Reports :: Generate Number Of Rows In Report Depending On Number In Another Field

Nov 4, 2013

I have a form where we fill in information for supply of equipment to employees.

Each item must be signed for on a printed report.

I am encountering problems trying to create enough rows in my report detail for each signature of the items supplied.

For example, on the form I will select the "equipment" - 4 hats supplied and 3 boots. On the report I want the equipment set as the group and the detail to be a number or rows which equals the number of selected items. therefore under the Hats group heading I want 4 blank rows which are made up of 3 text boxes - Print Name, Signature & Date and another group heading for boots but with 3 lines.

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Reports :: Auto Generate Invoice Number On Report

Jul 1, 2013

I have created invoices as reports but now I'm looking for a way to add an invoice number to it. It needs to be an auto increment number for every invoice for every client.

I have 10 different clients and I want them to have their own incremented invoice number. Every client has it own unique number. So for example in week 1 I want to have the following invoice numbers; 01-0001, 02-0001, 03-0001 etc. In week 2 I want them to be; 01-0002, 02-0002, 03-0002. It is important that every client has the invoice numbers without gaps.

What is the best way to realize this?

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Number Of Rows Depending On The Value

May 28, 2006

Hi Everyone
I have been searching EVERYWHERE, but was unable to locate even the correct wording of my problem, so I decided to see if there is anyone here solve this riddle for me:

I have a simple table with 2 fields
ie :
NAME NUMBER
George 5
John 3
etc...
I have the need to make a report that makes stickers and make 5 stickers with the name George on it and 3 with the name John etc...
I cant even think of a query that would produce 5 rows of George followed by 3 Johns (;})..
The actual problem is more complex than this ( many times ) but this is what is holding me back atm.

Thanks in advance people, and I would like to say that I have learned VERY VERY MUCH from this site alone , and within a month from starting to learn Access for the first time, I have succesfully made a database that is working just fine for invoices and keeping track of inventory....

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General :: Getting Invoice Number Field To Auto Generate Next Number

Jun 2, 2014

I'm trying to get an invoice number field to auto generate the next number, keeping the format as "00000"...this is what I have, which gets the next number but drops the leading 0

Code:

Private Sub Customer_AfterUpdate()
If Len(Me.[InvoiceNumber] & vbNullString) = 0 Then
Me.[InvoiceNumber] = (DMax("[InvoiceNumber]", "[tblInvoiceNumber]") + 1)
DoCmd.RunCommand acCmdSaveRecord
End If
End Sub

invoice numbers are 04024, 04025 etc...how I keep the formatiing?

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Reports :: Barcode Font - Generate Number As Barcode On Report Records

Jun 8, 2013

I am using a barcode font in order to generate a number as a barcode on my report records. In order for my barcode scanner to read the barcode it needs an asterisk at the beginning and at the end.

So, if my record ID is 62 - in order for the barcode to be displayed correctly, it needs to be on the report as *62* .

Without digressing into a discussion on barcode methods in Access, how can I precede and succeed each ID number field with an asterisks?

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Forms :: Auto Generate File Number Based On Number Of Records In Year

Jan 21, 2014

I have a form [IUDATA]

I have a add record button.

I have a date field [DATEIN]

I have a text field [DRPNO]

If the [DPRNO] field is empty, I would like the user to have the [DPRNO] field be automatically populated after the user enters a date.

I'd like the format of [DPRNO] to be "dpr YY-XXX"

Where:
YY is the year of the [DATEIN] field and
XXX is number of records in that year.

So for example, if it was the 4th record with a 2013 date the [DPRNO] would be dpr 13-004.

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Auto Increasing A Number, Depending On Maximum Number When Condition Is Met

Sep 18, 2006

Hi,

I'm trying to get the maximum number in a table field to increase it by one depending on the member that is selected in a drop down in a field.

I have three tables: members, programs and times. Each member can have N programs and each program can be broadcast N times.

Each member has a three digit code, like XXX. Each program has the three digit code of the member + three numbers that are supposed to auto increment. That is, the first program of member X with the member code XXX is called XXX001.

