Reports :: Automatic Report Creation

Feb 17, 2014

I have a form which produces an SQL query based on a main table and a number of lookup tables. This query is displayed on the screen and then can be executed or produced as a report. If it is produced as a report the user mentions on another input screen the columns of the main table to be printed and the sort orders. A couple of other parameters needed for the report such as its title, date, font family and font size are also given. Then the report should be automatically generated. For this purpose I am using CreateReport and CreateReportControls methods. But the parameters of these two methods are not very clear. I need a report header, a page header and details of the records one on each row. Do I have to use the Create ReportControls method three times? First one only once, Second one on each page, third one on every line? Any example of such a report or point at an example?

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Forms :: Automatic Folder Creation

May 23, 2013

I currently have a database where users input new parts into a database using a part form. When they put in the part type, a tracking number is automatically generated. I would like a folder to be created for each part where we can store pictures and a report. How would i have it create a report to a certain area using the tracking number as the folder name? I also want to be able to upload pictures and eventually save the report in there but creating the folder is the first step.

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Automatic Record Creation In Table

Feb 18, 2014

I have two tables; Customers and contracts.

I would like access to automatically create a record in the contracts table when I change the status in one of the Customer Fields from prospective to Customer.

The two tables are linked using the Customer ID field.

Is this possible?

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Reports :: Export And Automatic Rename A Report?

Nov 2, 2013

I have a report (FI_ID) based in a query with the same name.

When i export this report to my desktop i need to manualy rename the filename.

What i need is a way to automatic rename my report to my text field value, called "Seq_Number" (it's a automatic number).At the end i will have 101.pdf, 102.pdf, 103.pdf in my desktop.

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Report Creation

Apr 18, 2005

I am attempting to create a report that the user can specifiy a contact type which is selected from a drop down list and the report will only show those records. The name of the report is "Contact Listing bu User Supplied Contact Type." I also have a form called "Report Contact Selection."
Right now I am getting only contact type of "recruiters" to appear when I run the report even when I select a different contact type. As you will see when you look at the "contacts" table, I do have records with different contact types.
I am including a *.zipped version of this database and if you should need any additional information, please feel free to ask.
Thank you.

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Utilities/code To Make Form & Report Creation/Edits Easier

May 26, 2005

I am wondering if anyone can recommend shareware or free ware Utilities/code to make Form & Report Creation/Edits easier?

I'm thinking of something like Cub Editor http://www.peterssoftware.com/ce.htm or SmartForm+ http://www.aadconsulting.com/smtfrmplus.html

but alas .... I can't do anything that will edit the registry (company politics says Access and it's Wizards is plenty 'perfect' http://www.dbforums.com/images/smilies/frown.gif maybe I will convince the powers that be but not in short time)

Also the code (or forms / reports built) need to work on Access 2000, 2002 and 2003. or well-commented on how to modify as I'm only modest with writng VBA code.

Any ideas? Thanks!
Mark

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How To Make Creation Of A Record In A Table Trigger Creation Of New Table

Jul 17, 2013

I have a table that is a list of all of my events. Each record of events should have a child table that list all of the things that happened at the event. When a new record (event) is added how can I have a new child table created and linked to that record. Also I have a blank table to serve as a template for what each child should look like. How do I make sure this occurs? The child tables can have the same name as the index. I am just using numbers 1- for the index with 1 being the first event and so on?

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Reports :: Print Only Report Matching Current Record In Form Among Multiple Reports

Oct 2, 2013

I have been an MS Excel man all along my career and I am a novice in MS Access.I have created a table, [Initial Customer Approval] which records data from a Form, [Initial Customer Approval]. Once the data is entered in the Form, I need to do some calculations based on the data entered in some of the fields in the form.I created 6 different queries for the six possible values in those fields. now for each of those queries I created respective reports.I placed a Print command button in the Form.

1. When I press the Print button it should open the report for the current record in the Form. (Currently It Opens all the reports simulatneously, with only one relevant report containing the current record; other opened reports being blank.)

2. If user presses the Print button before pressing Save button then system should prompt user.

Here is the code (Please note [reference number] is the unique ID generated for each record entered in the tabe through form):

Private bSaveClicked As Boolean
Private Sub Form_BeforeUpdate(Cancel As Integer)
If Not bSaveClicked Then
MsgBox "You are trying to navigate away from the active record. Please either save your changes, or press ESC to cancel your changes.", vbOKOnly + vbInformation
Cancel = True

[code]...

