Report Not Showing Requested Totals
Jun 24, 2005
Dear All:
I am totally clueless on this one. Here is the statement I am using in a textbox in a report:
=DCount("[Transcript_type]","[Diplomas_requested_per_month]","[Transcript_type]='Official copy'")
This report is based on a query. The query is called "Diplomas_requested_per_month". The fields in the query are: "Transcript_type" and "Request_date". In this query there is Between [Start Date] And [End Date].
I am attempted to count the number of "Official Copy" for a specified month.
I am propted to input the start date and ending date, it works great when I run the query. But in the report, I get a "#error".
I am thankful for who have responded to the previous posting of this issue, but I am completely lost.
Any help is greatly appreciated.
Regards,
Dion
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Apr 10, 2014
I've done this once entirely by accident and can't seem to duplicate it...
I have a report. It has the following:
Report Header: Logo and title
Department Header
Supervisor Header
Group Header
Detail
Department Footer: Totals
Report Footer: Overall Totals for all departments
Here's my question.
I have combo boxes on my main form that filter this report. The combo boxes are referred to by the query that runs the report. How do I get proper unfiltered overall totals in my report footer?
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Jul 12, 2005
this is going to be kind of hard to explain...but here goes:
i have some values grouped in a header on a report. I need to be able to get totals for these values within the group... here is what i tried:
i created a new textbox, set the control source to equal the textbox i want to total up, and then set the running sum of the new textbox to "over group". this gives me the right result, however I only want the new textbox to be visible at the end of the group. so now what i essentially have is a textbox that keeps a running sum of another textbox...
how can i make the textbox only visible at the end of the group? i tried the "on retreat" event for the group so that it will make the textbox visible at the end of the group, but it didn't do anything. i'm not sure what "on retreat" does, but i guess it's not for that.
anyone have any clue as to how this can be done??
just to clarify, this is pretty much how i want it to be set up
0 <---repeating textboxes
1 <---
5 <---
8 <---
6 <---
1 <---
3 <---
-
24 <---new textbox for total
thanks in advance for your help
*j
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Mar 16, 2008
I have a report that sum's up three colums:
=Sum[Totalhours] (text60)
=Sum[HolidayHours] (text61)
=Sum[SickHours] (text62)
the text60 etc are the name of the field with the sum function in.
I have these placed in the work date footer and they total up the colums ok.
What I need to do it add the Total Hours + Holiday hours + Sick Hours in the report footer to give me a total hours to pay then I will need to multiply this value by a Pay Rate.
I have tried:
=[text60]+[text61]+[text62]
=Sum[text60]+[text61]+[text62]
=Sum([text60]+[text61]+[text62])
=Sum[TotalHours]+[HolidayHours]+[SickHours]
=Sum([TotalHours]+[HolidayHours]+[SickHours])
Any help would be great as I am stuck on this one.
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Apr 1, 2008
I am trying to add hours entered in a short time format. For example 08:15 or 02:55. I also would like it to give a total number of hours beyond 23:00. Here is a table with a Name Column and Hours Column
NameHours
BETTER,HEATHER8:00
BETTER,HEATHER8:00
BETTER,HEATHER5:41
BETTER,HEATHER2:35
BETTER,HEATHER1:15
WILLIAMS,R2:30
WILLIAMS,R0:45
WILLIAMS,R11:20
WILLIAMS,R8:25
WILLIAMS,R8:15
WILLIAMS,R10:20
How do I
A) write a query to add up the hours. I believe Heather would total 25:31 Hours.
B) Show this same total in a report?
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Dec 17, 2006
I have a field which is a tickbox - yes, no response.
In a report i want a total of the fields that are yes.
How do i do this?
I have tried things like = Count([Matrix is true]) but this just gives me an error.
Also is there a way (once again in a report) to find the total of all the fields that have the first three letters being MAT...?
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Jun 21, 2007
I have a report that shows property address in the address header. Then lists in the details all work done at that property.
I need to total the number of properties we have worked on. The problem I am getting is if we do two jobs at one property then the total property worked on number is increased by the extra job done at that property.
I am using the following in a text box on the report footer: =Count([houseno] & " " & [streetname])
Hope someone can give me a clue where I am going wrong.