What I'm trying to do is that when a new program is filled in and I select the member, then the program code should update automatically, adding one to the latest program by that member.

That is, if the last program by member X that was inserted in the database is XXX010, then if a new program is inserted it should automatically be XXX011, even though programs by other members have been added in between.

This is the code I use now, for the AfterUpdate when selecting the member in a dropdown in the form. But although I've played around a bit, I just get error messages...

Private Sub medlemsruta_AfterUpdate()
Dim medlemskod
medlemskod = Me![medlemsruta].Column(2)

Dim strMax As String

strMax = DMax("programs_kod", "table_programs", "Left$(programs_kod, 3) = medlemskod")
Me!program_kod = Left$(strMax, 3) & Format$(Val(Right$(strMax, 3)) + 1, "000")
End Sub

Medlemsruta is a dropdown where one selects the member from the members table, where the three digit code is in the third column (Column(2)).

I'm trying to use DMax to get the maximum number for the particular member and after that adding 1 to that for the new program code.

Grateful for any advice! Thanks!

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General :: Auto Generate Report Number When Required

Jul 1, 2013

We have a large split database with 3 users on a single site. We will soon be increasing this to 6 users across 2 sites.

One of the fields in the main table is "report number" where a line is given a unique number. Not every line is given this number, as it depends on the finished status of the product.

The numbers are currently hand written onto a sheet as they are used, which obviously avoids duplicates. This however will be near on impossible once the database is shared across 2 sites.

the format of the number is 00/0000 where the first two digits are the year, and the last four increase sequentially.

Is there a reasonably easy way to incorporate this into the database itself, where a number can be generated as required, as apposed to every time?

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Forms :: Generate Random Number To Use As Invoice Number

Mar 17, 2014

I am working on a form and need it to be able to generate a random number to use as an invoice number. The only parameters i need it to meet is that it is at least 5 digits in length. I was hoping i could use a button to make the number generate in a separate box.

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Reports :: Footer Information Moving Up Or Down Depending On Number Of Lines On Page

Dec 20, 2014

I am trying to create a report that has a header ( all ok ) then could have 1 or 15 detail lines ( all ok ) which contain cost for each line

then I have a footer with the subtotals of the costs and also bank details
then I have footnotes

What I need the report to do is keep the subtotals, bank details and the footer notes at the bottom of the page all the time weather I have one detail line or 15 detail lines

What is happening at this time is the footer information is moving up or down depending on the number of lines I have.

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Tables :: Consecutively Number Table Rows With User Determined Start Number

Jul 13, 2014

I have an Access2007/SQL Server 2012 system with 20 users for an insurance company. The company does most of its business via a network of vehicle dealers around the country. If someone comes in to buy a motorcycle, boat, or recreational vehicle at a dealership they need insurance to take it home, and our dealers send the quotes to us.

The dealers, in turn, receive payment from us each month for their efforts. Some are paid a % commission on the premium, some are paid for each quote they send regardless of whether the policy actually sells or not, and some are paid a set amount per sold policy. (Yes, that is relevant information!)

We already have reports that tally the amounts due each dealer based on their payment scheme, but last month our bookkeeper had to write about 650 checks manually because the check writing is not automated. She'd look at the report, and then enter name, address, and amount (in digits and words) into Quick Books and print the checks from there, a horribly tedious process. I've been asked to print the checks from Access. Basically one click would print all 650 checks.

I've opted to use a Make Table query to move the commissioned dealers amounts to a single location, and then to run two append queries to add the records from those paid per quote and those paid per policy. At the end of the day, one table contains all the information necessary to print the checks...except one.

The check number.

I need a way to sequentially number each record in the new table with a user generated starting point, the first check number.

By the way, the check blanks are on standard letter sized paper, three to a page, with tear-off perforations to separate them, in case that information has any relevance.

I think the best way to accomplish this is from the report itself. I've created a blank field on each record for the check number, and what seems most logical is that the sequential number is generated on print and written back to the table, rather than just generating all the numbers at once. That way, should print ever be interrupted, it will be easy to take up where we left off.

