Reports :: Filtering Report To Specific Record
Jun 9, 2014
I work in psychological testing and I have created a database to store some data for our patients' test scores. I have a main form with demographics and then 5 buttons on the main form that open into 5 other forms (one form for each test). I also have created a button on the main form to run a Report; however, I would like to filter the report to only show the current record (e.g., Patient ID #1 only).
(Can this be done?) How should I go about filtering the report to show only the open record? Expression is preferred - I'm not very good with code.
I'm also assuming that since each form is linked by the primary key of Patient ID, I should be able to see all data from each form (main + 5 others) in the report for that specified Patient ID... (?)
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Oct 3, 2014
I have one table with some info about my clients, I have a form, where I must choose this clients from combobox and then after clicking button Print must open report with info about specific (chosen from combobox) client and some another texts that doesn't change. Final result must be printed report as invoice.
I can't create report with only specific record information.
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Apr 28, 2014
I am using the Filtering a listbox method from this post [URL] .....
It works great apart from when i type too many characters and no search results can be found i get a run time error '2105' you cant go to the specific record.
I think it may be because my form has a row source. When the example uses an unbound from?
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Nov 16, 2014
The aim of what I am doing is to create a monthly statement to give to our intermediaries that shows the commission they will receive each month for the deals they have referred. I have managed to create this report, HOWEVER I can't figure out how to filter out which month I need, so I a report for Jan, Feb Mar etc... The idea is that at the end of each month I need to run the report so only the latest month shows...
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May 28, 2013
report i'm trying to preview. I have a form which will display a person's training record and on that form i'd like to have a button which, when activated will show the record as a report in Print Preview. However, i'd like to just preview the record i'm looking at and not all of that person's records.
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Aug 8, 2014
I have a database (Access 2007) that handles a large number of consultants. Each consultant has a number of skills, has worked in a number of countries, and speak several languages. As contracts come in, I wish to generate a report based on the skill set, language and country/countries that best suits the contract; thereby identifying a group of most suitable consultants. I have designed a report with three sub reports for skills, languages and countries. Each sub report is linked to the main report through Link Master/Child fields using the ConsultantID. That's all fine; I get a report showing all consultants listing all their qualities.
Now, I want to be able to filter the sub reports on the three aspects: Skills; Countries; and Languages.
In the past, for other applications, and with the unfiltered form in preview I have used a popup form with unbound Combo Boxes to generate a string to use in the reports filter. I think I got that technique from Allen Browne, and it has really served me well.
Now, however, I can't use this technique since I can't set the filter for the sub reports. I thought that I might be able to use the Link Master Field with text boxes on the main report, but haven't managed to figure that out.
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Jun 23, 2015
I've restructured my 'application' to have one table and a lot of query/forms. In light of not figuring out the combo box situation I altered the requirements and what I needed thinking I may have an easier go of it, but alas not exactly my experience. I have 5 reports that I want to filter them by week(start of the week). I have a function which can turn any regular date entered to the start day of the week(monday). I thought my best way about this would be to fill a combo box with all the accepted dates through a separate table's column.
Is there a way to pop a dialog box when the user clicks to generate the report that will prompt them to choose a week then run that criteria against the report and only bring back that date?
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Mar 13, 2013
My report generates base on 2 date inputs(from textboxes) namely, ProcStartDate & ProcEndDate & a combobox(cmbRptSupplier) to select the supplier:
Code:
Private Sub btnReport_Click()
Dim strDocName, strWHERECondition As String
strWHERECondition = ""
If Me.cmbRptSupplier = "" Or IsNull(Me.cmbRptSupplier) = True Then
[Code].....
When I leave my cmbRptSupplier blank (so that I can leave supplier out of my criteria), & fill in 1/2/2013 for ProcStartDate, 14/3/2013 for ProcEndDate, I get ALL the invoices displayed in return for my report. Even with those before 1/2/2013.
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Aug 10, 2014
I've created a report which has 4 subreports linked to it via a ClientID. The problem is it prints 2000 reports for the 2000 different ClientIDs. I want, went the button is pressed, for it to ask what ClientID the users wants to print the report for.
I know how to do this in a query based report via criteria, buthow to get this to work when the reports been directly made from a table.
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Mar 12, 2015
I have a report with a table as the row source. I have command buttons that opens different forms and allows the user to choose criteria, the form then filters the report based on the chosen criteria in the form, but if I use the destination city form to filter the report by destination city, then filter the report using a different form, the destination city filter is lost, is there a way to filter the report with a form by say destination city, then further filter that dataset with another form for say location city.
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Sep 8, 2014
I want to show ( or print ) on a report a specific URL on Google Maps with the ActiveX control "Microsoft Web Browser".
I managed to use the Google API on a form to show the actual URL found with X and Y coordinates.
Now I'd like to show the same URL on a report to send to the customer as a reference. Is there a way to get this done?
I already put a ActiveX control (Ms Web Browser) on a report and used the same URLstring in the ActiveX control , but nothing is shown on the screen.
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Sep 5, 2014
I have report which record source is a Union Query, The query contain Order Details and a single row for "Freight Charges", I just want to set Freight Charges show in Report at last row.
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May 20, 2015
I am trying to print a report for a specific Client. There are several routing records with dates. What I want to do is print the report for a specific Client that is in the primary table and a Date within the routing table. Each routing record has a Date field.
One client can have many routing records.
Example: John Smith in client
Routing record in the Routing table. I want to report on one Routing record with a specific date.
