Reports :: Add Sums Together In Report
Apr 19, 2015I am trying to add the two highlighted Sums together to show in the box in the footer of the Report.
View Replies
ADVERTISEMENT
Reports :: Print Only Report Matching Current Record In Form Among Multiple Reports
Oct 2, 2013I have been an MS Excel man all along my career and I am a novice in MS Access.I have created a table, [Initial Customer Approval] which records data from a Form, [Initial Customer Approval]. Once the data is entered in the Form, I need to do some calculations based on the data entered in some of the fields in the form.I created 6 different queries for the six possible values in those fields. now for each of those queries I created respective reports.I placed a Print command button in the Form.
1. When I press the Print button it should open the report for the current record in the Form. (Currently It Opens all the reports simulatneously, with only one relevant report containing the current record; other opened reports being blank.)
2. If user presses the Print button before pressing Save button then system should prompt user.
Here is the code (Please note [reference number] is the unique ID generated for each record entered in the tabe through form):
Private bSaveClicked As Boolean
Private Sub Form_BeforeUpdate(Cancel As Integer)
If Not bSaveClicked Then
MsgBox "You are trying to navigate away from the active record. Please either save your changes, or press ESC to cancel your changes.", vbOKOnly + vbInformation
Cancel = True
[code]...
Reports :: Subtract Totals From 2 Sub-reports In Main Report Of Access?
Dec 28, 2014I am trying to create a P&L statement in access. I know what I want to come out at the end. I am just starting to play with access and having trouble getting what I want to come out of it.
On the sales side I have a query that gathers all the revenue sources and calculates a total for each date. I then use a second query to just take out the data I want for the P&L report. I created a sub-report that displays the data I want. I use the grouping and grand total features to get the total into the report footer. So far so good.
On the expense side I created a form of a query to manage the one to many relationship to capture the data for expenses (one purchase with many line items). I created a query based of this query to get the relevant data for my expense sub-report. I created the sub-report and got everything looking and calculating the way I want it to. I use the same grouping and grand total features to display the data in the report footer. Still good.
I created a new main parent report with the two sub-reports (sales & expenses) on it and even was able to pull the totals from the sub-reports into the main (so currently the subtotals of the two sub-reports are displayed twice). Now when I try to use the textboxes I used to pull the sub-report totals into the main report to perform additional calculations (sales - expenses) I get #error. I have tried different things and gotten ?name.
Control source for the two textbox controls on the main that display correctly, but don't let me do any further calculations.
=[rptP&LExpensesOverview]![AccessTotalsAmount]
=[rptP&LSalesOverview]![AccessTotalsTotal Sales]
To do the subtraction I have tried using the references above, as well as just using the names of the unbound text boxes in the report that bring the totals into the main report.
As a work around, I tried to build one query with all the data from sales and expenses, but can't "filter" based on date and get the data I want in the query results because the two sets of data are not necessarily related. I either get a long list of records, or no records (I am currently only playing with about 5 days of data).
Reports :: Filtering Report To Only Show Current Month Report?
Nov 16, 2014The aim of what I am doing is to create a monthly statement to give to our intermediaries that shows the commission they will receive each month for the deals they have referred. I have managed to create this report, HOWEVER I can't figure out how to filter out which month I need, so I a report for Jan, Feb Mar etc... The idea is that at the end of each month I need to run the report so only the latest month shows...
View 3 Replies View RelatedReports :: Hide Report Footer Based On Report Data?
Dec 21, 2014How do I hide the report footer based on the report's data ?
I'm trying to hide if number of users = 1
The report's data is a query built inside the report's RecordSource, not a self standing query.
Reports :: Unfiltered Report Footer Totals On Filtered Report?
Apr 10, 2014I've done this once entirely by accident and can't seem to duplicate it...
I have a report. It has the following:
Report Header: Logo and title
Department Header
Supervisor Header
Group Header
Detail
Department Footer: Totals
Report Footer: Overall Totals for all departments
Here's my question.
I have combo boxes on my main form that filter this report. The combo boxes are referred to by the query that runs the report. How do I get proper unfiltered overall totals in my report footer?
Reports :: Join Smaller Report On The Back Of Main Report?
Apr 18, 2013I have a report that displays incidents, their details, consequences and a photo. Among the details is a severity rating high medium or low, I have been asked to make the report shorten the records which have been given a low severity (because it takes up as much space as the more important/severe ones).
The only method I can think of is to use the onformat event, to shrink and make invisible all the fields that I don't want to see if the severity field shows 'low'.
