I have a database for managing time related contracts.
I need to be able to run parameter queries but if I query the data by start date then and contracts which are current but started before the first date entered in the query (this is the same for end dates) are not shown.
I have an estimating database, the "main" database is on my desktop, then it is also on a Notebook and Laptop and goes out with the bidders. At the end of the day, I want to sync all 3. I may enter info throughout the day on my desktop (which needs to sync up to the other 2) and vise versa. Using SharePoint is not an option as the Notebook and Laptop will not always have internet access.
View 1 Replies View RelatedI have an attendance database and I connect the time attendance machine db to my access db, what i am trying to do is to generate a report that shows the time in and time out for specific date. the type of attendance db is date/time.
Please see the attached screenshot db from attendance machine.
an also some time there is duplicate entry, I need to get the first and the last entry only for specific date.
I am attempting to create a database for managing nonconforming product internally.
Different stages will need to be assigned to an individual within the organisation, is it possible to have a lookup value in my table which draws its information from active directory?
All the users are obviously in here and managed already, I dont want to have to create and manage a separate list of users just for my database.
I have a database, which analyze rent contracts.
I export each rent contract to excel by the following code.
Each contract gets each spreadsheet. So right now i export all contracts.
Code:
Private Sub Befehl1_Click()
Dim xlApp As Object 'Excel.Application
Dim xlBook As Object 'Excel.Workbook
Dim xlSheet As Object 'Excel.Worksheet
Dim rstID As DAO.Recordset, tmpStr As String
Dim rstGr As DAO.Recordset, strSQL As String
[Code] .....
Is it possible that, before the exports starts that an import box shows up and the user can enter special contracts by SUWID number?
For example 5,6,7 and 10.
Hi i have a field which is a date/time field and its format is short date which is xx/xx/xxxx. I want to ask if there is any way i can add a validation rule for only the year to be larger than 1980???
View 2 Replies View RelatedHi.
Is there a way to set the record source of a textbox control from an access report to something else then a field from a table or query ? I didn't found one.
I wanna to display in a report some processed and parsed data from a memo field (the processing and parsing is done in a function from a module). In the report, I wan't to display this data, BUT can't, because the only dinamically value that can be changed to a textbox is record source (I cannot change it's value when the reports opens), and the data processed isn't stored anywhere in a table ... so ... I'm stuck. I've also tried to display the data in report in a label (not in a textbox) and dynamically resize the label, but at some point, I riched the maximum label height :((
Is there a way to do this ???
Thanks,
Mihai.
In a form of mine, I have the user input other person's initials, but I don't want those initials showing up on the report. It's a set group of initials to work with so I have each set associated with a random 3 digit number (that I input into the table myself). I'd like to be able to have the person input the initials in the form, but have the numbers display on the report, I'm not sure how to go about doing that.
View 5 Replies View RelatedI have a database that stores information for lab testing. Each time a tech does a "step" in the test process he logs it in the table, using an input form. There are different categories, for example preparation, testing, analysis, etc, and each of those steps take time. I have the form autopopulate the date and time with NOW() evertime the form is updated. What i want to do is calculate the time it takes to do each in days. I can easily get how many days it was from now since they logged the test, =NOW()-TestDateTime. What I want to do is get the number of days it took to do each step, ie the number of days between each event. Is there a way to do this?
View 3 Replies View RelatedI would like to create a report that would really impress my supervisors, i just started at the company. I'm trying to create a call action plan, so i'm recording clients information on one table, and meetings we have had with each respective client on another table. Some clients will have multiple meetings, some few, and some none. I have a relationship set between them from the client's id number on the client table to the ClientID on the meetings table. one to many.
When I go to create the report, only the clients with meetings show up on the report, I would like client info to always show up on the report and meeting info to only show up under each respective client when it exists. I have worked out how to shrink and hide any text box without any info on it. It just seems like the existence of a meeting dictates where the client will show up at all in the report.
use of a query, or a report or it could involve changing the table structure.Say I have a many to one relationship, for simplicity we'll call the table on the 'many' side tblThing and the table on the 'one' side tblGroupofThings.When managing the records in these tables it is important that each Group of Things contains at least one Thing, but it isn't important that each Thing is part of a Group of Things.
