Reports :: Multiple Duplicate Records In Subform
Mar 9, 2015
I currently have a report which contains a subform. The master/child fields used to link them are called 'StudentID'.
In the table on which the subform is based, it is possible for multiple records to be associated with a single StudentID: in this case, the subform shows the locations where a student is studying, therefore if a student is based in three different locations the subform will display all three.
This seems to be resulting, when I run the master report, in three identical iterations of the same report being displayed (at least this is the only reason i can see why these duplicates would be displayed; it doesn't happen if a student only has one record in the subform).
Clearly, as a single instance of the report shows all three records in the subform anyway, I don't want to be seeing these duplicates.
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May 29, 2014
In my simple database (attached), I need to mass duplicate Tasks and their Notes.
I have three tables: tbTasks (PK: Task_ID), tbNotes (PK: Note_ID), jtbTaskNotes (FKs: Task_ID and Note_ID). jtbTaskNotes is my many-to-many junction table that ties Tasks to Notes.
The main form (fmTasks), bound to tbTasks, has a subform (sbfm_TaskNotes) that displays notes associated with each Task. On themain form,you select which Tasks you want duplicated via a checkbox. The append query (quCopyTasks) will duplicate all tasks that have the checkbox checked. All good there. However, I can't figure out how to also duplicate each task's Notes.
I found Allen Browne's solution [URL] ....., but that only handles duplication of one record at a time, whereas I need to duplicate many records at a time (sometimes 10+ records). How do I go about duplicating multiple Tasks and their associated Notes?
Before you ask "why are you duplicating records?": There are times when tasks need to be re-accomplished and therefore need to have a new record. It's easier to duplicate records than it is to hand-jam everything again.
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Jun 25, 2015
How to duplicate records in SubForm, i have created a form (transmittal) with a subform that contains all items listed:
Master Field : Transmittal No
Child Fields: IDTransmittalNumber
There is a button that allows me to duplicate form , however when i change the Transmittal no in the main form it automatically deletes all data in subform since they are both linked by that field..
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May 8, 2013
I'm having trouble with one of my reports. attached is a screencap of my report. The second name which is highlighted i need to either nudge it to the right so it is not directly under the first name OR remove it completely but keep the times and a gap for the next record.
I am creating is a sign in database where staff sign in/out for each day of a week. the issue is when the staff member signs in/out in the morning and then does the same when they get back from lunch it is difficult to read. This report is only printed once a week and will not show after a time frame of 5 days.
So, i still need that name to show up for the next day.
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Mar 30, 2015
I have a simple report which looks as given below:
ID Number Products
122 Cups
133 Pencils
122 Cups
133 Pencils
When I use the count function I get the total count of the record as 4.what I want is count the product varieties which should be 2
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May 7, 2014
I have a small database for some data collection having One main Table and then sub Tables, then Main form and sub form then Main Report and sub Reports forms.
For each main records there are several sub records in sub tables. Now the problem is that when i Print Preview the report so i see repeatation/ duplicate of the records; while if any record have only one record so that don't have any duplicate.
Now how to stop duplicate due to the subtable in Reports
If my above statement is not clear so i can attach the database...
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Aug 29, 2013
I have a form that uses Table A as a record source and has a subform that uses Table B as a record source. There is a one to many relationship between Table A (one) and Table B (many).The user opens the form to a set record, then uses the subform to create a new record in Table B.
This works perfectly and I can do everything I want. But sometimes the subform creates a blank entry in Table B before I enter any data. Then, once I start entering data, it creates another record in which it stores the data that I am entering.The result is two records: One that only has the date of the record's creation (I set that to be automatic upon creating a new record) and the primary key that links Table B to Table A. A second one is the "true" record, the one which stores all of the data that I am entering.
It won't happen for 10 records or something and there is no apparent pattern. In case it makes a difference, the form is set to open as the subform as the focus.
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Mar 13, 2007
Hi
I am writing mini database which will produce labels for boxes. I want to be able to produce a sheet of labels based on the 'number of labels' to print field. I can output one label or many on the page/s depending on how I structure the query and how many records are in the query.
