Reports :: Counting On A Report?

Feb 14, 2014

When entering information on the form, there is a combo box with 4 options

Started
In Progress
Verified
Complete

There are several different areas on site here and i'd like to be able to set up a report which will count the amount of the above 4 possibilities for each section. For example i'd like the report to look something like below

Area A
Started 1
In Progress 6
Verified 3
Complete 5

Area B
Started 3
In Progress 9
Verified 21
Complete 11

So i'm displaying the number of jobs in each section and how far along they are at a glance

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Reports :: Counting Unique Field In A Report

Jul 19, 2014

I have a report which is based on a query. The query combines information from TBLDwgReg and TBLDwgRegDtls. The unique field linking these two tables is DrawingNo. The query - QRYDtldDwgReg - is showing 99% of the information I want to see.

My problem is this - one drawing can be revised several times. I have my report grouped by IssuedBy and then grouped by DrawingNo. In the group footer for IssuedBy I want to count the number of drawings issued by a particular consultant. For example...the structural engineer has issued 17 drawings for a particular project but when I do a count it is returning a total 27 because some of those drawings have been revised.

I tried grouping in the query and counting the DrawingNo field there but that's not working either.

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Reports :: Counting Number Of Distinct Records In Report?

Oct 11, 2013

I'm creating a report for an imaginary "medical clinic's database", the intended function of which is described as follows: "Create a statistic that shows the total number of distinct drugs prescribed to a patient."

Where I'm at:

I've created a query called UniqueDrugs containing drug and patient info. The SQL is:

Quote:

SELECT DISTINCT Drugs.Drug_Name, Patients.[Patient _ID]
FROM Patients INNER JOIN (Drugs INNER JOIN Prescriptions ON Drugs.[Drug_ID] = Prescriptions.[Drug_ID]) ON Patients.[Patient _ID] = Prescriptions.[Patient_ID]
GROUP BY Drugs.Drug_Name, Patients.[Patient _ID]
ORDER BY Patients.[Patient _ID];

The results of this query seem to be what I need. All I need is for the count formula that I use to return the number of distinct drug names there are that are related to a patient's ID.

I've created a report and I've put the following formula into a text box:

=DCount("[Drug_Name]","[UniqueDrugs]","[Patient_ID]=[PID]")

Where PID is the name of another text box in the report that contains the Patient ID that I want to compare to the drug names returned by the query.

However, this *always* results in #Error, no matter how I change the formula.I have been led to believe that syntax is not the issue, as the following formula worked as intended for a different task:

=DCount("[Prescription_Date]","[UniqueYearQuery]","[Patient_ID]=[PID]")

How do I use a DCount to return the number of different drugs that have been prescribed to a patient?

If it did not require the number of different drugs, I would simply use the following formula, which works just fine:

=Count(Drug_Name)

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Reports :: Several Fields In Report - Counting Record Values

May 10, 2014

Suppose we have a report that outlines several fields, one field shows the City. In the report, this week, we see 10 records "New York", 8 records "Houston", 7 records "London", 3 records "Paris" and so on.

Next week's report outlines different cities and different number of records. I need to have in the report footer a "recapitulation" , a field that would say :

New York 10
Houston 8
London 7
Paris 3

Total 28

Next week cities and number of records might not be the same, we may have

Tokyo 12
Singapore 14
New York 6
London 7

Can i make my report in that way that it will count the values without using VBA ? I tried the count values option but it counts the overall report, does not take into consideration the different values.

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Reports :: Counting Test Records From Multiple Tables In One Report?

Apr 22, 2014

I have been trying to create a report to count equipment tested between two dates:

I am using Access 2000 (old I know) and I have 21 different tables with the fields laid out the same. For the moment, I will list five of the tables: Servers, Laptops, Printers, Workstations, and Monitors. The criteria I draw from each table are the fields Model#, Part#, Serial#, Test Date, Retest Date, and Technician.

I can create a report from a query (say laptops). The criteria I is BETWEEN[Enter Start Date]AND[Enter End Date] under the TEST DATE field. Works great! In my report I use =Count(*)&" "&"Unit(s) tested" & "Between "&[Enter Start Date] & " and" & [Enter End Date].

That works great too.

