Reports :: Passing Data To Report From A ListBox
Mar 14, 2013
How can I pass data (an employee's first and last name) to a report ? I captured the employee's name from the listbox, but can't seem to pass it to the report. The desired report will only have the employee's name and records for related fields on the report. The table (contains emloyees' history data), form name, listBox (contains employees' names), and variable (contains the employee's name) are listed below.
Table_Employee_Detail_History
Form_Employee's Reports
Report_Attendance_Report
stremployee (variable
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Sep 16, 2014
I have a form with 5 buttons on it. Each button is meant to select a warehouse location, so a query can be run to give an inventory report for that location. There is a separate query for each button and the OnClick event does properly modify the recordsource to give the appropriate data to the report for the location selected.
To this functionality I want the OnClick event VBA to pass the warehouse location to a textbox on the report, so the title of the report reflects that inventory location.
My code thus far is:
Private Sub Command5_Click()
Dim mySQL As String
Dim WHSE As String
mySQL = "SELECT [Master Part List].[Part Number], [Master Part List].Category, [Master Part List].Description, [Master Part List].MaterialCost, [Master Part List].Inventory, [Master Part List].Update, [MaterialCost]*[Inventory] AS [Total Cost], [Master Part List].Warehouse"
[Code] ....
When I get the report, the textbox is empty, instead of containing the text value for the warehouse location.
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May 7, 2013
I have a subroutine that successfully builds a SQL statement "strSQL", which is a public variable.
Using msgbox, I can read that the value is correct -
SELECT * from tblIncidents WHERE [Nature] = 'Hover';
(The select statement may be complex, e.g. [Nature] = 'hover' AND [COLOUR]= 'Blue' AND [GRADE] = 'High')
I want to pass the variable strSql to my report rptIncident in the following command:
Private Sub CmdPrintReport_Click()
If Right(strsql, 1) <> "'" Then 'check if statement was built
Else
strsql = strsql & ";" 'add trailing ; to statement
MsgBox strsql
DoCmd.OpenReport "tblincidents", acViewNormal, , strsql
End If
End Sub
I get a flashing error, then runtime error 3075 - |1 in query expression '|2'.
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Jun 24, 2014
I am using an on-click event on my form to call up a report for the current record. It has been a while since I've used the form to call the report, but I always remember it working correctly. Today when I try to call up the report, it opens but no record is being pulled up so the report pulls up blank.
Code:
DoCmd.OpenReport "rptSupplierInformation", acViewPreview, , "[OperationID]=" & [cboMoveTo], acWindowNormal
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Aug 4, 2014
I have a navigation form that will have 6-8 tabs. We were using about that many databases, but we are finally consolidating them into one. The result of us using so many databases has been the multitude of forms and reports that were necessary for each database prior to merging them together.
The problem: There will be anywhere from 12-20 (text boxes) that the user can use to search anything in our database. What we need to have happen, if possible, is for those search parameters to show up in the header of our report if they have text in them. If the text box is blank, it should not show up in the header of the report.
I have read how to to do the start/end date technique, but I do not know if that would work for what we are doing since the boxes would only show up if they are populated by the user.
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Dec 14, 2014
Using a popup form
1. On my main form, I have a listbox, I would like to edit the values of the listbox.
To do this, I have a popup form with 2 listboxes, one to have the values of the listbox on the main form, and the other listbox with option values for the 1st
1) how to i pass the rowsource sql of the listbox on the main form to the listbox on the popup form
2) how on closing the popup form, do i update the rowsource sql listbox on the main form from the changed value of the popup form listbox rowsource sql
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Mar 16, 2013
I have a listbox inside name of workers which is coming from table (Workersdetail) on the otherside I have report from the same table which still showing all records of worker, this report execute through the form and by selection of listbox values. look into my following codes.
Dim strWhereworker As String
strWhereworker = "workername = Forms![workermenu]!workerslist"<--(Workerlist is the name of listbox)
Select Case Me!reporttoview
Case 3
'DoCmd.OpenReport "workerindividual1", acViewReport, , strWhereworker
Problem is, in the report all workers with related values showing while I want to get only the worker name I select from the listbox, I could not understand where I made mistake.
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Feb 24, 2014
I have a report on this report there is a Destination City field and a Current City field, loaded from a table. I have a command button that loads a form to filter on the destination city, I have another command button that loads a form to filter on the current city location.
What I would like is, when I use the form to filter the destination city, then load the form to filter on current city, I want the listbox on the form for the current city to only list cities that are associated with that destination. Both form listboxes have the rowsource from the same table, just different fields. Is this possible?
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Oct 24, 2013
I have a report based on a query, the report loads filter based on dates input to the query from Form1 when report loads. I want to filter this report further from a listbox on form2, but I want the listbox rowsource to populate based on a field in the loaded report. Is this possible?
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Oct 10, 2014
I'm using pbauldy's code to filter a report by a multi-select listbox. The only issue is..how do I include more (7 to be exact) listboxes to the code? It seems the OpenReport vba is only allowing 1 where clause?