Thanks,
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Jun 7, 2005
I have a form with 2 buttons on it, I'll call them button 1 and button 2. When I click on button 1 it calls a class that will go through and calculate some totals and then write them back to a table, all access to the table is managed through ADO. Then I can go over to button 2 and pull up a report displaying the totals. Although when I click on button 2 the report will be about half empty, only displaying 0's in most cases. If I close the report and open it again using button 2 all the data will be populated. What is going on here???
Thank you for any help
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Jun 24, 2005
Dear All:
Code:
=DCount("[Transcript type]","[TRANSCRIPTS]","[Transcript type]='Official Copy'")
The "Transcript type" is from a combo box where the choices are "Official Copy" and "Student copy".
The above is what I am using in a textbox in a report to return the total of "Official Copies" and Student copies" requested.
This report is based on a query where I have "Between [Start Date] And [End Date]". I can select the dates to give a total for a specified month.
Unfortunately, the report returns ALL totals of the "Official Copies" and ALL totals of the "Student copies" for records in the database and NOT the total for the requested dates.
Does anyone know how to fix this?
Any help is most grateful.
Regards,
Dion
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Sep 13, 2006
Hi there.
I have a report which has multiple pages with multiple running totals. It is an invoice style report producing an invoice run for all customers at once. The invoice detail lines are a subreport for each customer. Every time a customer changes a new invoice page is produced (grouped by customer). If there are no invoice detail lines for any one customer a total is still displayed using the IIF command to avoid #Error totals. A running GRAND total of ALL the invoice totals is displayed as a report footer. The problem I have is when I generate the preview report and flick to the last page to see the grand total it is there no problems. However, when I print it I get a different amount!!! If I then start leafing back through the invoices on-screen - say 20 - 30 customers - then go to the end again the grand total changes again! I know the grand total shown initially, when going straight to the end is correct as I have checked it with queries. The report is 630 pages long. Any ideas as this is driving me nuts! (I assume it has something to do with using the IIF statement or perhaps the subreports?)
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May 8, 2013
I have a table with:
Invoice Number | Customer Name | Item | Item Cost | Invoice Date | Paid | Date Paid
Example of data:
AK001 | A Brown | Blue Car |1000 | 1/4/2013 | Yes | 20/4/2013
AK001 | A Brown | Red Car |2000 | 1/4/2013 | Yes | 20/4/2013
AK001 | A Brown | Yellow Car |500 | 1/4/2013 | Yes | 20/4/2013
AK002 | A Brown | Black Car |1000 | 7/4/2013 | Yes | 20/4/2013
AK003 | B Smith | Blue Car |1000 | 12/4/2013 | Yes | 25/4/2013
I want to create a report from this table that outputs as:
Invoice Number | Customer Name | Total Price | Invoice Date | Paid | Date Paid
Example of report from Example Data:
AK001 | A Brown |3500 | 1/4/2013 | Yes | 20/4/2013
AK002 | A Brown |1000 | 7/4/2013 | Yes | 20/4/2013
AK003 | B Smith |1000 | 12/4/2013 | Yes | 25/4/2013
Is there an easy way to do this.. or will I need to make a new linked table with the invoice number as a lookup?
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Aug 29, 2005
I have monthly reports developed from various query's and what I want to do is have a single report that I can display my monthly totals from each monthly report without developing a whole new report. I want to use the existing totals from the monthlies and have them all on one report. Can anyone help me?
Jaxfire
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Jul 30, 2015
I am trying to get my totals from my subreports, and dividing the number by 2 or 4, and put the new number on the main report.
for Operator/Trainer Productivity, I used:
=([rptEmployEvaluationOperator subreport].[Report]![OPTotal]+[rptEmployEvaluationOperatorTrainer subreport].[Report]![OPTotal])/2
for Auditor/Trainer Productivity, I used:
=([rptEmployEvaluationAuditor1 subreport].[Report]![OPTotal]+[EmployEvaluationAuditor2 subreport].[Report]![OPTotal]+[EmployEvaluationAuditor3 subreport].[Report]![OPTotal]+[EmployEvaluationAuditorTrainer subreport].[Report]![OPTotal])/4
These both work if there are values in all totals subreports. When one of them might not have a total, I get an error message.
