Report Has 2 Rows, 1 For Each Record With Same Date
Aug 19, 2004
oh, finally I am close to what i need
I have the report in the included db. there are 2 problems though.
1
the subreport DOES sum the total for each outlet if there is one, BUT it includes a row for each outlet, therefore repeating up to 3 times.
ex:
if EN-02 and EN-05 have values 1 and 3 recorded on the same date then the report has the rows:
March 8, 2004 1 0 3
March 8, 2004 1 0 3
when it should only show 1 of the rows
and if there is a value from another date it includes it in this as well.
so how can i have this limited to the sum where the dates are the same.
2
how can I have it display "No flow" if there are no values instead of '0'
thanks for all your help in advance
~
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Aug 20, 2014
I have a form that supervisors use to input employee accountability for each day. Once supervisor completes the input, a command button is selected and records are appended to an archive table and then deleted from the "live" table. End of the month, reports pull from the archive table to tally absences.
The problem: when a supervisor submits the daily status report but resubmits the report do to an input error I now have two records for the one reported date.
How do I pull the end of month report without including an earlier record for a duplicate date? Is it possible to have access overwrite any records previously submitted for that day?
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May 9, 2014
I have a report that shows weekly schedules (each week start with Sunday date for the row) for multiple teams (columns). It prints 1 year at a time.I have to add the Sunday dates by hand into the table for each year. I have added 2016 but when I generate the report I get a "no current record" error.By the way, I am not a "programmer" but I can usually figure out whats going on when we have a problem by looking at other code in the system and by finding answers for similar problems on the forum!!
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Jul 16, 2014
On my report, I want rows with expired dates to stand out by having their borders thicker. Something like:
Code:
If Me.txtDate < Date() Then
Me.txtDate.BorderWidth = 6
End If
When I do that, it ends up formatting every txtDate field in the report if one of them passes the If criteria instead of only ones that are expired.
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Dec 23, 2014
I have a report whose fields are arranged in a table:
I need all fields to be able to grow in the event that there's more text than the box can hold, so I have all fields "Can Grow" property set to Yes.
However, when any of the top row fields (Field1, Field2, Field3) need to grow, the entire top row grow but the bottom row stays put and doesn't move down, which causes the top and bottom rows to overlap -- like below (look at ID # 4):
Green is the top row, Blue is bottom row:
how I can get the bottom row to move down when the top row grows?
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Aug 26, 2012
I have a report with a subreport on it and I find that the subreport has alot of space between each of the rows of data that are shown.
How can I change the space between rows so it is not so great?
I tried "Padding" but this seems to change the distance between fields on each row, but not the distance between the rows.
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May 14, 2013
I want create a query that adds a field called DATE to my existing data. I want every record to have a date of 1/1/2011 populated in it. I need it to have date formatting so that I can add/subtract other dates from it.
DATE
1/1/2011
1/1/2011
1/1/2011
How to do this?
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Oct 10, 2007
I have a table of products and a table of ordersEach product requires multiple processes to completeCan I make a query that will lookup the products in the orders table and show a list of all the processes that need to be done to complete all the products on order?The bit I dont get is how can a query return multiple rows for each product?
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Sep 20, 2006
Hi,
I am using VB.NET 2003 and MS Access XP for a desktop application. While developing the application we have a reached a situation where we want to print a report which retrieves records from four tables. Till here it is easy to think that it can be done by a simple SQL JOIN query, but following is the complexity:
The first table stores a single row.
The second table stores multiple rows related to the Primary Key field defined in Table One.
The third table stores a single row related to the Primary Key field defined in Table One.
The fourth table stores a single row related to the Primary Key field defined in Table One.
The above SAVE RECORD option is performed when a user fills a Form of my application. As stated above, all the four tables are inter-related with a Primay Key field (TNo) defined in table one.
I also have a MS Access Report that will print information retrieved from all the four tables. The Report has some of the fields from each of the above table. The SAVE operation is performed in this way:
(1) A unique TNo is generated for a new record that is about to be created.
