Reporting In Excel
Jun 24, 2005
Hi,
I have an issue with reporting in Excel. A table has a Fax Id field which holds unique Fax Ids. The ID is a unique number given to a fax received. The fax is processed by an employee and the table stores the employee id and fax id processed by him. I have a query which pulls up the report. I take the report by opening an excel sheet and running the query through New Database Query from Import External Data from Data Menu in Excel. In the report, sometimes I get same fax id getting repeated for each employee. For eg, if an employee has procesesed 50 faxes for the day, the same fax id gets repeated 50 times, though in the database fax id are stored correctly. What could be the reason?
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Sep 26, 2005
Is it possible for someone with access xp to look at reports made in an .mde file.
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Nov 10, 2006
I want to create a report that will generate from a specific date then have as the second criteria i want the date to change to what ever the current date is
Is this even possible or am i just wishing????
Anyone able to help? :)
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Oct 22, 2004
I've got a table with CAR_ID(pk), supplier_id, Company_name, KPI, and warehouse. I need it to do a count total for me.
I.e.
query gives me this:
s4001, 1111, ibm, ship, atlanta
s2001, 1111, ibm, ship, atlanta
s3001, 1111, ibm, price, atlanta
s5001, 1111, ibm, price, atlanta
s6001, 1111, ibm, quality, atlanta
I need it to do this
1111, ibm, ship, atlanta, 2
1111, ibm, price, atlanta, 2
1111, ibm, quality, atlanta, 1
So if the supplier_id, KPI, and warehouse all are the same then it just counts total number of CAR_ID
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May 17, 2005
Hello
I have a report reading off of a query, the query shows an #Error
whenever the 0 spend is divided by the 0 potential. In the report i would like
this #Error to show as N/A. I tried =IIf([BY PROGRAM BY UNIT 30 DAYS.AdminRate]="#Error","N/A",[BY PROGRAM BY UNIT 30 DAYS.AdminRate]) but it doesn't work. can you suggest something else?
thank you
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Jul 29, 2005
I am currently trying to do a total of several fields in a report. The fields in the report do contain null values. I have been trying to write this through VB but I am getting the error that I can not seen to get around. The thing I am trying to do is to us a single variable to add the total up by using if then statements. But in the end it will not let me update the final total. The total field is a unbound field.
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Nov 7, 2005
Hello,
This is a simple question.
In my application I have the option of selecting different check boxes (6 different options). My database is storing the values 0 and -1 for nonchecked - checked boxes as it should be.
Now, I would like to create a report to display which values were selected from the options above but I don't know how to do it as if I display the values, I will only get -1 and 0.
Is there a way I can convert again or I can give the check boxes other values in order to be able to report them with their original names ?
Thank you
Gloria
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Aug 8, 2007
I am creating a database in order to log in the location of certain files based. I began by creating an entry form with fields for "Individual", "Committee", "SubCommittee", "Issue", and "Location". Once entered into the form, the data is stored in a table. While I managed to do this with relative ease, I also created a search form that mimics the entry form in requested information.
However when creating the query to conduct a search I am missing data. Basically the query pulls information from the "Location" table, the "Individual" table, and the "Issues" table. Unfortunately if the "Individual" is left blank on the "Location" table, even if I am searching by issue, the query will exclude this entry in the final output. In otherwords, if I am searching by an issue, say education and there is an entry that is not related to an individual (in the Location table), that entry will on be displayed by the query, eventhough it falls under the parameters of the search
Any suggestions?
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Jul 31, 2006
Hi,
I have read through a few posts but none seem to resolve the issue I am experiencing.
I have a form with a FilterByForm button. This works fine. I also have a button that is supposed to display the results of the filter on a report. Everytime I click this button it prompts me to enter a parameter value.
Here is the code I am using for the button:
DoCmd.OpenReport "Temp", acViewPreview, , Me.Filter
Any help appriciated.
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Nov 19, 2004
Hi all,
I want to display data from a database I have in MS Access. Any ideas on what sort of tool I can use to display the data locally? Can I get a free VB dev tool anywhere?
