Reports :: How To Merge Records Together
Jul 15, 2014
The highlighting shows what records are duplicates. Those are the only records that need to change. Not every field of the record is a duplicate, and I don't want some of the fields that are duplicates to be combined.
If the result I want is not possible, or way too complicated for me is there a way to just have this: [URL] ....
Basically, I'm just getting rid of the sum within the merged record.
Note: I want this information to show up in a report. I put the information in the images into excel just to make it easier to show. Also, if you end up testing this yourself could you provide me with your Access document.
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Jun 24, 2013
I have a report that is derived from a table (tblDocs) the structure of the table is:
EmpId docType docDate comments
(number) (number) (Date) (text)
This table will have several entries for each employee. There will only be a few times that a comment will be entered. On my report, I will have a field for the comments and I would like ALL of the comments for each employee combined into one text box in the report There will be blank entries in most of the records). I think the control source for this might be a query, but not sure. I set the properties of the text box to can grow.
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Mar 11, 2014
we are moving from Access 2003 to 2013 using Windows 8.1 64bits. We used Leban's code and library to create and merge pdfs. C
Creating pdfs can be done with built-in functionality in Access 2013. But I can't find a way of merging pdfs. I've tried Leban's Dlls files but I am getting run-time error: "File not found:StrStorage.dll" do I need to do something extra to make Leban's code work on Windows 8 64bits ?
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Jan 14, 2014
I am using mail merge to produce reports for lift inspections and it is all going well apart from the fields that are multi value do not quite transfer. For instance the "inspections completed" field has a list of the months Jan-Dec and therefore a visit may have been completed in Jan, Mar & Jul for example.In word the first two letter of the last month are transferred across followed by Chinese symbols.
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Jul 16, 2013
I am using mail merge to add info from my database to my word document template. I want to make it the same as my form I have set up which gives me a patient name, dob, GP details as head of main form then a subform (continuous) of their medication. When I try a mail merge it comes up right but only shows one medication on each page. I want it to add all their medications to the body and have the patient info in the heading. Do-able?
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Mar 8, 2006
I have a table with the following fields for each record:
StudentID CsrID Average FinalExam
For most StudentID/CsrID there are two records, one with the Average and a null FinalExam, one with the FinalExam and a null Average. If there is no FinalExam, no record is generated.
How can I merge the records so that I will have only one record for each StudentID/CsrID that includes both the Average and the FinalExam?
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Sep 26, 2007
Hi I hope someone can help.
I have a table with records in like the follwowing examples.
Record 1
ID - 1
AccountID - 123
Name - Mr Smith
Address - 38 The Close
PetName - Tilly
Record 2
ID - 2
AccountID - 123
Name - Mr Smith
Address - 38 The Close
PetName - Chloe
Record 3
ID - 3
AccountID - 124
Name - Mr Jones
Address - 49 The Avenue
PetName - Francis
I would like to be able to run an update query that would merge the records with the same Account ID by PetName so that my table would now look like this
Record 1
ID - 1
AccountID - 123
Name - Mr Smith
Address - 38 The Close
PetName - Tilly & Chloe
Record 3
ID - 3
AccountID - 124
Name - Mr Jones
Address - 49 The Avenue
PetName - Francis
So record 2 would have been removed but the Pet that belongs merged with an & into record 1.
It's had me puzzled me for some time.
Thanks to any replies in advance.
theoldskoolninja
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Jan 11, 2007
I need some to PLEASE point me in the right direction.
I have a database of magazine articles that are listed like this:
Magazine Date Article
Time 2003-01 Iran War
Time 2003-01 Pres Campaign
Time 2003-01 Polution
Time 2003-02 Senate Race
Time 2003-02 New Cars
Time 2003-02 Cold Wave Hits
I need to merge that down to look like this:
Time 2003-01 Iran War,Pres Campaign,Polution
Time 2003-02 Senate Race,New Cars,Cold Wave Hits
Can anybody help?
