Reports :: Booking Database - Summarizing By Date Calculated Fields

May 31, 2014

I have created a simple booking DB, i am try to summarize the booking by centre and date so that when a user checks if there is availability the will be able to see how many have booked an activity and how many spaces are left, i have created a new field that calculates the spare places

Spaces: IIf([Totalbookings]=[MaxPeople]"Full"[MaxPeople]-[TotalBookings])

I have also added a link to the main file - [URL] .....

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Reports :: Summing Calculated Fields On Reports And Tables To Include Cents?

Feb 18, 2014

In my tables i have used calculated fields. one of the fields is to "total expenses." In a report, i need to show the sum of all the "total expenses", the filed populates in the report but the cents are missing. for example if the amount is 6080.40 it shows as 6080. how can i get around this? I have tried changing the decimal point value to 2 at which point the value turns to 6080.00 when it should be 6080.40 (i am a beginner at this i am assuming the answer will probably involve c++ or visual basic's, two concepts i am not familiar with.)

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Reports :: Zero Values And Calculated Fields In Reports?

Nov 13, 2013

I am trying to get calculated fields in my report to work but zero values in the data are throwing up #Div/0! and #Error! and #Num!

The main data fields I am trying to work with are:

VehicleReading
PreviousReading
VehicleLitres

My aim is to track mileage and consumption for a fleet of vehicles and show daily and weekly averages in mileage and consumption and then to flag 20% increase in consumption.

I have a calculated field in my report named Kilometers,

= [VehicleReading]-[PreviousReading]

and also a calculated field named Consumption,

=[Kilometers]/[VehicleLitres]

My sum and average calculation fields in the group footers are only working where there are values above zero in the Kilometer and VehicleLitres and Consumption fields.

In reality there are some days where there has been no travel, so some records will have a zero for the Kilometers field and there are also days when there has been no refueling so there is a zero for the VehicleLitres field.

I have tried using the expression builder to create an IIf function but to no avail.

I have tried copying the syntax suggested by the Expression builder:

«Expr» IIf («expr». «truepart». «falsepart»)

I know I need to get those zero's to fail in the calculation but as I said before all of the suggested expressions I have tried fail due to syntax!

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Modules & VBA :: Join Multiple Values Into String For Summarizing Data On Reports And Exports

Mar 14, 2014

I have to join multiple values into a string for summarizing data on reports and exports. This process in vba is taking up to 10 minutes to process and will get worse as the size of these reports grow.

My method so far is to query the individual items into a recordset, loop through the values, adding them to the string then return the string in the query.

Here is an example:

Public Function SO_Description(intSO As Integer) As String
Dim db As DAO.Database
Dim rs As DAO.Recordset
Dim strSQLSelect As String
SO_Description = "Profiles: "
Set db = CurrentDb

[Code] ....

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Can Two Reports Share Calculated Fields?

Oct 18, 2004

I have created a report in Access that calculates the dates based on a date-type field in a query. I want to be able to use these calculated dates in another report and sort these dates in an ascending order. With the dates, I also want to display certain information from this report. Is it doable? Please let me know....ASAP if poosible...

Thanks!

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Reports :: Sum Of Calculated Fields In Report?

Jun 19, 2014

This Works:I have a report with subreports that provide totals to the main report. The main report is grouped to provide the totals by customer. Here is the format:

Customer Labor Materials LineTotal
Cust1 $100 $10 $110
Cust2 $200 $20 $120
Cust3 $300 $30 $130

[Labor] - ControlSource =IIf([rptSchedE_STS_Sum_Installs].[Report].[HasData],[rptSchedE_STS_Sum_Installs].[Report]![TotalExtInstall],0)

This doesn't work:

I am trying to create totals for each field (i.e. LaborTotal = $600, see below)

Customer Labor Materials LineTotal
Cust1 $100 $10 $110
Cust2 $200 $20 $220
Cust3 $300 $30 $330
Totals $600 $60 $660

