Reports :: Chart For Annual Comparison Of Data By Months
May 18, 2014
I have a small clinic database. I've got tblAppointments to show AppointmentID and AppointmentDate among various other data, but only the dates matter for what I'm trying to achieve.
I'm trying to show a chart on a report that shows the number of appointments by months for this year and previous year. How can I do this...without using SQL, hopefully?
Here's what I tried: I made a cross-tab query to successfully show the years 2013 and 2014 in the rows, months in the columns, and number of appointments as values. But then, I didn't know how to graph it to compare the number of appointments for the two years by months.
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Mar 6, 2013
I need to have the comparison variable (< or >) to be read from a field in the form.
Namely:
WHERE (((([PackagesCosts].[TotalCost]) & [Forms]![F_Reports]![Increased] & [C].[TotalCost])
Where [Forms]![F_Reports]![Increased] is the filed on my form.
What is wrong in the syntax (as it is not working properly)?
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Aug 27, 2014
I am working on a project that is requiring me to hide a subreport that happens to be chart graph, when the chart has no data and my problem is that I cannot seem to get the report to properly hide and show the label behind it when the data is not there. I am in need of a SQL code that will read my blank record source as a zero instead of blank. I have tried Nz, IsEmpty, and IsNull and none of them seem to work.Here is the current SQL code:
SELECT DISTINCTROW Sum(Case_review.ID) AS SumOfID
FROM Case_review
WHERE (((Case_review.[Type of Issue].Value)="Clinical"));
Here is the current VBA code (which is in event on load) for the main report:
If Me.Rpt_Clinical.Report.HasData = -1 Then
Me.Label29.Visible = False
Me.Rpt_Clinical.Visible = True
Else
Me.Label29.Visible = True
Me.Rpt_Clinical.Visible = False
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Mar 22, 2013
I currently have a form where users can enter an "End Date", click a button, and it queries the data from 12 months prior to "End Date" entered.
Is there a way to force the query to show all 12 months, even if there are no records for a particular month? For example: if the user enters February 2013 in the date field, I would like the query to return:
March 2012
April 2012
May 2012
June 2012
July 2012
August 2012
September 2012
October 2012
November 2012
December 2012
January 2013
February 2013
...so even if June 2012 has no records, it is included in the query with a value of zero.
This is what I have so far:
WHERE (((Qry_Tbl_Assets.Dte) Between DateAdd("m",-12,[Forms]![Main_screen]![End_Date]) And [Forms]![Main_screen]![End_Date]))
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Jul 22, 2013
I have created a chart report, but for some reasons, it only shows Sample data (East, West, North, 1st Qtr, 2nd Qtr, 3th Qtr, 4th Qtr etc). It is in Design View. If I do Print Preview, it looks fine.
How to have the Chart properly displayed in Design View?
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Jan 23, 2014
I would like to remove small value datalabels in a stacked column barchat.
If you look at the image attached, the small value datalabels tend to clutter the image.
My graph is a MSGraph.Chart.8 inside a Report.
I am working with Access 2010.
Looks like the only possibility to remove the small values is to do that programmaticaly in VBA.
I would like a method that I could call with two parameters : graphname and a threshold value as of which small value datalabels are not displayed.
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Nov 29, 2005
Hi there, thanks in advance for any help or input with this. I am working with tables that have annual data on insurance policies that are effective for 1 year. I have Policy number (PolicyNum), current premium (CurrentPrem), the date the policy went into effect (PolicyEffDate), and cancellation (CXDate, which is 1/1/2001 if the policy was not cancelled). I am trying to earn out the CurrentPrem into monthly buckets. The tables are by the effective year going back to 2004, so basically 2004, 2005, 2006.
I'm not sure how to go about tackling this and have tried a number of different ways. I sense that I will need a query that will have 24 fields for all the months over a two year period that any given 1 year policy can be effective over. For instance, a policy created on 5/1/2004 (May 2004) is effective until 4/31/2005 (April 2005), and a policy created on 12/31/2004 is effective until 12/30/2005.
So for every month between January 2004 and December 2005, there needs to be a value generated (either zero or a monthly premium value).
Attached is a sample table with data. Really all I've been able to do is calculate how long a given policy is in effect for (how many months) and then how much the monthly premium is. I cannot figure out how to appropriate the monthly premiums to the corresponding months a policy is effective for.
Note that the current premium value takes into account cancellation which implies that the monthly premium for a cancelled policy is not 1/12 * [CurrentPrem] but 1/[MonthsInEffect] * [CurrentPrem].
