I have a report that when displayed should show information from various forms. On my report design I have 3 subforms, which the report is pulling data from. The strange part is that each record displayed in the report shows the same information over and over 16 total times. I was thinking it was some kind of grouping error.
View RepliesI am losing records in one table when I delete from another, i.e., I do want to delete records in one, but the related records in the other are also being deleted. This was not happening until I did a recent up date.I created a database in Access 2002 about 8 years ago and my client has been using it successfully ever since. I have occasionally made updates and enhancements. They have over the years upgraded and are now on Office 2010. I'm still using Access 2002.
I recently (3 weeks ago) added a new feature and installed the new code. The database is split, code and data. The new feature was working well, but suddenly they were losing records and they cannot operate until I have it resolved. I spent 2 hours today in their office and could not work out why it was happening.
I have a straight forward client table with names and addresses and some other information. I have another table which links together Clients, Counsellors and Supervisors and works out a room allocation for Therapy sessions. Once the Therapy sessions have been completed, we need to delete the Client, Counsellor, Supervisor + room allocation, but we do not want to delete the Client record in the Client table. The User is offered the opportunity to either archive the client record or not archive it, that's all. The Archive procedure is simply to put a tick in the "Archive" field, not delete the record.
However, when the Client, Counsellor, Supervisor + room allocation is deleted, it is also removing the Client record. I do have a relationship between Clients, Counsellor, Supervisor, but it doesn't have "enforce referential integrity", it is just a one-to-one relationship. The odd thing is that when I delete the allocation here at home on my Access 2002 system, it does not delete the Client Record, but it does in their office, using exactly the same code and data.
The Allocation is on a sub form and the way they delete is by highlighting the Allocation and then clicking on the X - Delete button on the Access menu (the program is not very sophisticated, but has worked until now). I have some code in the "on delete" event, but even if I take out all the code and just allow the deletion with the usual Access message "you are about to delete 1 record... " I have seen that the related Client record gets deleted at the same time. it does not happen on my system, only in their office.
I have built a custom search form in a MS Access 2010 database so that users can find specific records to edit. After entering the search criteria and hitting a Search button, another form opens up that shows the search results. This second form includes a command button for generating a report of the search results.
Right now, the custom search form and the search results form are both working properly, but the search results report is showing every record in the database instead of just the search results. This is true whether I access the report via the command button in the form or the navigation pane. I'm not sure if I need to correct my VBA code or the report's properties.
I have a field on a form (exception) that is also a column in a query. I would like to create a report an only show those records that had an exception in it. I am not sure what criteria in the query to use, but it would seem creating a report off of this query would work.
View 1 Replies View RelatedHi,
I have a table with a field that shows the number of pieces that a parcel contains. It looks like this:
ParcelID, Pieces, Description
Data example:
1001, 5, Jackets
1002, 10, shoes
etc
I need to print labels for each piece that shows to which parcel it belongs. The report will look like:
1001, Total pieces = 5, 1 of 5 pieces, Jackets
1001, Total pieces = 5, 2 of 5 pieces, Jackets
1001, Total pieces = 5, 3 of 5 pieces, Jackets
1001, Total pieces = 5, 4 of 5 pieces, Jackets
1001, Total pieces = 5, 5 of 5 pieces, Jackets
and
1002, Total pieces = 10, 1 of 10 pieces, shoes
1002, Total pieces = 10, 2 of 10 pieces, shoes
1002, Total pieces = 10, 3 of 10 pieces, shoes
1002, Total pieces = 10, 4 of 10 pieces, shoes
1002, Total pieces = 10, 5 of 10 pieces, shoes
If I could populate a table where the number of records equal the value of the pieces column then it's a pretty simple report but I can't figure this out.
Can anyone help?
I am having trouble getting a query or report to show only the most recent data.
We have salesmen that use a handheld data collector scanners to count inventory in stores. The scanner data is imported to a Access table. Each record line is one scanned item. I have a query with totals that counts the records and gives me a total count of each item at the store on that date.
I then need to filter the data to only show the most recent date. Using Max Date I get the most recent date but the count fields are showing totals for all dates. I am also getting the unique item from the earlier date in this query which I do not want.
Here is my data table: Inventory Scans from stores.
Scan Date
Item Scanned
location
1/1/2014
item123
Store ABC
1/1/2014
item123
Store ABC
......