I tried to use :
=IIf([Orders].[Report].[HasData], [Orders].[Report].[txtOrderValue], 0)
=IIf([Orders].[Report].[HasData], Nz([Orders].[Report].[txtOrderValue], 0), 0)
=iif([rptEmployEvaluationOperator subreport].[Report].[HasData],([rptEmployEvaluationOperator subreport].[Report].[OPTotal]+=iif([rptEmployEvaluationOperatorTrainer subreport].[Report].[HasData],[rptEmployEvaluationOperatorTrainer subreport].[Report].[OPTotal])/2
and the same idea for the second one. I tried both methods and did not work. I am not sure what I am missing.
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Jun 1, 2013
I've got a simple invoice database with 10 amount fields, that needs to be summed up intoa Total including Gst box on a monthly report.
Report only has Date, Invoice Number And Total Amount fields on it, so I need to pull the information from table and sum it into Total Amount.
ie. = sum ( t1 +t2 + t3 + t4 + t5 + t6 + t7 + t8 + t9 + t10)
and sum above divided by 10% then added together to form total.
I'm just not sure how to do it, everything I've tried so far ain't worked.
Every example I've looked at is only doing maths with 1 field.
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Sep 11, 2014
I have some columns with hours. I want to simply display the total below each column. I would like to do this in the query results and in the reports that I create.
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Mar 13, 2013
I have an excel report which I would like to run through Access to drive trend analysis and compare with other similar reports. The excel report has a cumulative spend figure each week and not the actual weekly spend numbers, the budget figure also can change depending on the actuals.
Excel report:
Week 1
Product ID
Customer
Yearly Budget
Spend
1122
Sam
100
3
1123
John
200
4
[code]...
Will I need to create a new table each week or can I link the file and it updates automatically?Can Access store the weekly data and just update it one week at a time?
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Dec 10, 2014
I have a Report that has calculated fields in the details section. I want to total those fields in the Report Footer. When I run the report I am prompted to enter the value for the calculated fields and the Totals do not appear. Access must be inspecting the report before it actually runs. And so, since the calculated fields do not exist until the report is run then Access doesnt find them during the inspection and hence prompts for input.
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May 28, 2015
I have a main report with 5 sub reports. There is a detail page for each company and a totals page at the end. The record source for each sub report is a Union query (combines the detailed information with the total information.
One of the sub reports displays currency amounts. The detailed reports display the currency correctly: $26,001 (no cents). The totals sub report does not display the currency formatting: 468934
When I run just the totals query the amounts display correctly ($468,934) by using the CCUR(TotalAmount) variable type conversion. The VarType for the amount field in the totals query is 5 (double precision).
When I combine the detail query and totals query into a Union query the detail amounts display correctly but the total amount is missing the formatting.
Here is the union query.
SELECT TblCompany.TblCompanykey, FormatCurrency(ProviderCostsRetrieval([TblCompanykey],1),0) AS TotalCost
FROM TblCompany
ORDER BY TblCompany.TblCompanykey
UNION ALL SELECT 9999 AS TblCompanykey, CCur(Sum(([QryRptProviderCostsDuringPeriod.TotalCost]))) AS TotalCost
FROM QryRptProviderCostsDuringPeriod
GROUP BY 9999;
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Feb 5, 2007
sorry,
there are too many requests and not enough information to easily create the required reports for my customers.
I want to copy a table/query with yes/no fields and paste into excel with the
boxes for the yes/no fields. . .
I can't remember or figure out how to do it. . .
I know it can be done as I have done it before, how, i can't recall. . .
thanks
sportsguy
:insert idiot emoticon:
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Jul 28, 2005
:p Hello,
I am wondering if anyone can help me create a query (which is used as a basis for a report) using a criteria which is clever enough to know that if all fields are have an N (no) that a report should not be generated - but with anything else e.g. all Y's or a mixture of Y's and N's that a report will be printed. There are 6 columns where there could be a Y (yes) or an N (no) and I would really like to know if this is possible in access??
Thanks.
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Jan 2, 2014
I have a report that is returning percentages based upon other calculated fields. Some of the percentage fields are showing #Num on the report. I've found this is due to one of the calculated values being zero.
3 Fields used:
Field: Qty
Total: Sum
Field: InitQty
Total: Sum
Field: OrderQty: Sum([Qty]-[InitQty])
Total: Expression
I need two more fields to return percentages based off of those 3 fields. This is what I started out with:
Field: InStock: [SumOfInitQty]/[SumOfQty]
Total: Expression
Field: Ordered: [OrderQty]/[SumOfQty]
Total: Expression
This works great until the query returns one that has sum of qty equal to zero. So this is what I've tried:
Field: InStock: IIf(Nz([SumOfInitQty],0),0,[SumOfInitQty]/[SumOfQty])
Total: Expression
Seems like it should work but its still showing #Num when I run the query.