Code:
Dim strWhere As String
Dim ctl As Control
Dim varItem As Variant
'add selected values to string
Set ctl = Me.VP_ListBox
[Code] .....
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Jan 26, 2005
I'm trying to create a database where a single "Classification" field is populated by selections made in a multiselect listbox and I can't figure out how to do this. Any help people can provide?
Table 1:
Name_ID <pk>
Name
Classification
Table 2:
Classification_ID <pk>
Classification
What I want to happen is click on a button next to the Classification field (text) and a popup form with a multi-select list loads (this part is easy, of course). The user can select as many classifications as they want, click the ok button and each item selected then goes back to the first form and populate in the Classification field (seperated by commas or semi-colons).
This possible?
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Apr 19, 2005
OK - I have seen the other posts where individuals are trying to select multiple items from a list box and have a field populate with the selections. I have not seen a clear explanation defining if this is possible.
Essentially, I want to be able to query on the field and search for multiple selections within that field. Any recommendations as to how this can be achieved?
My next question, is if the selections in a multiple instance field are separated by a comma or some other character what is the best method to query for multile responses. For example, if the following data is in the field 1,2,3 and I want to query on 1 or 2?
Regards,
PolarBear
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Aug 11, 2011
On the first form I have a button with the following OnClick event :
Private Sub Rispondi_Click()
acbReceiveMail
On Error GoTo Err_Rispondi_Click
Dim stDocName As String
Dim stLinkCriteria As String
stDocName = "frmSendMail"
[Code] ....
On the form opened upon click ("frmSendMail") I am trying to populate the "cboTo" combobox with the "txtFrom" value from first form. In the OnLoad event I have written :
Private Sub Form_Load()
Me.cboTo = Me.OpenArgs
End Sub
Anyway after clicking the button that should open "frmSendMail" I get a popup saying : "An expression you entered is the wrong data type for one of the arguments" (run-time error '2498') ....
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Sep 21, 2005
Using Access 2003.
I will have a ListBox on the form with “Multi Select” set to either simple or extended. I have a collection of documents which must be recorded in a database. Some documents may have only one author, but could have more. Same with the recipient or copied-to.
Ideally it would be nice to have the ListBox on the left, selected one or more from the list and then pass them to one of the three fields by a command button, sort of like:
cmdAuthorAuthor1
LISTBOXcmdRecipientsRecipient1; Recipient2
cmdCopiedTo Copy1; Copy2; Copy3
I would like to have all of the names selected from the ListBox as a string, but fully understand the problems associated with normalization. Other posts have suggested subforms. So, the question is how to select from the ListBox and then pass the possible multiple selections to discrete fields on a subform that would display, say three fields and which would get away from the normalization issues:
cmdAuthor [Author1] [ ] [ ]
LISTBOXcmdRecipients [Recipient1] [Recipient2] [ ]
cmdCopiedTo [Copy1] [Copy2] [Copy3]
The secondary issue will be that there will be subsequent names which are not found until actually in the process of document review which will create a need to update the ListBox, which I know is not akin to a ComboBox NotInList function.
If there are any thoughts or coding out there which will help, it’d be appreciated.
Lawguy
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Sep 3, 2014
I have a form where I do a search and find the correct auditor in the listbox from the AuditorTable. This form is opened from a master form where I have the same fields in the table (ClientTable). What I need is that when I find the one, I double click it and the records from that auditor is passed to the client table.how to use Dlookup.
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Dec 21, 2014
How do I hide the report footer based on the report's data ?
I'm trying to hide if number of users = 1
The report's data is a query built inside the report's RecordSource, not a self standing query.
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Nov 4, 2013
I am trying to pass a date range parameter & an additional parameter (Type of Audit) to 6 subreports based off individual crosstab queries and housed on one Unbound Report ("rptFinal").I have an Unbound Form "frmDate" passing a date range and Type of Audit using [Start Date] and [End Date] to rptFinal with a button that simply opens the rptFinal as follows:
stDocName = "rptFinal"
DoCmd.OpenReport stDocName, acViewReport
In each Crosstab query, I have set the parameter criteria (in both the Parameter section & the query itself) to:
[Forms]![FrmDate]![Start Date] And [Forms]![FrmDate]![End Date]
and also,
[Forms]![FrmDate]![Enter Type of Audit]
On each subreports On Load Event, I have added:
Private Sub Report_Load()
Me.Filter = "[DteAuditDate] BETWEEN #" & Forms!frmDate![Start Date] & "# AND #" & Forms!frmDate![End Date] & "#"
Me.Filter = "[Type of Audit] = #" & Forms!frmDate![Enter Type of Audit] & "#"
End Sub
and I've set the Filter On Load property to: Yes..I can open frmDate, fill in the date and Type of Audit, launch the report and it runs with no error, I have 6 blank subreports in report Preview. The headers are showing up but none of the data.