My Question:
I need is a query which takes an individual record and duplicates it by the integer in the 'Number of Labels' field
any ideas?
thanks
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Aug 18, 2005
when running the attached report I am getting duplicate records. If using the protocol specified tc02026 there should be 8 records total. When running the report it pulls from both queries which have select criteria. How do I limit the report to only give me the 8 records and eliminate the duplicates? When I run each query it only gives me the 8 records I am looking for. Each Sample# in the report is a unique number(to help see the replicates).
Thanks
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Nov 20, 2013
I am working with a sub-form where once a staff member enters there sub measure I would want to create a duplicate of that record. The problem I am having is that once you enter the sub-form and click the duplicate button it creates a duplicate of the record selected but overwrites the first record in the table. I want it to create a new SubMeasure Number which is the primary key and assigns the record the next available number.
Also if I try to add another record after one has been added I get runtime error "3021" - No current record. I would have to close the form and reopen for it to be able to add again.
I have attached the code below:
Private Sub cmdDuplicate_Click()Dim dbs As DAO.Database, Rst As DAO.Recordset
Dim F As Form
'Return Database variable pointing to current database
Set dbs = CurrentDb
Set Rst = Me.RecordsetClone
[code]....
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Nov 15, 2005
how or what function (DLookup) should I use to prevent duplicate records based on multiple fields? I want to look at data in three fields that can't match existing data in those three fields. It's ok if one or two of the fields match but not all three.
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Apr 4, 2012
I have one table like:
ID Type No
-----------------
1 FL 2
2 DL 3
I need the following table to be created using first table , each record should be duplicated according to value in No field:
ID Type No
-----------------
1 FL 2
1 FL 2
2 DL 3
2 DL 3
2 DL 3
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Sep 21, 2015
I need developing a new delete query criteria to add onto existing delete duplicate queries for deleting duplicate values. I need the new delete duplicate query to take precedent over the other two so that those values retained in the first query are kept retained after going through the second and third delete queries. Attached is a document laying out the request.
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Jun 4, 2013
I'm trying to duplicate the records in a subform to a new form but keep getting a too few parameters error.
Code:
strSql = "INSERT INTO [OrderDetailT] ( OrderID, ProductID, Quantity, DiscountPercentage ) " & _
"SELECT " & lngID & " As NewOrderID, ProductID, Quantity, DiscountPercentage " & _
"FROM [OrderDetailT] WHERE OrderNumber = " & Me.OrderNumber & ";"
The debug.print comes out as below:
INSERT INTO [OrderDetailT] ( OrderID, ProductID, Quantity, DiscountPercentage ) SELECT 49 As NewOrderID, ProductID, Quantity, DiscountPercentage FROM [OrderDetailT] WHERE OrderT!OrderNumber = 11;
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Jun 13, 2013
I have a code that works great from the parent form but I decided to change the format and call it from a lostfocus event in the subform instead. Now I keep getting error 3314:"You must enter a value in the tbGuests.LastName field".
The code should copy the parent form fields and create x number of duplicate records according to a field on sub-form. It then runs an append query to add the information from the subform.
Code:
Private Sub GuestsInParty_LostFocus()
Dim partymsg As Integer
Dim dbs As dao.Database, rst As dao.Recordset
Dim F As Form
Dim intHowMany As Integer
Dim intCounter As Integer
[code]....
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Sep 8, 2013
I have 10 tables linked in one query. 9 tables are linked to one main table (one to many relationship).I want to get rid of duplicate records that show different data in multiple columns. I want only one record of this but retain with different data under different columns to be separated by commas. For example: I want this...