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General :: Auto Generate A Number In Where Data Field Is Text

Jul 10, 2012

I have

Table called "Products"
Field 1= "Product ID" which is a text field (PK) but numbers are used (ie 1 -20)
Field 2= Products -showing our list of 20 products

When I enter a new product, currently I have to look in the table to find the last ID used then use the next one available. I have created a form to be used for data entry to enter new products

What I am trying to do is :- 1, have the form open at data entry level but still able to scroll and see all records and 2, Have the form auto generate the next number available. For example, I have 20 products entered so when the form opens to enter a new product, the ID is automatically at number 21.

I wondered if its because the field is a text field or I am trying to insert the code in the wrong place.

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Reports :: How To Set Number Of Pages Within Report

Jul 10, 2013

I have already created a summary report that is one page long, however, every time I view my report in report view, export to PDF or print, the report has duplicate copies! Not blank pages. Just duplicate copies of my one page. The report is generating hundreds (about 700) of the same exact page. How do I force my report to have just one page.

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Reports :: Row (Line Item) Number On Report

Mar 26, 2014

I want to have line item numbers on report look like this:

Number....Order Number
1............9533-1425-20
2............5866-3411-14
3............2332-2355-14
3............2332-2355-14 ->repeating item
4............4399-5208-12
5............7392-2305-62
5............7392-2305-62 ->repeating item
6............2332-2355-14

Each new row of record needs to have their own line item number starting from 1 with criteria if order number is the same then carryover line item number on that record. I know how to get line item starting from 1 to last by assigning unbound control field with entry "=1".

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Reports :: Number Spelling Report Error?

May 9, 2013

I have 2 table:
- tblInvoice include Inv#, Type (Debit/Credit), InvoiceDate, ...
- tblCharge: ChargeCode, UP, Qty...

I have created a qry of these 2 table. It works properly. I added a Number spelling function to convert Total amt to word.

The error has happned when I change anything in tblInvoice. Every time I run the report, the report reports error 13 Type Mismatch. When I run debug, it point to Sodoc = Round(Sodoc, 0).

It's strange. This Number spelling function only spells the number in the report why is it impacted (by the change of tblInvoice record)?

P/S: The following is the Number spelling function mentioned above.

=======
Option Compare Database
Public Solay(0 To 15) As String
Public Donvilay(0 To 4) As String

[Code].....

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Reports :: Change Number Of Columns In A Report

Oct 24, 2013

I have a report that constists of 4 subreports.I need the first two subreports to render in a two-column format and the 3. and 4. in a single column format.Unfortunatelly I cannot it work as I need to.I have read, that setting the main report in a single-column format and the subreports in a two-column format with "first across then down" setting (Or something like that) is and option.

Unfortunately this option does not fit my requirements.Is there a possibility to set the number of columns through VBA and change it across the different parts of the report?

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Report Prints The Same Number Of Times As The Number Of Records

Jul 10, 2006

I've created a report and report has the same number of pages as the number of records that it's displaying.

If there are two records, the report has 4 pages...the first 2 are the actual report and then the other 2 are a copy. If there are 3 records, the report would have 3 copies (...6 pages).

Any idea how to change this so that I have only one copy of the report?

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Reports :: Print Report Based Upon Auto-number?

Sep 6, 2014

I need VBA code to print a report (rptLoadSheet) when the autonumber field (Auth Num) ends with a zero.

For example:

The autonumber is 99...no report.

The autonumber is 100...print the Load Sheet report.

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Reports :: Counting Number Of Distinct Records In Report?

Oct 11, 2013

I'm creating a report for an imaginary "medical clinic's database", the intended function of which is described as follows: "Create a statistic that shows the total number of distinct drugs prescribed to a patient."

Where I'm at:

I've created a query called UniqueDrugs containing drug and patient info. The SQL is:

Quote:

SELECT DISTINCT Drugs.Drug_Name, Patients.[Patient _ID]
FROM Patients INNER JOIN (Drugs INNER JOIN Prescriptions ON Drugs.[Drug_ID] = Prescriptions.[Drug_ID]) ON Patients.[Patient _ID] = Prescriptions.[Patient_ID]
GROUP BY Drugs.Drug_Name, Patients.[Patient _ID]
ORDER BY Patients.[Patient _ID];

The results of this query seem to be what I need. All I need is for the count formula that I use to return the number of distinct drug names there are that are related to a patient's ID.

