Reports :: Grouping With Only One Record
Jan 26, 2014
I have a report showing products and their selling prices
Most products have only one selling price, however a few have more than one selling price
To cater for this I have created a group called "Products"
The selling prices are then in the reports' "details" section.
Works well, except that every product now spans 2 lines. One for the product description and another for the price. This doubles the number of pages in the report.
As products with only one price is the norm, is there a method that I can adopt to show products:
* with one selling price - product description and selling price on one line
* with more than one selling price - product description and first selling price on one line, with subsequent selling prices on line below?
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Jul 13, 2015
I have a table for gathering interview scores for candidates from multiple reviewers (example below)
Field1 - RankID
Field2 - Presentation Score
Field3 - Writing Score
Field4 - Applicant Name
etc.
Each applicant will be interviewed by multiple reviewers. I want a report to display the data is grouped by Applicant name, but sorted by Score.
Applicant2 - average presentationscore = 5
Applicant1 - average presentationscore = 4
Applicant3 - average presentationscore 2
it seems simple enough to group by applicant name and sort by PresentationScore, but this does not work. I have used the grouping and sorting feature in every combination I can think of and it always keeps the Applicant Names in order whether I group first on PresentationScore (which will then give me several entries for same applicant) or not. What am I missing?
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Nov 3, 2004
I have a report with set up as follows:
Group Header: Division
Group Header: Subdivision
Detail
Is it possible to get the Division to only appear once per value?
e.g.,
Division
Subdivision
Detail
Subdivision
Detail
NEW Division
Subdivision
Detail
etc.
Right now the Division appears before the subdivision every time, even if the division is the same as before. I did change "Hide Duplicates" to "yes", but that didn't help.
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Aug 19, 2004
Hello,
This is a bit of a stupid problem but I've been trying to get a report in Access that will display data in a certain format but have been having real difficultly getting the grouping right.
This is the SQL query that I've got which gets all the results
SELECT Student.Surname, Student.Forename, Student.Admission_No, Student.Year, Course.Course_Title, Student_Course.Grade, Student_Course.Points, Student_TotalPoints.Total_Points, Student_TotalPoints.Mean_Points, SchoolTotal.School_Total FROM ((SchoolTotal INNER JOIN Student ON SchoolTotal.Year=Student.Year) INNER JOIN (Course INNER JOIN Student_Course ON Course.Course_Id=Student_Course.Course_id) ON Student.Student_id=Student_Course.Student_id) INNER JOIN Student_TotalPoints ON Student_Course.Student_id=Student_TotalPoints.Stud ent_id;
See attachment for results this produces...
I would like to get these results to be displayed like this:
Name Admission No Year Course Grade Points
Dave Jones 1856 2004 Business D 60
RE C 80
-------------------------
Total Points 140
Mean Points 70
--------------------------
Becky Smith 1974 2004 Chemistry A 120
Physics B 100
---------------------------
Total Points 220
Mean Points 110
---------------------------
etc
I know I could do this for a webpage using ASP so there must be somewhere to get the report looking like this in Access....
Any help would be much appreciated...
Andy
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Feb 23, 2006
Ok Second issue: I have a list of companies that each offer 5 different programs. Eash Listing in the query (My report is built on this) has both a column for the definition and a colum with a number idenitfying the amount of people in the program.
What I need is to HIRE someone, but maybe I can do this:
I want to list each company and all 5 programs associated with that company; easy and its done.
Then I want to have a summary at the bottom of the report that goes to each company, takes the 5 programs for maybe 1, maybe 3 or maybe 92 companies, and lists them in order. Order = the top 5 programs for all the different companies. See and it gets complicated because sometimes, a program can be the largest for every company in the report, and then the second program for each company is different for each each company. So I need to arrange the programs in an order. then sort them by size, and them only show the top 5.
PLEASE, if you got through this far of my irrational and illogical brain then maybe you can help
Thanks Sean
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Mar 2, 2013
I am trying to create a report grouped by payment date. The problem I'm having is there are 3 different payment date fields on one table and 1 payment date field on another table. I cannot figure out how to get my group expression to pull up the dates from each one of the fields. Do I need to create a new table for each payment type, or is there a way to create a common field "Payment Date" and pull up date from these 3 fields. I have a criteria form which sets beginning and ending dates, but where to assign it. The report is called "Payments by Date" and I need to show PPD (primary payment date), SPD (secondary payment date), etc.