I've tried the following each resulting in #Error:

ControlSource =Sum(IIf([rptSchedE_STS_Sum_Installs].[Report].[HasData],[rptSchedE_STS_Sum_Installs].[Report]![TotalExtInstall],0))
ControlSource =IIf([rptSchedE_STS_Sum_Installs].[Report].[HasData],Sum([rptSchedE_STS_Sum_Installs].[Report]![TotalExtInstall]),0)
ControlSource =IIf([rptSchedE_STS_Sum_Installs].[Report].[HasData],Sum(Nz([rptSchedE_STS_Sum_Installs].[Report]![TotalExtInstall],0),0)

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Reports :: Calculated Fields With Subreports?

Jun 12, 2013

I have a production report with 4 one to many sub reports (material reworked, reclassified, rejected, and issued). Each of those sub reports has a sum field totaling up the material reworked, rejected, etc for that lot.

I need a calculated field that subtracts the totals in each sub report from the reported amount produced in the main report.

Should I do this with a calculated field on the report. If so how would I reference the summed fields in the sub reports?

Or should I put a summed field of the amount reworked, rejected, etc in the query the report is based on and make a calculated field off that.?

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Reports :: Creating Calculated Fields On Report

Feb 5, 2014

I have a field I need to create on my report that needs to be based on what is in another field on my report.

If Note (that's my field name) = 1,2,3,4,5, or 6, I want to sum a field called PlateNumbers.

What is the syntax?

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Reports :: Zero Values And Calculated Fields In Report

Sep 17, 2013

I am trying to get calculated fields in my report to work but zero values in the data are throwing up #Div/0! and #Error! and #Num!

The main data fields I am trying to work with are:
VehicleReading
PreviousReading
VehicleLitres

My aim is to track mileage and consumption for a fleet of vehicles and show daily and weekly averages in mileage and consumption and then to flag 20% increase in consumption.

I have a calculated field in my report named Kilometers,
= [VehicleReading]-[PreviousReading]

And also a calculated field named Consumption,
=[Kilometers]/[VehicleLitres]

My sum and average calculation fields in the group footers are only working where there are values above zero in the Kilometer and VehicleLitres and Consumption fields.

In reality there are some days where there has been no travel, so some records will have a zero for the Kilometers field and there are also days when there has been no refueling so there is a zero for the VehicleLitres field.

I have tried using the expression builder to create an IIf function but to no avail. I have tried copying the syntax suggested by the Expression builder:

«Expr» IIf («expr». «truepart». «falsepart»)

However I keep getting error messages and despite troubleshooting and looking on the internet I can't seem to find a solution to this.

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Reports :: Calculated Date On A Report (Invoice)?

Jul 15, 2013

I have an invoice system, where the payment due date is the last working day of the month following the invoice.

For example, if I produce an invoice on 5th June, the payment will be due on the last day of July. What I can put in a text box to automatically calculate that date, based on the Order date?

This is the order date formula : =[Forms]![frmInvoiceMain]![txtOrderDate]

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Reports :: Calculated Fields In AcNormal Report Remain Blank

Aug 5, 2013

I have a report with a number of calculated fields, and information that is pulled from the form that calls the report. Pulling the information is done in the Report_Load() event by setting the report.txtBox = Form.txtBox. When I open the report in acPreview all the calculated fields are populated as they should, and when I open the report in acNormal mode (which is what I want) the calculated fields remain blank.

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Reports :: Calculated Fields On Tables - Removing Zeros From Report

Apr 24, 2013

I have calculated fields on my tables and used zero values as default to show totals. But when I view my report, all the zeros appear. Don't want those zeros to appear on the report.