Sums In A Query
Oct 13, 2005I have a query which shows employee Totals it has the following fields:
Emp: [EmployeeLastName] & ", " & [EmployeeFirstName]
LogHours
Total: Sum
TotalWorkedPgs
Total: Sum
WorkDays: Sum([LogHours])/8
AvgPgs: (Sum([TotalWorkedPgs]))/(Sum([LogHours])/8)
JobType
JobEffort
-----
Job Effort is a has 3 values: My Corrections, Others, YOYO
I would like to know the:
Sum of TotalWorkedPgs when Job Effort is My Corrections
Sum of TotalWorkedPgs when Job Effort is Others
Sum of TotalWorkedPgs when Job Effort is YOYO
Because I need all of this information on a report.
Any help will be appreciated.
Thanks
Counts And Sums
May 6, 2006I've been trying to use a sum in a query to add up the currency of several records in a field from another table but as yet have had no success. The sum simply shows all the records but on there own and not in one total :confused:
I also need to use a count to total up the number of records in a table with a certain piece of data, in this case a 1, but again it does the same as the totals and simply shows each record on its own
If anyone knows what I am doing wrong I would greatly appreciate some help and advice
Thankyou
Sums And Null Value Help Please
Jul 13, 2007This has got to be really simple but I just cant figure it out because Im a novice.
I have a dbase based on clients and each client has a subform for where you can enter payments owed and payments received.
The queries run smooth when there is data but if there are no records for the payments owed or payments received, I get an nothing and #errors when I try and manipulate the data.
Im guessing this is a null value error and Ive tried the IsNull and Nz fuctions but I cant get them to work for me.
Should these functions be placed in the query which calculates the sum?
If so, how?
For example, my query is
Field:Hearingwcb
Table:HearingShowQuery
Total:Group By
Criteria [Contacts]![wcb]
This extract the appropriate records for the current client
Field: HearingFee
Table: HearingShowQuery
Total: Sum
This sums them up.
Im guessing because the sum is null, I am getting nothing. How can I get this to return a 0. I think that should take care of my problem.
Thanks so much...its driving me crazy!
Invoicing Sums
May 26, 2005I have a report that is broken up by invoice number. I want to create a text box that will sum the lines for each invoice number. I have the text box set to add the lines, but currently it is grabbing the first value for each multiple line invoice. Confusing, I know. See below:
Invoice number Date Amount
123456789 5/23/05 23,100.00
123456789 5/23/05 1,000.00
Amount: 23,100.00 <--- I can get this to = the first line for each invoice number but not total (should = 24,100.00)
Invoice number Date Amount
987654321 5/24/05 525.69
Amount: 525.69
Can anyone help me?
Negative Sums
Jul 17, 2007I'll see if I can make this clear and concise.
I basically want to sum totals(or rather subtract totals) from groups in a report. The problem is that all my numbers are positive and need a way if possible to change some to negatives.
I have 3 categories set up e.g
Account Payable , Accounts Receivable and Non-Revenue
In the form used for input , there is a drop down box in which you select 1 of the three account types. There is second box in which you input the amount (always positive). This second box is common to all account types therefore no matter the account you input the dollar values into this second box.
Right now the report is summing all values in the group so that it's not subtracting account payable amounts from account receivable amounts...Any help would be appreciated, and hopefully it will be a simple solution. NOTE: i would like to stay away from writing or editing any code. Thanks in advance
Reports :: Select Records From Report To Populate Second Report?
May 24, 2015We have a shift log that includes both personnel actions during any given day as well as operational actions. (We recently switched from a word document to an Access Database to allow multiple users to input events while another has the logbook open already (which you couldn't do with Word))
At the beginning of each day, my manager reviews the previous days log and forwards up pertinent data (some personnel, some operational) to our higher authorities. Is there a way to allow him to select which records he'd like to include on that higher-authorities report straight from the local-level report?
I'm not a fan of allowing him a "Save As" feature because that kind of defeats the data integrity purpose of an events log where he could save as an RTF and then edit any of the log entries without any checks or balances.
Reports :: Scrolling Down Report Changes Report Fields To Errors
Jun 26, 2013I have an odd thing happening with my reports. There is a main report that gives class information (from query). There are two subreports (from queries also ) with scores (one for each type of test). There are some unbound controls on the main form that display a count of how many scores are recorded which are totals from the subreports. The controls all report the correct numbers however, when I scroll down to view each record, some of them change to #error, or #name, or similar for a moment. Sometimes they will stay in error form when I stop scrolling but change to correct if I scroll up just a bit. Is this because the controls won't calculate unless that report record has focus?
View 1 Replies View RelatedReports :: Hide Report Label If Sub Report Count Is 0
Dec 18, 2013Is there a way to hide a label on a report if the sub report count is 0?