Things and Groups of Things are constantly being added to the table. As I see it, the only way to manage this is from the Things table, or at least a form based on the Things table, as I am editing a foreign key for tblGroupofThings inside tblThings. However it would be easier for me to manage it from the Groups of Things end, so that my workflow goes as follows:
-I add a new Group of Things to tblGroupofThings,
-I then 'put inside' that Group of Things, the Things that belong inside it (i.e. make the foreign key field in those Things point to the Group of Things.
Managing from the Things end means I have to start of with the new Groups of Things which are 'empty' at the moment, decide which things need to go in them then swtich to Things and remember which Things need to go into which Groups of Things.all the talk about putting records inside other records when I'm really talking about foreign keys. I know that's not know it really works but to the user that's how it should appear to work.
I'm writing a task tracking database to be used during staff meetings. Each task should be assigned a priority, and no two tasks should ever have the same priority. Easy enough.
Here's where I could use some suggestions. If I have a new task, what would be easiest way to manage that insertion (assuming it has a higher priority than the lowest item), without having to renumber all the other items in the table?
I work for a firm who have a few thousand clients and we are wanting to go through a process of checking with them that the data we send them is going to the email address they would like it to go to. However in some cases we don't currently hold an address so we are contacting them by phone to get the addresses over the next few weeks.
The way I've chosen to do this is to use the excellent link between Access and Outlook to send an email to the address we have on file (or have gotten) with a very light form they can optionally fill in to update the email address if desired.All seems well in testing this with 2 exceptions:
1) I have 2 email boxes in outlook, my "personal" one and a group mailbox. I'd like the emails access sends to come from the group mailbox but cannot see an option to control this.
2) We're likely to send the emails out in tranches - is there a way to have a single table the drives the email process but some how have it know that we have sent the emails out for certain clients such that when I send a second tranche, it doesn't re-send to clients that have already been contacted?
Having had little luck in getting any concrete information about effective ways to manage ODBC data, and after days of long trials and errors, I thought at least I could write up a summary of what I've found to work well for ODBC sources and hopefully others may be able to contribute to this.Disclaimer: This is a far cry from being an authoritative and is woefully very subjective, being written by me and myself, using a MySQL server and Access 2003. I do hope that others who are able, can contribute more information to make this somehow more useful for those who would like to use Access as a front-end client.There are three principal issues that must be considered when you are using a ODBC data sources:1. Numbers of connections and different flavor of connections.2. Size of recordsets and network traffic.3. Binding forms to ODBC data sources.As a starting point, one should read the whitepaper on Jet and ODBC Connectivity. (http://msdn.microsoft.com/archive/default.asp?url=/archive/en-us/dnaraccessdev/html/ODC_JetDatabaseEngineVersion30ODBCConnectivity.asp ) This was for Jet 3.0, but should be valid for 4.0 as well. ODBC Driver and ConnectionsThe next thing is to understand what your ODBC driver is capable of. In a connection string, there is a parameter for "Options", which is usually a long integer. You should look at the ODBC driver's manual to ensure you have all options you need turned on. A good example would be to ensure that a certain data type is correctly mapped to Access's data type. In my case, I ensured that Big Integer (64-bit) were turned off because Access does not support this (and thankfully, I don't need it anyway). By far most important thing you want to look for is to ensure that the driver supports two things- Multiple statements and Active statements. Jet does try to pool all queries to the server into one connection whenever possible, but if the driver cannot support multiple statements over single connection, Jet will open another connection to submit a statement. Therefore, if you have a form that has a combobox, Jet will send two queries, one for form's recordsource and another for combobox's rowsource. In case of lack of support for multiple statement, Jet will need two connections. Even if your driver supports multiple statements, Jet may find it necessary to open a second connection if the driver cannot have more than one active statement. Active statement is when you fetch a big recordset and need to wait a bit for the full set to come over the wire. So back to that form with a combobox, if Jet find that the form's recordsource will take a while to be fetched, it will go ahead and open second connection to populate the combobox in order to allow for 'instantaneous' loading of a form from a user's POV.Wherever possible, keep numbers of connection to a minimum. As mentioned before, Jet will try to pool all statements into one connection wherever possible, but Jet cannot help you out if you issue a query using a new ADO connection, DAO ODBCDirect workspace, or create a recordset within VBA. If you want to avoid the additional overhead of another connection, you should use a stored query instead, and make sure it has a Connection string in its query property window set, so Jet knows that it uses ODBC data and pools it with its open connection to the ODBC server. The stored query can then be called within VBA without incurring another connection.DSN and DSN-less/ODBC and OLE DB connectionsThere are two ways to create connections, by using Data Source Name (DSN) or direct connection. To find right connection string, look at Carl Prothman's excellent website listing all