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Jun 15, 2015
I am editing a database that provides the option of creating custom reports, where the user can input a date range of their choice and receive aggregate data for that time frame. Although all of the numbers in the report are correct, I am having trouble with a chart that I inserted into the report.
Specifically, if the date range requested spans 2 calendar years (i.e. April 2014 through January 2015), the data for January 2015 appears at the beginning of the year (so the chart x-axis is for Jan through Dec, and the Jan 2015 data is showing up in Jan (as if it was 2014, not the end of the given range in 2015). When I try with smaller time frames within a calendar year, it adjusts just fine (i.e. shrinking the window so just March-May is displayed on the graph).
How to adjust the axis so that it properly records the data range- so that it would start the axis with April and end in January, for example?
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Apr 19, 2006
I need to make a query to compare equality of two pieces of data, one is a 6 character fixed-length text string (where the first character can be ignored) and the other is a 4 or 5 digit number (long integer, if 4 digit number can be assumed to be 5 with a leading 0).
I do not have the ability to change the way I receive the data, they are on linked tables of different customers.
I tried using various SQL functions to convert the data in the query but they don't seem to work in Access, so I am getting "Type incorrect in the expression" errors.
How do I do this in ACCESS? I would prefer a SQL query solution to a VBA solution if possible, the data is updated VERY often and the application is already doing too much processing on the form_timer() event.
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Apr 11, 2014
I need to create a report from a query. I have created the query that pulls the below data from the relevant tables:
ClientName;invoiceAmount;InvoiceDate
Using the wizard I have created a basic report that shows the information in the query, but I need it to list all clients and all months - even if some months show no invoices sent.
Ideally it would show as follows (with an option for the relevant year to display):
______ Jan Feb Mar Apr May Jun Jul Aug Sep Oct Dec
Client1
Client2
Client3
Client4
Do I need to create a separate tables for Month/Year and link these to the query? Or is there a simple function I can put into the query to achieve this? It seems a simple task, but after playing for a week I've got no where
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Apr 13, 2006
I am a newbie, so please forgive me for such an easy question, but I am stumped. I attached a text file that shows the data I am working with. What I need to do is take each product (labeled Prod) and do a weekly sum on the quantities and compare against a set number to see if the quantity is lower or higher. For instance, I need to take column 12, regardless of value and compare it against set number. If the quantity is less, then I need to add the value of column 12 to column 13 and compare the summed value against set number. Again, if the sum is less than set number, I then need to take the value of column 14 and add it to the summed value of the previous step (sum of 12 & 13), then compare this new sum to set number. This process keeps taking place until I reach a summed value that is greater than set number. Once that happens I need to identify the column that sent me over the set value and hold that data. For instance, if column 33's (out of 52) summed value takes me over the set number, I want to know that it was column 33, so I can run further calculations against that value. The column header's are week numbers and I need to identify order points based on lead times and when I will run out of material. Is this beyond queries? I think so, but if it is, I don't know how to exactly begin the code in VBA either. I think I would use an If then Else stucture with a counter switch set from 1 to 52, unless comparison exits function, but not certain. HELP?????:confused:
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May 7, 2013
I am trying to calculate the age on the day the report is printed in Years and months ( and display it thus) in a report.e.g. 6 years 4 months
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Jun 20, 2014
So I am adding a chart (on a subreport) to a report that has multiple subreports already. I have gotten the chart to show up correctly on the report, but now 2 of my other subreports are not working. I am being prompted to input parameters for these subreports that used to pull their parameters (between dates) from the main report.
I read somewhere that charts master/child linking doesn't work but I'm not sure if that applies to subreports with charts on them, or just charts in general. I've tried changing the query on the chart subreport a little without luck. Is this likely some glitch thing? Should I keep trying to alter the query or maybe there is some other work around option?
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Oct 8, 2014
I have a query written that has two numbers. One is the trucking fleet size (63) and the other is the average number of trucks used over a time period (in this example, its 52.2)..I just want to create a pie chart that has 52.2/63. so the pie would be roughly 90% filled.
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Apr 20, 2013
I have browsed a few forums and am still having trouble creating a pie chart that has the proper layout that I would prefer.
I have created a query that will list the data I would like to organize into a pie chart. The query, when run, will prompt the user for a start date and an end date and then display the data in this form:
EmployeeX | SumofProject hours | SumofDemo Hours | SumofAdministration hours | SumofEtc hours (5 other categories of hours)
EmployeeY | SumofProject hours | SumofDemo Hours | SumofAdministration hours | SumofEtc hours (5 other categories of hours)
OK, now that I have the data in this format I would like to create a report that includes tabs for each employee, each tab will have a pie chart that has one employee and a pie chart showing how their hours are allocated to each task. e.g. tab 1 would have Employee X and the pie chart would show what percentage of this employee's hours was dedicated to project/demo/admin/etc...