Access's reports and data access pages just aren't flexible enough for me. I know ASP and SQL well, but I don't want this database to be stored on our server.
Thanks for any feedback.
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May 4, 2008
Hi Everyone,
I have an Access Database with an Appointments and Expences table which are unlinked and have no common fields. I want to create a profit and loss report using these unlinked tables. The Appointments table has the fields "apptdate" and "apptcharge", The expence table has the fields "expdate" and "expcharge". I would like to create a report that shows a summed total by month and a Appt minus exp to show the profit per month.
I am having trouble as no fields are linked, the dates of the expences are usually different to those of the appointments. I have even tried with Crystal Reports but this only lets me do it in sub-reports and I can't use the combined data for any totals.
How do other financial databases do this simple function? is my table design flawed?
thanks for your help
Peter
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Feb 2, 2006
I want to create reports for each year my company is in business but by my fiscal year Oct - Sept instead of then normal Jan - Dec. any ideas?
Thanks in advance
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Jan 21, 2008
I create a Job with a number such as E649 (excel) I then log each employee hrs by date as they worked on this job. I also put cost of material and outside services charges, shipping and invoicing information. I then have to produce a report for this number with all the time, expenses and invoicing. I have been trying to create this on access. Do not know how to get a report on just on particular number. Help
Thanks
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Mar 12, 2013
how to delete footer in reporting? my report form has 4 footers. i dont know how did it all appear. all i need is the page footer. but, i dont know how to delete the extra 4 footers.
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Oct 24, 2004
I have a DB with multiple check boxes in each record. I want to show the total Yes responses (i.e., for all records or a group of records combined) for each check box field in a report. I am using QBE, but I'm having problems. What is the best way to do this, or at least one that works. Thanks in advance.
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May 11, 2005
I have a crosstab query that pulls revenue the first month after the start date of the program.
Some of that revenue is in January, some February, etc. I am trying to combine them to be in one field, either in
the query itself or in the resulting report. How do i do this? Currently I have tried this: =Sum(Nz([1],0)+(Nz([2],0)+Nz([3],0)+Nz([4],0))) in the report but it hasn't worked.
Thank You!
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Jul 20, 2006
Hey there folks. Hoping you bunch of smart people can help me.
I'm fairly new to access and have been given a reporting task to complete for one of my collegues.
He has a database with lots stuff in it (as you do). I have created a report for him using defined tables. The question he has asked me is...
would it be possible to use the current report layout but only for some of the data.
i.e.
could he highlight various records throughout the database and import them into the report layout without reporting on the entire database?
I'm sure there must be someway of doing it but like I say, I'm new and stupid.
Cheers
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Feb 2, 2006
As a basic user of Access I believe I have identified a use for the program for the purposes of a reporting task which I am charged with at the moment. We undertake the weekly tracking of proposals, which involves in brief, the action required for the bigger proposals, the teams involved in writing the proposals and follow up information as well as registration of wins and losses etc.
At the moment we use Excel but I am finding it extremely labour intensive with entries having to be removed and captured by only one person on a weekly basis and when you are talking about 40 to 50 new proposals registered nationally in a week and about 100 updates on existing jobs it becomes a perpetual case of chasing your tail.
Am I right in thinking that if we were to design a simple, effective database with a form design that all our research directors could use with ease, and we could merely run reports off each week that this would not produce a far quicker reaction time when it comes to pooling international resources but also far more effective reporting system with which to produce our management summaries?
I am aware that this will probably require quite a bit of consultation on design but before I go shouting the merits of Access to any of my superiors I wanted to make sure I could be confident of Access's capabilities first?
Can anyone advise? point me in the right direction?
Many thanks!
Lisa H.:confused:
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Aug 7, 2005
Hey Guys
I'm having abit of bother with a database I'm fooling around with.
Basically it has 4 main tables at the moment.
