Removing Duplicate

Nov 20, 2007

I have a table that has mutliple records for the same person. I know how to create a query to remove duplicates but i don't know how to create a table to remove duplicates but keep the most recent record. Is this possible?


ie
client status date
123 A 1/1/07
123 C 2/5/06
123 A 9/3/07


results

client status date
123 A 9/3/07

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Removing Duplicate Records... Help Please

Jan 3, 2008

Ok well I thought I was doing this right but it appears I have not. I am drawing data from two tables. Both of them related by the person's name. One table I am pulling the unique ID number, the other table contains the name. I have a PO (Purchase Order) field being pulled from the table that holds unique ID. Or lack there of, so I am pulling all the records that contain no PO number. However duplicate unique ID's are being pulled. The way my query is set up now is:

Unique ID Number
Name
Count (Number of Procedures)
Charges
PO Number - Criteria: "Is Null"

I have also right click in the table view area, in the properties I selected Unique values. I have to assume that this would have held back any Dupes from the output. However this is not the case. When I looked in the help files the only thing I could find was:

http://office.microsoft.com/en-us/a...0840151033.aspx
Quote: "If you want to see only unique values in a result set, you can specify that you want to exclude duplicates from the result set.

In the Database window, click Queries under Objects, click the query you want to open, and then click Design on the database window toolbar.
Right-click the background of the Diagram pane, then choose Properties from the shortcut menu.
Select DISTINCT values.
The Query Designer inserts the keyword DISTINCT in front of the list of display columns in the SQL statement.

Note If you use the DISTINCT keyword in Microsoft SQL Server, you cannot modify the data in datasheet view."

The problem with this is my properties box does not offer a Distinct Values option. So my question is. Is there an expression I can place in the Unique ID field that will exclude any duplicate records.

Sorry for the book
Sean

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Queries :: Removing Duplicate Records

Jul 23, 2015

I'm having a problem removing duplicate records from a table. It should be easy but I can't suss it.This is an example of the data in my table:

Code:

RefDateStatus
113007111/06/2015Do Not Pay
114454306/07/2015Do Not Pay
115760714/05/2015Do Not Pay
116520705/05/2015Do Not Pay
117670108/05/2015Do Not Pay
118036218/05/2015Do Not Pay
118517015/05/2015Do Not Pay
178734020/07/2015Do Not Pay
182809915/07/2015Do Not Pay
184226010/07/2015Payment Due
184226022/07/2015Payment Query

As you can see, there are 11 records here but the last two records have the same reference number. I need my query to show the first 9 records + the record from the bottom two with the latest date (22/07/2015).

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Removing Duplicate Records With Macros

May 8, 2013

I currentlyt have a search form that searches criteria based on a textbox. After entering data a macro runs, and opens up a query with the results. After that query opens i have macro that runs a duplicate query off of the query initally opened based on the search results. What i would like to have is a macro that removes the duplicate records from the duplicate query and display the remaining records.

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Queries :: Removing Duplicate Records In Query

Apr 24, 2014

Im trying to write a query that shows all the container movements. Yet when I run the query qryFullHistory I get a duplicate value for container Off Island. Ive tried adding some criteria that says that the DateRequested has to be between the ImportDate and ExportDate but that doesnt seem to work. There are duplicate entries for container Off Island in tblContainerDetails as the same container has arrived and left and then returned on another voyage. Yet there is no entry for the second voyage in the tblMEMRContainer.

A brief description of the tables is:
tblMEMR Movement requests details
tblMEMRContainers the containers that were moved on the movement request. There can be more than 1 container for each request.
tblContainerDetails details and dates for the container when it arrived and when it left

There are other tables but these are the 3 that are used in the query.

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Tables :: Removing Duplicate Records From One Table

Feb 18, 2014

I have a table with at least 13.000.000 records. There are many duplicates records... For example

ID Name Family mobile car number chassis Register_Year
1 Roy Jalbout 9999 123456/G ASF4546 2005
2 Roy Jalbout 9999 854658/G GRK554JFJD 2009
3 Tony Elishah 1234 854658/G GRK554JFJD 2012
4 Sam Markos 5478 854658/G GRK554JFJD 2014
5 Roy Jalbout 9999 123456/G ASF4546 2005

As you can see ID Number 2,3,4 have the same car but every one bought from another so it's not duplicates

The duplicates here is the ID's number 1,5. So how to remove the duplicates. I remember you i have at least 13.000.000 records. I try to make a query to find duplicates then i make a copy of the original table and than i should make a primary key then append the data from the original table to the copy table, but here i have more than one criteria

When I made a query to find duplicates the result was 680.000 records and every one have a minimum 2 duplicates an maximum 4 duplicates so it's about 2.500.000 duplicates records at least....

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Removing Duplicate Entries From Joined Tables In CrossTab Query?

Jun 19, 2007

Hello all,

I have made a crosstab query that is sporatically making duplicate counts. I'd like to know how to fix the problem, but more importantly - I'd like to know why and how my query is giving me these results so I can avoid making this same mistake again.