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Nov 11, 2013
What I'm doing wrong with the chart in the attached DB? I need just one chart for each team but I'm getting 5 times as many charts as I want.
I'm using Access 2010 on Windows 7 & Vista
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Jun 12, 2014
I can't seem to size any of my charts to 100% of their object's size. I've attached screen shots of a chart in Design View, the chart properties, Chart Design View, and Print Preview. I've tried all of the Size Mode options.
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Sep 22, 2014
My query has the fields setup ID, Date, Session, Value.In a report I am trying to create a bar chart that shows session names on the y axis and values along the x axis. I want to show 1 chart per ID.However, when I run chart wizard and create my chart I am getting charts for each ID repeating by the number of sessions (number of records in my query).So for example with 3 sessions im getting:
ID: 1 - Chart
ID: 1 - Chart
ID: 1 - Chart
ID: 2 - Chart
ID: 2 - Chart
ID: 2 - Chart
ID: 3 - Chart
etc.
Where the chart is setup the way I want it, but it repeats for each session.how I can get the report to show 1 chart per ID?I tried grouping by ID but didn't seem to work
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May 23, 2013
1) I am trying to use the same set of data for different months. I will try to explain...For each month I want to mark the data as "Statement Received" and "Statement Reconciled". I don't want to create a brand new database every month with the same data. The database will become massive too quickly. Is there any way that I can set the date by using the filter date combo box I have created on the frm_SearchMulti form and having a fresh set of data for just April. When May comes around I can create a new date and have a fresh set of data, but still reference April data... I hope I am explaining this okay
2) Would it be possible to add a column into the "SearchResults" ListBox for Statement Received and Statement reconciled? I would want to update it through the text boxes I made directly above it. The buttons right now do not do anything... they are just there for formatting purposes. I want want to be able to select multiple record in the listbox and update them all simultaneously
3) How can I make the "New Account" button actually pull up a new account?
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Aug 11, 2014
I am currently using access 2010 and I have been wrecking my brain to figure out how to display message in place of my charts when there is no data. Currently, whenever the chart has no data to display it just shows a white blank space. I would like to replace that with a message.
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Jun 25, 2014
linking a report and a subreport (chart). I have uploaded my sample DB. I'm trying to chart all the individuals and three fields for each Home. Both report and subreport are using the same query for the record source. My charts are blank "All_Homes_Individual_Totals". Just use date range 05/01/14, 06/24/14 on my Main form page for the data.
My second question is how would you create a chart to pull by each individual with their monthly totals per Home using "qry_Community_ Inclusion_ All_Homes" with a report and subreport (chart) as above. Report would show the individual's totals by month for each home.
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Mar 27, 2014
When you create a column chart and then change one of the series to a line, how can you then apply formatting to that line? I've attached a stripped down database showing what I'm trying to do. Series 1 shows individual monthly values (percentages) and series 2 shows the target which is 80% for each month.
The problem is that although I can apply formatting to the column series, I can't see any way of selecting the line series so I can set the formatting I want. I'm using Access 2003, on Win XP Professional, in case that's important.
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Mar 19, 2014
I have show results of scores on a graph but need to show if those scores fall below, in between or above acceptable limits. For example, lets say the acceptable range is between 10.5 and 15.6 but people can scores between 0 and 50. So what I need to do on a report chart/graph is show the actual scores in columns, let access automatically adjust the scale, but have the area between 10.5 and 15.6 on the scale highlighted or coloured or perhaps indicated by two horizontal lines across the chart/graph.
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Sep 5, 2013
I can not get a line graph inserted into a report by using the Wizard. I have 2 columns of paired data that I want to graph. I dragged the 2 columns to the "Data" control in the wizard and changed summarizing for both columns from "sum" to "none".
When I look at the report in Print Preview, the data points are stacked vertically in the center of the graph and the "Series" box displays what looks like the data. If I add a Date/Time column as the X-axis, I am told that I have to summarize the data, something I don't want to do.
I've made various selections using the wizard and all fail.
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Mar 11, 2013
How can I create a chart to be added to the last page of an access report to summarize all the data reported?
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Apr 2, 2013
I have a popup form that prompts for a value and has a button defined with an OnClick,OpenReport with a WHERE clause. The value the user enters is placed in the WHERE clause.
The report is generated using a Query and the WHERE clause.
I was very surprised -- it works!
Now I'd like to add a chart to the report that represents the information on the report. How can I do this without calling the query again? Can I somehow reference the information that's in the report?
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