Reports :: Printing Multiple Copies Of Each Group
Sep 24, 2013
Our access database keep track of children attending an after-school music programme.
Each week we print registers and give them to the class teachers for them to mark who is coming. The registers are produced as a report, grouped by School then by Class.
We run 3 times a week so each week I need to print off 3 copies of the registers for each class.
Is there a way to print multiple copies of each group in a report? This would save me quite a bit of time each week.
I'm using Access 2013...
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Jun 18, 2015
I have an Access based CRM system that was built for me in 1998. Amazingly it is still pretty effective. However, I would like to make a small adjustment in the programming..
Once we've added the details for an order we press continue and the screen closes and one copy of the acknowledgement of order form. I simply want it to print three copies!
I believe this is the coding part of the command that is effected.
Rem Print Report
DoCmd.OpenReport "Order Acknowledgement"
Rem Close Form
DoCmd.Close acForm, "Booking Entry"
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Aug 5, 2013
I am using a cartesian query to create multiple copies of a record to use for printing labels.
Here's my query that produces the cartesian result:
SELECT tblCount.CountID, tblDeliveryOrders.DeliveryOrderNum, CurrentCY.Deliveryorderlineitemnum, CurrentCY.Quant, CurrentCY.UOM1, tblContainerSizeCodes.SizeCode, tblContainerTypeCodes.TypeCode, CurrentCY.WasteDescription, tblEtidDodaac.EtidDodaac, CurrentCY.ETIDDocNum, CurrentCY.Pounds, tblEPAWasteCodes.[EPAWasteCodes(1B)]
[Code] ....
This works just fine in creating the desired result - EXCEPT I don't get all the records.
When I remove the 'cartesian table', and right join everything, then I get the correct results. If I keep everything as-is and reintroduce the cartesian table, then I get an error about there being an ambiguous outer join.
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Nov 18, 2013
I am trying to add to a db I inherited. One of the end reports that is produced is a cost breakdown for each end user.As things stand, the data collates into individual reports which are then grouped into one file and saved via PDF. What I am trying to work out is whether or not I can selectively pick some of those reports to have more than one copy.
I see a form (within an existing form) that will list all of the end users for a particular scheme and, next to that, be a dropdown that will allow the db user to select how many copies of each report needs to be published. These will then collate merrily into one document to be saved to PDF.
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Jul 22, 2013
My report produces multiple copies of the same record. I know why, but don't know how to fix it.
EmployeeTable.
With a one to many relationship with TrainingTable (via employee PK as FK in trainingtable).
Training table has a one to many relationship with a table called Range.
Report is based on a query that picks up the Employee/Training/Range (range just describes the training unit).
However, If I have more than one range expressed organized a training unit, the report spits out several copies of the Employee record to display all the ranges.
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Apr 23, 2014
I have a form that produces Year end accounts, therefore each page is totally different from one another, there are 10 reports per set of accounts.
I have created 10 buttons that out puts the desired report
Profit and Lost, Balance Sheet etc.....
What I would like now is a way to print all 10 reports with the click of a button, how can this be done...
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Aug 24, 2004
I have a report that prints per customer. Is there a way to do a print all such that all the cusomer reports are printed without having to manually print each one ??
thank you
newbie
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Dec 19, 2014
I want to print mulitple reports with different content based on a query. It is like printing invoices of different customers based on a date selection at once / automated..Current I have it working so that I have to select 1 customer at the time.
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Nov 6, 2012
How to do this? trick is that these reports are all the same report being fed different data, opened and closed using VBA. In between the closing and opening the data gets changed. Best approach is?
CutePDF is installed
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Jan 26, 2005
Hello
Here's the problem:
I'd like to print multiple reports using a button in a form.
I guess I could use something like that:
DoCmd.OpenReport "report1", acNormal
DoCmd.OpenReport "report2", acNormal
DoCmd.OpenReport "report3", acNormal
DoCmd.OpenReport "report4", acNormal
etc
in the command.click sub but here's the tricky section:
Some of my reports (they are all based in select queries) do not contain data.
How can I make access print only these forms that include records ?
For example if the query that provides records to the "report2" returns nothing, I would like on the commabd click event mentioned above, only the report1,3and 4 to be printed. Am I asking too much?Hope you guys understand what I'm talking about. Sorry , if my English isn't too good
Thank you in advance
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May 13, 2014
I'm trying to print out several reports from one button. I have created individual buttons for each of the reports and they work fine.
But when I try to amalgamate them it stops printing after the first two reports regardless of which ones are at the top of the list.
The code I'm using is ......
Private Sub Print_All_Click()
Dim strFilter As String
strFilter = "Business_ID = Forms!frm_Business!Business_ID"
DoCmd.OpenReport "rpt_Front_Page", acPrint, , strFilter
DoCmd.OpenReport "rpt_D_and_N_Suitability", acPrint, , strFilter
[Code] .....
