Reports :: Auto Generate Invoice Number On Report
Jul 1, 2013
I have created invoices as reports but now I'm looking for a way to add an invoice number to it. It needs to be an auto increment number for every invoice for every client.
I have 10 different clients and I want them to have their own incremented invoice number. Every client has it own unique number. So for example in week 1 I want to have the following invoice numbers; 01-0001, 02-0001, 03-0001 etc. In week 2 I want them to be; 01-0002, 02-0002, 03-0002. It is important that every client has the invoice numbers without gaps.
What is the best way to realize this?
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Jun 2, 2014
I'm trying to get an invoice number field to auto generate the next number, keeping the format as "00000"...this is what I have, which gets the next number but drops the leading 0
Code:
Private Sub Customer_AfterUpdate()
If Len(Me.[InvoiceNumber] & vbNullString) = 0 Then
Me.[InvoiceNumber] = (DMax("[InvoiceNumber]", "[tblInvoiceNumber]") + 1)
DoCmd.RunCommand acCmdSaveRecord
End If
End Sub
invoice numbers are 04024, 04025 etc...how I keep the formatiing?
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Jul 1, 2013
We have a large split database with 3 users on a single site. We will soon be increasing this to 6 users across 2 sites.
One of the fields in the main table is "report number" where a line is given a unique number. Not every line is given this number, as it depends on the finished status of the product.
The numbers are currently hand written onto a sheet as they are used, which obviously avoids duplicates. This however will be near on impossible once the database is shared across 2 sites.
the format of the number is 00/0000 where the first two digits are the year, and the last four increase sequentially.
Is there a reasonably easy way to incorporate this into the database itself, where a number can be generated as required, as apposed to every time?
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Nov 4, 2013
I have a form where we fill in information for supply of equipment to employees.
Each item must be signed for on a printed report.
I am encountering problems trying to create enough rows in my report detail for each signature of the items supplied.
For example, on the form I will select the "equipment" - 4 hats supplied and 3 boots. On the report I want the equipment set as the group and the detail to be a number or rows which equals the number of selected items. therefore under the Hats group heading I want 4 blank rows which are made up of 3 text boxes - Print Name, Signature & Date and another group heading for boots but with 3 lines.
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Nov 5, 2013
I have a table called bookings, three records within that table are;
arrivaldate
departuredate
breakfast
This Table (Bookings) is linked to the guest table via GUESTID..Assuming that a guest arrive on the 5th and leaves on the 10th, I am trying to create a breakfast voucher for the guest for each day of their stay.
So 5 vouchers, 1 each for the 6th, 7th, 8th, 9th, and 10th.I have created the breakfast voucher as a report and a query to include data but I dont know how to propagate the new data to actually create the vouchers. All I can get is data for the arrival or departure fields.
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Mar 17, 2014
I am working on a form and need it to be able to generate a random number to use as an invoice number. The only parameters i need it to meet is that it is at least 5 digits in length. I was hoping i could use a button to make the number generate in a separate box.
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Jan 21, 2014
I have a form [IUDATA]
I have a add record button.
I have a date field [DATEIN]
I have a text field [DRPNO]
If the [DPRNO] field is empty, I would like the user to have the [DPRNO] field be automatically populated after the user enters a date.
I'd like the format of [DPRNO] to be "dpr YY-XXX"
Where:
YY is the year of the [DATEIN] field and
XXX is number of records in that year.
So for example, if it was the 4th record with a 2013 date the [DPRNO] would be dpr 13-004.
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Sep 6, 2014
I need VBA code to print a report (rptLoadSheet) when the autonumber field (Auth Num) ends with a zero.
For example:
The autonumber is 99...no report.
The autonumber is 100...print the Load Sheet report.
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Jun 8, 2013
I am using a barcode font in order to generate a number as a barcode on my report records. In order for my barcode scanner to read the barcode it needs an asterisk at the beginning and at the end.
So, if my record ID is 62 - in order for the barcode to be displayed correctly, it needs to be on the report as *62* .
Without digressing into a discussion on barcode methods in Access, how can I precede and succeed each ID number field with an asterisks?
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Feb 2, 2005
can I make a field that can auto-number which the format that I want??
As I know that there is two format for auto-number
but I don't like them
I want to number my own format
like
XXX-YYYYMM-ZZZZ
XXX is the category number that would be selected in the form connecting to table
YYYYMM is the date year and month
ZZZZ is another auto numbering
Can I do so
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Jan 18, 2007
Hi i am new to Ms access, and i wanted to know how i could go about to create an auto generating number field that contains letters and numbers, e.g. a computer serial number.