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May 17, 2013
I have an excel spread sheet that is linked into access 2003 via a table. This spread sheet is updated by personnel in another location and I have to run a weekly report on engines stored in that table that are below a certain performance level. The column heading is MGT Margin and I have to list all of the engines that are below 20 degrees. Can I run a query that looks at this table and produces a report of all the engines that are only below 20 degrees? I currently have to cut and paste each engine from the updated spread sheet every week onto a separate spread sheet and import that into access to run the report. Can a query be used to run the required report? I have attached a screen shot of the query that I am putting together to try and run this report.
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Jan 13, 2014
I was thinking today if it is possible to fill Access reports based on a specific Word template? I don't want to populate a Word file with Access data as users of my app might not all have Word. Or is there another solution using a WYSIWYG editor where users can format everything according to their needs? That would be fantastic.
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Feb 4, 2008
Erm, hi this is my first post!
Basically im creating a db that the company i work for will use for invoicing creating orders storing the clients we have and so on. This is my first time using access and ive been working on this project for a few months so my vba knowledge is pretty poor to say the least.
What i need is for the orders form to view the current order i have open in report format. Everything on this order form works and is linked to the invoice report that i created, i even managed to get it to print the current report. I just cant seem to get it to view the specific order im looking at, ive tried loads of things from using my crap vba to queries..
Would greatly appreciate some help on this as my boss needs this db completed asap.
Cheers,
MarcF.
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Mar 16, 2013
In Access 2003 I have a form, at the footer of which I want to put some summary information. One of which is a count of the number of purchases over £500. I have tried many variations after searching the posts on this site but the only one which does not return me an error of some kind with the expression is
=IIf([Bought For]>"500",Count([Bought For]),0)
where 'Bought For is the reports listing of the purchase prices in a given date range when opening the report, but the value returned in my test is '0' when it should be '2' as the test file has two purchases of over £500.
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Feb 11, 2014
I can open a report right with a wherecondition that opens a report based on an agent name..
DoCmd.OpenReport "SelectPSReport", acViewPreview, , "[PS_Agent]='" & Me.CboAgt & "'"
But it returns every record for that agent and I want to be able to specify the date that goes with the name.
For example Tom has a record for Feb 10, Jan 10, and Dec 13. I only want to see the record for Dec 13.
I am able to see this in my form by having a combo box for the agent and the date (the date box being based on the agent box). So now how can I add a condition to include the date combo box?
DoCmd.OpenReport "SelectPSReport", acViewPreview, , "[PS_Agent]='" & Me.CboAgt & "' And [PS_dDate]='" & Me.Cbodt & "'"
Adding the condition gives me and type mismatch error, which I think may come down to the date combo box on the form having 3 columns (only 1 is visible).
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Oct 2, 2013
I have been an MS Excel man all along my career and I am a novice in MS Access.I have created a table, [Initial Customer Approval] which records data from a Form, [Initial Customer Approval]. Once the data is entered in the Form, I need to do some calculations based on the data entered in some of the fields in the form.I created 6 different queries for the six possible values in those fields. now for each of those queries I created respective reports.I placed a Print command button in the Form.
1. When I press the Print button it should open the report for the current record in the Form. (Currently It Opens all the reports simulatneously, with only one relevant report containing the current record; other opened reports being blank.)
2. If user presses the Print button before pressing Save button then system should prompt user.
Here is the code (Please note [reference number] is the unique ID generated for each record entered in the tabe through form):
Private bSaveClicked As Boolean
Private Sub Form_BeforeUpdate(Cancel As Integer)
If Not bSaveClicked Then
MsgBox "You are trying to navigate away from the active record. Please either save your changes, or press ESC to cancel your changes.", vbOKOnly + vbInformation
Cancel = True
[code]...
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Oct 29, 2006
Hi all!
I want to add a function to a form that filters records from a specific date period.
Each record has a field containing the date the record was added.
Example: I want to show the records added between 15.09.2006 and 10.10.2006.
Furthermore, the “from” and “to date” must be defined in textboxes, and the filter initiated with a button.
I need this functionality on a continuous form and in a report. How do I achieve this?
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May 21, 2013
I'm taking my first database class and I'm working on a hospital project in which I need to determine which pair (one doctor and one nurse) has a decremental performance as weeks go on.
I have an "r" and "s" queries.
These are the fields:
r: [DOCID,NURSEID, WEEK, RESULT]
s: [WEEK, RESULT]
I would like to find what pair had a "Good" result in week 1, "Average" in week 2, and "Bad" in week 3. My problem is that the results need to be in this specific order.
The professor told us to use a formula and I got the solution after building 6 queries that involved union, difference, and cartesian.
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Nov 7, 2013
how do i select one record from a subform and open it on a report ?
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Mar 29, 2015
my ive made a query to base my report off the only issue is the ' timeslot' wont appear on the report.
the timeslot needs to be displayed on the time the customer booked their appointment...
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Mar 2, 2014
I have a report, which opens a dynamic search form (built off of John Big Booty's code from this site). The form opens, and works as expected.During the dynamic search form testing, I created an 'OK' button that opens another form to display the record, but the dynamic search was opened first.
I would like to reprogram the button to display the selected record in the report which opened it.How can I get the selected record to display in the already open report?
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Apr 17, 2014
I make a print button on the form and want printing current record to the report, but every time I can not do that.
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Aug 27, 2013
Everytime i make a report in Access, first thing i do is build a query and then use it as a record source. I try the other way, I go to create report design directly and do the drag and drop of fields.
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