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Reports :: Subtract Totals From 2 Sub-reports In Main Report Of Access?

Dec 28, 2014

I am trying to create a P&L statement in access. I know what I want to come out at the end. I am just starting to play with access and having trouble getting what I want to come out of it.

On the sales side I have a query that gathers all the revenue sources and calculates a total for each date. I then use a second query to just take out the data I want for the P&L report. I created a sub-report that displays the data I want. I use the grouping and grand total features to get the total into the report footer. So far so good.

On the expense side I created a form of a query to manage the one to many relationship to capture the data for expenses (one purchase with many line items). I created a query based of this query to get the relevant data for my expense sub-report. I created the sub-report and got everything looking and calculating the way I want it to. I use the same grouping and grand total features to display the data in the report footer. Still good.

I created a new main parent report with the two sub-reports (sales & expenses) on it and even was able to pull the totals from the sub-reports into the main (so currently the subtotals of the two sub-reports are displayed twice). Now when I try to use the textboxes I used to pull the sub-report totals into the main report to perform additional calculations (sales - expenses) I get #error. I have tried different things and gotten ?name.

Control source for the two textbox controls on the main that display correctly, but don't let me do any further calculations.

=[rptP&LExpensesOverview]![AccessTotalsAmount]

=[rptP&LSalesOverview]![AccessTotalsTotal Sales]

To do the subtraction I have tried using the references above, as well as just using the names of the unbound text boxes in the report that bring the totals into the main report.

As a work around, I tried to build one query with all the data from sales and expenses, but can't "filter" based on date and get the data I want in the query results because the two sets of data are not necessarily related. I either get a long list of records, or no records (I am currently only playing with about 5 days of data).

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Reports :: Filtering Report To Only Show Current Month Report?

Nov 16, 2014

The aim of what I am doing is to create a monthly statement to give to our intermediaries that shows the commission they will receive each month for the deals they have referred. I have managed to create this report, HOWEVER I can't figure out how to filter out which month I need, so I a report for Jan, Feb Mar etc... The idea is that at the end of each month I need to run the report so only the latest month shows...

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Reports :: Hide Report Footer Based On Report Data?

Dec 21, 2014

How do I hide the report footer based on the report's data ?

I'm trying to hide if number of users = 1

The report's data is a query built inside the report's RecordSource, not a self standing query.

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Reports :: Unfiltered Report Footer Totals On Filtered Report?

Apr 10, 2014

I've done this once entirely by accident and can't seem to duplicate it...

I have a report. It has the following:

Report Header: Logo and title
Department Header
Supervisor Header
Group Header
Detail
Department Footer: Totals
Report Footer: Overall Totals for all departments

Here's my question.
I have combo boxes on my main form that filter this report. The combo boxes are referred to by the query that runs the report. How do I get proper unfiltered overall totals in my report footer?

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Reports :: Join Smaller Report On The Back Of Main Report?

Apr 18, 2013

I have a report that displays incidents, their details, consequences and a photo. Among the details is a severity rating high medium or low, I have been asked to make the report shorten the records which have been given a low severity (because it takes up as much space as the more important/severe ones).

The only method I can think of is to use the onformat event, to shrink and make invisible all the fields that I don't want to see if the severity field shows 'low'.

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Reports :: Select Records From Report To Populate Second Report?

May 24, 2015

We have a shift log that includes both personnel actions during any given day as well as operational actions. (We recently switched from a word document to an Access Database to allow multiple users to input events while another has the logbook open already (which you couldn't do with Word))

At the beginning of each day, my manager reviews the previous days log and forwards up pertinent data (some personnel, some operational) to our higher authorities. Is there a way to allow him to select which records he'd like to include on that higher-authorities report straight from the local-level report?

I'm not a fan of allowing him a "Save As" feature because that kind of defeats the data integrity purpose of an events log where he could save as an RTF and then edit any of the log entries without any checks or balances.

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Reports :: Scrolling Down Report Changes Report Fields To Errors

Jun 26, 2013

I have an odd thing happening with my reports. There is a main report that gives class information (from query). There are two subreports (from queries also ) with scores (one for each type of test). There are some unbound controls on the main form that display a count of how many scores are recorded which are totals from the subreports. The controls all report the correct numbers however, when I scroll down to view each record, some of them change to #error, or #name, or similar for a moment. Sometimes they will stay in error form when I stop scrolling but change to correct if I scroll up just a bit. Is this because the controls won't calculate unless that report record has focus?