Code:
Employee # Name Course Start Date Completion Date
1 John Smith MS Office Training 1/1/2010 5/1/2010
1 John Smith Python Training 1/30/2011 4/1/2011
1 John Smith Leadership Development 6/27/2013 9/1/2013
1 John Smith Sensitivity Training 9/5/2010 -
2 Hank Joel MS Office Training 8/1/2010 10/1/2010
2 Hank Joel Sensitivity Training 8/1/2010 10/1/2010
2 Hank Joel WHMIS Training 11/15/2010 12/1/2010
3 Jane Doe Leadership Training 7/18/2011 9/26/2012
To turn like this:
Code:
Employee # Name Course Start Date Completion Date
1 John Smith MS Office Training, Python Training, Leadership Development, Sensitivity Training 1/1/2010, 1/30/2011, 6/27/2013, 9/5/2010 5/1/2010, 4/1/2011, 9/1/2013, -
2 Hank Joel MS Office Training, Sensitivity Training, WHMIS Training 8/1/2010, 8/1/2010, 11/15/2010 10/1/2010, 10/1/2010, 12/1/2010
3 Jane Doe Leadership Training 7/18/2011 9/26/2012
I am using two tables to find the data (main - "employee tbl" and "courses tbl")I have been trying to follow Allen Browne`s method, but I`m unsuccessful. This is the code I've put in SQL of this query:
Quote:
SELECT [Employee #], ConcatRelated("[Courses]", "[Courses tbl]", "[Employee #] =" & [Employee #]) from [Employee Tbl]
SELECT [Employee #], ConcatRelated("[Start Date]", "[Courses tbl]", "[Employee #] =" & [Employee #]) from [Employee Tbl]
SELECT [Employee #], ConcatRelated("[Completion Date]", "[Courses tbl]", "[Employee #] =" & [Employee #]) from [Employee Tbl];
However, I am prompt with "Syntax error in query expression".It also prompts another expression to be in error when I include the above but it runs okay when I don't do the above:
Quote:
WHERE (([Employee Tbl].[Employee #]) Like [Enter Employee ID or leave blank for ALL employees] & "*")
I placed the following in VBA module:
Code:
Public Function ConcatRelated(strField As String, _
strTable As String, _
Optional strWhere As String, _
Optional strOrderBy As String, _
[code]....
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Jun 18, 2014
I have an "Returns" master form that contains two subforms. The subforms contain items that we are returning back into our inventory. The underlying queries in each subform show only those records where the "Return Date" is null. The query(s) works fine, except that if there are 3 items that need to be returned there are 3 records that show in the master Returns form. I tried the Totals option in the query but the I need that Return Date on the subform. I only want one Returns master form to show the 3 records (not 3 records of the same master form).
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Jan 30, 2015
How to correct the issue below. I created a split form and I have 2 combo boxes that allow multiple selections. The one combo box for LOB (line of business) works perfect and does not create duplicate records in the datasheet view of the split form. The 2nd combo box with multiple selections creates duplicate records in the datasheet depending on how many selections are made.
I have checked this in the underlying table and there are no duplicate records, it is only in the split form datasheet. I have checked settings and configuration between the 2 combo boxes that are reacting differently and they appear to be identical...
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Feb 20, 2014
How do I pull information from a subform (more than 1 record in subform at times) to put on my report?
I have added the subform to the report and set Visible property to No,
I know the syntax to refer to the subform and its fields but I don't understand how to get all records in the subform for the main record to be displayed.
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Aug 11, 2005
Hoping that this is a simple problem :confused:
I have an orders form and subform, ie one order can have several product records with the following firlds
Product
Ordered
Received
At the bottom I have a command button 'ReceiveOrder'
What I want is on click of this button that the received field (that is 0 by default) will equal Ordered.
ie If I had orderd 2 and I hit the button it would change the recieved to 2 as well.
This much I have done with the following code
Private Sub ReceiveButton_Click()
Me.frmReceivingSubform.Form!QtyReceived = Me.frmReceivingSubform.Form!QtyOrdered
End Sub
This work fine if there is only one product, but if I have more than one it will only update the selected record, is there an ammendment I can do that means all the product records on that particular order will update.
I've searched the forum for the answers but can't find the answer, can anyone help,
Thanks
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Jun 1, 2012
I am currently building a database with the purpose of capturing data about various employees' skills. The idea is that a supervisor can fill out a questionnaire of sorts, with this employee, and give them a rating out of 5 for each skill. I have been working on this for a few days, and I am most certainly not an Access genius, so I have come to a bit of a wall. I know where I want to get, but I don't know how or if it is even possible, to get there.
