I am trying to design a database that would help track the daily supply of natural gas on multiple contracts. Each contract has a supply side and a delivery side which are equal in volume (when fuel is taken into account). My problem begins with the fact that each contract has a different capacity. That capacity is a total of the capacities of each point on the contract. Some points are on multiple contracts so they have different capacities on different contracts. I can’t figure out how to setup the relationships in order to make this database successful. Any hints?
I am designing a db from an excel file that a volunteer org uses, i am the treasurer and I believe what they do in the spreadsheet would be easier in Access. I am familiar with tables, queries etc. Where I am getting stuck is the relationships and getting it to work properly. The database would need these tables based on the attached spreadsheet; Students, Tutors, Workshops, Events, Student Payments, Tutor Payments. NOTE: check the comments in each sheet in the spreadsheet for how the sheets work, but it is self explanatory. I think the db would need to be based on the students and from that the workshops and events that they attend, the workshops need to be linked to the tutors, where it gets tricky is that tutors can also attend events. Basically it would be a registration database, I've looked at the template from Microsoft.com called event management and it is sort of what needs to be done but not quite. Any suggestions would be greatly appreciated.
I have found this forum so helpful in the past I thought I would try my luck with getting a few more ideas for my next project.
I am designing a database used to track a persons working history and timesheet information for each of the jobs the person works in.
I work for a company that employees a heap of temp staff that often change jobs. I would like to have a db that I can enter a person in once and be able to track all their details using a form with subforms for each of the relevant tables.
The basic design so far is I have 3 tables. tblPersonalInformation tblBookingInformation tblTimesheets
tblPersonalInformation is as the name of table suggests contains all the persons personal details.
tblBookingInformation contains all the booking information for current past and future jobs.
tblTimesheets will contain the weekly timesheets.
I way I look at the design is that a person can have many bookings. Simple create a join between tblPersonalInformation & tblBookingInformation. A booking can have many timesheets again create a join between tblBookingInformation & tblTimesheets.
What I suspect to be a problem is that with using this design
1. I will be unable to add a booking without a person been associated with that record. This will cause a problem as often I will have booking that have yet been filled with a person.
2. A person will have many different timesheets from different bookings.
My questions are how can I design the tables so I can have bookings that are not associated with a person. How do I create a join so I am able to pull all of a persons timesheet information or will my current idea of a join work to be able to show all the required information
First of all, I want to say Thank you to everyone in this forum I have been reading just about every question in each Topic and I have pick up a lot more than I tough I knew. [Thank you]! I not sure how to ask this question or better yet write it. Here is my Situation I work for the NAVY as an Enlisted Personnel station in (New Orleans, LA) I have created a few databases for my workcenter and were simple enough that I managed. Now, I been task to help create a Call Center DataBase to keep track of Phone Calls and Issues the Agents(Employer received Daily) As well run other reports.
I am Including a copy of what I done so far. Can someone advise me about my Database Design? Does it makes sense? Are the Relationship seen good? my frmCustomer is based on query (qSupport) I would like to know if the form and the SubForm are set up ok where I can have the Agents input data. And one more thing on the frmMenu I have a few Text Boxes where I would like to display the total Amouth of Phone Calls received - as well the ones pending and Close? Any Criticism or Suggestion are more than welcome.
I hope my Question / Request makes sense. Thank you ....
I need some help. I have to design a relational database for a small bookstore that operates 3 stores.Books are sold by a sales person to a customer through an order. A order may consist of one or more books but assume that for a given order, all the books sold are all from one store and are sold by one salesperson.
Field name Address Author ID Author Name Book ID Book Type Book type description City country Cust ID Cust name Cust Type Cust type descr Email On hand Order date Order no phone number phone typr phone type descr postcde publisher ID Publisher name quantity salesperson ID Salesperson name Salesperson Phone Selling Price Store Address Store City Store email Title
(see sig for details on what I'm capable of before you toss code at me ;P )
Here's my current setup:
Table1(Assignments) Instructor <related to Instructor table, pulls data from there) Academic Year Fallcourse# (where # = 1, 2, 3, 4), (course pulled from Courses table) Fallcourse#comp Fallcourse#notes Wintercourse# Wintercourse#comp Wintercourse#notes Springcourse# Springcourse#comp Springcourse#notes
Table2(Courses) Coursename (unique) Coursetype (required, elective) Courselevel (ugrad, grad, MAS)
Table3(Instructors) lastname firstname empID rank
The purpose of the database is to assign courses to various professors and append supplementary compensation and, if necessary, notes to each course assignment. Each professor can be assigned up to 4 courses (or something to take the place of a course) per quarter.