Here is my Query with Totals that counts the item records:
Scan Date
Item Scanned
location
(Item Scanned) count
1/1/2014
item123
Store ABC
2
1/1/2014
item 456
Store ABC
3
1/1/2014
item 789
Store ABC
1
2/1/2014
item123
Store ABC
2
2/1/2014
item 456
Store ABC
1
This is what I am trying to get - only the most recent date of counted items:
Scan Date
Item Scanned
location
(Item Scanned) count
2/1/2014
item123
Store ABC
2
2/1/2014
item 456
Store ABC
1
I have a database that reuses many queries in several different macro's. Any way to generate a report, (or purchase an add-in), that will show for each query any other queries that use it. It would be ideal to show all of the "cascading" queries that one query is built on. It just gets confusing when I need to tweak a query to then have to figure out there are other queries that use the one that's being tweaked and the tweak will change the results of the other queries.
View 3 Replies View RelatedI have a form with a subform which has a listbox on it which lists all the letters sent home to a student. However despite the subform being linked by admission Number the list box is showing all records and not just the ones associated with the student.
I know this is going to be really obvious but please can someone tell me what is wrong?
In my db the look up fields show up as numbers.
for example i have a look up field called "company" and i have two companies in it (Reddot & Thingz).
But on report they come up as 1 and 2 instead of their names.
The db is attached.
21343
If anyone knows the solution, please help me.
Thanks!
I know this is probably posted in a dozen places, but I don’t think I have the smarts to find stuff with the search.
I use the results of a combo box for the criteria in a saved query. Can anyone tell me how to make it show all the record if no selection is made?
Thanks again Folks,
Joe
I added a "print preview" button to a report that does just that, shows the print preview. The issue I'm having is that I can't do anything in Access after I click that button. Everything in Access seems to stop working, I can't click on anything with my mouse. the only thing that does anything is that i can move the report up and down with the up/down/left/right keys. If I click on a different application that isn't Access (i.e. excel, spotify, email, etc.) and then go back to it, everything works fine.
View 4 Replies View RelatedI have a table that shows "DONE" and "REMAIN" for each "AREA" like below:
Code:
AREADONEREMAIN TOTAL
AREA1100200300
AREA2200300500
AREA3200700900
Now I like to make a report that shows "DONE" and "REMAIN" in each AREA with pie chart, now I have problem how I have to do this job for the graph, how should be "row source" of chart control. What query needs on this table?
This is a very quick question. I have a query what i need it to do is show me all values that equal 2 and any records that are blank, this is what the criteria looks like currently
Field: Month([FDate])
Total:Group By
Criteria: Month([DDay1])
Now the way this works is it only shows records where the field meets the criteria, in this case Month([FDate]) = 2
I need the criteria to say if Month([DDay1])=Month([FDate]) Or is equal to "" Then display records.
EDIT: I just found out how to view blank values but what if records for it dont even exist... i still want to show the other fields..
Thanks
Jason
I have an application (http://users.tpg.com.au/mr_mod/east.zip) i have been given but forsome reason one of the queries isnt doing what i expect it to do.
One of the queries "Count Cams" is supposed to be able to look at a particular job number in the imported items table and count the number of cams, this is then reported in the job data screen on the main form coresponding to a particular customer.
Eg customer number 4 has a parts list where there are x number of cams used, but what happens os it counts the total number of cams irrespective of the customer.
Can anyone see the porblem , i have spent several evenings playing and cant seem to fix it.
Cheers
Guy
Hi There,
I have got this form, consisting of 1 form (that needs to add a new record to a table everytime) and 1 subform, that needs to show the last three records of the table.
My problem is that I cannot get it right, now both forms (form and subform) are showing the details on just one record. If I open my subform it shows me all the records of a table, but in as soon as I view the form as a subform I shows me only one record.
Any help is welcome, I attached my db, just in case....
I have a table tbl_Fixtures made up of:
fixture_id
team1_id
team2_id
...
...
...
A team id can appear in either team1 or team2 (depends on how the algorithm to compute who plays who calculates it).
I want to know how many games a team plays, so I wrote 4 queries:
qryTeam1Games:
SELECT tbl_Fixtures.team1_id AS team_id, Count(tbl_Fixtures.fixture_id) AS games
FROM tbl_Fixtures
GROUP BY tbl_Fixtures.team1_id;
qryTeams2Games:
SELECT tbl_Fixtures.team2_id AS team_id, Count(tbl_Fixtures.fixture_id) AS games
FROM tbl_Fixtures
GROUP BY tbl_Fixtures.team1_id;
qryAllGames:
SELECT *
FROM qryTeam1Games
UNION
SELECT *
FROM qryTeam2games;
qryNumGamesByTeam:
SELECT qryAllGames.team_id, Sum(qryAllGames.games) AS SumOfgames
FROM qryAllGames
GROUP BY qryAllGames.team_id;
Unfortunately, if the same team_id and games combination appears in both qryTeams1Games and qryTeams2Games, it doesn't bring 2 records into qryAllGames and the summed number of games is only half of what it should be.