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Apr 24, 2015
I have a union query of the Employees table and Dependents table on [Employee ID] which I build for a census report, and when I run the query, it sorts correctly, but it's not sorted at all on the report. I tried to add a sort on the group, but it just ignores it.
I need it grouped by [Employee ID], then sorted by [Last Name], then [Relationship], then [Age], so it will be alphabetical by the employees last name, then put the employee first, then the dependents by oldest to youngest. Is there a way to do this in the code, and where would I put that?
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Jan 22, 2015
I know how to create a chart in an access report, put it in the group header or footer and link it such that the the grouping filters the chart.
My VP wants me to create a chart that compares each invididual providers episiotomy rate (something that is done to pregnant women during delivery) to the overall divisional rate on a monthly basis.
I know how to do this with 2 charts, ie 2 different group levels. One chart goes in the date grouping level (the overall rate) and another goes in the provider grouping level (the individual provide rate).
is there a way to have this in one graph in an access report?
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Jul 17, 2006
Hi,
I finished a db for a client to help her keep track of the classes she teaches, her students and other related info. The db has several tables and one main form with subforms. I read that it was a good rule of thumb to design the fewest posible forms to make the navigation centrilized and so I did. (I also spent some time on making it look less Access like, more of a stand alone app and wish to preserve it)
Up to this point the client was using Outlook to store all the contact info plus anything else she could jam into various "notes" fields. Now she wishes to have some simillar futures in the db to the ones outlook offered, one of them:
being able to open multiple contacts (records) in new windows. So basically she wants to open many instances of the main form so she can jump between the records without closing the previous one. My question is: what is the nicest (cleanest from the point of db design) way of giving her such functionality? I thought about giving her an option to open the new record (student) in a tab, but I'm not sure how to acomplish that. Another way would be to copy the main form several times and open those as she clicks on "open in new window", but I don't think it's a good solution, becsue: e.g. How many copies do I create? I'd have to go over all the vba in each copy and adjust it so it works properly with the copy, plus all the vba in each subform... :eek:
Any thoughts would be greatly appreciated on how to tackle this. Also what are the consequences of having several instances of the same form open (editing same record by mistake, etc..)
Thank you very much,
Mariusz
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Feb 25, 2014
I was having trouble just setting each report with a particular print method - for some reason they just kept forgetting their individual settings and resorting to default on the machine.
This meant reports were printing on the wrong paper, or the wrong size paper, the wrong orientation and some times refusing to print if it couldn't find the paper (which is useful in runtime as it doesn't display error messages)
So I used Reports(rpt).printer properties (I forgot where I found this) to hard code the printer properties into each print command... this meant I had to use another function to insert the variables.
So all I had to do was say:
Code:
PrintMe("Invoice","InvoiceID",iID)
and a report would print to exactly how I wanted... but it's just too slow!
See attached for full code, I have a niggling feeling it may be the function: PrinterOK, to make sure the printer exists or not.
Code:
Function PrinterOK(sPrinterName As String) As Boolean
Dim MyPrinter As Printer
PrinterOK = False
For Each MyPrinter In Printers
If MyPrinter.DeviceName = sPrinterName Then
PrinterOK = True
Exit Function
End If
Next
End Function
I know it's the printing code, because if I stop the printing and just preview then it shows up almost instantly.
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Mar 15, 2007
If I want to distribute copies of a database and have one copy as the master and syncronise data; can i use briefcase or is there a better way?:o
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Jan 7, 2015
In Access 2007 is it possible to alter a macro so I can print 2 copies of a report. I have created a simple macro which opens up a report based on a value in a data entry form. I want to automatically print 2 copies of the report. Is this possible....
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Jan 23, 2014
I have an old access database (written with 2003 but running under 2010) that creates workorders and I need to change a couple of the reports to print three copies with each copy having different text in the footer. I'm converting the reports from a old DOT Metrix special form printer to a laser printer. I have already modified the reports as far as the titleing and cosmetics are concerned and they print and look great on the laser printer. I have also added a TxT box that I want to contain the information on the report.
The reports are generated in a couple of different ways off different screens in the system off buttons, but I figured if I can get one of them to work I can replicate it to the others.
I have gone through the reports forum and have found a couple of solutions but can't get them to work. This is what I have found:
On the on button to print a range of workorders (it drives a query that asks for a starting workorder number and a ending workorder number) click from the from the switchboard:
DoCmd.OpenReport "rptBulkWorkOrdersbyWorkOrderNumberRange", , , , , "1"
DoCmd.OpenReport "rptBulkWorkOrdersbyWorkOrderNumberRange", , , , , "2"
DoCmd.OpenReport "rptBulkWorkOrdersbyWorkOrderNumberRange", , , , , "3"
Then I have this code but I'm not sure where it goes. On the report in the "on open" expression? not sure..
Select Case Me.OpenArgs
Case "1"
txtBox62 = "Shop Copy"
txtFld1 = [qryField1]
[Code] .....
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May 29, 2015
Despite Google I can't seem to figure this out.