The relationship is set up so that all records from one table are returned, with only matching records from the other - so no problems that way as far as I can see. This is my crosstab query that is giving some counts of the same record as being matched sometimes two, three, or even four times:

TRANSFORM
Count([Testing DB].[DB_ID]) AS [CountOfDB_ID]

SELECT
[Testing DB].State, [Location].[North], Count([Testing DB].[DB_ID])
AS [Total Of DB_ID]

FROM [Testing DB] LEFT JOIN [Location] ON [Testing DB].[Address] = [Location].Address

WHERE (([Testing DB].[Window Length]) Is Not Null))

GROUP BY [Testing DB].State, [Location].[Size]

ORDER BY [Testing DB].State, [Location].[Size]

PIVOT Format([Date],"mmm-yyyy");

When I do a simple query for a list of the records being counted by this query, I can see the duplicate entries and can eliminate them simply by adding "Distinct" to the select statement - but I haven't had any luck adding any kind of distinction with this crosstab that will do the same.

How can I eliminate duplicate counts of records in my crosstab? If anyone has a suggestion, it would be much appreciated.

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Queries :: SELECT DISTINCT Not Removing Duplicate Records In Staging Table

Jan 29, 2015

I have a database with an import process which normalises incoming data and appends to various tables. No issues with that. I also have a function within that process which counts the number of new entries for a summary popup when the process has completed.This works by querying the staging table, prior to the append, into a recordset and using the .RecordCount to increment the count (multiple files can be imported at once so this effectively provides a running count, per file, to give a total for the whole import)

I thought it was working fine but this morning I noticed that the count which appeared on the popup was 1 greater than the number of actual new records. I checked the source files and noticed that, for whatever reason, there was a duplicate entry in there. So I presume that's why the count was out by 1.

There's no integrity issue in the main tables as the composite primary keys ensure that duplication shouldn't be a problem. Indeed, the record in question, duplicated in the source, appears only once in the main table post-import. So not too worried about that.

However, I need the count in the popup to be accurate (it tells the users how many new entries require further investugation). And what's puzzling me is that I use DISTINCT in the query, which I would have thought should eliminate any potential dupes in the recordset and thus provide the correct count. It seems it doesn't?

Code:
Public lngNewBalancesTBI As Long ' Defined in a separate module...
-------
Dim dbs As Database
Dim rst As Recordset
Dim strSQL As String

[code]....

Why the dupe, which is still present in the staging table, also makes it over to the recordset, even though I'm using DISTINCT?

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Dec 30, 2013

We are working on an Access (2007) database that is on a SharePoint Site (2007).

Currently the form is operational, but there is one last thing that would be nice to have.

The table is "Updated Headcount" which contains "EMP_ID" which are unique numbers stored as text.

In the event a new employee is entered in the system by another user on this site we would like to prevent any duplicate "EMPID"s from being entered and saved on the SharePoint, we would also like to alert the user and prevent the data from being saved.

All data is currently bound, so once the user makes a change it is made, no submit button is required.

We are running into some difficulties in doing a dlookup from the value entered and comparing to a column in the table.

TABLE - UPDATED HEADCOUNT
COLUMN in UPDATED HEADCOUNT - EMPID
FORM CELL user will input an EMPID - newEMPID
FORM CELL used for a dlookup to compare what user has entered to what is already in the table - duplicateEMPID

So below is what we are trying to do, we are sure there are a few commands missing....

=IIF(newEMPID=dlookup([UPDATED HEADCOUNT]![EMPID]), newEMPID, "Error, EMPID already exists")

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Aug 18, 2005

I am looking to create a make table query to eliminate some portions of numbers from a field.

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Jan 25, 2006

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THXS for Help

Steve

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Feb 21, 2007

Hello,

I am totally new at this database stuff. I have been searching the archives for a couple hours and confused on how to accomplish what I need to do. I saw references to using a module but I have not used that feature yet.

I am using Access 2003. I need to remove/delete " - " space dash space, "-" and "&" from a string in one field (DGName). I'm trying to do this with a make table query

DGName
P1000
P1000 - SMLS
P1000-CA (not a type error)
UD000 - C&B
V-NET

and I want it to come out like this

DGName
P1000
P1000SMLS
P1000CA
UD000CB
V-NET

Thanks
Sean

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Mar 15, 2007

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Left([E-Mails by Source - Test]![E-Mail],InStrRev([E-Mails by Source - Test]![E-Mail],"@"))

where [E-Mail] is the e-mail address.

It works great. But I still get the @ and the end of the name.

Any idea how I can get rid of it (other than using find and replace)?

Thanks for your help.

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Sep 20, 2006

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Is there a way (programmatically) to remove the first character of each data entry in each cell in a column?

thanks in advance

nel

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Jan 10, 2005

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hi

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Aug 14, 2006

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Thanks in advance

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