(2) All the entries are saved in their respective tables (mentioned above.)
(3) An access query will fetch the records pertaining to this TNo from all the tables to fill the report.
I want to know how to write such a query when I have to fetch multiple rows of a table in between. Is there any way that I can pass the TNO as a parameter to this query that is saved in MS Access?
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Sep 17, 2014
I have a query that returns numerous rows of data per person per day.
Simplified Example ( ';' used to show columns):
LastName ; Date ; DrillNumber ; Score
Smith ; 18/9/14 ; 0 ; 100
Smith ; 18/9/14 ; 1 ; 150
Smith ; 18/9/14 ; 2 ; 120
Doe ; 18/9/14 ; 0 ; 150
Doe ; 18/9/14 ; 1 ; 150
Doe ; 18/9/14 ; 2 ; 100
etc.
I'm trying to create a report that shows each of the scores per drill in the report per person (Dont worry about the formatting):
Name: Smith
Date: 18/9/14
Drill & Score:
0 - 100
1 - 150
2 - 120
However, when I drag the field lists into the report Im getting a new report entry for each drill eg.
Smith
18/9/14
0 - 100
Smith
18/9/14
1 - 150
etc.
Any way to get all drills to show in the one report entry per person? So all data for Smith is in the one report or report section, and then all the data for Doe.
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May 23, 2005
Hi everyone, I am hoping to learn something new about access today. What I need is to be able to run a query that gives me rows of data based on paramenters that I specify. For example, I will query this all just on one table and I want to come up with an output that is in a nice format as follows:
Parameter..........................Member Count
01/01/04 thru 01/20/04...............298
02/01/04 thru 02/20/04...............287
03/01/04 thru 03/20/04...............301
04/01/04 thru 04/20/04...............254
And so on, usually for a calendar year.
Basically each member has an effective date, like member A might have 01/15/04 effective date and member B might have 01/02/04 effective date. I need to capture the count of members by month based on their effective date range. I would like to do it all in one query like above instead of just running a query for January, then February, then March, so on.
Is there a way to do this? Right now I am just running a query and getting one member count at a time and copying that number to an excel spreadsheet. it works okay, but is time consuming. I would rather semi-automate things for me. Any ideas?
Oh and I am new to access, by no means an expert, so be gentle with me.
Thanks,
Hanna
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May 20, 2013
I manage the production schedule of over 150 reports. Some of which are due daily, weekly, bi-weekly & monthly. (some reports have multiple due dates for the current month.) I have the production schedule in a table with multiple DueDate columns: DueDate1, DueDate2, DueDate3, etc. Some reports are due every business day of the week. I need to:
1.) Display the due dates (without having to enter them manually) so I can perform calculations, conditional formatting, etc.
2.) Should I display a column for each due date (31 columns accross for those that are due daily?) or show a duplicate row for that report for each day the report is due?
Row1: Sales_Report, 5/20/13, Completed
Row2: Sales_Report, 5/28/13, Pending
Row3: Sales _Report, 5/31/13, Pending
Row4: Operations_Report, 5/2/13, Pending
3) is there a formula that can be written to autopopulate the duedate fields for every instance and every month? (Sales_Report due every Mon, Wed, Fri (5/13/13, 5/15/13, 5/17)
I am currently putting these dates in manually every month and it would be a pain to continue that given our reporting production schedule will only increase.
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Apr 15, 2015
I am looking to return one row from groups of the same EpisodeID whereby the row with the minimum date is selected each time. This includes returning all other fields in the row such as EventID below and ideally others as well if that will be possible.
To illustrate I include the following. What Access 2003 query would I need to return all the rows with the earliest dates? EventID will be unique in the intial table.