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May 12, 2005
Hi I wonder if anyone can help? I have looked through prevous posts and cant find any answers that fit what I need to do. For reference I am using Access 97 and Word 97.
I want to be able to have a client record open in a form and click a button and for that particular record to merge with a preformatted word doc. I have created a query that gives me all the fields I need (as they are over multiple tables) and I can successfully combine this into a mail merge. But it currently takes *all* the records and I want it to only do the current one. I also want user to be able to click a button somewhere on the form that automates this process for him. Is this possible?
I have investigated transfertext and filled in what I think I should have but it seems to do nothing. It creates another (unopenable) file in the same folder as the word doc and does nothing else. But I am using the 'export word for windows merge' in the tranfertext action?
If I can only crack this I will be happy! Many thanks in advance for any help
DD
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Jun 9, 2014
Is there a way to merge duplicate/similar Access 2010 records into one record?
I have an Access table with 1,000 duplicate records, although they are similar and not exact duplicates. As you can see below, some records contain information that other records do not. Yet, the primary key is the same for all duplicate records. I want to find a way to merge data from filled cells of duplicate records into empty cells for each duplicate record. I do not want to concatenate the data (i.e. combine last and first name, etc.). I only want to fill empty cells if there is a match for it in a duplicate record. I will delete the newly exact duplicate records later. Short of correcting the records by hand.
Example
Code:
LastName FirstName SSN Address Phone Email
Doe John 123-45-7891 123 Anywhere St. NULL john(at)gmail.com
Doe John 123-45-7891 NULL (123)456-7890 NULL
Desired Result
Code:
LastName FirstName SSN Address Phone Email
Doe John 123-45-7891 123 Anywhere St. (123)456-7890 john(at)gmail.com
Doe John 123-45-7891 123 Anywhere St. (123)456-7890 john(at)gmail.com
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Feb 6, 2014
What I mean is I want four columns in the same paper if there is more than 4 records they will go to a new page
Detail form
Name |roy. |tony |elie. |piter|
Father |salam. |paul |jad. |john|
Family |jalbout |eid. |saad |diab |
Mother |hilda. |nada |pam |saly |
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Aug 6, 2015
Is there a way to have alternating colored records so it is easier to read in a report..Is there a way to have a line around each record to set it aside from other records so they don't blend together.
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May 13, 2013
I have a report where I would like to count the records. I can do this in a typical way to count the records but I'm a little stuck on this scenerio.
In my report I pick a date range of 04/01/2013 to 04/30/2013 it displays all my records. I have 3 records for 04/01/2013 what I would like is for that to count 1, not 3. So on and so forth - so it will show me at the end of the report how many times a week they worked. Is there a way to do that?
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Jan 18, 2005
Greetings,
I will try to explain briefly my problem.
My database is for our job card analysis.
The problem being sometimes a job card invoiced for the previous month
is only entered in the DB after reports have been generated/printed.
My thought was that if I could put a true/false check box in the record table
to somehow mark it as true after printing month end reports.
Hence late entries will reflect in the following months reports.
Is there a way of marking all the records as "reported" (True) after printing the report?
Maybe I am thinking along the wrong lines. Any suggestions?
Many thanks,
Brian.
Zimbabwe
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Aug 2, 2013
I'm currently working on a report to show the differences between two records (in this case, Documents). Each Document contains a number of paragraphs which are separate objects within my database. The purpose of this is to narrow down which paragraphs require reading (i.e. remove/highlight which are duplicates).
I've set up the report to show only the paragraphs from two selected documents (I don't think there is need for more than two, but how to select two or more documents for the query), and currently I have set the 'Hide duplicates' which kind of works but not the result I was hoping for - it only hides the related field and leaves the original in tact.
I am looking for a method that hides both duplicate records (not just the duplicated fields) if possible, failing that a method that will conditionally format the remaining duplicate or all duplicates.
