Reports :: Removing All Layouts From A Report
Sep 2, 2014
Is there a way of removing all these rotten 'layout' groups in one hit and just being able to shift all the fields about individually as I used to do. I have worked out how to be rid of them individually, but a single click to say remove from report and all sub-reports would be great. I do get rather fed up with Microsoft's presumption that we need all this stuff by default, surely they provided a way to turn off all this un-necessary 'default' functionality?
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Mar 6, 2015
I have a 2 page paper form/report (however you want to categorize it) that I manually have to fill out and submit every month. I am trying to digitize this process using Access but am having difficulties. This paper form is actually pretty simple. The top third of both pages contain just static information like company name, address, phone and etc. The "detail" section of page 2 is basically laid out like a crosstab query. The only data involved in page 1 is grand totals from the crosstab query on page 2, plus an additional calculation.
How to create an Access report in this specific format. I was thinking along the lines of scanning these pages and attaching them as an image in the report and just overlay the data on top of in in the appropriate locations. But this is proving to be difficult as I am getting a whole new page with each new record of data, yet alone was able to figure how to get a different "format" of data on the second page.
Completely recreating the paper form as an Access report is not "impossible" but would prove to be difficult with the limited formatting capabilities of Access reports.
How I could create a report like this that can be printed with 2 different pages. As stated, page 1 is just a total of the data in page 2 so the actual order of the pages laid out on screen or printed is not a big deal.
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Jul 10, 2014
I have an access table stored with information of different people. Each person has his own personID. To print that information i need 1 page per person. So I made a report grouped based on the PersonID and inserted a pagebreak after that section. It worked perfectly untill I needed to customize the layout of each page based on other information of the table.
For example; I want the textboxs for person1 on the form to be put closer to each other than for person 2. I use VBA to control the layout of the report which worked perfectly, but i dont know how to control the layout with VBA for each specific page.
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Oct 23, 2013
Is it possible to have part of a report set to portrait, but another part set to landscape? Like you can in Word by adding section breaks and setting the page layout separately for each section?
I have a "MainReport" comprised of 5 sub reports which are all portrait. Now I've been asked to add a 6th section and it will need to be landscape. I tried and tried to get it all on a portrait page but it's just too cramped.
I could keep them as two reports and have the command button simply run the second one at the same time. The thing is, that button "prints" the main report to a PDF file and emails it. And I don't want the new report to be in a separate PDF.
If you can't have separate sections, then is there any way to print separate Access reports into a single PDF? I'm using CutePDF but would be open to trying a different PDF printer if appropriate.
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Apr 24, 2013
I have calculated fields on my tables and used zero values as default to show totals. But when I view my report, all the zeros appear. Don't want those zeros to appear on the report.
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Jan 23, 2014
I would like to remove small value datalabels in a stacked column barchat.
If you look at the image attached, the small value datalabels tend to clutter the image.
My graph is a MSGraph.Chart.8 inside a Report.
I am working with Access 2010.
Looks like the only possibility to remove the small values is to do that programmaticaly in VBA.
I would like a method that I could call with two parameters : graphname and a threshold value as of which small value datalabels are not displayed.
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Mar 5, 2015
I created a report to print out a letter that will be sent to all of our clients. In the address section of the letter there are two field for adresses...Address1 and Address2. One is for a street address and the other for a PO Box. Not all of the clients have a PO Box and for these, I do not want the blank line to show in the address. For example:
John Doe
3 Main Street
Franklin, MA 02038
The field and section of the report are set to "can shrink" and "can grow", but it still gives me a blank line in the address for the clients that do not have a PO Box. What else do I have to do?
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Dec 31, 2005
I am converting a log book over to MS Access. The log book contains information on inspection results for a metallurgical lab. I have one problem w/ my “inspection table” which I will explain later in the post.
This is the plan I am using to figure out my entities and attributes for the database. I wrote a short description about the hand written log book we use at work.
A log book is an array individual fields.