Code:
EventsTable
```````````
EpisodeID | EventID | EventDate
-------------+---------------+-------------
1 | 001 | 01/02/2010
1 | 023 | 05/10/2009
1 | 103 | 12/02/2010
2 | 004 | 02/03/2013
2 | 102 | 12/10/2014
3 | 546 | 04/05/2012
3 | 100 | 08/08/2013
3 | 034 | 10/10/2012
3 | 066 | 02/03/2013
4 | 777 | 05/07/2014
4 | 233 | 01/11/2012
5 | 087 | 10/03/2011
Code:
ExpectedOutput
``````````````
EpisodeID | EventID | EventDate
-------------+-------------------+---------------
1 | 023 | 05/10/2009
2 | 004 | 02/03/2013
3 | 546 | 04/05/2012
4 | 233 | 01/11/2012
5 | 087 | 10/03/2011
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Apr 20, 2014
I have the below query (A). How do I calculate the Day of Therapy as shown in B
A
MRN Last Name DOA Service startDate INR Dose WarfID VisitID
12001 Smith 6/28/2013 Warfarin 6/29/2013 1.20 6 mg 10 138
12001 Smith 6/28/2013 Warfarin 6/30/2013 1.20 6 mg 11 138
12001 Smith 6/28/2013 Warfarin 7/1/2013 1.3 6 mg 12 138
12001 Smith 6/28/2013 Warfarin 7/2/2013 1.40 6 mg 13 138
12001 Smith 6/28/2013 Warfarin 7/3/2013 1.40 7.5 mg 14 138
12001 Smith 6/28/2013 Warfarin 7/4/2013 1.70 7.5 mg 15 138
12001 Smith 6/28/2013 Warfarin 7/5/2013 2.00 7.5 mg 16 138
11002 Brown 7/1/2013 Warfarin 7/1/2013 1.00 2 mg 17 139
11002 Brown 7/1/2013 Warfarin 7/2/2013 1.3 4 mg 18 139
11002 Brown 7/1/2013 Warfarin 7/3/2013 1.50 2 mg 19 139
11002 Brown 7/1/2013 Warfarin 7/4/2013 1.8 2 mg 20 139
11002 Brown 7/1/2013 Warfarin 7/5/2013 2.20 2 mg 21 139
1205972 Jones 6/28/2013 Warfarin 7/6/2013 1.0 6.5 mg 29 138
[code]....
What I really want is to calculate the time (# day) it takes to reach a target goal INR (2-3) I have tried DateDiff between DOA (date of admission) and Start date but this obvious won’t work because some patient won’t start on warfarin until later.
Another possibility is to calculate date difference between two rows in same column but I don’t know how For example Pt 1 = It take 7 days to reach an INR of 2, Patient #2 = it takes 5 days to reach an INR 2.2 and Patient #3 takes 6 days to reach an INR of 2.1. Average = 6 days.
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May 11, 2015
I have a query that produces a set of rows that contain product IDs and dates (sent). What I want to do is filter out rows that share IDs with another row such that I keep only one row which has the most recent date. As an example my query might contain the following two rows:
DATE ID
01/01/2015 1
02/01/2015 1
What I want to do is filter my table and under the condition that ID #1 appears more than once only keep the row with the most recent date.
I'm unsure what the easiest way to do this would be (or how to do it at all).
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Jul 19, 2005
Is it possible to add a row between rows on a form. I am creating a contact list containing phone numbers and groups. I dont want to sort the form out in ascending order, just by group order.
For example:
Joe Teacher (primary school) 12345
John Teacher (primary school) 67777
Ann Teacher (secondary school) 35555
Mary Teacher (secondary school) 388338
Sarah Nurse 373773
Tina Nurse 111111
Peter Footballer 199999
Rob Footballer 888888
Any ideas would be great :confused:
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Mar 19, 2015
I have attached a sample spreadsheet. Each store has a planned date which is calculated off the dates in column b and c. The second row is actual date.
As much of the data I have is in MS Access, I tried to use some extracts to appear in this format but no luck.
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Dec 12, 2014
I have an access forum that I need to have a textbox count how many rows have dates in my "Ship_To_Date_HP_" field
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Mar 24, 2005
Hello all!
I have a database that needs to post records that are joined from three different sources into a table. The query is done, and I get about 1,489 records out in 4 different states.