I have some data in a format similar to:
Name / Style / description / speed / distance
john / driver / careful / 80 / 5500
mary / driver / careful / 70 / 7000
pat / racer / reckless / 100 / 6000
anne / driver / careful / 75 / 1000
peter / racer / reckless / 110 / 6500
don / snail / slow / 60 / 6000
I want my report to total by style, without details and to look like:
driver careful 13500
racer reckless 12500
snail slow 6000
How do you get a report to sum the group items by a specific item and to hide the details of that group summing?
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Mar 28, 2013
Is there a way to have an expression in the control source of a text box in a report, that re-starts or is exclusive for every group within the report?
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Jul 1, 2013
Currently I have five separate reports setup in Access 2010 (that are running off of five separate queries). Since they have different data/fields, I was unable to combine into one query & one report.
However, I print each to PDF and then combine using Acrobat Pro. Is there a way to combine in VBA and not have to do the step using Acrobat Pro?Function PrintReports()
DoCmd.OpenReport "Program_Summary_1", acViewPreview
DoCmd.OutputTo acOutputReport, "Program_Summary_1", "PDFFormat(*.pdf)", "C:DesktopPrintFiles" & "Program_Summary_1" & ".pdf", False
DoCmd.Close acReport, "Program_Summary_1"
DoCmd.OpenReport "Program_Summary_2, acViewPreview
[code]......
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Nov 16, 2013
I'm working on a project where I must send roughly a thousand individual reports to a thousand different email recipients with .pdf attachment.I know I'll need to add a table that designates the email address by SHIP_TO_CODE. Then create a form with the email subject, body, etc.. I don't neccessarily have to have the reports saved to a folder; I really just need them emailed to each account.
I was thinking I could modify the code some to accomplish my goal, but I'm not sure what to put. Maybe add a SendObject in there somewhere.CODE that I have now that saves the report to a folder. (I want to modify some to send email attachement instead)
''Module CODE:
Private Sub Form_Current()
Dim rst As DAO.Recordset
Set rst = CurrentDb.OpenRecordset("SELECT DISTINCT [SHIP_TO_CODE] FROM [qryWty&PendingData];", dbOpenSnapshot)
Do While Not rst.EOF
strRptFilter = "[SHIP_TO_CODE] = " & Chr(34) & rst![SHIP_TO_CODE] & Chr(34)
DoCmd.OutputTo acOutputReport, "rptDraft", acFormatPDF, "C:UsersmrutherfordDesktopASC Daily Reports" & "" & rst![SHIP_TO_CODE] & ".pdf"
[code]....
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Nov 14, 2013
I'm working on a project where I must save roughly 1000 individual access reports based on the group to a specific folder in pdf format.
Problem:The code I found on this site works, but not exactly the way I need it to. Using the current code (pasted below) all of the pages of the report are being saved to pdf for each group, instead of just the single page. For example, all 1000 pages of the report are being saved to each pdf file, when I only want the 1 page for each of the groups.
I believe that the problem lies in the filter for the Open Event code, but I don't know how to modifiy it to make it work the way I need.
CODE:
Option Compare Database
Public strRptFilter As String
Private Sub Report_Click()
Dim rst As DAO.Recordset
Set rst = CurrentDb.OpenRecordset("SELECT DISTINCT [SHIP_TO_CODE] FROM [qryWty&PendingData] ORDER BY
[code]....
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Nov 29, 2005
Hey all, I have a problem I was hoping that someone could help me with. I am trying to add my digital signature to my report. Since I have added an activeX Control to my form which display and stores my signauture, I would like to display it on my report as well (if it apperas with the record) So I added it like any other control to the report but when it is saved it is letters and numbers, so I have to make it back into a digital signature. Can anyone help me.Thanks
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Jul 17, 2006
hi. i am working first time with query and reports. i have created a database. i have reports and query. i have a button in my form by the name of (View reports) if a user clicks on that button it opens another form with 3 options
1) Problems all report
2) problems resolved
3) Problems not resolved
Now what i really want is when a user clicks on Problems all report it should go directly into excel worksheet based on my query which i have assigned and the width, column should be perfect in excel so then a user can print. secondly same thing goes for problems resolved based on my query which wil show all the problems which have been resolved and should open it in excel with everything alligned and ready to print. i know it is possible and i have been able to just print Problems all based on report not with my query and the formatting was really bad. i need to print reports based on my query directly in Excel worksheet with everything perfectly formatted. any help will be really appreciated.
Thanks alot
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Jan 10, 2008
Good morning,
I've created a pretty powerful Access Database that pulls information out of some ODBC tables we have on our local server. Of course, I created the database and all the forms and reports on my work computer here. But, when I was finished, I sent that entire database out to probably 20 or 30 people in the company. On a daily basis, they run the same program from their own computer and they like to print/export/etc. the reports that are produced. However, I don't understand why those reports print our on my personal printer (the printer is on the network). If they have a default printer at their site, why wouldn't it print there? Also, I haven't included any printing macros or VBA coding. I'm tired of having 30 or 40 sheets of paper print out on my printer daily. Any suggestions?
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