possible connection strings (http://www.carlprothman.net/Default.aspx?tabid=81). Some people say connecting to DSN is better than without. Others say it's faster without DSN. One thing for sure is if you use DSN, you will need to distribute the DSN file to your users along with the finished database. I would recommend experimenting with both connection flavors before deciding which is better suited for your needs.To make a DSN connection DSN-less, look at Doug J Steele's example (http://www.accessmvp.com/DJSteele/DSNLessLinks.html) or perhaps this Add-in by Paul Litwin (http://www.mvps.org/access/modules/mdl0064.htm).Also, make sure you know whether you have different drivers available. I know for an example, some people prefer third-party drivers for Oracle over one supplied by Oracle themselves. Furthermore, some drivers are OLE DB which is supposedly better than ODBC (I say supposedly only because I am skeptical of Microsoft's promises of new and latest technology superseding a older technology, then dropping their claims and going back to older technology). Binding formsTo Jet's credit, it is quite intelligent in retrieving just enough rows to populate the bound form, and will continue to fill up the recordset periodically while a user is working on a row. However, Jet has some quirks where it can do something very stupid, such as asking for multiple full table scans. If you bind a form to ODBC table, Jet will do a full table scan. The simplest solution would be to add a WHERE clause to make the recordset smaller. But by far the better solution would be to set the recordsource's connection string to use ODBC instead of "(current database)". Jet will then query for keys, which it must have locally in order to manage a recordset, then afterward query a few rows at a time. If you can manage to keep keys smaller, all the better.Furthermore, if you want to use subform, do not use Master/Child linking fields. This makes Jet go ape-shit, issuing several queries to show tables and index which is quite unnecessary. Rather, leave the link blank, and set subform's recordsource with a WHERE clause to match the parent form's key, so Jet will only ask for rows that match the key only without asking for indexes and table status every time you move around.An additional benefit of making all queries for forms' recordsource an ODBC query is that you now have more control over how you handle those forms *with* Jet's intelligence. For example, you now can start transaction across multiple forms with subforms and commiting/rollbacking as you see fit, which would have not been possible using Access itself. I have been able to rollback the changes in two parent records and their related child records by issuing a SQL Pass-through query which simply says "Rollback;" and nothing was changed for any one of records, just as expected. If you have a combobox or listbox on a form, this will mean another query in order to fill in the rowsource. Ideally, you want to keep some tables local to front-end clients, especially for tables that will never change (e.g. a list of states or provinces for example). For tables that may be updated peridocially but is otherwise select-only, you need to decide whether you want to make it a dynaset or a snapshot. For a small set, snapshot is faster, but for a larger set, dynaset is faster. You will need to experiment with the rowsoource to ensure that the network traffic and time to load the rowsource is satisfactory. One problem is that Access won't accept an variable (at least I have been unable to do so) for a stored query's connection string, so if you need to change a connection string (e.g. you want to use different set of options, perhaps?), you would need to do this by hand, or at least write a function to loop through queries and updating the connection strings. Haven't tried that yet, but would imagine this is very possible.Keep an eye on SQL log when developingYou definitely will want to have the server write a log of what queries it has received from Jet to give you feedback in ensuring that Jet doesn't do anything stupid. This has told me far much more about Jet than working within Access environment. Unresolved issuesThere is only one thing I haven't yet worked on- Sharing a recordset for different controls. Suppose we have a form with a combobox and a subform, both which use same table as a rowsource and recordsource, respectively. In this case, Jet will issue two separate query to the server, even if they may use same recordset. If anyone has been able to show how to get such controls to share recordset, that would be cool.Also, I'm a bit worried about scattering connection strings all over the place, especially that it will contain a password. As I see no point in asking users to authenicate themselves every time they use a query with a ODBC connection string, given that variables can't be used in query's connection string. Would MDE make this less of a problem (I do not know if password still can be plucked out from a hex editor?). A possible solution is to synchronize Access's security with the server's security, because Jet will try to use Access's user & password for initial connection, and if a call to retrieve password was made along with a module at startup to 'fix connections' along with updating the connection string with the entered password, this may help somehow with keeping the password secret? Does anyone have more information on that?External LinkA useful FAQ (http://archives.postgresql.org/pgsql-interfaces/2000-07/msg00193.php) for linking Access with Postgresql which may be useful in giving you some ideas of how you can work with Access. If anyone wants to contribute to this, please do feel free to do so. If anyone finds anything that is dead-on wrong, please give me a good can of whoop-ass- I hate to lead blind into ditch, so to speak. :)
View 4 Replies View RelatedI have a simple relational database with the proper linking tables, etc. I am normalized through BCNF. I have a table that will track tasking details, however, more than one person is assigned the tasking. How do i add to my form the ability to add additional people to the tasking?