What I need to do is make a table with these records. Furthermore, it must be separated by state, whereas if there are less than 1000 records for each state, it must insert blank lines until it reaches then next thousandth (sp?) row (i.e. 1001, 2001, etc.), and then start posting the next state.
For example, AZ has 420 records. There has to be 580 blank lines before the query can start posting the next state, CA. At row 1001, CA starts posting, but there are only 200 records for CA so there must be another 800 blank lines before moving on to CO at row 2001, etc. etc.
Anyone have any ideas on this? Thanks!
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Jun 18, 2012
I have a subquery on a table which got the previous and next rows from a table. This worked fine, until I started replacing my table with real data instead of dummy-data. I now receive the "at most one record can be returned by subquery" error every time I run it. I checked that I do not have any identical rows.
My query:
Code:
SELECT z.DateFrom, z.DateTo, z.ArticleID, z.retailerID, z.Actuals, z.Statistical, (SELECT y.Actuals FROM tblActuals AS y WHERE (y.retailerID=z.retailerID) AND (y.ArticleID=z.ArticleID) AND ((DatePart("ww",z.DateFrom,2,3)-1)=DatePart("ww",y.DateFrom,2,3))) AS ActualsMin1 FROM tblActuals AS z;
I append new rows via a VBA-script from another table.
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May 20, 2005
I have a front end that is connected to three back end files. The front end is on my local computer while the back end files are on a network drive.
There are a lot of calculations that go into the queries and intermediate queries. For a report, I have based it on a UNION query.
But when trying to design the report it takes about 45 seconds just to do any one thing, e.g.;
- Add Groupings
- Add Grouping Headers//Footer, sorting option
- Add bound textbox
:eek:
Needless to say this is very annoying.
:mad:
The union query itself runs fine (takes about 15 seconds to run) and returns about 12,000 Rows. The union query looks like this (I changed the field names to make it read easier, hopefully);
SELECT a1, a2, a3, a4, a5
FROM qry_A;
UNION SELECT ALL a1, b2 AS a2, b3 AS a3, a4, a5
FROM qry_B;
UNION SELECT ALL a1, c2 AS a2, c3 AS a3, a4, a5
FROM qry_C;
UNION SELECT ALL a1, d2 AS a2, a3, a4, a5
FROM qry_D;
UNION SELECT ALL a1, e2 AS a2, a3, a4, a5
FROM qry_E;
UNION SELECT ALL a1, f2AS a2, tblG.f3 AS a3, tblG.f4 AS a4, a5
FROM qry_F;
One solution I came across when searching the forums was to use an Append Query to append the query results to a table and base my report on that. This does indeed fix the problem.
But what I was wondering if it was is my query design that is causing it to be slow or is it just the fact that I am returning 12,000 rows?
:confused:
In case it matters, I wanted to mention that I can’t use the report wizard to create the report. When I select the union query, the fields will be showed for awhile then they just disappear. That in and of itself doesn’t cause any trouble since I am creating the report using the design view and not the wizard.
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Jul 16, 2014
For each record in my database, there are observation periods which are recorded in the format dd/mm/yyyy hh:mm:ss, titles as follows
1st Obs Start
1st Obs End
2nd Obs Start
2nd Obs End
3rd Obs Start
3rd Obs End.
I have been asked to create a query that will quickly show how many obervation periods commenced in a particular month. What I am trying to do is create a column that will be named Obs Start, and another, Obs End. For each record ID, this would then show as follows:
ID......Obs Start.............Obs End........
1....[1st Obs Start].....[1st Obs End]....
1....[2nd Obs Start]....[2nd Obs End]....
2....[1st Obs Start].....[1st Obs End]....
2....[2nd Obs Start]....[2nd Obs End]....
2....[3rd Obs Start].....[3rd Obs End]....
3....[1st Obs Start].....[1st Obs End]....
4....[1st Obs Start].....[1st Obs End]....
etc.
I could then quickly count how many obs periods started within the desired month.
