Report With Unique Fields As Columns

Apr 24, 2014

I have a large query that has information from accounts sorted by date, account repeat but they are always associated with a different date. I'd like to create a report where each date has it's own column with an associated field displayed as the information in the column. However, as data is added to the table I'd prefer to do it without having to make a query to filter each date each time information is added.

The information is added in bulk with all the same dates, so ALL accounts (excluding newly opened accounts that may have no information with a certain date) should have information for each date - there will not be single accounts with their own date. For example: An account numbered 12345 with data of 57% on 1/2/13, 63% on 6/2/13, and 89% on 12/2/13. I'd like each of the dates to have their own column, with the account numbers as the row and the percent data to show under the date they are associated with. how to manage this in a report, or if it is possible.

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Report - Columns Within Fields?

Nov 21, 2006

I'm new to access, so any help is greatly apprciated. Is there a way to have one field within a report show up as 2 columns? Thanks much!

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Combine Two Columns To Display Information In Third Column As Unique Identifier

Jul 23, 2015

So i have a access database with a main field that we can call vendor # (LIFNR) and another called Company code (BUKRS). There are multiple company codes under a single vendor #. Example:

LIFNR
BUKRS

0000010535
1010

0000010535
5060

0000010535
5610

0000010536
1010

0000010536
5060

0000010536
5610

What I am trying to do is create a 3rd column where i can have a unique row for each of these fields without it repeating. There is no unique identifier in this table and that is what i am trying to achieve.

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Creating A Unique ID From 3 Fields

Aug 21, 2006

I'm working on a database that has to be done in Access and in coming up with a unique ID for each worker I want to take the first letter of the first and last name and the last 4 digits of their social to create the UID for the table. So for FIRST_NAME:Homer LAST_NAME:Simpson with SOCIAL:123-45-6789 his UID would be HS6789. Is there a function within Access that would allow me to do that, or is that something that's just too advanced?

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Unique ID Across Multiple Fields

Aug 14, 2013

I am working on a database of biological samples and test data. A problem is that many times the same subject has multiple ID's. For example, one subject may have the ID "ID234" but they previously had the ID "Sub84" or something like that. I want to be able to have 3 or 4 fields that have ID's for a subject, and I don't want a single one of them to be repeated. So I have column a, b, c, and d, and I don't want to have one record to have the same ID in column a as another record has in column d and so on. All I have been seeing is a way to make sure all of a, b, c, and d are unique combinations, but I want none of the fields to be repeated.

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Pull Out Unique Records Form Two Fields

Sep 23, 2007

I have this basic question (obviously not so basic for me): how to pull out only unique records from two fields.

More details - two fields with names of competitors in a tournament (Winner or Loser) and i need to build a query to have all players names participating in the tournament regardless if they have won or lost in one list.

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Tables :: Combining Fields To Create Unique ID

Nov 14, 2013

How i would best combine values in a table to produce a 'primary key id number.'

For example: the first letter of a city in the ID and the next number available/auto number - Portsmouth -> P233

I know i can create this in a query however i want it as the unique ID for that record entry in a table. If that doesn't make sense i can try to elaborate some more.

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Forms :: How To Ensure Unique Data Across 2 Fields

Dec 17, 2014

What is considered the right approach to ensure a record entered in a form is unique. For example if i have a field:

Brands. Flavour
Walker. Ready salted
Smiths. Cheese and onion
Doritos. Ready salted
Walker. Ready salted

So what is the best way to ensure the third entry is fine as whilst ready salted already exists it doesnt exist for doritos but the fourth entry would pull up a msgbox refusing the entry as it is a repeat of entry one.

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Tables :: Unique Identifier Over Two Fields On A Table?

Jan 22, 2015

Any way on a table that I can have a unique identifier over two fields? E.g.I have a login ID and a Domain field in a table with sample data below.

Login Domain

John Test
Jane Test
Fred Live
John Live

The login names need to be unique to the domain so the integrity cannot be breached. This has to fit into one table (although the domain is actually being pulled from a look up table so is in fact a numerical value) for ease of form creation.

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Displaying Only One Field In Report - But Unique Situation

Feb 12, 2007

Hi. Back again with a badly designed number of tables that I inherited.
Anyway...

I have 20 tables each with an ID field and a dozen-or-so text fields. - (I planned on using a master report with sub-reports, but perhaps I am ahead of myself here.)

I need the user to enter the ID and a value which would only appear in one of the dozen+ fields for that record, in that table.
I set up queries with parameters for the ID and the desired text value.
However, when run, I get the correct client record, but also all of the fields for that record... Not only the field with the desired value.

Is there a 'simple' way to do this knowing ho wmany possible fields froma ll of the tavbles would have to be searched? And not all tables have the same field names!

Russ

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Reports :: Returning A Unique Count In A Report?

Oct 27, 2014

I have a report. behind that report is a query.