I am trying to create ONE REPORT using ONE Date range and display how many units were tested:

Example:

Units Tested between March 1, 2014 and March 31, 2014

Servers 9
Laptops 23
Workstations 15
Printers 18
Monitors 31

If I can get these five tables, hopefully I can add additional tables to the same report as I need them. I am not savy with VB code, but will give it a go with some direction as to where to put it and how to add to it.

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Reports :: Counting And Displaying All Different Values

Dec 9, 2014

As part of the report I'd like to have a table that would list all different values in column in column A and the number of times they appear in the table in column B.I have a bit of a hard time how to populate the table the easiest way.I have all the values in a separate source table, so first column is easier. but do i have to write the dcount statement for each row for second column?Could I display results of query as subquery in report.If you have a bunch of textboxes with increasing names like NameBox1... for for/next loops in reports... is there an easy way to assign those names?

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Reports :: Counting Repeated Dates As 1

Jul 14, 2014

I have an activity report which has multiple entries for the same date by club members. I have managed to build the database:

2 Tables
2 Queries
2 Forms
1 Report

Which list attendance's and activities by Member and Date and Prints each one starting on a fresh page..What I wish to do is count each Club Members total days attendance. I have tried using the Totals button but I don't know enough about expressions to get it to count multiple dates as 1.

Everywhere I have looked can tell me how to count between dates, around dates, workdays in a year etc. etc. etc. but none give me multiple dates the same counted as 1.

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Reports :: Blank Fields - Counting Times?

Feb 12, 2014

I have a report that is pulling data from a query and on the report, i have a controlled field that is supposed to count only data where a field says "no". Here is the string.

=Sum(IIf([Caller Used Resources]="No",1,0))

when i run the report i get the four results that say no, but i also get a blank field counting the times when this field is blank. If this field is blank, i don't want it to show anything.

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Reports :: Counting Records In Period Of Time

Jun 7, 2013

I've been struggling with getting a report to simply count records (I don't need any detail other than the counts). Here is what I have:

Table CompressorRoundsT contains these fields (many more actually but these are the ones I care about for this purpose):

Date, Shift, Round

Possible records in the shift field are 1st, 2nd, 3rd and the round field has Rnd 1 and Rnd 2.

For each date, I need to count the number of records per shift and per round. For example, the report should show that on June 7th, 1st shift has 14 records for round 1 and 14 records for round 2. Same for 2nd and 3rd shift. I don't need any other details of what the records contain, just the counts.

I've had some success but the layout ends up too spread out because it is including the individual records instead of just showing the counts and it isn't grouping the way I want.

It's a report for management to see how many readings (rounds) were missed in a period of time.

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Reports :: Counting Records According To Assigned Criteria

Oct 24, 2014

I am trying to use =DCount() on a report and its half way working, it does count records acording to the criteria I asign the problem is its using the whole universe of records in the table so I have a report displaying 10 records of which 953 are Red and 752 are Blue...

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Reports :: Counting Distinct With Running Totals

Jul 27, 2015

I remember reading a tut on how to count records using Running totals in a report - but I cannot remember where I read it. It went something like this.

In the section that you want to count, add a field with record source '=1' and make it a running total for the group.

In the header (one level up from where the running total resides) add a field with record source =Max(RunningTotalField)

Although the 'intellisense' sees my 'RunningTotalField' when I create the above mentioned formula, when I run the report, its asking me to input the value for the 'RunningTotalField'?

Have I confused some concepts or am I on the right track?

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Counting The Responses In A Report

Jun 20, 2006

I have a database for collecting evaluation responses for training. There are 20 questions, with a combo box for each with responses: agree, strongly agree, neutral, disagree, strongly disagree, n/a. I want to create a report that counts the number of responses for each question from a session. I don't know how to put a calculation field in a report to count the various responses and am not a programmer. Can someone help me.

Thanks.

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Counting From A Query To Report

Apr 23, 2007

Okay feel free to stamp "stupid" on my forehead if you want. I've read through all the threads I can before going cross eyed here and nothing I've tried works so far.

I'm creating yet another report from a query or table (both have the same data). I have a table with termed employee data including rate, attendance, efficiency and quality. The query I have has IIf statements for each of these, saying 1=Below, 2=Meets, 3=Exceeds and else is N/A. The table just shows the number value.

I need the report to count how many belows, meets, exceeds, and N/A each field has, and give a percent of the total. I tried copy and pasting some DLOOKUP codes but just got either an #ERROR or a 0. Any ideas?