My problem. I have created a quite a few reports with this setup including an academic year schedule, compensation reports for the year, sabatical / course release listings, etc. I am having trouble with what I am hoping to be my final report.
Requirements for the final report: List of all courses for an academic year (filter by year) group by level (easy) group by type (easy) append instructor's name to the end
Report/Relationship Problem:
I can't seem to set the relationship to allow more than one field's data into the report. I can only show courses from the [Fallcourse1] because I can't relate multiple fields from the "Assisgnments" table to one field in the "Courses" table. Effectively, that's what I want to do, but my mind's burnt and can't seem to figure it out.
Maybe you guys could help me out? Suggestions, questions - all welcomed.
Hello everyone. Im relatively new to access, i've only been using it for a few weeks. There are certain aspects that I cannot get my head around.
Is anyone willing to let me email them what I have done so far and the criteria for the database I am making and advise me where I am going wrong and where I need to be heading to get it right?
Thanks very much. Any help will be very much appreciated.
When creating a database is it true that ideally i should avoid using the lookup wizard at table level and instead do that with combo boxes at form level ?
1 tblAssistFMWork in which is stored the fields JobNumber, SiteRefNumber, SurveyorNo 2 tbltable1 which has the field SiteRefNumber, Address1, Address2 etc 3 tblAssistFMSubJobNumbers which has the fields JobNumber, SubJobNumber.
JobNumber is the relationship between tables 2 and 3 and SiteRefNumber is the relationship between tables 1 and 2. There are other fields in each table but these are the relevant ones for this question.
Each JobNumber will have a minimum of one SubJobNumber but may have many. Each SubjobNumber starts at 1 for each new job so this may look like this in the table
JobNumber SubjobNumber 0001 1 0002 1 0002 2 etc Each SiteRefNumber may have one or many JobNumbers
I wish to enter the date a SubJobNumber is completed and have been struggling with pulling the record into a form using a combo box because of the need to enter the JobNumber and also the SubJobNumber. So I decided to create a new table tblAssistFMJobDateCompleted which has the fields
JobNumber, SubJobNumber, DateJobCompleted
I need to report on a jobs status ie done or not done, but when I created the query for this it would only pull the records which have a completed date on them. Could someone please give me some advice as to a way forward.
I have been reading other posts, and this where i should have started from the beginning,I am not very experienced with access (or forums as yous propably know) but can learn anything in no time (hopefully).
I would like to design a database to store all the info about a drag racing event including;
• event info (Event name, track name, event date) • car info (Car name, gearbox type, diff ratio, engine name,) • driver info (driver firstname, driver lastname) • Engine info (make, model, engine compression, carburetor, front carburetor jets, rear carburetor jets, fuel pressure, engine timing at idle, total engine timing) • Race info (track temperature, relative altitude, milibars, humidity, air temperature, tyre type, tyre size, tyre pressure hot, tyre pressure cold, stage RPM, shift RPM, reaction, 60foot time, 330foot time, 660foot time, 660foot MPH, 1000foot time, elapsed time, elapsed MPH, comments.)
My issue is design of tables and relationships. as you can probably see, obviously cars will do many runs at each event, and there engine setups and car setups(diff ratio) can differ each run. there might also be different drivers for the same car. weather info like track temp etc also change from race to race so I think it is possible I might need some sort of race time as-well. My main reason for the database, apart from organizing all my results would be so that I could do a run at an event and search previous races by the current runs weather info (relative altitude, milibars, humidity, etc) as to set the car up similar to keep it’s elapsed times consistent. Please, please, please help as I am at a total loss. Thanks in advance!!
I've created a database from scratch. No data attached anywhere yet - I'm planning to input the data manually through my Form.
Well I have about 15 tables - CustomerInfo_tbl is the main table with the field RefNumber my primary key (it's an Autonumber which is sequentual). The rest of the tables are normal tables which I plan to link.(these tables also have RefNumber fields which are LongInteger) All the tables have about 10 fields in them.