I want to have a form that has all the questions on it, so each time the supervisor pulls it up they can just tab through and fill out the form. I have a main form with a subform, although this isn't ideal, it is the only way I can think of to even get close to what I am looking for. The main form portion, after a bit of testing, seems to be producing the desired results I am looking for in populating the specified table, but my subform (questionnaire) is just not doing what I had hoped. I know some of my formatting will change, but I just need a way to allow the supervisors to fill out the questionnaire, hit a button that adds all of the information in both the mainform and subform to their respective table(s) (which I know will require multiple records-1 for each question), and then be able to produce reports by employee.
I want various text boxes to autofill with the questionnaire info, and then have a box for the supervisor to input the ratings. I have used a Dlookup for the default property in each of the question and description text boxes in the subform, so they will reference info from a questionnaire table.
Attached Database...
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Feb 7, 2013
I've only started using Access 2010 since the beginning of January and have googled almost every problem to date.
My db is used to show the status of material through a manufacturing process. We start with one slab of material which gets cut up in to many parts.
The db works so far however I've come to the conclusion that the date was not normalized correctly. So I've created the following tables to fix this.
I have two tables the first of which holds data on the slab we start with and the second shows the status of the parts it has been cut up into.
Table 1 has the following fields
Cast Number
P/O
UST Status
UST Comment
Table 2 has the following fields
Cast Number
Blade ID (which will be 1 to 32)
Status
Comment
I would like table one to be displayed on a form with all fields. Have table two as a subform on the main form. But here is where I get lost!
I need the subform to show 32 text boxes to represent each part. Have each box assigned a default blade ID (1 to 32). Then depending which of the 32 text boxes get used to update those multiple records within Table 2.
I did have 32 status fields for every part but realized that meany were left null. I'm using, Access 2010 with Win 7...
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Apr 10, 2014
I a report based on query based on joined tables. Im using FK and PK accordingly in the tables and have a junction table.
I've attached a sample (removed all unique identifiers for privacy in case you're wondering).
Table structure as follows:
Employees tbl - Junction (License Link tbl) License No tbl, License Class tbl, Endorsements tbl
So the query runs on all of these tables.
When I build a report on the query, Simon shows up Six times. I suspect because he has six endorsements.
How do I produce a report on this table/query structure so that I get:
Simon.
Class, 1,2,3,4,5
Endorsement F,R,T,W,DG
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Aug 5, 2005
I have the following tables:
tblProjects
ProjectsID (Primary key - exclusive)
ClientProjects
tblProjectsDetails
ProjectsDetailsID (Primary key)
ClientProjectsDetails (Secondary key)
tblQuotes
QuotesID (Primary key - exclusive)
ClientQuotes
Service
Rate
tblQuotesDetails
QuotesDetailsID (Primary key)
ClientQuotes (Secondary key)
Service
Rate
I have the following forms:
fmProjects
fmProjectsDetails (parent/child)
fmQuote
fmQuotesDetails (parent/child)
When I add a project I need to have data from the tblQuotes and tblQuotesDetails to populate tblProjects and tblProjectsDetails respectively.
It is very easy to populate tblProjects from tblQuotes since it is a single record. Therefore I use:
Me.ClientProjects = Me.ClientQuotes
:confused:
The question is: how to match the data of the 2 subforms? Since there will be more than one record per subform?
Any help is really appreciated.
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Feb 17, 2015
I have a Sales Order form that is used to input sales orders. the main form is comprised of customer and shipping information that is created from a query based on a customerOrder table while the subform is comprised of product information that is created from a query based mainly on the CustomerOrderDetail table.
I need to be able to put multiple products in the subform as a customer can order many items, when I save and close the form I look in the customer order table and see only one record for that sales order while seeing all the records in the detail table for all the products ordered for that sales order as I should but the problem I run into is the query that I have for the sales order shows multiple records for every product that was ordered on that sales order and shows up multiple times in my sales order maintenance form when I only want to see the one. if I change the query to a total query that fixes that problem and only see one copy of the sales order but makes the forms un updateable which is no good.
I cant figure out what I did to make this happen as I have a purchase order form that is setup the same but doesn't have this problem and works great, no matter how many items I have in the subform I only see one purchase order in the query and in the maintenance form.
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Jun 11, 2015
Off of the same dB I would like to create a subform which will allow me to enter multiple records to the main table, the one attached to the main form. How to go about creating one?
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