Each field is made up of 11 columns
(date, initial, log #, sent to customer, customer, dept, part #, load #,
results, acc/rej, and defect code).
The date pertains to the time a particular part was inspected.
Initial indicates who checked the part.
Log # starts at “1” Jan 1st and increments for each check throughout the
year
Sent to cust asks if “inspected” samples are sent back with finished product.
Customer displays owner of finished product.
Dept indicates the processing area of plant.
Part # distinguishes the part type.
Load # may display what furnace and run count for the year to date.
Or, tub number in an array of tubs processed through a continuous furnace.
Results give a list of values on test results.
Acc/rej is a simple “yes/no” question asking if finished product is
acceptable to ship to customer.
Defect Code represents a particular defect found during inspection
Tables
Log -- *LOGNum, LOGDate, &LOG_TECId, &LOG_CUSTId, &LOG_FURId &LOG_PARTId, &LOG_INSPId, LOGaccept, &LOG_DEFCode
Customer -- *CUSTId, CUSTName,
Part number -- *PARTNum, &PART_CUSTId,
Technician -- *TECHId, TECHName
Defects -- *DEFCode, DEFType
Furnace -- *FURId, FURType
Inspection type -- *INSPid, :confused:
* Primary key
& Foreign key
One problem with the Inspection table; we have different inspections for each part number. Some require 10 RC punches others only require 5 RC punches. Some Require a Total Case inspection. Others Require an Effective Case inspection or both TC & EFF Case.
Some part #s require all tests (i.e. Crush, Total Case, Effective Case, RC, & R15N)
Once I figure out the basic table setup I can use a query to build the final log. And develop a forum for the data entry. I’ll worry about the CPK reports later :)
Here is a sample database Let me know what you think. I still need help on the INSP table :)
Your Download-Link: http://rapidshare.de/files/10087240/SampleTable.zip.html
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Dec 8, 2013
I have added a delete button to my form but now I cannot save the form.
I get the error message:
"In order to save your changes you must remove any layouts that have empty cells in them and/or set the has module property for the form to no."
How do I locate empty cells.
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Oct 2, 2013
I have been an MS Excel man all along my career and I am a novice in MS Access.I have created a table, [Initial Customer Approval] which records data from a Form, [Initial Customer Approval]. Once the data is entered in the Form, I need to do some calculations based on the data entered in some of the fields in the form.I created 6 different queries for the six possible values in those fields. now for each of those queries I created respective reports.I placed a Print command button in the Form.
1. When I press the Print button it should open the report for the current record in the Form. (Currently It Opens all the reports simulatneously, with only one relevant report containing the current record; other opened reports being blank.)
2. If user presses the Print button before pressing Save button then system should prompt user.
Here is the code (Please note [reference number] is the unique ID generated for each record entered in the tabe through form):
Private bSaveClicked As Boolean
Private Sub Form_BeforeUpdate(Cancel As Integer)
If Not bSaveClicked Then
MsgBox "You are trying to navigate away from the active record. Please either save your changes, or press ESC to cancel your changes.", vbOKOnly + vbInformation
Cancel = True
[code]...
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Dec 28, 2014
I am trying to create a P&L statement in access. I know what I want to come out at the end. I am just starting to play with access and having trouble getting what I want to come out of it.
On the sales side I have a query that gathers all the revenue sources and calculates a total for each date. I then use a second query to just take out the data I want for the P&L report. I created a sub-report that displays the data I want. I use the grouping and grand total features to get the total into the report footer. So far so good.
On the expense side I created a form of a query to manage the one to many relationship to capture the data for expenses (one purchase with many line items). I created a query based of this query to get the relevant data for my expense sub-report. I created the sub-report and got everything looking and calculating the way I want it to. I use the same grouping and grand total features to display the data in the report footer. Still good.
I created a new main parent report with the two sub-reports (sales & expenses) on it and even was able to pull the totals from the sub-reports into the main (so currently the subtotals of the two sub-reports are displayed twice). Now when I try to use the textboxes I used to pull the sub-report totals into the main report to perform additional calculations (sales - expenses) I get #error. I have tried different things and gotten ?name.