Is this a case where a union query shouldn't be used? Is that how it is supposed to work?
A work around isn't a problem but this did have me stumped for a bit.
So I'm trying to manipulate Access to create a Directory for my church. I'm trying to get a report to show the church staff, which I was able to do, but I was wondering, is it possible to get the records to show side by side instead of one on top of the other?
I included a picture of the design view showing what I would like to see. Excuse the way the numbers are written, it's hard to write with a mouse.
The recordsource is a query with over 6,000 records. The form currently lists the records in datasheet format with header and footer for things like buttons and filtering. The client wants to be able to go from page to page of the souce query, showing 100 records on the form at a time.
But at the same time, they should be able to filter or sort the data source in it's entirety. The person who created the form came up with what seems like an awful solution to the problem. It seems to use a random number generator to determine how many records to portray at a time. I see this in the code as well as in operation, because the number of records on page to page varies. It doesn't even start out at 100! Worse yet, using a sort on the page only sorts the records that are visible.
In my database main form with subform. subform have query as recordsource.total of one of field in subform shown on main form. all is ok and show total correctly but when subform have no records then total field on main form shows #error. How to convert this value either into null string or zero(0).
View 2 Replies View RelatedDoes the MS Access Report support Hide/Show specific fields according to parameters or even by click?
View 3 Replies View RelatedThe aim of what I am doing is to create a monthly statement to give to our intermediaries that shows the commission they will receive each month for the deals they have referred. I have managed to create this report, HOWEVER I can't figure out how to filter out which month I need, so I a report for Jan, Feb Mar etc... The idea is that at the end of each month I need to run the report so only the latest month shows...
View 3 Replies View RelatedI am working on a report and have found a problem. I have a field called "region". The data is geographical and is basically stuff like "southeast", "mid-atlantic", "southwest", etc. I reference this field in the report but the report shows the ID field of the table where this data exists, rather than the data in the "region" field. So, instead of "southeast", it shows "3".
View 12 Replies View RelatedI have built a qry that initially shows the correct information. For example.
tblContent has 289 records with a Type = Class.
I built a Query to select from tblContent Type = Class and I get 289 records. I add additional criteria of Progress <>"Not Scheduled", I then get 206 records. I then add additional criteria Last Name <>"Demo" And <>"Care" And <>"Support". This brings up 200 records, but the query appears to duplicate each record 3 times. I do not have 3 of the same types of records.
The SQL Statement is below
SELECT tblProfile.LoginName, tblProfile.FirstName, tblProfile.LastName, tblProfile.Organization, tblProfile.CostCenter, tblContent.Title, tblContent.Type, tblContent.Code, tblContent.[Date Assigned], tblContent.[Date Started], tblContent.[Last Accessed], tblContent.Progress, tblContent.[Date Completed]
FROM tblProfile INNER JOIN tblContent ON tblProfile.LoginName = tblContent.LoginName
WHERE (((tblProfile.LastName)<>"Demo" And (tblProfile.LastName)<>"Care" And (tblProfile.LastName)<>"Support") AND ((tblContent.Type)="Class") AND ((tblContent.Progress)<>"Not Scheduled"));
The qry is named qryPhysical Class. I have provided the link to view the database. Can you help me?
http://briefcase.yahoo.com/turnerbkgabrobins
Thank you in advance for your assistance.
I know this might be an easy one, but I need to know how to have a field in my report/query not show data if the field has a value. It is a date field that when I have a date in the field I do not want it to show in my report.
View 1 Replies View RelatedOn aform I have 3 controls, 2 x check boxes and a combo box. depending on what is selected from the combo box will determine which of the two check boxes are visible.
I want to reflect this on a report. i.e I only want to show the checkbox which has got a true reading. Is it possible to do this without doing it on two seperate reports?
Hi There,
I tried the following to get this month/year automatically shown in my report (shown as the name i.e February 2006).
This is what I tried.
= MonthName(Month(Now()) -> did not return any value.
I tried with the expression builder:
Month («number») What do I need to fill in this string expression?
Thanks