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Modules & VBA :: Calculated Date Fields In Tables

Jul 29, 2014

I want to use an expression to compare 2 dates and calculate the date of the last set of accounts for a company. The user will enter(DD/MM) of the company year end e.g. 31/12. I then want to compare this with todays date (in another field) to ascertain if the month has already passed in the current year and hence calculate the last year end. i.e. If (current month>company month end), year end date is DD/MM/YYYY (where YYYY is taken from today's date), year end date is DD/MM/(YYYY-1). I am not a programmer and although I understand database theory (from the teaching perspective) I am not expert in developing databases.

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Forms :: Calculated Fields - Formatting Box As Date / Time

Jan 13, 2014

In my form I have a calculated field that works out the time elapsed for a job, worked out as the QTY/RUN RATE which gives me the time in hours. However I couldn't format the box as a date/time, as it is a calculation and the times may go over 24 Hours which results in the date/time giving me something like 31/12/1899 16:00 for example.

I've got around this now and I've formatted the results as HH:NN:SS using a public function in a module, but the problem is this is now stored as a text field. I've tried setting this to a number field but the formatting doesn't carry over. I've tried setting a custom format in the table as HH:NN:SS but then all I get is just a bunch of 0's, no calculation results.

So how to format this as a number field properly?

Also for any extra information:

- I know you're not supposed to store calculated results, but this is slightly different, the calculated field is a standalone text box and the bound field is a formatted text box.
- The reason I have to store the calculated results is because my boss wants to eventually see a chart of the total hours of jobs each day, hence why I'm asking if this can be done as a number field.

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Booking Database Can You Help? Please

Apr 4, 2008

Hi :o

I have been asked to ceate a customer booking database for the computer stations and my mind has gone a complete blank. I have all my other tables but just can't think how to do it. I have 10 computers and they are booked hourly, Monday to Friday but each day finishes at a different time.

Can anyone please help I'm suppose to have it done by Monday. :eek:

Thanks in advance. :)

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Reports :: Booking Sequence - Report Not Generating From Correct Form?

Oct 7, 2013

I have a booking sequence. Sales representatives take an order on a booking form and then then click a button to draw up the related report. The form is showing all Booking forms, not the specific one just taken.Do I need an OpenArgs statement? I've tried that but can't seem to get it to work.

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Queries :: Booking System - Finding Available Room For Date Range?

Feb 18, 2014

So I'm trying to do this database for my ICT coursework and its a full system for dog kennels.

So in actuality the rooms are kennels.

I have a table tblbookings that amongst others has fields:

Kennel No
Date In
Date Out

I need a way of users entering the requested dates for a new booking and getting an output of a list of all kennels that are available to book for that full date range or even better, a way of running this straight from the form for a new booking frmbookings to just leave the first available kennel no. in the field KennelNo?

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Queries :: Reports Database By Date And Criteria?

Jun 24, 2014

I have a report database that provides my company with clients that took our training modules and notify us of which clients completed our trainings.The clients can complete training in 3 States and "Passed" means they are good to go.

I download an excel report daily and import it to Access on a daily basis. Problem is the Report is over 8,000 rows long and basically I just need the clients that completed training within past 48 hours. The excel report provides a date of completion.

code that only pulls those clients that "Passed" within the last 48 Hours. Here is my SQL Statement I use on the RecordSource.

SELECT report.SPS, report.FirstName, report.region, report.id, report.AZ_Cert, report.AZStatus, report.CA_CERT, report.CAStatus, report.OR_CERT, report.ORStatus, report.Completed FROM report WHERE (((report.Completed)=False));

The completed checkbox removes the record from the cert queue. How can I do this more efficiently? I think I have it right.

Private Sub Completed_Click()
Const cstrPrompt As String = _
"Are you sure you want to complete this record? Yes/No"
If MsgBox(cstrPrompt, vbQuestion + vbYesNo) = vbYes Then
If Me.Dirty Then
Me.Dirty = False ' save the record
Forms!frmRecertView.subfrmRecert.Requery
End If
End If
End Sub

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Reports :: Date Fields (Month And Year) Of Reporting Period

Mar 5, 2013

I need to put a date field in that is the month and year of the reporting period...

for example

February 2013

and then another date field that is the 10th day of the month following the reporting period.

example: March 10, 2013

I have tried a number of different formats and can't get it right.