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May 19, 2015
I am trying to find the latest date in a table where the dates are in 2 separate columns and multiple rows. (there are business reasons why there are 2 dates per row they represent different but comparable activities)
I have a table "Assessment tracker" with the following structure
Name Type
Candidate short text
Unit short text
EV1 Date Date
EV2 Date Date
My Data:
Candidate Unit EV1Date EV2 Date
TH1 10 07/05/2015 25/05/15
TH1 10 07/05/2015 07/06/15
I have a query "Candidate AC Dates" that compares the 2 dates EV1 and EV2 and outputs a 3rd column with the latest date.
Query:
PARAMETERS [Candidate Name] Value;
SELECT [Assessment Tracker].Candidate, [Assessment Tracker].Unit, [Assessment Tracker].[EV1 Date], [Assessment Tracker].[EV2 Date], Max(MaxDate([Assessment Tracker]![EV1 Date],[Assessment Tracker]![EV2 Date])) AS Achdate
FROM UnitData INNER JOIN [Assessment Tracker] ON UnitData.Unit = [Assessment Tracker].Unit
[Code]....
Output:
CandidateUnitEV1 DateEV2 DateAchdate
TH11007/05/2015 25/05/201525/05/2015
TH11007/05/2015 07/06/201507/06/2015
It does this by using a function shamelessly copied from the web somewhere...
Function Maxdate(ParamArray FieldArray() As Variant)
' Declare the two local variables.
Dim I As Integer
Dim currentVal As Date' Set the variable currentVal equal to the array of values.
currentVal = FieldArray(0)
' Cycle through each value from the row to find the largest.
[Code]....
This is working well (I think)
I then want to find the latest date for the 2 records i.e. the Max value for the Achdate.
Query:
SELECT [Candidate AC Dates].Candidate AS Expr1, [Candidate AC Dates].Unit AS Expr2, Max([Candidate AC Dates].Achdate) AS MaxOfAchdate
FROM [Candidate AC Dates]
GROUP BY [Candidate AC Dates].Candidate, [Candidate AC Dates].Unit
ORDER BY [Candidate AC Dates].Candidate, [Candidate AC Dates].Unit, Max([Candidate AC Dates].Achdate) DESC;
But this is returning
Candidate Unit MaxOfAchdate
TH1 1025/05/2015
I expect it to return
Candidate UnitMaxOfAchdate
TH1 10 07/06/2015
It looks to me like MAX is considering only the day value rather than the whole date. I suspect this is because it is considering the results of the function in the first query as a short text rather than a date field. (I've tried to force this through declaring the variables as dates but don't know where else to force this. (I am UK based hence the DD/MM/YYYY format)
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Aug 7, 2005
Is there a way to show the earliest and latest dates of a report generated by a non-date field?
E.g. I generate a report based on Food, and it'll list the days that this food is associated with. Is there a way to show the first and last day that appears in this report (i.e. the range of dates that the report shows based on the food selected)
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Jun 21, 2013
A few months ago I created a report that displays the results of a long union query comprising a dozen or so individual queries, each containing an expression that yields a date (or sometimes date and time). I set the report to group by query and then sort by the date expression. Now for some reason that I can't fathom the report has always only ever offered me the option to sort the date "A to Z", I infer it thinks the date is text, but this misunderstanding has never actually stopped it sorting by date perfectly well. It worked. No problems.
However I have recently added formatting to some of the queries so that they just display date, not date and time e.g. Format([dateandtime],"dd/mm/yyyy"), and now the sort by date in the report no longer works. None of the sorting or grouping options have changed, but it now sorts just by the "dd" component of the date - so it thinks 21st June is later than 20th July. why?
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Nov 4, 2013
I have a form where we fill in information for supply of equipment to employees.
Each item must be signed for on a printed report.
I am encountering problems trying to create enough rows in my report detail for each signature of the items supplied.
For example, on the form I will select the "equipment" - 4 hats supplied and 3 boots. On the report I want the equipment set as the group and the detail to be a number or rows which equals the number of selected items. therefore under the Hats group heading I want 4 blank rows which are made up of 3 text boxes - Print Name, Signature & Date and another group heading for boots but with 3 lines.
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