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Group Counting In A Report?

Nov 1, 2012

I have a group of inspectors who are assigned a group of buildings. I want to show a count of how many each inspector has. The end result should look like this:

Jones FSL 0: 0 FSL 1: 0 FSL 2: 1 FSL 3: 2 FSL 4: 2 Total: 5

Smith FSL 0: 0 FSL 1: 1 FSL 2: 2 FSL 3: 2 FSL 4: 1 Total: 6

White FSL 0: 1 FSL 1: 3 FSl 2: 0 FSL 3: 0 FSl 4: 0 Total: 4

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Reports :: Counting Items And Putting Them In Text Boxes?

Jun 6, 2013

I've got a table with 23 columns. Column 1 is the ID row which has a unique client ID in it. Then we've got a column called 1st_Reason and one that goes with it called 1st_Transfer_Date. This pair repeats for 2 through 10. Each of the Reason columns can have a set value, for example "First Processor".

What I need to do is create a date with months on the Y axis and the 5 different reasons on the X axis. I need to count the number of "First Processor" across all 10 Reason columns for each month. I would need to repeat that for each other reason type, but if I can get one to work I can simply change the reason type.

Here's what I'm using to count May's total:

Code:
=Sum(IIf([Current_Reason]="First Processor" And [Current_Processor_Transfer] Between #4/30/2013#
And #6/1/2013#,1,IIf([1st_Reason]="First Processor" And [1st_Transfer_Date] Between #4/30/2013#
And #6/1/2013#,1,0)))+(IIf([2nd_Reason]="First Processor" And [2nd_Transfer_Date] Between #4/30/2013#
And #6/1/2013#,1,IIf([3rd_Reason]="First Processor" And [3rd_Transfer_Date] Between #4/30/2013#

[Code] .....

I get wildly inconsistent results. On one of the types, it's only counting where it's the 1st_Reason. Some of the others return the same value regardless of which month I have selected.

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Report Question - Counting & Grouping

Dec 27, 2006

First of all, we have a database for all company customer cases (through out the whole year of 2006). Every case has its own priority level.

‘Priority’ column has three option, ‘High’, ‘Medium’, and ‘Low’.

We are new to Access, and we are trying group all the case month to month (group them by their created date) on separate pages. At the end of each monthly summary, we’d like to do a number count on ‘High’, ‘Medium’, and ‘Low’.

Here is a sample that we are trying to get to…

Sample Datebase,
Case #// Created Date// Priority Level
001 12/5/06 High
002 12/7/06 Low
003 12/3/06 High
004 12/1/06 Medium
005 11/9/06 Medium

Sample Report we are trying to get to...
Summary for December:
Case #// Created Date// Priority Level
001 12/5/06 High
002 12/7/06 Low
003 12/3/06 High
004 12/1/06 Medium

Total Case: 4
High Priority Case: 2
Medium Priority Case: 1
Low Priority Case: 1

your help will be very appreciated! :rolleyes:

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Counting Checked Checkboxes In A Report

Nov 1, 2004

I have a report, where some features are listed as checkboxes. I'd like to have all checked checkboxes counted at the end of report. I've created text field. What shuold be the command in it ? (to count only checked boxes).

Thanx for any help

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Counting With A Query To Give Results On Report

Dec 18, 2007

I have a query that pulls up information on employees when they receive warning notices. I would like the query to give me some type of warning (report, email, etc.) when an employee has three or more notices.

Can someone help me with this?

- Thanks in advance!

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Formula Counting Fields In Either Query Or Report

Dec 15, 2004

Hi

I would like to count number of items witin a text field,
but breaking it down identifying the different items within the
text field.

e.g.

Got a field with fruits listed. Now I am identifying the fruit but want
to know how many rotten fruit there was for each specified fruit.

At the moment my query is by date and the fruit including the column
specifying if the fruit is rotten or not. But there is 3 options in the last
column. How can I count this last column to count how many of these
3 options there are for each fruit in my report?

Please let me know if this makes any sense or not otherwise I will try to explain
it a little bit better.

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Queries :: Summarizing / Counting Data In A Report

Feb 8, 2015

I'm using Access 2010. I have a report that summarises students and the number of courses they are attending after a set date. My query lists name, course date, course description, the count being on the course description. I thought it was working until I noticed that students are listed twice if they attended courses on two separate days.