Your help would be most welcomed
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Nov 13, 2012
I want to input a number value in [field1], then i want [field2] to generate an auto number BUT i want it to increase based on [field1] THEN combine them into [field3] creating a unique SKU for every item I have.
EXAMPLE1: I will type in [field1]: "001234". [field2]will enter "000001" because it is the first occurrence of "001234" in [field1]. [Field3] will then have a value of "001234-00001"
EXAMPLE2: I will type in [field1]: "002468". [field2]will enter "000001" because it is the first occurrence of "002468" in [field1]. [Field3] will then have a value of "002468-00001"
EXAMPLE3: I will type in [field1]: "001234". [field2]will enter "000002" because it is the second occurrence of "001234" in [field1]. [Field3] will then have a value of "001234-00002"
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Dec 24, 2014
I am selling some products, namely A to M. I record the orders of costumers in a table, named "orders". For example, if costumer "Jack" has ordered as the following:
Code:
ID costumer product quantity unitprice orderdate
12 jack A 4 10 25/11/2014
13 jack B 5 5 25/11/2014
14 jack C 1 4 25/11/2014
15 jack F 3 2 25/11/2014
16 Jack G 4 8 25/11/2014
17 Jack H 1 7 25/11/2014
Then I make a report based on the above table and issue that as the invoice to the costumer, who is jack here.
How can I make a unique invoice number, which automatically increases sequentially for each invoice? Do I need to add a new column to the table? I also need to be able to look for a specific invoice based on the number, or date.
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Jul 10, 2012
I have
Table called "Products"
Field 1= "Product ID" which is a text field (PK) but numbers are used (ie 1 -20)
Field 2= Products -showing our list of 20 products
When I enter a new product, currently I have to look in the table to find the last ID used then use the next one available. I have created a form to be used for data entry to enter new products
What I am trying to do is :- 1, have the form open at data entry level but still able to scroll and see all records and 2, Have the form auto generate the next number available. For example, I have 20 products entered so when the form opens to enter a new product, the ID is automatically at number 21.
I wondered if its because the field is a text field or I am trying to insert the code in the wrong place.
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Jun 8, 2012
I am creating a database relates to hospital medical equipment using Access 2003. Using VBA code, I want to generate an AutoNumber for each Equipment falling under different Equipment and different Hospital.
Ex: DGG-ECG-001
DGG-ECG-002
DGG-XRY-001
WBH-ECG-001
WBH-XRY-001
WBH-XRY-002 and so on.....
Where DGG & WBH are Hospital Codes (PK in tblHospitalCodes) ; ECG & XRY are Equipment Codes (PK in tblEquipmentCodes) ; last 3 digit denotes the AutoNumber.Both the Hospital & the Equipment select using combo box then generates the AutoNumber Using command Button.
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Jan 30, 2014
I'm having an issue trying to get a report to show a single customers' data on one report. The way I am doing it at the minute isn't really a way I would like to do it, using a query to create the report, but I don't know how to do it via a form. Basically when I do it at the minute, it will create an invoice... but with every customers' data on the same report.
But what I want to do is have it so that when I create a new record in a form, when I press a button it will create a report with just the information in that form and the details of the customer (as the form only uses the customers' ID)...
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Nov 20, 2014
I have to prepare invoice statements to send to my clients. I have managed to generate the invoices as a report.
However, I want to add two types of mailing addresses to this invoice report: "From" mailing address (my company's mailing address) and a "To" mailing address (the recipient's mailing address).
I have created a Clients table which contains the company's mailing address details and a separate ClientContacts table which contains the primary contact name and the secondary contact name (along with their email addresses) for the respective company.
My problem is how to incorporate this information on the invoice report. What I have done is to create an unbounded text box on the invoice report and manually type in this information. Is there a way to add my company mailing address as a "From" mailing address and the recipient's mailing address as a "To" mailing address on the report automatically?
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Jun 19, 2013
I have a report, based on two tables which I have combined into a query.
The first table is the invoice date & ref, and the second table is the invoice amounts & descriptions, which could be more than one.
I have based the report on the underlying query, and I want all the many invoice & amounts to appear on one invoice, but I get one invoice for each of the many sides of the relationship.
I have a related key field in each table, with a common ref and referential integrity and cascade update set, but it still produces one invoice rather than a combined.