The query returns the parts used for each job. This could be 1 to many, so I get 1 to many rows returned in the query for each job. There can be a number of jobs to a work schedule (I'll call this WS). Each job is for a particular model. So I bascially have

WS1 JOB1 MODELx PART1
WS1 JOB1 MODELx PART2
WS1 JOB1 MODELx PART3
WS1 JOB1 MODELx PART4
WS1 JOB2 MODELw PART7
WS1 JOB2 MODELw PARt8
WS1 JOB3 MODELx PART5
WS1 JOB3 MODELx PART6

I want to count the number of jobs each model appears in ie MODELx appears in 2 jobs, MODELw appears in 1 job.

I've read DCOUNT can eliminate duplicates but I can't see how to use it to do so.

I have (general gist)

DCOUNT("model number"."query","model number" = [model num])

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Reports :: Counting Unique Field In A Report

Jul 19, 2014

I have a report which is based on a query. The query combines information from TBLDwgReg and TBLDwgRegDtls. The unique field linking these two tables is DrawingNo. The query - QRYDtldDwgReg - is showing 99% of the information I want to see.

My problem is this - one drawing can be revised several times. I have my report grouped by IssuedBy and then grouped by DrawingNo. In the group footer for IssuedBy I want to count the number of drawings issued by a particular consultant. For example...the structural engineer has issued 17 drawings for a particular project but when I do a count it is returning a total 27 because some of those drawings have been revised.

I tried grouping in the query and counting the DrawingNo field there but that's not working either.

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Forms :: Opening Report To Unique Date

Feb 13, 2014

I want to tweak an existing form that currently allows me to generate a report based on a name and date selected.

The issue now is that there are some records that have the same date and I want to be able to generate a report on them seperately.

i.e. Jane has 2 records for December 5 with unique ID's

Right now when I generate the report it goes by the date and so I have both records.

To open the report I have this right now:

DoCmd.OpenReport "SelectPSReport", acViewPreview, , "[PS_Agent]='" & Me.CboAgt & "' And [PS_dDate]=#" & Me.Cbodt.Column(1) & "#"

How do I now get the report to generate off the ID and not the date?

No sure if it matters, but my form is populated by choosing a name in a combo box then the date in another combo box. Its the date combo that finds the record for the form.

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Finding Sequence Of Fields Making A Unique Record

Aug 23, 2006

I have a MS Access 2000 database with 136 data tables in it. What I would like to do is execute a piece of VBA code which will list for me in another table, (for example: Field1: TABLE NAME Field2: FIELD NAME 1 Field2: FIELD NAME2 etc), starting left to right, how many fields would have to be combined in each table to represent a unique record.

For instance:

TYPE ID TEXT
1 1 "Cats"
1 2 "Dogs"
2 1 "Rabbits"

In this example a combination of the fields TYPE and ID give a unique record.

Any help most appreciated.

Dalien51

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Queries :: How To Join Tables With No Matching - Unique Fields

Jun 16, 2013

I am undertaking an analysis of corporate mobile phone data based on data from the phone provider. The base data consists of a number of monthly text files at transaction level for voice calls, data usage, billing/tariff information, international calls/transfers etc. I have set up VBA code to import the text file data into a number of Access tables.I would like to have a way of joining these tables but the only common field is the phone number (a text field with the groups of numbers separated by hyphens).

I confirmed that joining the tables on the phone number text field does not work.My idea was to create an additional table with just one row for each phone number and link that to the other tables by the ID in the new table. I was able to create this table [PhoneNumbers] (by creating a totals query of the phone numbers from the main call transactions table, I then dumped it into Excel and then imported it into a new Access table with an auto-generated ID column).My problem / challenge is how to get the ID column from my [PhoneNumbers] table to appear in each of the other tables so that I can join them effectively. In the Excel-world, I would have used a vlookup function.I even thought of performing this as an interim step in Excel but there are too many records / rows in some of my tables. It seems that the dlookup function is not what Im looking for and even if the IIF function is suitable, I cannot get the syntax to work for me.

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Queries :: Prevent Duplicates With Unique Field Of Joined Fields

Nov 2, 2014

I have a client database that has recently had multiple duplicate entries. I need to reduce or negate this erroneous activity. I have a client table where I record amongst others, the following;

key
[christian_name]
[family_name]
[dob]
......

I believe that to prevent duplicate entrie via form I have created an additional field called "unique" given it as a unique index which I want to have populated with the joined fields first_name & last_name & dob (IE johndoe01/01/90), and then as user enters a new client it wont allow a duplicate.

However I need to fill all the existing customers (3600+) with the relevant joined existing data. If I create an expression I can cajoin the fields in a select query but when I try to make an update query the same syntax comes up with empty fields.

select query sql that worked to show field ...

SELECT divers.christian_name, divers.family_name, divers.dob, [christian_name] & [family_name] & [dob] AS Expr1
FROM divers;

update query that was empty ..