For example
Liz 4
Liz 3
instead of
Liz 7

I have moved the count to other fields but it then doesn't show any students at all when I run the query.

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Counting Records In Report From Select Field

Aug 22, 2015

there are 3 options Yes Somewhat and Not really I want to count the records that only have Yes.

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Reports :: Print Only Report Matching Current Record In Form Among Multiple Reports

Oct 2, 2013

I have been an MS Excel man all along my career and I am a novice in MS Access.I have created a table, [Initial Customer Approval] which records data from a Form, [Initial Customer Approval]. Once the data is entered in the Form, I need to do some calculations based on the data entered in some of the fields in the form.I created 6 different queries for the six possible values in those fields. now for each of those queries I created respective reports.I placed a Print command button in the Form.

1. When I press the Print button it should open the report for the current record in the Form. (Currently It Opens all the reports simulatneously, with only one relevant report containing the current record; other opened reports being blank.)

2. If user presses the Print button before pressing Save button then system should prompt user.

Here is the code (Please note [reference number] is the unique ID generated for each record entered in the tabe through form):

Private bSaveClicked As Boolean
Private Sub Form_BeforeUpdate(Cancel As Integer)
If Not bSaveClicked Then
MsgBox "You are trying to navigate away from the active record. Please either save your changes, or press ESC to cancel your changes.", vbOKOnly + vbInformation
Cancel = True

[code]...

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Reports :: Subtract Totals From 2 Sub-reports In Main Report Of Access?

Dec 28, 2014

I am trying to create a P&L statement in access. I know what I want to come out at the end. I am just starting to play with access and having trouble getting what I want to come out of it.

On the sales side I have a query that gathers all the revenue sources and calculates a total for each date. I then use a second query to just take out the data I want for the P&L report. I created a sub-report that displays the data I want. I use the grouping and grand total features to get the total into the report footer. So far so good.

On the expense side I created a form of a query to manage the one to many relationship to capture the data for expenses (one purchase with many line items). I created a query based of this query to get the relevant data for my expense sub-report. I created the sub-report and got everything looking and calculating the way I want it to. I use the same grouping and grand total features to display the data in the report footer. Still good.

I created a new main parent report with the two sub-reports (sales & expenses) on it and even was able to pull the totals from the sub-reports into the main (so currently the subtotals of the two sub-reports are displayed twice). Now when I try to use the textboxes I used to pull the sub-report totals into the main report to perform additional calculations (sales - expenses) I get #error. I have tried different things and gotten ?name.

Control source for the two textbox controls on the main that display correctly, but don't let me do any further calculations.

=[rptP&LExpensesOverview]![AccessTotalsAmount]

=[rptP&LSalesOverview]![AccessTotalsTotal Sales]

To do the subtraction I have tried using the references above, as well as just using the names of the unbound text boxes in the report that bring the totals into the main report.

As a work around, I tried to build one query with all the data from sales and expenses, but can't "filter" based on date and get the data I want in the query results because the two sets of data are not necessarily related. I either get a long list of records, or no records (I am currently only playing with about 5 days of data).

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Reports :: Filtering Report To Only Show Current Month Report?

Nov 16, 2014

The aim of what I am doing is to create a monthly statement to give to our intermediaries that shows the commission they will receive each month for the deals they have referred. I have managed to create this report, HOWEVER I can't figure out how to filter out which month I need, so I a report for Jan, Feb Mar etc... The idea is that at the end of each month I need to run the report so only the latest month shows...

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Reports :: Hide Report Footer Based On Report Data?

Dec 21, 2014

How do I hide the report footer based on the report's data ?

I'm trying to hide if number of users = 1

The report's data is a query built inside the report's RecordSource, not a self standing query.

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Reports :: Unfiltered Report Footer Totals On Filtered Report?

Apr 10, 2014

I've done this once entirely by accident and can't seem to duplicate it...

I have a report. It has the following:

Report Header: Logo and title
Department Header
Supervisor Header
Group Header
Detail
Department Footer: Totals
Report Footer: Overall Totals for all departments

Here's my question.
I have combo boxes on my main form that filter this report. The combo boxes are referred to by the query that runs the report. How do I get proper unfiltered overall totals in my report footer?

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