (where in the hospital was device inserted, e.g., operating room, bedside, etc.), DeviceStartDate, DeviceEndDate
5. tblDeviceDailyLog - DeviceLogID (PK), DeviceUseID (FK), DeviceDate, PatientLocID (FK) (area in the hospital that patient is in)
All primary keys except for PatientID & LocationID are Autonumbers; and the tables are linked appropriately.
Whenever an entry is made into tblDeviceUse, I want there to be new records to be automatically generated in tblDeviceDailyLog for each date between the Start and End Dates. For example, patient A123 had a urinary catheter from 1/1/2000 to 1/10/2000 that was inserted while the patient was in the ICU, but the patient was moved to the Medical Ward on 1/7/2000. So tblDeviceDailyLog should have 10 new records associated with this device, one for each calendar day, with the appropriate location for each day.
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Dec 4, 2005
Having a bit of trouble with a project, here...
I have a table that includes Employee's Names, Salaries, and Departments
(I also have a Department table, listing each Department)
I need to have a query that will return a listing of each department, the highest salary within the department, and the number of employees working in the department.
The only thing I've been able to do so far is construct a query that prompts the user for the department number, then returns the max salary or the # of employees. I'd like to have all that data in one output when the query is run, without prompting the user to input any values.
Thank you for any advice you might have for me!
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Jan 9, 2007
Newbie question: I have a database where we track dispatched with two tables, one called Slots, the other called Dispatches.
In the slots table there are 2 fields, one called Week (which hold the Monday date for each week in the year), the other called Available (in this field we want to manually enter a number that will tell the system how many dispatches we can do that week). We want to automatically take the number from the Slots.Available and enter X number of blank records in the Dispatch table with the monday date.
How can this be done?
Then we will create a form that can be filled in with the balance of the information.
Thanks
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Dec 11, 2006
Hi Guys!
Need help in putting up SQL string.
I have two tables. The first one contains customer information. Primary key is custno. The second one contains customer logins, primary key is also custno.
What I want to do is to view customer information that does not have customer logins.
Is it possible to do in MS Access 2003?
Regards,
Aga
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Feb 25, 2005
I need to use an update query to count the number of selected records and then place this number in another table using an update query. The table has a field with a 1 in that field for all records to do the counting. I know I can use forms and subforms, but the data needed is too massive to be practical. Thanks Abe
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May 16, 2014
I have three tables: Members, Promotions, Ranks.
Members has all the data specific to a member and contains just one record per member.
Promotions contains information on member promotions and contains multiple records per member.
Ranks is a table of ranks and data specific to each rank such as name, description, title, fee.
I have a Promotion Detail form used for adding new promotions. I use some VBA that auto completes other fields on the form with information from the Ranks table based on the rank selected. The user has the ability to modify any of the data.
What I would like to do is update the Member's title (in the Members table) when a new promotion is added to the Promotions table. Their title is determined by the information from their latest promotion.
I'm trying to automate as many processes as possible.
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Apr 7, 2005
I'm new to Access and I'm trying to create a table to store students' information.
There is a "Birthday" field and an "Age" field in the table "Student".
I want to derive the "Age" value from the "Birthday" value. So that each time I just need to input the value of "Birthday" and then the "Age" value can be generated automatically.
However, I tried hard but couldn't find a solution.
Can anybody help me with this problem?
Thank you.
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Apr 27, 2006
Hi all,
Quick question...
I have a master client table and a table of clients that have ordered from us, so don't want to be called again.
I want to delete the clients record from the master table by comparing the two tables and sayi that 'everytime you find a phone number from the 'ordered' table that exists in the master table, delete the record from the master table.
That way I will end up with a master table of clients who haven't placed an order.
Could anyone tell me the quey to run that could do that.
Thanks in advance - Lee
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Oct 3, 2007
I have two tables [Reviews] and [Results].
When a Review has a Status = 'Not Accepted' then there should be one or more records in [Results] that indicate what the result of the review was.
I want to structure a query to perform a data integrity check to select any Review ID that satisfies the following criteria:
- The Review Status = 'Not Accepted'
- There are zero records in [Results] for that ReviewID
I can't figure out how to do it.
Here is an example of the tables where all record are OK...
[Reviews]
ID...Status
1....Accepted
2....Not Accepted
3....Accepted
4....Not Accepted
5....Not Accepted
6....Accepted
[Results]
ReviewID....ResultID
2................5
2................6
4................3
5................3
5................7
Here is how [Results] would look if there is a data integrity problem, where the results for Review 5 are missing....
[Results]
ReviewID....ResultID
2................5
2................6
4................3
So I want to structure a query that would return the following...
ReviewID
5
Because this is a Review with Status = 'Not Accepted' but there is no corresponding record(s) in [Results].
I guess in plain English it would be like this...
SELECT ReviewID
FROM [Reviews]
WHERE (ReviewID is in [Reviews]) AND (ReviewID is NOT in [Results])
Can this be done in a single SQL query?
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