So then I have 2 choices - I can make one big table (about 150 fields) or 15 tables with 10 fields each and the join them. I heard somewhere that it's better to have small tables and then link them up. So I'm going the smaller tables route.
I'll tell you what I did. I joined all the tables to my CustomerInfo_tbl with a one-to-one join. Then I made a Query, and then I set the RefNumber of the other tables equal to the RefNumber of my CustomerInfo_tbl.
I have 1 problem. When I enter some data into the form (I do not enter all the fields I leave some blank) it isn't displayed in the query, but it is displayed in the appropriate table. Only when I enter all the fields it is displayed in the query correctly and also in the tables.
Hi, i got back to working on databases again for the first time in years and ive got confused on the offset.I went to set about desigining my tables and cant figure out how to do it.most of its simple stuff however this one bit stumps me.
Im designing a database to hold stock information in work we manufacture parts for rally cars and when a customer rings up i need to have the price at hand.I can store the prices etc of individual parts,however some people request kits which would have there own stock number and all the same relevant data i.e. Item Name,Type,Cost,Number in stock,Selling Price.......
These kits would consist of several items from the stock table.and when a kit is sold it will be inserted into the Sold Items Table together with the other individual parts a Customer may order.
I have a new project but before I get started, I need some advice on design.
I'm designing a student report card which I'll implement for 1300 students next year. The concept is an ongoing electronic markbook where teachers update the progress of each student and then at the end of the year print a report based on the captured data. The data is then passed on to the next teacher the following year.
My problem is data storage. During the course of a year a teacher may mark off up to 550 things a student can do. After 7 years of schooling (7 x 550) this amounts to a large amount of data. The thing is, I could reduce the number of fields if the multiselect list box stored multiple pieces of data. Option groups are no good because only one piece of data is stored and I certainly don't want thousands of check boxes.
Basically, I'm looking for a way to store multiple pieces of data in the one field. I'm also looking for a way in reducing the amount of clicks (i.e. one click instead of 2 to enter data)
I can't delete data because it's an audit requirement to keep it.
Can someone help me out with the design of my database? I currently have it set up one way and I am running into problems when I need to update information?
here are the attributes I have to put in the database for Printer cartridges:
ProductName Manufacturer Category ProductCode Price Weight Description -------------- There can be numerous products with the same name (for example: C120 is a product name but can be made by HP and by Canon)
There can be numerous products with the same ProductCode (for example: F416301700 is a product code but can have multiple products with that code)
Currently I have it set up like this: 3 Tables -------- PRODUCTS ID PRODUCTNAME MANUFACTURER CATEGORY
DETAILS ID PRODUCTCODE PRICE WEIGHT DESCRIPTION
COMBINE ID DETAILS$ID PRODUCTS$ID
----------------- I have created that combine table to link the two other tables together. I am running into problems now when i want to update a product and I don't know where to take this from here. I think if I have a better design from the get go it will prevent problems in the long run. Can anyone help me with this? Thanks dp3133
Hi, I’m fairly new to access and I’m creating (well, want to create) an employee database. I was wondering if anybody has created an employee database that keeps track of employees information like; personal information, salary, training the employees have taken, performance reviews and much more and if so do you have any suggestions on the design. Pretty much this database will be an electronic version of the employees personnel file.
Or does anybody know of any sample databases, not necessary an employee database that have been shared here in the past that I could look at and get ideas (formulas, qrys, tbls. etc.) from there.
I am designing a db for my car event that happens once a year.
It needs to hold car info like engine specs, car specs. Entrant details and event details, merchandise info. I started out designing on paper (Can’t stress how much this helped a definite must for all noobs and experienced I would imagine) and went from there.
Ended up using northwind and modified it to suit my situation.definately recommend this to beginners as it gives you a good look at databases and great starting point. anyway this db has everything I need I think, the db is for holding info about participants in a car event. There is a form that the entrant would fill out asking there details and the car details. There is also a section on the form to buy merchandise as the car event has its own T-Shirt and DVD.I have added this into the database but I am having trouble finding where to put the T-Shirt Sizes.
E.g. there has been 3 events so far (1 per year), car event 1, car event 2, car event 3.each event has had a T-shirt. this t-shirt comes in sizes, xxs,xs,s,m,l,xl,xxl,xxxl,xxxxl,xxxxxl.my problem is do you add the same t-shirt in the products table 10 times just with different sizes.
also the Entrants form has subform event, where you select the event each year as to not have to enter entrants twice.i can not seem to figure this out either.