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Oct 3, 2013
How can I pass two (2) values to a saved query ? These values are in a form that has a listbox with two (2) columns. The name of the form is 'Previous Evaluation Form'. I'm able to retrieve the values from both columns of the listbox in the form and I've already created the query. Both are working fine, but can figure out how to pass the query's criteria to select records for 'Name' and 'Date' columns of the query. Below is what I had in the 'Criteria:' of the query. What wrong with the code that is placed in the query's 'Criteria:' ?
Forms![Previous Evaluation Form]![Individuals].Column(0)
Forms![Previous Evaluation Form]![Individuals].Column(1)
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Mar 20, 2015
So I have a text box in a report that I want to pull in data from a field in another report, so the 'control' for my text box looks something like this...
=[Reports]![rptSalesReceiptSub]![Text141] (i.e Text141 is the data I want to pull into my report)
...the path is completely correct but when I run my report I get.#Name? If I run the report that has the data I want, it's fine (in other words Text141 has valid data in it)
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Apr 16, 2014
I have data from a survey with qualitative responses. For a single qualitative question, I moved the ID & responses into a new table and categorized the response according to a bucket/theme, where each column is a new bucket. I now have 10 columns. Each response is represented in 1 or more columns. I used an excel formula to copy the response data into the column itself.
Example:
A1 // B1// C1 // D1// E1//... L1
ID // Response // Cats // Dogs // Elephants //.... Column 10
1 // I like cats // I like cats //(null)//(null)// ... (null)//
2 // I like cats and dogs // I like cats and dogs // I like cats and dogs //(null)//..//
3 // etc.
However, now I'm realizing that Access always wants to show data for all records, or at most I can limit using a WHERE clause in my query.I want to use Access to generate this report:
1. Section 1: Show all responses from the Cats bucket where there is data
2. Section 2: Show all responses from the Dogs bucket where there is data
3. and so on
I know how to do summary values, and I know how to do filtering that apply across the whole report, but this seems like more advanced filtering, where I want to see selective details differently for each field.
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Mar 19, 2014
My employer is using Windows XP Pro and Office 2003 (a few machines have Office 2010, but not mine). Furthermore, the machines are running the Japanese language OS, which has caused some comparability issues with my English XP/Office 2003 at home.
I have a form containing an unbound textbox, with the name MIS. The form's Current event has the following code:
If IsNull([[ResignationDate]) Then
MIS = DateDiff("m", [NichiiGakkanStart], Date) + Int(Format(Date, "mmdd") < Format([NichiiGakkanStart], "mmdd"))
ElseIf [ResignationDate] > Date Then
MIS = DateDiff("m", [NichiiGakkanStart], Date) + Int(Format(Date, "mmdd") < Format([NichiiGakkanStart], "mmdd"))
[Code] .....
The calculates (correctly) the Months in Service of the employee who's information is being viewed.
Now, I am trying to create a report which lists the employees by work locations. The above , and other calculated information, is to be displayed in the report.
I used the wizard to create the report, using data from two different tables (employee & location).
I need to display the calculated information above for every employee at every location.
Example:
"Work Location"
"Employee Number" "Given Name" "Family Name" "Months in Service"
The report, as it is now, displays all work locations and the above employee info except the calculated data.
I've read up on using calculated fields in tables, and I'd prefer not to take this approach.
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Jul 9, 2013
I posted the following code on a button (report to a first sergeant). I can't pull e-mail addresses from the report (rptLateByUnit).
=========
DoCmd.SendObject acSendReport, "rptLateByUnit", acFormatPDF, Me.CCF_EMail, Me.CCS_Email, , "FOUO: Open Personnel Data Discrepancies", "This document contains information which must be protected in accordance with AFI 33-332, Air Force Privacy Act Program, and DoD Regulation 5400.7R, DoD Freedom of Information Act Program; and Privacy Act of 1974 as amended applies. This document is For Official Use Only." & vbCr & vbCr & _
[Code]......
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Aug 11, 2014
I've got a database written in Access 2010 that shows many reports. When the report is selected and data is available, it is shown as a full screen preview with the print dialog box displayed over it. However, I am having a problem in that when there is no data, a message box is displayed that's invoked from the 'on no data' setting but when it's dismissed the report is still displaying. How do I prevent this from happening?
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Apr 22, 2014
Is it possible to mask data in a report? I have a report that contains a field for an ID number. Depending upon who is receiving the report only a partial ID number can be shown.
Example: Instead of showing ID#: 123456 the report can only show ***456.
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Aug 11, 2013
I have Access 2013 but am new to Access and am learning as I go along!I am making a database of song lyrics so have made a table of the title of the songs with the lyrics for each verse as different fields. I want to be able to choose multiple songs by their title to then show the full lyrics on a report.
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Nov 25, 2013
I would like to create a text box in an existing report that uses data from another report. I create a new text box and go to it's control source and select the path.
In my case: =[Reports]![Radvantages members]![AccessTotalsAmount1]. When I run it, it sais "#Name?"
Is there another way to integrates data from another report? I don't want to use a subform becouse it doesn't work with my lay out
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