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Reports :: Hide Report Label If Sub Report Count Is 0

Dec 18, 2013

Is there a way to hide a label on a report if the sub report count is 0?

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Reports :: Getting Totals From Five Reports To Create One Report

Feb 18, 2015

Is there a way to have say five different reports that give out information and at the bottom the totals. I would like to take each of those separate reports to create one report with just the totals.

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Reports :: Pulling Data Into A Report From Another Report

Mar 20, 2015

So I have a text box in a report that I want to pull in data from a field in another report, so the 'control' for my text box looks something like this...

=[Reports]![rptSalesReceiptSub]![Text141] (i.e Text141 is the data I want to pull into my report)

...the path is completely correct but when I run my report I get.#Name? If I run the report that has the data I want, it's fine (in other words Text141 has valid data in it)

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Reports :: Possible To Send Report As XLS And Keep Format Exactly As Report Looks

Jul 11, 2013

I am wondering if it is possible to send a report as xls file and keep the format exactly as the report looks.When I try to send it now, it automatically changes back to the column names from the table, which I in the report have changed and want to keep in my excel output!

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Reports :: Unbound Report - Print Preview OK But None Of Fields Print When Report Directly Send To Printer

May 25, 2013

I have an unbound form with an associated report. When the user hits the 'print' button on the form/screen, the report is launched in the background. In the On Load event of the report I populate the report fields from the forms field as so:

Code:
Me.txtAddrMainLine2 = "NAME " & UCase([Forms]![frm_OrderRx].[txtPatientName])

This works like a charm as long as I call the report in Print Preview mode (i.e. with acViewPreview). But if I send the report directly to the printer, none of the fields print.

I've read about using other report events to populate the fields (e.g., On Format and On Print) and also something about using TempVars to pass the data. But I haven't read anything that's clear and definitive about the full answer.

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New Table Creation Using SQL

Apr 9, 2008

How would I archive all orders place by customer 'x' in to a new table called tblArchive?

something like:

CREATE INDEX tblArchive ON tblCustomers WHERE customername = "x" ?

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Counter Creation

Jun 20, 2005

Hi everyone,

Here is my problem:

I Have a form that shows bills in a continuous form. My problem is that I want to put a textbox or a label that will display a kind of counter for each bills. For example, If I have 3 bills to display, I want my label or textbox to display 1 for the first bill, 2 for the second, 3 for the third, and so on.

But I don't know how to do that with a continuous form.

Could someone help me, please...

Thanks in advance!

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Form Creation Help

May 30, 2006

hi there,

i also need help in my form creation. as you can tell from my post, i am clueless.

anyways, here is what i want to do.

i have an input text as:

title1
name1
address1

these will grow based on how many people information one needs to enter. so say if i have 3 people i should have:
title1
name1
address1

title2
name2
address2

title3
name3
address3

and so on

the thing is i only want to show input text 2, 3, etc when i have several names to enter.

so what i want is, a button, such that when i click on that button, it creates input text 2, 3, based on the number of people i have.

i know how to do this easily with html/javascript, but i MUST do this in ms access, so i hope somebody can help.

TIA
chocho

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New Table Creation

Apr 15, 2005

I created a new table for my database that contains three fields. A first name, last name, and a full name field. Is there a way in the definition of the table that I can define the full name to =[TrackComposerFirstName] & " " & [TrackComposerLastName]? I'm not sure where I would define a formula in data elements of a table.

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Daily Record Creation

Jun 26, 2006

i have a table..

staffdayid
date
timein
timeout
notes


i want to have a feature in my database like the following..

these are basically day to day clock in times for my staff..

is there a way that everday.. a new record will be created..

eg.. on 04/06/06... i turn on my pc for the first time.. and when i view the timesheet form.. a record for today is automatically created.. then throughout the rest of the day, this form will be displayed..

when i turn on my pc on 05/06/06, the database will know its a different day, so it creates a new record for today... then i can just move back and forth throughout the days to see the details..

if i then turn my computer off for 5 days, then turn it on at 10/06/06, it still should have made records for 6,7,8, and 9th June, but they will be empty, and the record im shown is for the 10/06/06,

how can i make this?

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Log Creation For Editing On A Table

Dec 7, 2005

Hello,

I have created a table containing jobs that need to be done from my team (IT production). Each time someone start or finishes a job, he must fill a box that updates a specific row in the table. I want to log the time of that action.

Any ideas of how I could set this up in Access? I have tried the Now() function in the Default Value of the field End Time, but this is updated everytime I refresh the table

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