If I drag and drop the name field then it is a one name for one box deal. I want to create a combo box that uses a query to prepoulate multiple elgible names (already built) and then you can select the person you want. Afterwards I want the task assigner to dynamically add additional people to the task with no true limit as the group can be as small as one and as large as thirty.
I attached a small screenshot of the basic table structure. I need to be able to add multiple SME's to the one tasking...
I have a split DB that is in its (hopefully) finally stages of development. Using Access 2010. It is being developed both at work and at home on a 64 bit machine. The remainder of the machines are 32 bit.
All of a sudden one of my most basic sets of code doesn't want to work, but only on my machine at work. It works fine on my home computer and on other computers at work. It is the simplest of codes, run from frmNameA:
DoCmd.OpenForm "frmNameB", acNormal, , "[SequenceNumber] = " & Me![SequenceNumber], acFormEdit, acWindowNorm
The desired sequence of events is to open frmNameA, find the active clients and then click on the [SequenceNumber] to bring up the related record on frmNameB.
When I do this on my computer at work, it asks for the query criteria for the [SequenceNumber] and the criteria for another field. On the home computer and others at work, it works just fine.
In a related problem, I have the following code on the OnLoad event for frmNameB. It opens all the related records for active clients that are in frmNameB. But if there are no related records, it is supposed to cancel the event. Again, it works fine on my home computer and others at work, but not my work computer.
Private Sub Form_Open(Cancel As Integer)
'code when opened from frmNameA and no record exists in frmNameB
Dim MyReply
If ClientID = "" Or IsNull(ClientID) Then
MyReply = MsgBox("No record exits in frmNameB, Do You Want to Exit?", vbOKOnly)
If MyReply = vbOK Then
DoCmd.RunCommand acCmdUndo
DoCmd.Close acForm, "frmNameB", acSaveNo
End If
End If
End Sub
What I can't figure out is why this may be happening, where I might look for errors, and what I might do to correct this.
i have been trying to create an employee database to record:
1. Name , Address
2. Telephone
3. Date of birth
4. employee ID#
5. Emergency contact -name, address, telephone
6. Photograph
7. Other pertinent information related to employees
So far I have incorporated the contacts database forms into my new database but I am unable to link the forms into one form that will incorporate all the information needed. Is there an existing employee database that I may edit to suit my purposes?
I am developing a claim tracking database that tracks dates of events that occur in the course of processing a claim; such as, Loss Date, Report Date, Estimate Date, Payment Date, etc.
I currently have the following tables set up:
tblClaim
ClaimID
ClaimNumber
tblEvents
EventID
EventName
tblClaimEvents
ClaimEventID
fkClaimID
fkEventID
EventDate
With this table structure there is a many-to-many relationship between Claims and Events, but, there will only be one of each event per claim. Is there a better way to set up the tables to enforce a 1-to-1 relationship?
I was planning on creating a form for the Claim table with a subform for the Events joined on ClaimID and fkClaimID, but that would allow users to create more than one set of Events per claim, if that makes sense.
I have a list of class sessions. To help with maintaining attendance, each session has its own roster. I just need to add a functionality so user can make sure the attendance roster is synchronized with the past sessions and future sessions in events of last minute additions/drop or updating names/contact infos. The sessions are related to themselves as below:
ClassID PreviousClassID
1 Null
2 1
3 2
4 Null
5 4
So therefore to propagate the changes into all sessions how would I instruct the query to look for each related ID then checks if it's also related...