I've created a report and I've put the following formula into a text box:

=DCount("[Drug_Name]","[UniqueDrugs]","[Patient_ID]=[PID]")

Where PID is the name of another text box in the report that contains the Patient ID that I want to compare to the drug names returned by the query.

However, this *always* results in #Error, no matter how I change the formula.I have been led to believe that syntax is not the issue, as the following formula worked as intended for a different task:

=DCount("[Prescription_Date]","[UniqueYearQuery]","[Patient_ID]=[PID]")

How do I use a DCount to return the number of different drugs that have been prescribed to a patient?

If it did not require the number of different drugs, I would simply use the following formula, which works just fine:

=Count(Drug_Name)

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Reports :: Crosstab Report With Dynamic Number Of Columns?

Mar 21, 2015

I've made a crosstab query and would like to use it to create a subreport. In the column headers I have names of courses. Courses can be added or removed. How can I make a crosstab report with dynamic columns?

PHP Code:

TRANSFORM Count(tblCourses.CourseName) AS CountOfCourseName
SELECT tblNmscStaff.NmscStaffFirstName, tblNmscStaff.NmscStaffLastName, 
tblNmscStaff.PtOrFtNtl, tblNmscStaff.Ntl, tblNmscStaff.NmscID
FROM tblNmscStaff LEFT JOIN (tblCourses RIGHT JOIN [tblNmscStaff/CoursesPointer] ON 
tblCourses.CourseID = [tblNmscStaff/CoursesPointer].CourseID) ON 
tblNmscStaff.NmscStaffID = [tblNmscStaff/CoursesPointer].NmscStaffID
GROUP BY tblNmscStaff.NmscStaffFirstName, tblNmscStaff.NmscStaffLastName, 
tblNmscStaff.PtOrFtNtl, tblNmscStaff.Ntl, tblNmscStaff.NmscID
PIVOT tblCourses.CourseName; 

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Number Generate

May 17, 2007

hey, where can i set or how can i make the access automatic generate the the number. like i want it start from:

Account number: Ra-b200
Account number: Ra-b201
Account number: Ra-b202

cheers

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About Auto-Generate A Number

Feb 2, 2005

can I make a field that can auto-number which the format that I want??

As I know that there is two format for auto-number
but I don't like them

I want to number my own format

like
XXX-YYYYMM-ZZZZ

XXX is the category number that would be selected in the form connecting to table
YYYYMM is the date year and month
ZZZZ is another auto numbering

Can I do so

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Generate A String From Another Number

Sep 13, 2006

i have a table where one column has numbers such as 6104003 and i would like another column to recogzie this number and make a new string in this format 61P04-003 ajacent to it. can i do that in a table or does it have to be a querie? and the bigger question is how do i do this :confused:

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Help Plz, How Do I Automaticlly Generate An ID Number?

Apr 18, 2007

:mad: I know that there is the auto number function, however i would also like it to generate an ID with charaters. In my table theres a first name and surname.

Say for example: Harry Potter, i'd like the ID to generate HP001

then say there's another guy call Harriet Potter, i'd like the it to generate
HP002 insead of HP001.

appreciate any help, and if it's impossible just let me know thanx!!!!:)

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Generate New Patient ID Number

Nov 30, 2004

I am working on a database for our health services office, which includes a table "Tbl_Patients"

THe Key in this table is a number the office will enter. They have an ID number for existing patients that they will use when they come in.

However, should a new patient come to the office, they would like for the database to assign a new number, the first one starting at 4000.

I would like to put a command button on the new patient form that says "Assign Number" and have that number generated and used as the new ID.

THis may not be real clear, so ask if you have any questions

Thanks in advance!

dspinner@saintmeinrad.edu

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Auto Generate Number

Jan 18, 2007

Hi i am new to Ms access, and i wanted to know how i could go about to create an auto generating number field that contains letters and numbers, e.g. a computer serial number.

Your help would be most welcomed

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