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May 30, 2013
I have a report that has a group within a group. The interior group has a footer with a textbox calculating an average. I would like the Outer group to then SUM the averages. I tried doing a =sum([TextBoxWithTheGroup Average]), but access prompts me for the value of this box when I run the report.
To summarize: is there a way to sum a textbox within the footer of a grouping
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Nov 8, 2014
I'm trying to create a report with data from 7 different tables. It's supposed to be an assignment overview for a transfer company (driving people from A to B, dunno how to call it in English). I put assignment and customer details into the page header, which is working out fine so far. But now I want to show transfer details and it's proving to be a bit troublesome.
When creating the assignment, the user can choose whether the transfer goes from/to an address or from/to an airport. Depending on which one he chose the data is stored in different tables. To determine whether it is an outward journey/collection, outward journey/target, return journey/collection or return journey/target, I put a field in each of those tables ("Schritt", its value being either 1, 2, 3 or 4).
To visualize I made screenshot of the tables in relationship view, but since I'm a new member i can't seem to post images, so I'm giving you a pseudo URL...
[abload (dot) de (slash) img (slash) transeren40p1r.png]
The final report should look like this:
outward journey
---collection (1)
---target (2)
return journey
---collection (3)
---target (4)
Having the "Schritt" value for each step in either one or another table (address(es) or flight data) is making it a bit hard for me to wrap my head around the problem. Is that doable with expressions or is there a way in VBA to solve this problem?
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Apr 10, 2015
What I wish to achieve is to create a report that groups and sorts without the need of a header section as it is taking up to much space cascading :
----
----
----
----
----
----
rather than :
---- ---- ---- ----
----
----
---- ---- ----
----
----
I basically want it not to cascade but do the exact same thing as it does inside its own header. (We need to dramatically cut down the page amount as a delivery schedule is printed out daily and could do with the page count around 10 rather than 50 ).
(Links below)
What It Looks Like ....
What I Want ....
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Nov 2, 2013
Placing the grouping total values on the bottom of the last page of this report, such as below?
Common . . . . . . 44.55%
Convertable Bond .14.55 %
Preferred . . . . . . .40.91%
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Feb 2, 2015
How can I change report Sorting and Grouping through code? I tried:
Dim rpt As Report
Dim strReportName As String
strReportName = "ReportName"
[Code].....
But this did not work. I assume because it is on the Open command for the report. I think I might have to place some Event Procedure in the Group Header - On Format or On Print? However, I can not find the right syntax to do that.
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Feb 6, 2015
I have a table which now contains a couple of hundred records with more than thirty fields each, and will ultimately contain over 1000 records. Some of these fields use the multiple value feature, and the fields and the forms which fill them work beautifully. Now comes the challenge.
Without going into detail that I'm not at liberty to share, I can say that there are different offices which have different people who are responsible in different ways for the work covered in these records. It is possible for each record to have multiple people assigned to it from the same office. This requires setting the control that shows the people from each office to allow multiple values. I need to be able to create a report which will allow me to hand a list of all the records each person is responsible for in the office to the person responsible, in spite of the fact that this will mean records will show up on more than one person's report.
Before I knew that there might be multiple people in the office for each record, I created great reports grouping and ordering by this office's control and field. Now, since they allow and store multiple values, I can't use them any more. I need to be able, as I said above, to get the same effect. I think the answer lies in some sort of calculated field or formula that applies text filters. What I need to be able to do is look in the field for this office and see if a person's name is contained in the field for that particular record, regardless of who else might be in the field, too. I need to be able to use the results from this filter or calculation or formula to generate something I can use in the group and order by processes.
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Jan 21, 2015
I have a report with the fields
Firstname_
Surname_
[field1]
[field2]
etc etc (they're not called field1/2 but they're irreverent at present.