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Apr 18, 2013
I have 2 blank fields on my report "Invoice":
Make/Model
Description
These fields are correct on the reports AFR, Tear Down, and 8130-3.What am I doing wrong and can this be corrected?
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Jul 15, 2013
I have an invoice system, where the payment due date is the last working day of the month following the invoice.
For example, if I produce an invoice on 5th June, the payment will be due on the last day of July. What I can put in a text box to automatically calculate that date, based on the Order date?
This is the order date formula : =[Forms]![frmInvoiceMain]![txtOrderDate]
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Jan 20, 2015
I found the vba to generate multiple pdf's from a single report which is working well (see below).
The script below generates about 15 pdf files and stores them in the specified directory
I'd like to be able to now email these to the individual users (SCNAME) but cannot work out where to start, i've tried a lot of things from the research on emailing, just not working.
All the information I need is in one table which includes the users email address field (SCemail).
I've also created an update query which generates a unique file name into the field (SCInstallDate) (currently not using this field data)
Code:
Private Sub cmdSC2PDF_Click()
Dim rst As DAO.Recordset
Set rst = CurrentDb.OpenRecordset("SELECT DISTINCT [SCNAME] FROM [Schedule];", dbOpenSnapshot)
Do While Not rst.EOF
strRptFilter = "[SCName] = " & Chr(34) & rst![SCNAME] & Chr(34)
[Code] .....
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Sep 10, 2013
I have to compile a report from more than two queries. All queries have a field common between them.
E.g.
query1 gives name, address and contact number of all the 30 students in a class
query2 gives semester wise marks obtained by each student
query3 gives performance in sports of each student.
All the three queries have name of the student common in them.
Now I wish to generate a report card which should be as under:
1. The record of query1, query2 and query3 corresponding to a particular student should come together.
2. The record of query1, query2 and query3 corresponding to the next students should come after that and so on.....
I tried using a sub-report but it ends up displaying all the records of query1 first and then all the records of query2 and so on...
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Apr 28, 2014
I have a report named PIRREPORTFORMD17792. Every time I try to print out a record, the MS Access 2010 uses PIRREPORTFORMD17792 as a default file name.Instead of using PIRREPORTFORMD17792 as a default file name for all the reports, I would like to use a field on the form for the file name. This field called PIRNO. This field will automatically generate a number whenever a new record is added.
If I am on a record shown PIR20014-0001, then I want the file name of this report (in PDF) to be PIR20014-0001.
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Jun 19, 2015
I created a database to set-up contracts, record receipt and issue of drawings and generate procurement schedules for construction projects. The database has been in use for over a year and I have only now encountered an unforeseen problem, the fix for which is beyond my skillset. I am unable to generate the reports as I have done for the other projects in the database.
The problem is in the Drawing Registers section. When the drawings are issued, I have to log the date they were received, the drawing number, drawing title, revision letter/number and note any changes on the current drawing. The drawing number is the Primary Key and is linked to several other tables, forms, reports, etc. The problem I have now encountered is that Architects arent that creative when numbering their drawings and tend to use the same numbering sequence for each job. So I can have several jobs with the drawing number A01. I have managed to still keep this field unique by adding a prefix (either a job number or an abbreviation for the job name). This way I am not changing the actual drawing number. However, on this current job the Architect is using the numbering sequence A1, A2, A3A25. Because he is using A1 and not A01, the drawing register reports are not sorting the drawings in the correct order and drawings A10 is listed after drawing A1 and A20 after drawing A2.
I found a round-about way of getting the drawings sorted by adding a second field. The primary key would be my version of the drawing number where I can enter it in a manner that the drawings will sort; the new field would be the actual drawing number as seen on the drawings. The reports would be sorted by my field but this field will not be visible on the reports.Is there another way to sort these records?
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Oct 22, 2013
I am working on project for my office and get stuck at invoice option in database.I hve created 5 tbls :-
tbl assignment
assignID pk
assignname
tbl client
clientID pk
clientname
other feilds
[code]...
I have created Query so that i can make a report.Report is working fine. it will give me data for required month.I need to generate invoice and save it to a new table so that i can cross check that in future if required.
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Aug 12, 2014
i have a form to generate report with 3 filters,
1.sales_person,
2.Client_Name,
3.Product_ID
these are combo selection and the report is working fine with these 3 filters. filtering by a query. all 3 feilds on the same table.what i am unable to do is make these filters as option to select with a check box. like if i dont want the third filter product but to generate report with the other two filters sales_person and client_name.
edt: uploading my DB Form report_generator on medical_request_query and table medical_requeset
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