Looks like the Hide Duplicates hasn't quite worked either - I have two fields which are clearly different and it has hidden the longer one. Likewise another later paragraph is not duplicated and it has hidden another which isn't duplicated. If it makes any difference the field is of type 'Memo'
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Oct 29, 2013
I am using Access 2007.I have a report that has 2 subreports within it.One of the sub reports input is from a table (Work Order Parts) whose records have a field called "DisplayOrder". This is a numeric field that I use to enable the user to specify the exact order that they want the records to be displayed in a form or report...well that's the plan anyway.
I can't seem to get the subreport to sort on the "DisplayOrder" field.
I have tried to set the Property value "Display Order" to "[Workorder Parts].DisplayOrder" but this doesn't seem to make a difference. The "Order By on Load" is set to "Yes".
Here is the "Record Source" value : SELECT DISTINCTROW [Workorder Parts].*, Parts.PartName, [Workorder Parts].Notes FROM Parts INNER JOIN [Workorder Parts] ON Parts.PartID = [Workorder Parts].PartID;
What am I doing wrong?
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Sep 3, 2013
I have a subform to select which Managers will get a Corrective Action Report based on a single Non-Conformance ID. The queried information looks like:
ID Managers
01 QA Mgr
01 Maintenance Mgr
01 Shipping Mgr
How can I access this data 1 record at a time in order to have each Manager name print on a separate Corrective Action Report?
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Apr 30, 2014
How do I format:
First 25% of records - Gold
Second 25% of records - Green
Third 25% of records - Yellow
Fourth 25% of records - Red
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Aug 21, 2013
I have a button on a report that I want to use to confirm if the contents of a field were prepared or not. Below is the button vba:
Private Sub Command60_Click()
'retrieve the records
Static Count As Integer
Count = Count + 1
'
Select Case Count
[Code] ....
The problem with this is that it changes the text and background for every button in the report. I want the button to change its text etc for individual records in the report. and not all at one time. In other words I want each record to have a button, and each button associated with each record.
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Mar 13, 2013
I have a table with those fields:
Name date(d,m,y)
John smith 1/2/2013
Mary loe 25/2/2013
Mary loe 1/3/2013
Jim tonel 3/3/2012
Jim tonel 5/3/2012
I want to create a report or query that will calculate how many times a name appears in current month(03/2013) and if not it should return 0.
For example the report or query should look like this:
Name count
John smith 0
Mary loe 1
Jim tonel 2
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Jan 23, 2014
I am trying to get the number of records under the value of 6 ... E.g. On the report it looks like this
Code:
Date Result
1 5.6
2
3 8.2
4 6.6
5 4
6
7 10
And the code I am using is
=Count([Result]<6)
The resulting answer is 5 , when the correct answer should be 2
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Mar 10, 2015
Need a sequential number on report. Have an unbound text box and set it to list a running sum over group. The twist is that I'd like to have it start with an assigned starting number [Starting Number] and then add 1 to each subsequent record. It works for the first record but then the next record is last value + [Starting Number]. Basically it is a check run where I would list the starting number and the report would do the rest.
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Sep 11, 2014
I have record in wich I would print the records whose fields A is filled but not field B or Field C is filled and not field D.
See appendices.
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Sep 30, 2013
In a report, I have a textbox to show the number of employees in the report.
I use this formula : =Count([last name])
Sometimes the same person has multiple entries, so the count is wrong.
How can I show only the number of different employees and ignore the duplicate names?
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May 1, 2013
In Access 2010 I am previewing a customer report. I also try to give users the choice of seeing history sub records for any given customer. I have a selection dropdown box where they can chose ALL, 5, 10 or 15 in a report. To this end I set the record source in the "Open" event for the subreport. if I want all records it works fine, but as soon as I put in "SELECT TOP 5" the subreport goes invisible. I have tested the query directly and it works fine. I'm sure this worked in Access 2007
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Oct 2, 2013
I have a bunch of records that are assigned to categories which are problem tickets. I would like to print the report showing not just the categories that have records open in them now, but also ones that don't have any records in them. So say I have these three categories. Power, Circuit, Hardware failure..If I have a few open tickets in circuit and hardware failures and none in power. Power will show show up on the report but with no records listed underneath it.
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