UPDATE divers SET divers.[unique] = [christian_name] & [family_name] & [dob];

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Tables :: More Than One Unique Values - Prevent Entry Of Duplicate Combination Of Fields

Nov 4, 2014

1. I have a database (see attached) with three tables all of them with the same fields. The first three are numbers (InCo_No, Proto_No, Year_No). Each of these fields (numbers) can be the same in the other table(eg. Year_No), but the combination of the three cannot be.

How can I prevent the entry of a duplicate combination of these three fields?

2. I want to have a form to fill the three tables separately, depending the values in the other fields.

How can I do this?

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Jul 23, 2015

Is there a way of merging 2 fields together to create an additional field

my database consists of 4 main tables (in order of relationships)

*HeadOfficeDetails
*SiteDetails
*ContainersOnSite *Contracts2015-2016

For example;

Account Reference: TEST
Site Number: 001

and the field i would like to have;

Site Reference: TEST/001

I would also like that when i add a new site to that account i will have TEST/002....

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General :: Creating Unique Sequential / Reference Number Every Time Report Is Printed

Feb 15, 2013

I have a rental database and I print several contacts for leases etc. what I want to do is have a unique reference number or something inserted to the report every time that it's printed. What I am trying to achieve is to keep track of which tenant corresponds to the report (Lease) printed by using reference number.

There is a seperate form which holds the tenants details and I would like to have a field on that form which would show the same reference number as the report so I can track which report was printed for who.

Whats the best/easiest way to accomplish this?

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Report Columns

Mar 22, 2005

Is there any way to make the details in a report appear in repeating columns (say, 3 columns) instead of in rows? It appears as though there's a way, but I can't seem to figure it out......Thanks

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Aug 2, 2005

I have been looking on the forum for some code that would bind all columns (fields) starting from column 15 to 26 to a combo box



for example....



Field 1 Field 2 Field 3 Field 4

data1 data2 data3 nodata



Combobox

data 1

data 2

data 3





kind of like a grid

based on the record I select in my form the combo box will show the columns that have data for that record.



It is trycky but I have no idea how to get that started





Thank you all for your help

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Jul 17, 2006

I have been pulling my hair out over a query application and I'm looking for some help...

For instance, I have a table with [PrimaryName], [SecondaryName] and [JobDate]. I want a query that will display if there is more than one occurrence of the same name in either name field on the same date.

If it were just one field I could do this using GROUP BY and HAVING but because I need to check both name fields I'm stumped. I tried a union query but that seems to group multiple occurrences together as one entry.

Any help is appreciated.

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Nov 28, 2007

Could anyone tell me if there's a hardcoded maximum number of fields/columns in a query?

I ask, because through some experimentation and the urging of others on the boards, I've finally taken a look at the SQL view of a database and found it rather easy to understand. There, I found I had more flexibility filtering a Query via SQL in comparison to the query design window. (unlimited "Or" vs. 8).

So, even though there's a definite number of columns in the Query Design window, can I ignore than and just enter what I need in the SQL view?

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Automatically Populating Fields/columns

Dec 21, 2005

I have Two tables one table has a Master list of products (ProductMaster) with a Unique product code (ProductMaster.UQ_ID).
The second Table has Order data. The Second table (OrderTable) is where I will enter the product code (UQ_ID) which is the unique Identifier which is also in the ProductMaster. As soon as I enter the Prodt code in the OrderTable I should have all the related fields filled in from the Product Master.

Columns in The ProductMaster = Product_ID, Product_Manucaturer, Product_Weight, Product_Color, Product_Size

Columns in The OrderTable = Product_ID, Product_Manucaturer, Product_Weight, Product_Color, Product_Size, Order_Date, Ordered_By

The columns marked in red are the ones that will have to be automatically fetched from ProductMaster

The data in the second table should be populated from the ProductMaster as soon as I enter the Product_Code. The rest of the details Can be filled manually filled in.

Is it possible to do this with Access. I have tried different expressions in the Fields without much use. The Documentation from Microsoft is very weak. If someone knows a solution or where the documentation is, please help.

Thanks

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Jul 31, 2007

Hi everyone,

I am working on a database to manage newsletter subscriptions. Each subscriber record has the option of having up to four email addresses registered to his/her name.

Is there a way to check for duplicate email addresses in the entire database? It would have to compare all values in all four fields of all records.

Any ideas on how to implement such a thing? I'm clueless...

Thanks!

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How Can I Compare Fields With 2 Bound Columns

Aug 9, 2005

Hello..

In one of my tables I have a field with the following characteristics:

Listbox
row source: SELECT Category.CategoryID, Category.Category FROM Category ORDER BY Category.CategoryID;
row source type: table/query
bound column:2
column count: 2

This gives the user the opportunity to see the category as well as the categoryID when choosing, however once selected only the CategoryID (which is a number) is visible.

I would like to put the same option on one of my forms, but Im not succeeding at this. How can I do this? Is this possible?

This leads me to my next question: If I want to load the information from the form and compare it in VBA with the one from the table, is it seen as a number or a string?
I hope it is clear..
Any thoughts on how to deal with this??
Thank u..
Stacey

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