Reference Number Question

Apr 26, 2007

Hi, very new to Access and wanted to check something was possible before i proceed with it,

basically i want to assign a reference number to my records automatically based on data that has been entered by the user, looking something like this

AE/13MAY07/01

AE is a standard thing and will never change.

13MAY07 is 13th May 2007, which is a date which has been entered by the user for when a specific piece of work is to start. There will be a Yes/No box next to where they enter the date saying whether or not they want a new reference number assigned. If they select Yes, the reference number will be populated with the date specified.

01 will be a number which goes up in increments of 1 based on the MAY07 detail. The number will start at 01 for every month/year, eg

MAY07/01
MAY07/02

JUN07/01
JUN07/02

MAY08/01
MAY08/02

Hope someone can understand what im trying to do and can help.

Thanks in advance :)

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Auto Sequence Number For Reference Number

Dec 8, 2005

The title probably doesn't give an idea of what I need, so here goes.

We currently have reference #'s for our bills that include the date requested in mmddyy format, the first 3 letters of the customer, the initials of the order taker and finally a sequential number to show the sumber of bills that day.

example: 120705SEAGMM02 2nd order taken by GMM for Seagate on 12/7
120705SEARLH01 1st order taken by RLH for Seagate on 12/7

I want to generate this number automatically based on the date entered and the initials given of the user. We only deal with one customer at our desk so that will always be "SEA".

I have a query that generates the first portion (date, customer, and initials):

SELECT Format([REQDATE],"mm") AS [Month], Format([REQDATE],"dd") AS [Day], Format([REQDATE],"yy") AS [Year], Format([REQDATE],"mmddyy") AS [Both], [Both] & "SEA" & [PickUpReqData]![INITIALS] AS REFNO
FROM PickUpReqData;

But I can't seem to get my head around the part of generating the number. I know I had done this in a database I created 2 jobs ago but all my files were flooded out in Katrina. (I have since relocated to Atlanta, although I'm not looking for sympathy. But I will take what I can get!)

Anything to point me in the right direction will be appreciated. I am looking to have this on a form and feed the REFNO field in the PickUpReqData table.

Thanks.

Gary

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Reference Number

Aug 29, 2006

Hi guys/gals

My primary key, RefNumber, is a sequentual Autonumber field. I want to creat my own Custommade autonumber field, but the catch is:
My autonumber field should have any of the following (selectable by the user from a combo box from a Form) attached in front of the number: DPR,DPZ,DFE,DGL,DMI,DGJ or DPE.
ie: the autonumber is at 14. The user selects DFE, but this is only the seconde choice made of DFE.

So the end product should be: RefNumber = 14
.........................................DistrictR efNumber = DFE2 or DFE002

Help please?
Thanks in advance

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Customised Reference Number

Dec 7, 2007

Hi there

Just a quick problem i need a solution to.

I just created a database, but i want it to automatically created reference number for example. LAPSS001 n continue creating

any tips pls?

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Reference Number Generation

Oct 4, 2006

Hi Guys

Dont quite know if this is the right place to post this but here goes any way

Im creating a database where customers can submit a question, it centres around a form where a user enters various information such as initials, telephone number, and various selections from from down boxes.

I have placed a button at the bottom that saves the record, what i want is when that button is pressed for a box to pop up giving the user a unique reference number which is made up of the information they have entered, such as
FIRSTINITIAL-LASTINITIAL-DATE-INCREMENTALNUMBER
I want this number then to be stored along with the record so it can be searched for by this number.

I have done searches for similar questions but cant find one that matches what i want to do

Thanks in advance

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Creating Reference Number From 3 Fields

Oct 19, 2005

Hi there,

I'm making a document control database where the a unique reference number is automatically generated from 2 tables and updates a 3rd table.

xxxx or yyyy/lookup in 2 table/autonumber

I have been trying to do this is a form but because the control sauce is a calculation 'Text1&Text2&Text3' I am unable to update the 3rd table with the combined reference number.

I have limited knowledge particularly of VBA coding

Any help much appreciated

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Subform/ Subreport Query Data Row Number Reference

Jul 20, 2005

I am new to this and i may be going about this the wrong way but what i am doing seems to do the job until now.

I am making a form that has a combo box, a few text boxes and a subform subreport on it.

The idea is that the first thing a user does is to select a name form the combo box. this name is then stored as a sring and used to set the forms record source and then the subform's (called window) source object. the string is slightly modified during the process to do this. That part works fine.

The problem arose when i included text boxes to show infomation from the selected Query thatisant show in the window (subform).

After the user selects a name and the name is used to set up the record source and the source object for the text boxes.it then displays in the text boxes the records extra data. however it only displays the first row extra data.And when other rows in the query table are selected the data in the text box stays set as the first row.

I know that this is because i haven't programed in an event that makes the text box data update when the user selects a new row.

i also realise that i would need to have some way of know what row of the quiery table the user is looking at to be able to update the text boxes.

my questions are

Is there a way to tell what row of a query table in the subform is selected ?

Is there an event similar to on selection of row or something like that that i could use to reload the text boxes?

and finaly

am i going about this the right way?

Any input on this would be greatly appreciated :)

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Reports :: Customize Reference Number - Continuous Count

Dec 16, 2013

how to create a Report with Customize Reference No. Reference Number should be continuously adding 1 count every time a user will print report.
example:

On dec 16, morning..... reference no: THS-01 (1st print)
dec 16, afternoon...reference no: THS-02 (2nd print)
dec 17 morning.....reference no: THS-03 (3rd print)
dec 18 morning.....reference no: THS-04 (4th print) etc....