Personal Details
Participant ID (Autonumber)
etc
Training Details
Participant ID (Number)
Attendance ID (Text Field) Auto generated by expression =[Participant ID]&[Course Code]&[Level Code]
etc
Attendance Records
Attendance ID (Text Field)
Review ID (Text Field) Auto generated by expression =[Attendance ID]&[Month]
Reviews
Review ID (Text Field)
etc
These tables are linked by standard one to many relationships. (http://www.flamingbird.com/relationship.png)
Everything worked fine until I decided to Auto Generate the Attendance IDs and Review IDs to save confusion amongst those administering it.
Now it reports when I try to add a new record to the tables with the Auto generated IDs that:-
Index or Primary Key cannot contain a null value.
It appears the auto generated ID's are being mistaken for NULL values!
Anyone any ideas as to why this is happening? This is really my first time trying anything this complex, every other database I've done relied heavily on the data inputer.
Oh and its Office 2003, but the database is in 2000 format cos not all the office has office 2003 just the training end.
Many thanks
Dazzy
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Sep 13, 2013
I want to build a database stored on a server which can be used by our employees as basis for their Excel pivot reporting
The idea is as follows:
I make a query that will get selected data (via odbc) from several Progress database tables of our ERP system and write them to one MS access table
The idea is to run each night at midnight a query (append or make table) via a schedule and gradually build a huge database table holding sales details
This table will be used as basis for the Excel pivot reporting .These reports are currently run directly on the ERP system's database which slows things down
Question:
1. Is it possible to automate the queries (perhaps via scheduler or 3rd party program ?
2. what would be better to use an append query that adds data or a maketable query which constantly replaces the data ?
3. How many ODBC connections on a MS Access database can I have at the same time ?
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Dec 18, 2013
I have a crosstab query that reports KPI numbers for the last 5 weeks, using the week no as the column header. Then I am generating a report from this query. It works 100%
However, when I go to the next week, the report fails as the first week from the previous query no longer exists
So, this is happening...
The first report generated columns called 39,40,41,42,43 because the crosstab query uses week number as the header.
The second report (1 week later) cant find column 39 so it crashes!
Can't see how to change the column header to a generic as it is created by the crosstab.....
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Jun 19, 2013
Using Access 2007.
I have a table "StoreInfo" that stores the store number, store address, etc as text fields. I then have created a query gathering this data, specifically store number and address as separate fields. When I run the query, the store number and address are correct. When I use that same query in a report, I have one specific store where all data appears on the report correctly except the store number. The store number is "007" but appears on the report as "137". I was able to correct the problem by changing the store number to eliminate the leading 0's.
Since the field is a text field, I just assumed I would not have any sort of problem with the leading 0's. Once I changed the store number to 107, the problem disappeared.
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Mar 18, 2012
The previous problem stands solved i.e. ReportTime field shows 9:50 always.But it has created another problem as under
The Formula for ReportTime : Format(Date(),"m/d/yyyy") & " 9:50:00 AM"
The formula for ReportedAt then becomes as ReportedAt: Format(Now(),"hh-nn ampm")
And the next step LateByMinuts:=IIf([StatusID]=1,DateDiff("n",[ReportTime],[ReportedAt]),0)
Where stutusID is
1. Present,
2. AbsentExcused.
3. LeavePrivelege etc.
is correct for the first time.That is when at the first time the Reported time (system time) is recorded it works fantastically but when next time the Form is opened the saved "LateBYMinuts" field is changed with the system date thus disparaging the previous save data.
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Jan 7, 2014
I have been all over the internet and trying different things for hours to no solution. I have created a form (Code) which I am using to auto fill two categories in a form using dlookup. Both categories fill perfectly but I cannot get the information to transfer to a query in order to capture the information in a report.
These are the dlookups I've been using and the categories I'm attempting to capture are "Description" and "Category"
=DLookUp("Description","[Code]","[CodeID]='" & [ViolationCombo] & "'")
=DLookUp("Description","[Code]","[CodeID]='" & [ViolationCombo] & "'")
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Jun 18, 2015
Which third party reporting tool is good to work best with Microsoft Access ?
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Mar 5, 2013
I need to put a date field in that is the month and year of the reporting period...
for example
February 2013
and then another date field that is the 10th day of the month following the reporting period.
example: March 10, 2013
I have tried a number of different formats and can't get it right.
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