Control source for the two textbox controls on the main that display correctly, but don't let me do any further calculations.
=[rptP&LExpensesOverview]![AccessTotalsAmount]
=[rptP&LSalesOverview]![AccessTotalsTotal Sales]
To do the subtraction I have tried using the references above, as well as just using the names of the unbound text boxes in the report that bring the totals into the main report.
As a work around, I tried to build one query with all the data from sales and expenses, but can't "filter" based on date and get the data I want in the query results because the two sets of data are not necessarily related. I either get a long list of records, or no records (I am currently only playing with about 5 days of data).
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Nov 16, 2014
The aim of what I am doing is to create a monthly statement to give to our intermediaries that shows the commission they will receive each month for the deals they have referred. I have managed to create this report, HOWEVER I can't figure out how to filter out which month I need, so I a report for Jan, Feb Mar etc... The idea is that at the end of each month I need to run the report so only the latest month shows...
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Dec 21, 2014
How do I hide the report footer based on the report's data ?
I'm trying to hide if number of users = 1
The report's data is a query built inside the report's RecordSource, not a self standing query.
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Apr 10, 2014
I've done this once entirely by accident and can't seem to duplicate it...
I have a report. It has the following:
Report Header: Logo and title
Department Header
Supervisor Header
Group Header
Detail
Department Footer: Totals
Report Footer: Overall Totals for all departments
Here's my question.
I have combo boxes on my main form that filter this report. The combo boxes are referred to by the query that runs the report. How do I get proper unfiltered overall totals in my report footer?
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Apr 18, 2013
I have a report that displays incidents, their details, consequences and a photo. Among the details is a severity rating high medium or low, I have been asked to make the report shorten the records which have been given a low severity (because it takes up as much space as the more important/severe ones).
The only method I can think of is to use the onformat event, to shrink and make invisible all the fields that I don't want to see if the severity field shows 'low'.
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May 24, 2015
We have a shift log that includes both personnel actions during any given day as well as operational actions. (We recently switched from a word document to an Access Database to allow multiple users to input events while another has the logbook open already (which you couldn't do with Word))
At the beginning of each day, my manager reviews the previous days log and forwards up pertinent data (some personnel, some operational) to our higher authorities. Is there a way to allow him to select which records he'd like to include on that higher-authorities report straight from the local-level report?
I'm not a fan of allowing him a "Save As" feature because that kind of defeats the data integrity purpose of an events log where he could save as an RTF and then edit any of the log entries without any checks or balances.
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Jun 26, 2013
I have an odd thing happening with my reports. There is a main report that gives class information (from query). There are two subreports (from queries also ) with scores (one for each type of test). There are some unbound controls on the main form that display a count of how many scores are recorded which are totals from the subreports. The controls all report the correct numbers however, when I scroll down to view each record, some of them change to #error, or #name, or similar for a moment. Sometimes they will stay in error form when I stop scrolling but change to correct if I scroll up just a bit. Is this because the controls won't calculate unless that report record has focus?
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Dec 18, 2013
Is there a way to hide a label on a report if the sub report count is 0?
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Feb 18, 2015
Is there a way to have say five different reports that give out information and at the bottom the totals. I would like to take each of those separate reports to create one report with just the totals.
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Mar 20, 2015
So I have a text box in a report that I want to pull in data from a field in another report, so the 'control' for my text box looks something like this...
=[Reports]![rptSalesReceiptSub]![Text141] (i.e Text141 is the data I want to pull into my report)
...the path is completely correct but when I run my report I get.#Name? If I run the report that has the data I want, it's fine (in other words Text141 has valid data in it)
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Jul 11, 2013
I am wondering if it is possible to send a report as xls file and keep the format exactly as the report looks.When I try to send it now, it automatically changes back to the column names from the table, which I in the report have changed and want to keep in my excel output!