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Aug 31, 2007
I have at least 200 excel spreadsheets that get updated every day with closing prices of commodities. I want to run a breakout query against every spreadsheet to see if today's close is a new 20 day breakout. What is the best way to organize the access table or tables? Put all the data in one table or have separate tables for each contract and run one query against the group? I need to be able to update the tables everyday so that today's close info is included. I have a working query that works with a single dynamically linked spreadsheet to table, but I don't want to set this up for all 200 spreadsheets. Can this process be duplicated? I have tried to modify the query to run against two separate tables, but was unsuccessful. Since there are so many potential tables, if that is the best way to do it, how can you say select all tables and then run the query?
Here is the query I have written:
SELECT WZ07.Symbol, WZ07.AlphaDeliveryMonth, DateSerial(Val(Left([ddate],4)),Val(Mid([ddate],5,2)),Val(Right([ddate],2))) AS transdate, WZ07.DClose
FROM WZ07
WHERE (((DateSerial(Val(Left([ddate],4)),Val(Mid([ddate],5,2)),Val(Right([ddate],2)))) Between Date()-28 And Date()-1) AND ((WZ07.DClose)=(select max([WZ07].DClose) from [WZ07])));
The WZ07 is the December Wheat contract for 2007. This is what the excel spreadsheets are named. I had to do a dateserial command to turn a number into a date(couldn't make access recognize that 20070831 was August 31,2007) All the column headings on all the spreadsheets are the same: Symbol, AlphaDeliveryMonth, DDate(transdate),Close
I know that this is both about tables and queries so I wasn't sure where to post this. Thanks for your help.
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Jul 14, 2004
I have an Append Query that I developed and am wanting to use the SQL View statement in a piece of VBA code that I am writing. The problem is that it is not working.
Here is the SQL View when I am in Query Design View.
Code:INSERT INTO tblMasterAccountList ( AccountNum, AcctName, [Account Type], [Billing Spec] )SELECT TEMPAcct.Acct, TEMPAcct.Name, TEMPAcct.Type, TEMPAcct.BillingSpecFROM TEMPAcctWHERE (((TEMPAcct.Existing)=False));
Here is the code I have in VBA...
Code:Dim strSQL As StringstrSQL = "INSERT INTO tblMasterAccountList (AccountNum, AcctName, [Account Type], [Billing Spec]) "strSQL = strSQL & "SELECT TEMPAcct.Acct, TEMPAcct.Name, TEMPAcct.Type, TEMPAcct.BillingSpec "strSQL = strSQL & "FROM TEMPAcct "strSQL = strSQL & "WHERE (((TEMPAcct.Existing)=False));"DoCmd.RunSQL strSQL
The code runs fine in that no errors are generated, but it does not append the records. When I run the query outside of VBA, it does append the records. Is there something special that needs to be done with an action query for the SQL statement to work in VBA?
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Nov 29, 2003
Hello,
i am relatively new to databases so this is a fairly basic question.....
I have a form. Within this form all records are locked as i do not wish users to change details. However i am told there is an option allowing the editing of existing records upon request. is this true?, as it would improve my form greatly
help would be much appreciated
thanks.
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May 3, 2005
Hi,
Each client has either an entry with a correspondence number or a notes number. So, the table would look somewhat like this:
Client: 333, Correspondence: 1, Notes: Blank
Client: 333, Correspondence: 2, Notes: Blank
Client: 333, Correspondence: Blank, Notes: 3
Client: 333, Correspondence: Blank, Notes: 4
How would I make a report that will make it look like this
Client: 333, Correspondence: 1, Notes: 3
Client: 333, Correspondence: 2, Notes: 4
Thanks! Hope that was clear.
G
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Jun 12, 2006
Please help
I have created a database to track student grades. I have made a report that shows the different grades for each criteria of each unit but, because the students get to do the unit many times it shows the same criteria many times on the report. What I want to do is have the report show only the best grade for each criteria.
i also want to be able to work out the average grade for each unit from the best grade for each criteria and store this for use in another table.
If you require more info i would be happy to supply this. Thanks
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