Once you look at the db you will have a better idea.
The database only has a very standard form for getting around while I complete the design, all the beautification will come after this stage.
Any other ideas would be greatly appreciated.
Thanks (PLEASE COPY AND PASTE THE LINK INTO YOUR BROWSER OR IT WILL NOT WORK DUE TO REMOTE LOADING)
I am combining 12 Databases. I have split all 12 between the server and the desktop. My question is “Should I combing all of the data table on the server into one database or should I leave all of the individual application data tables in separate Databases on the server”. Additionally, is there a limit to the number of tables an Access DB can handle? My inclination is to keep the functionality separated but the problem I have is that some of the functionality within the applications overlap. Recommendations!
I have sort of problem - I'm trying to desing the database for one of the organisations. The entities are: Family, Child, Referral, Voucher, Receipt, Provider, Activity.
That's ok so far. I've been asked to do the option for the new address of the Child - in case if they move to the new place and keep the old one as well.
Family table is the 'child table type' for the Child table - family can have more than one child, but one child can be part of only one family (one to many relationship).
I thought to make a seperate table 'tblAddress' and store all addresses in this table - then link them to the family - this however requires from me to have additional field for - for instance - second address, third address, which in case there was no change in address would remain empty value. The other option - which obviously is absolutely waste of space is to add straight away additional address fields in the 'Family' table itself.
Don't you know of any other, more appropriate solution? If you need more detail - I can send the copy of the database which I have created so far. I would appreciate any help.
I have been asked to look at setting up and access database to do the following
To keep a record of pupils and 9 tasks the pupils have to do and also the total amount of time it took a pupil to do this task They have a total of 25 Hours to do all tasks but this is spread out over the year.
What I need is someone to tell me the best table layout to do this
The pupil record has to have the following First Name Surname Form Total Hours taken for all 9 Objectives A description of what the pupil did to achive each Objectives record if that task is complete Also Date Task was Complete
I have done a test database with just one table in it and inside that table had all of the above but apart from name, form and total hours I repeated the rest nine times. This just does not seem right
What I want is to pull up the pupil name and then select Task say from a Drop down box this would then insert a new field if it did not allready exist in pupil recored and then you can fill in the task details of course if the field/s all ready existed then to open that up to allow you to update this
It would then need to update the total Hours field in the pupil record with the hours it took to do that task/objective.
I have basic Access knowledge but i cannot think of best way to achive this can anyone help please
Hi, New to forum. Beginner/Intermediate Access Experience.
Here is what I am trying to accomplish:
The database i am creating will basically need to have a user check-off a list of Fire Extinguishers that he has checked, on a monthly basis. For example, the user will enter a date, and then a form with a list of all the extinguishers will pop up, and he will place a check mark by each one. When he enters the check mark, that date will be stored so that we have a history of when each extinguisher was checked and by whom (using initials or something)
Currently, my design is simple, something like this:
My question is this: -Am I going down the right track with the 2 tables? -Do I need a third table to Store the Historical Data? -I am not quite sure how to layout the form so that all the extinguishers are listed.
I know these questions may seem vague, but any help would by highly appreciated. thank you.
I am trying to set up a database that manages responses to a variety of survey questionaires, and I want to know if I am on the right track before I proceed. Sorry if this gets a bit verbose:
Here's the general 'business rules':
1) There are many different historic survey types. Some have also not yet been defined.
2) A specific question may appear on more than one survey type.
3) Each survey type can have a different number of questions.
4) The 'valid' answers to a survey question fall into two general groupings: - multiple choice (variable number of choices) - freeform text (and "other__________ " could be a multiple choice response)
5) There will be a lot of repetition in the multiple-choice choices. For example, there will be lots of "TRUE/FALSE" or "YES/NO" questions, lots of 'Rate the following on a scale of 1 to 5' type questions, etc.
6) Some of the multiple choice valid-answer-sets may be more unique, such as '200,400,600,1000,other'.
7) We (sometimes) want to capture such information as 'don't know', or 'answer illegible' or 'not answered' or 'don't care', but these can just be more 'pre-set' choices in the db that do not appear on the paper forms
After some whiteboarding, I arrived at the attached db structure....