THS-XX is my reference number and it will continuously counting. Is this possible in MS Access 2007 Report? If Yes? How can i do it?

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Jul 29, 2013

I am trying to automate the generation of a reference number incrementally by 1.

In my main table (tblBooking) I have my primary key field autBookingID which is an autonumber.

In another table (tblBookingStops) I have the primary key as autBookingStopsID as the autonumber and then numBookingID linked to the above table (tblBooking). I have another field called txtGPSID so this is the number I would like to automate.

So for example:

tblBooking:
autBookingID: 1234
tblBookingStops:

[Code]....

I want to put the code that would populate the txtGPSID on a form in datasheet view and would like to put the code on the load event.

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Aug 28, 2013

I have a query which gets information from 2x tables where the I'd on one table is the reference number on the second table.I would like to know how I can remove the duplicates on my reference number field?

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Jun 10, 2015

Need to generate a unique reference number each record wise while data entering by a form. How to do this by using a command button ? After entering all fields related to the record, when click on the command button, unique reference number for that record need to be generated and save with all other data of the records. in a later event, need to recall the record by using this reference number and also need to make relation ship with some other table by using the reference number.

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Apr 7, 2015

I want to populate a table with field:date and field ref nr.(7 fixed ProductID's)

But only weekday and to 3 years from now. (every weekday)

Example

field:ID | date | fixed.ref.nr
--------------------------------
1 | 7/4/2015 | 1001
2 | 8/4/2015 | 1002
3 | 9/4/2015 | 1003
4 | 10/4/2015 | 1004
5 | 13/4/2015 | 1005
6 | 14/4/2015 | 1006
7 | 15/4/2015 | 1007
8 | 16/4/2015 | 1001
9 | 17/4/2015 | 1002
10 | 18/4/2015 | 1003
.... (ID field is autonumber field and not important..)

How to do this with a append query or code?

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Aug 3, 2011

I have made a database for a repair workshop, where you book in and book out repairs.

I am having a problem as we need to make a Dispatch Note daily with a list of all booked out repairs for that day and for that branch.

This is all working so far. However, we need to generate a reference number using AutoNumber (Wshop0001, Wshop0002, etc) and keep a record of this - how can this be done with keeping ONE reference number per day per branch?

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Oct 5, 2013

Basically what I have is a database for tracking/logging parcels that arrive to the office. I want to be able to generate a reference number based on the date of arrival: i.e. the reference number should be ddmmyy### where ### is a sequential number. I know that I could just use the primary key's autonumber, for the sequential number but if I do this then the sequence will not restart at 1 on each date and because we receive a lot of parcels the reference number will grow to be too big to print out on the collection slips in just a few months.

two tables (one with the date and staff on duty that day and the other with the parcel's info') with a one to many relationship

I also have a query (Named: FullLog) that picks up the following data from the tables:

Name - Description - Size - TrackingInfo' - Staff - DateReceived - Count

The field named Count is a DCount function that I used to find out the number of times each date is repeated. This is the Expression that I used:

Count: DCount("*","FullLog","DateReceived = " & [DateReceived]) [Note that DateReceived is first converted into a string using CStr()]

This is as far as I have been able to get, I have been looking for weeks for a solution to this problem but I have yet to find one. I don't even know if the DCount function is the correct way of doing it, I did read somewhere that this produces a very slow query.

Effectively what I want to be able to get is something of that resembles the following

DateReceived - ReferenceNo

051013 051013001
051013 051013002
051013 051013003
061013 061013001
061013 061013002
071013 071013001
071013 071013002
071013 071013003
071013 071013004
071013 071013005
081013 081013001
081013 081013002
091013 091013001
101013 101013001

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Feb 15, 2013

I have a rental database and I print several contacts for leases etc. what I want to do is have a unique reference number or something inserted to the report every time that it's printed. What I am trying to achieve is to keep track of which tenant corresponds to the report (Lease) printed by using reference number.

There is a seperate form which holds the tenants details and I would like to have a field on that form which would show the same reference number as the report so I can track which report was printed for who.

Whats the best/easiest way to accomplish this?

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Jun 18, 2015

I want Access to automatically generate a reference number for a record based on the values in on two other fields for a given record using a form.

The first field is called Operation Number.

The second is Bag Number.

The reference number needs to be in this format: 19C.3.1

Where 19C is the Operation Number, 3 is the bag number, and 1 is automatically generated. Additionally I need the last number --the automatically generated one--to go back to 1 if with each new bag number.

This is kind of like library catalog numbers. Not sure how to do this.

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Feb 24, 2006

Please help, how can I refer to the field of a subform in Visual Basic when the (main) form is open?

A)
Private Sub supplierID_AfterUpdate()
Forms![invoices]![Kombin�ltLista4].Requery
End Sub

B)
Private Sub supplierID_AfterUpdate()
Forms![details1 Seg�dűrlap]![Kombin�ltLista4].Requery
End Sub

These don't work. (The main form: INVOICES; the subform:DETAILS1 Seg�dűrlap; Kombin�ltLista4 is the name of a combo box)

The version B work, when I open the form and the subform together, but of course I'd like to work only on the form (where the subform is displayed as well, but I can't refer to it...)

THX

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Hi,
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Hi,

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