View 2 Replies View RelatedReports :: Getting Totals From Five Reports To Create One Report
Feb 18, 2015Is there a way to have say five different reports that give out information and at the bottom the totals. I would like to take each of those separate reports to create one report with just the totals.
View 3 Replies View RelatedNested Grouping And Sums
Jun 10, 2005I did a search for Gouping and sums, but nothing really helped me.
What I am trying to figure out: I have a table where I am trying to use 4 fields in a query.
Vendor, items, Cost, Date1
- I am trying to Group by Vendor, Sub-Group by Items (Easy, I did this)
- Now I am trying to Filter this by date1 (Easy, I did this)
But I would like to sum the Cost for the Groups, but not list every repeated item. For Example:
Vendor A Brush 100 1/1/2005
Vendor C Book 50 1/2/2005
Vendor A Brush 100 1/3/2005
Vendor B Pencil 10 1/4/2005
Vendor A Hat 50 1/5/2005
Vendor B Pencil 10 1/6/2005
Vendor B Pen 10 1/7/2005
Vendor B Eraser 10 1/8/2005
Vendor A Shoe 40 1/9/2005
Vendor D House 1000 1/10/2005
Doing a search from 1/1/2005 - 1/9/2005 we get:
FORM OUTPUT:
Vendor A Brush 200 2
Hat 50 1
Shoe 40 1
Vendor B Pencil 20 2
Pen 10 1
Eraser 10 1
Vendor C Book 50 1
Sums Showing A Negative Value
Jul 27, 2005I have a query calculating the sum of checked boxes of field 'A' ('letters sent') and the sum of checked boxes of field 'B' (letters received). My sum field is counting the boxes that are checked but showing the values with a negative sign in front?? How do I correct this? Also - could I create an additional field in this query to calculate the percentage% (success rate) #B's checked/#A's checked?
View 4 Replies View RelatedParameter Query With Sums
May 11, 2006Hi,
I'm having a lot of trouble creating a parameter query that will work when i sum a column.
I can get it to work without a seum (code below)
SELECT "Daily VDNs".Date, "Daily VDNs".ACD, "IVR VDN Filter".NSWCTP, "Daily VDNs"."Inbound Calls"
FROM "RSS Data".RssUserRW."Daily VDNs" "Daily VDNs", "RSS Data".RssUserRW."IVR VDN Filter" "IVR VDN Filter"
WHERE "Daily VDNs".ACD = "IVR VDN Filter".ACD AND "Daily VDNs"."VDN Number" = "IVR VDN Filter".VDN AND (("Daily VDNs".Date=?) AND ("IVR VDN Filter".NSWCTP Is Not Null))
But I cant get it to work when I change "Daily VDNs"."Inbound Calls" to a sum (code below)
SELECT "Daily VDNs".Date, "Daily VDNs".ACD, "IVR VDN Filter".NSWCTP, Sum("Daily VDNs"."Inbound Calls") AS 'Sum of Inbound Calls'
FROM "RSS Data".RssUserRW."Daily VDNs" "Daily VDNs", "RSS Data".RssUserRW."IVR VDN Filter" "IVR VDN Filter"
WHERE "Daily VDNs".ACD = "IVR VDN Filter".ACD AND "Daily VDNs"."VDN Number" = "IVR VDN Filter".VDN
GROUP BY "Daily VDNs".Date, "Daily VDNs".ACD, "IVR VDN Filter".NSWCTP
HAVING ("Daily VDNs".Date={?}) AND ("IVR VDN Filter".NSWCTP Is Not Null)
However, I can use the above code without a parameter query and define a value. But life would be so much easier with a parameter query.
Any assistance is greatly, greatly appreciated!!
Small Problem With Sums
Aug 9, 2006well i created a relationship between 2 tables where:tableA = invoice datatableB = company IDsi have 2 questions that i have been unable to resolve on my own. 1. i want to create a query where i am able to find all of the invoices from a single company using it's ID and add up all of the account payable/recieveables i learned how to add all of the values on a field but i don't know how to add the values on a specific row. so while i can add all of the ap/ar on the table with all of the information, i can't add the ap/ar of a single company despite the fact that my table sorts them apart (because i don't know how ><)would a code like iff([company id]= "#",add) be close to what i'm looking for? because that's all i'm been fiddling with to try to get my query to do what i want. so far i'm stuck with: AR: IIf([company ID]=1,[AR$$],0) whereas 1 is the ID of the specific company i'm trying to pull records for and AR$$ is the field that i'm trying to pull the information from.2. find a way so that i can get my table to print all of the records for a specific company based on the ID. so for example, if i wanted all of the invoices from company #9 then i would pull them out and print them. i tried expanding the + sign on the company ID table and printing it, but it obviously failed -.-"i would really appreciate any help that can be provided to me! i just started access so anyone that can link me to an article related to this would be greatly appreciated because i don't know the terminology/keywords that i should be searching for in the article page that i'm using for this case.