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May 25, 2013
I have an unbound form with an associated report. When the user hits the 'print' button on the form/screen, the report is launched in the background. In the On Load event of the report I populate the report fields from the forms field as so:
Code:
Me.txtAddrMainLine2 = "NAME " & UCase([Forms]![frm_OrderRx].[txtPatientName])
This works like a charm as long as I call the report in Print Preview mode (i.e. with acViewPreview). But if I send the report directly to the printer, none of the fields print.
I've read about using other report events to populate the fields (e.g., On Format and On Print) and also something about using TempVars to pass the data. But I haven't read anything that's clear and definitive about the full answer.
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May 5, 2013
I have debit & credit column.
Which I use this in the report --> =IIf([PaymentMet_trans]=2,"",[Amount]) debit = 1 , credit = 2...
Now, i would like to have the total sum of it. according to the debit & credit separately instead of the whole total sum.
i did this : =Sum(IIf([PaymentMet_trans]=2,0,[Amount]))
error pop up : this expression is typed incorrectly or is too complex etc etc ...
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Jun 24, 2006
I have designed many queries in my db and report for every single query. Each report has count filed. =Count(*).
Now I want a report to show these count fields. Which will serve purpose to get overall summary report. I have tried using
[Report]![name of field]
but it does not work.
Could somebody please help?
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Jul 20, 2007
Hello,
I created a Microsoft Access database that has a data entry form. This “parent” form has two sub-forms. Each sub-form can have many records that map to the same parent record.
I created VBA code to perform a dynamic query based on the fields I select and their associated values (e.g. query by form). The VBA code creates an SQL string that I use to run a query and present the results. I present the results via a report that looks just like my data entry form. The report includes two sub-reports (one for each of the sub-forms used in my data entry form).
On the main page of my report, there is a field called Gen_Comments. This field is of type “memo”. I see that the data in this field is truncated after 255 characters. This is not the case for any of the fields in my two sub-reports. My SQL statement uses the keyword DISTINCT. (Please refer to the SQL statement below). I’m pretty sure that this is what is truncating my memo field because if I remove this keyword and do a query, I do not get the truncation. However, if I remove this keyword, I then get duplicate records in my query.
HELP!! Can anyone determine if there is something wrong with my SQL statement below (which uses two nested inner joins)? Or, is there something else that I can do in conjunction with the DISTINCT keyword to eliminate the truncation? Any help would be GREATLY appreciated.
SELECT DISTINCT [PR_TABLE].*,SubTbl_DefectClassification.DefectNum,SubTbl_Ac tionItems.StepID FROM (([PR_TABLE] INNER JOIN SubTbl_DefectClassification ON PR_TABLE.ID = SubTbl_DefectClassification.DefectNum) INNER JOIN SubTbl_ActionItems ON PR_TABLE.ID = SubTbl_ActionItems.StepID) WHERE (((InStr(1,[PR_Table].PR_Gen_Comments,"The Wavecom",1))<> "0") AND (([SubTbl_DefectClassification].SevLevel) = "Minor") AND ((InStr(1,[SubTbl_ActionItems].Description,"Just a test",1))<> "0"))ORDER BY [PR_Table].ID
I sincerely thank you, in advance, for any help that you may be able to provide.
-Al Oberneder
International Truck and Engine Corporation
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Sep 9, 2013
I have a report generated by a query.
The query shows the total rent collected per property and the total expense per property. It then has a sum in it to work out the total profit - SUM(rent collected - expense paid.).
This works fine and the report works fine. But i want to add the totals in the bottom of the report.
So i have three unbound text boxes, one for each column. And the control source is
Sum([rentcollected])
Sum([expensepaid])
these two work fine, but then i have tried to work out the total profit but can't get this working. If i do Sum([profi]) this doesn't generate the real profit as it just totals the profit column which might have negatives.
If i put in sum([txtTotalRentCollected]-[txtTotalExpensePaid]) then when running the report it prompts for the values of the text boxes - these are the names of the text boxes the totals are calculated in.
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