On the database people can be entered multiple times so I may have
Bob Smith
Jimmy Carter
Bob Smith
Jackson Smith
Tim Jones
Jackson Smith
Bob Holmes
Now I now with the group function I could group by the firstname_ field but the results would group like the following
Bob Smith
Bob Smith
Bob Holmes
Jackson Smith
Jackson Smith
Jimmy Carter
Tim Jones
And if I do it by surname, well I am sure you get the drift.
So how can I sort so I would get the following
Bob Smith
Bob Smith
Bob Holmes
etc etc.....
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May 31, 2014
Grouping a report data starting from date 01.04.2013 to 31.03.2014 ??
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May 15, 2013
Access 2010. I have a table with the following fields:
- From
- To
- TypeOfWork (to be chosen from a combo-box)
- Activity (text field to be filled in freely)
In a table i have a complete day with times (from -> to), the type of work between those times and the activity performed between those times a bit like this:
FROM TO TYPE OF WORK ACTIVITY
00:00 - 11:00 Welding Welding clamps
11:00 - 13:00 Welding Welding anodes
13:00 - 15:00 Cleaning Cleaning pipes
15:00 - 18:00 Cleaning Cleaning floor
I would like it to show in the report like this:
FROM.....TO.......TYPE OF WORK.....ACTIVITY
00:00 - 13:00......Welding............00:00 Welding clamps
...............................................11: 00 Welding anodes
13:00 - 18:00......Cleaning...........13:00 Cleaning pipes
...............................................15: 00 Cleaning floor
So it should sort on "From", then group by "TypeofWork" and repeat the "From" field(I think...). But I now have tried every combination of sorting and grouping I could think of and nothing works!
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Sep 19, 2013
I have a report (Access 2007) with multiple totals and subtotals. However, one field, whenever I click "show Grand Total," always shows up all akimbo (out of line with the other grand totals), unbound and without the nifty little blue "grand total bar" above it.
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Dec 2, 2014
I'm trying to group data in a report from single table using grouping and sorting and I want the percentile of every record over group total. I'm using a query to fetch data from table, however I'm unable to get percentage of every single record over group total.
I want to display the report as attached image in single report. I'm unable to get data in "Perc" field. It's populating wrong values.
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Jun 19, 2006
:confused: Hi everyone,
I have one table that I want to query. It's a basic table that contains:
MYKEY, AMOUNT
1234430, 100
1234435, 200
1234435, 100
1264435, 300
1264430, 200
1154435, 100
1154435, 219
1294430, 983
2010, 845
........ so on and so forth
Now, I simply want to GROUP MyKEY ENDING with 4430 and 4435 into one line and SUM the AMOUNT, thus showing like this:
MYKEY, AMOUNT
1234430and1234435, 100+200+100 --> (123 being the first common group)
1264430and1264435, 300+200
1154435and1154435, 100+219
etc etc.
i tried using simple sum and group by but does NOT work:
SELECT MYKEY, SUM(AMOUNT)
FROM MYTABLE
WHERE MYKEY LIKE ('*4430') OR ('*4435')
GROUP BY MYKEY
It does NOT ROLL-UP the 4430 and 4435 together.
QS: do i need to use VBA for this?
QS: do i need to have subqueries?
QS: please help?
Thanks!
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Jun 29, 2015
I have a column "CAT" each time that CAT switches between 0 and 1, I would like my query to auto-create a "grouping" and increment the group by 1. What I am looking for is the output as shown below.
ID CAT GROUP
67 0 1
68 0 1
69 0 1
70 1 2
71 1 2
72 0 3
73 0 3
74 0 3
75 0 3
76 1 4
77 1 4
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Oct 2, 2013
I have been an MS Excel man all along my career and I am a novice in MS Access.I have created a table, [Initial Customer Approval] which records data from a Form, [Initial Customer Approval]. Once the data is entered in the Form, I need to do some calculations based on the data entered in some of the fields in the form.I created 6 different queries for the six possible values in those fields. now for each of those queries I created respective reports.I placed a Print command button in the Form.
1. When I press the Print button it should open the report for the current record in the Form. (Currently It Opens all the reports simulatneously, with only one relevant report containing the current record; other opened reports being blank.)