View 7 Replies View RelatedNon-Updatable Query Due To Sums
Aug 14, 2007I'm struggling with a non-updatable query issue. I have a table at the category level that should allow entry but it needs to pull in information from another query. In this 2nd query, its doing group by/counts/sum's from an item level table. From reading about the dynasets and trying to fix it, it looks like this the major problem.
The item level table has information that is changing based on other user input so I don't think using a make table would work. I tried setting the queries/form to dynaset (inconsistant updates) but no luck there. It still wouldn't allow any changes to the entry field. Any clue on how I could get around this?
Main Table
Category Entry
A. . . . ._____
B. . . . ._____
Item Table
Item Category Sales
1. . . . . .A . . . . $10
2. . . . . .B . . . . $15
3. . . . . .B . . . . $10
This query built using the main table joined with a group by/sum of the item table.
Goal Query for Updates
Category Sales Entry
A. . . . . . . $10. ____
B. . . . . . . $25. ____
Problem With Sums In Query
Oct 29, 2007I have a query which returns records in 5 different fault categories; mechanical, service, electrical, damage and retrofit. The values the query return are based on another query and are a sum of the amount of money spent in each category.
I have put a sum fuction in the 'field' box like this; total: ([Mechanical]+[Service]+[Electrical]+[Damage]+[Retrofit])
I also have a criteria set up where every time the query runs a specific id has to be entered.
The problem is when i run the query with the function shown above i have to enter the id to run the query then it asks me to enter the id again for the 'Retrofit', it then runs the query but adds the value i have entered in the criteria for retrofit to the totals of the other fault categories!!!
If i remove the retrofit part of the sum funtion it works fine
Please help this is very frustrating
Thanks
Selective Cumulative Sums
Sep 24, 2007Good afternoon,
I am trying to figure out how to create a cumulative sum field for a test report I am working on. On a very simple level, I can run queries to get my data into the following format:
Test # | Article # | Test Time | Test Parameters
1 | 1 | 8 | A,B,C
2 | 2 | 5 | A,B,C
3 | 2 | 7 | A,B,C
4 | 2 | 9 | A,B,C
For each test number, I want a separate report page showing the article number, test time, and test parameters. Also on each page, I want to display the cumulative test time for all test numbers up to the displayed test number, but only for the article used in that test.
For this example, page three would have test number 3, article number 2, test time 7, test parameters A,B,C, and cumulative test time on article 2 of 12 (5+7), while page four would have a cumulative test time on article 2 of 21 (5+7+9).
How can I convince Access to do this for me? So far I've only been able to have a cumulative test time for all test articles, not just the test article related to the test number. To make this more complicated, Access needs to be able to have another article added at any time without having to rework the code to create the test reports.
I appreciate any help you can give me that will get me on my way.
Thanks!
Erik
Reports :: Pulling Data Into A Report From Another Report
Mar 20, 2015So I have a text box in a report that I want to pull in data from a field in another report, so the 'control' for my text box looks something like this...
=[Reports]![rptSalesReceiptSub]![Text141] (i.e Text141 is the data I want to pull into my report)
...the path is completely correct but when I run my report I get.#Name? If I run the report that has the data I want, it's fine (in other words Text141 has valid data in it)
Reports :: Possible To Send Report As XLS And Keep Format Exactly As Report Looks
Jul 11, 2013I am wondering if it is possible to send a report as xls file and keep the format exactly as the report looks.When I try to send it now, it automatically changes back to the column names from the table, which I in the report have changed and want to keep in my excel output!
View 3 Replies View RelatedHelp On Sums - Dates This Time + Rewriting Of Data
May 30, 2006The Database is coming along nicely now, but in need of guidice with this one:
On the main table of the contacts I have what you could call a date of 01/01/06 and a combo box next or below that that I select what risk levels to asign the user.
Each user would have a no of year review based on the risk level:
High = 1 Year
Med = 2 Years
Low = 3 Years.
There is another date box that is blank at the moment, what I am looking for query wise or another way is on change/update the risk level is to add the start start in this case 01/01/06 (if user is Med Risk - then add 2 years) and adding risk level giving me a new date of 01/01/08 in the blank date box (this option will make the main table update.
Can anyone point me in the right direction for this one?
Thanks
Mike