I'm thinking I may have to use VBA to do what, but I hope that can be done with a append query.
Thanks!
I have the following query:
TRANSFORM Count([Copy of qryDailyCountOfValidations].Staff_Number) AS CountOfStaff_Number
SELECT [Copy of qryDailyCountOfValidations].PatternStartDate, [Copy of qryDailyCountOfValidations].[End Time]
FROM [Copy of qryDailyCountOfValidations]
GROUP BY [Copy of qryDailyCountOfValidations].PatternStartDate, [Copy of qryDailyCountOfValidations].[End Time]
PIVOT Format([Start Time],"Short Time");
it shows the number of employees that start a shift at a particular time and the time the shift ends, on any day.What i need to show on a graph is the count number of employees starting at x time and plotting the number of hours the employees are on shift until they leave or another employee starts....
-the y axis is the count of employees
-the x axis is the start time of their shift
10
9
8
7 xxxxxxxx
6 x x
5 x x
4 xxxxxxxx x
3 xxxxxxx x
2 xxxxxxxxxx
1
0
00:00 03:15 05:30.........................23:59
So the above mock up says 3 employees start at 00:00 and continue until 03:15 then another employee starts, then 4 employees continue 06:00, then 3 more employees start, 7 all together, then 5 employees leave later etc...
-the level of detail needed is to plot for every 15 minutes.
-The [end time] is not strictly needed, just included to show what columns i have available
achieving this on a graph on an access 2010 report..i have updated a test database so you can see what the data looks like.
I've got a report displayingg appointments, only issue is that it doesnt display these times or date in order of earliest first...
View 6 Replies View RelatedI am trying to filter two columns at the same time in a report, only one of the fields can be blank... see picture for better explanation....
View 1 Replies View RelatedBasically, I get daily reports from the client and the AHT and ACW values come in seconds. I've recently added code to the query changing the data to nn:ss which works perfectly. Below is some info:
tblTelephony
[AgentName]
[Calls] (number of calls answered)
[AHT] (in seconds)
[ACW] (in seconds)
[Code] ....
The above code works very well, where I'm stuck is in the attempt to average the fields [AHTMinSec] & [ACWMinSec] by Agent in a report.
Using [AHTMinSec] as an example:
I have the daily values for each agent [AHTMinSec] in the detail, Avg([AHTMinSec]) in the Agent group footer showing each agent's average, Avg([AHTMinSec]) in the Team group footer showing team averages and Avg([AHTMinSec]) in the report footer showing the campaign average including all teams. When I run the report the details are hidden providing each agent's average, the team average, and the campaign average.
The report worked just fine until I converted to minutes with the above code. Is there a reason that I'm getting an error stating that the calculation is too complex? I've done enough research to determine that the db can't Sum in order to average...
I've been struggling with getting a report to simply count records (I don't need any detail other than the counts). Here is what I have:
Table CompressorRoundsT contains these fields (many more actually but these are the ones I care about for this purpose):
Date, Shift, Round
Possible records in the shift field are 1st, 2nd, 3rd and the round field has Rnd 1 and Rnd 2.
For each date, I need to count the number of records per shift and per round. For example, the report should show that on June 7th, 1st shift has 14 records for round 1 and 14 records for round 2. Same for 2nd and 3rd shift. I don't need any other details of what the records contain, just the counts.
I've had some success but the layout ends up too spread out because it is including the individual records instead of just showing the counts and it isn't grouping the way I want.
It's a report for management to see how many readings (rounds) were missed in a period of time.
I have a field in my report [Idle]
This has a time in a HH:MM:SS format (so 01:38:23)
What I need to be able to do is sum this greater than 24 hours and keep the format of HH:MM:SS - ideally I need to do this in the form field that I'll be using to sum it.
i'm trying to filter is a datetime value and it just doesn't whant to work.I tried to make a separate unbound text field to filter out the Datetime into year and then filter that field out with year but it doesn't work. What I did:
-I clicked on the control element of the unbound text field.
-made a expression with this code : datepart ("YYYY", [BeginDatetime])
-(BeginDateTime is a table value)
-After this one it keeps showing me this error :
-"the syntax of the expression You've taken specified is invalid"