2. If user presses the Print button before pressing Save button then system should prompt user.
Here is the code (Please note [reference number] is the unique ID generated for each record entered in the tabe through form):
Private bSaveClicked As Boolean
Private Sub Form_BeforeUpdate(Cancel As Integer)
If Not bSaveClicked Then
MsgBox "You are trying to navigate away from the active record. Please either save your changes, or press ESC to cancel your changes.", vbOKOnly + vbInformation
Cancel = True
[code]...
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Aug 19, 2014
I have a continuous form that displays a list of invoices (frmInvoiceList) based on an adjustable filter contained within the form. I have the filters working the way that I want them through VBa and I have a button on each record to open a report (rptInvoice). Inside that report, I have some controls to "print", "email", and "export to PDF". Again all that works just the way I want. The Form and the Report are based on a different query and each has an InvoiceID field to link.
What I am trying to do is put the Print, Email, and Export buttons on the main form which would perform the appropriate action for all the records that are displayed on the form. I've been able to get the Print function to work to a degree. It will print all the records, but it changes the background colors based on the alternating records. When I go to Email or Export, it creates a single file with multiple pages and each page is a new record, again with the alternating background colors.
Ideally, I would like to have a separate file exported for each record that can be renamed and archived separately. I'm not so concerned with the email function but if it would be possible to generate a separate report for each invoice, then pull the appropriate email address for the record, that would be really nice.
I've tried some "for" and "do" loops that I found through some Googling but none of the samples ended up working like I wanted.
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Mar 12, 2015
Access 2007 Sub-Report "rptSubEmployeeProject" inside report "rptProgressReportDay".
I need to dynamically change the table in the sub-report's record source. I tried (line wrapped in code tags below for reading purposes)
Code:
SELECT tblProjectHistory_fldProjectID,
FirstOfHistory, [History Date], [Time Spent],
Employee, fldAssigned, TheFieldPriority,
fldTitle, employeeID, fldTimeSpent,
fldStatus, fldHistoryID, fldOrder
FROM " & [TempVars]![TempEmpTempTable] & "
ORDER BY fldOrder;
And I get the error of invalid bracketing of name and it refers to the [TempVars]![Temp part. Makes me believe that I cannot use TempVars in a Reports RecordSource, is that accurate? If So that leaves me trying to set a sub-reports recordsource via vba right?
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Aug 27, 2013
I have a command button that outputs a report to PDF and saves it according to the Name in the NAME_OFF field. However, it saves all the records from the table in each PDF. I need to get each record to save individually.
Here's my code:
Private Sub CreateNotifications_Click()
Dim dbsOfficerMgmt As DAO.Database
Dim rstBoardResults As DAO.Recordset
Dim strName As Field
Dim strBrc As Field
Set dbsOfficerMgmt = CurrentDb
[Code] ......
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Dec 23, 2013
I have got problem with ms access report. I want to make a report which is based on
1) first master table
2) first slave table
3) second slave table
I have done some research and decided to do some form with subform. So I have got the view one record from master table and many record from slave tables in one view.
But it turned out that it has become duplicate records. (the relationship are ok - it duplicate master record as many as slave records)
So:
1) how i can do ms access report from multiple tables - one master record with multiple records form slaves tables
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Jun 7, 2005
How do I print several reports of the same record in a row and only prompting once the printer properties?
Thanks in advance.
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Aug 15, 2013
I have two tables - one contains customer names, the other customer appointments. So one customer - many appointments.
Each appointment is booked at a set interval (every 3 weeks, 4 weeks, 5 weeks...) which can vary from one appointment to another.
I want to do a count, in a query, to show in a report.
I need to count:
Total Cus_ID by interval - so how many customers are booked every 2 weeks, every 3 weeks, etc.
I need the count to be based on the customer's LAST appointment only.
I have tried, select query (group), crosstab (!)... querying a query... Total line using Max... then Last...
Nothing I tried works. The sum of appointments by interval should equal the total number of clients in the database... It gives me 4 times that... so it is counting every appointment, not just the last appointment entered.
I also will be including two other fields: activecustomer = yes and source = Eve - need to know criteria to set.
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