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Grouping And Summarizing In Query

Apr 24, 2008

Is it possible to group and summarize fields while in a query instead of doing it in the report section? Please find the query attached.
For each day, I need to group the "Expr1" field (shifts employees worked) and "Date" field and to summarize their corresponding "Cases" and "LBS" values.

This is how I need to see it (actual groups and totals):

01-Apr-086136121317.78SHIFT1
01-Apr-086935131899.94SHIFT2
01-Apr-087169144949.29SHIFT3
02-Apr-088229169379.26SHIFT1
02-Apr-089259202454.86SHIFT2
02-Apr-086754141018.96SHIFT3

Any help is highly appreciated!
Thank you,
Peter

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Prevent Double Booking Using One Date And Start Time With End Time

Apr 10, 2015

so i created a system to have events booked, and i am trying to check time availability of the event room available, but i dont know what wrong. it either my query or vba code. i have attached the attachment,

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General :: Summarizing Or Counting Results

Aug 21, 2014

I have a results database that collates information that is collected monthly over numerous locations. It's a temperature result. What I want to be able to do is count the excursions. So temperatures greater than 30 for instance is a fail....29 and below is a pass. I have 14 results per location. How I can summarize this?

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Queries :: Summarizing / Counting Data In A Report

Feb 8, 2015

I'm using Access 2010. I have a report that summarises students and the number of courses they are attending after a set date. My query lists name, course date, course description, the count being on the course description. I thought it was working until I noticed that students are listed twice if they attended courses on two separate days.

For example
Liz 4
Liz 3
instead of
Liz 7

I have moved the count to other fields but it then doesn't show any students at all when I run the query.

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Reports :: Attendance Database - Show Time In And Time Out For Specific Date

Apr 3, 2014

I have an attendance database and I connect the time attendance machine db to my access db, what i am trying to do is to generate a report that shows the time in and time out for specific date. the type of attendance db is date/time.

Please see the attached screenshot db from attendance machine.

an also some time there is duplicate entry, I need to get the first and the last entry only for specific date.

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Reports :: Using Calculated Data In A Report

Mar 19, 2014

My employer is using Windows XP Pro and Office 2003 (a few machines have Office 2010, but not mine). Furthermore, the machines are running the Japanese language OS, which has caused some comparability issues with my English XP/Office 2003 at home.

I have a form containing an unbound textbox, with the name MIS. The form's Current event has the following code:

If IsNull([[ResignationDate]) Then
MIS = DateDiff("m", [NichiiGakkanStart], Date) + Int(Format(Date, "mmdd") < Format([NichiiGakkanStart], "mmdd"))
ElseIf [ResignationDate] > Date Then
MIS = DateDiff("m", [NichiiGakkanStart], Date) + Int(Format(Date, "mmdd") < Format([NichiiGakkanStart], "mmdd"))

[Code] .....

The calculates (correctly) the Months in Service of the employee who's information is being viewed.

Now, I am trying to create a report which lists the employees by work locations. The above , and other calculated information, is to be displayed in the report.

I used the wizard to create the report, using data from two different tables (employee & location).

I need to display the calculated information above for every employee at every location.

Example:
"Work Location"
"Employee Number" "Given Name" "Family Name" "Months in Service"

The report, as it is now, displays all work locations and the above employee info except the calculated data.

I've read up on using calculated fields in tables, and I'd prefer not to take this approach.

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Reports :: Calculated Text Box With Values Less Than 600

Feb 10, 2014

I have a textbox in a report that I would like to calculate the sum of values that are less than 600.Then have a second textbox that counts the number of records that have values less than 600..This is based off of a query with calculated fields..I have been working with a formula that looks something like this

=Sum(IIf([BaleETime]="<600",0))

But all I get is a value of 0.BaleETime is the elapsed time between bales.

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