Reports :: Report Thinks Calculated Field Is Text
Oct 21, 2014
I'm creating a report to check for over- or under-stocked items. The report is working fine, gets all the records etc. except that it thinks that the OnHand field from my inventory query is text or something, at any rate not a number. I have successfully set the format of the field in the query to General Number, but that doesn't seem to have worked. Here's the SQL for the report:
Code:
SELECT DISTINCT Signs.SignCode, Signs.SignDescr, Size2.XYdim, qryOnHand.OnHand, Bins.Rack, Bins.Level, Bins.BinNum
FROM (Size2 INNER JOIN (Signs INNER JOIN (Items INNER JOIN qryOnHand ON Items.[ItemsID] = qryOnHand.[ItemsID]) ON Signs.[SignID] = Items.[SignID]) ON Size2.[SizeID] = Items.[SizeID]) INNER JOIN (Bins INNER JOIN InventoryDetail ON Bins.[BinID] = InventoryDetail.[BinID]) ON Items.[ItemsID] = InventoryDetail.[ItemsID]
WHERE (((qryOnHand.OnHand)<=[Check for signs with fewer than:]));
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Jan 27, 2015
I have a database which gathers and stores the odometer readings of our company vehicles every month. I have built a simple report with columns for Vehicle Number, Employee Number, Employee Name, Month, and Odometer Reading. My boss wants a field for each employee which compares the records for the last two months and displays the difference (i.e. the number of kilometers travelled in that month) /
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Jul 17, 2015
I have a report that has four fields: Item, Qty, Price and TotalPrice for each line in the detail section. Total Price is calculated by multiplying Qty x Price. The text box name that holds the Total Price for each line is txt_TotalPrice. I want to have a Grand Total in the report footer. I placed a text box in the footer with the following expression: =sum([txt_TotalPrice]). When I run the report Access prompts me for the parameter value of txt_TotalPrice. I've been trying to solve this for quite a while now - but I'm totally baffled.
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Jun 25, 2013
I have a report and I am trying to Round Up the calculated field SumOfAccrual Amount to 2 decimal places. I am attaching a screenshot of my report and output.
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Jul 18, 2013
Basically i have a form where i get info from multiple tables. On the main form itself i have 3 calculated fields for hours where i add all the hours i choose (from a subform) onto the main form.
My issue is i can create a query to come up with all the fields for my report, but how do i get the calculated fields on my main form on the report? Is there a way to print the calculated fields on the main form to a report? or do i have to do the same calculations on the report itself?
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Mar 24, 2014
I have a form which works good enough. In this form, there is a text box that counts and calculates records from a subform. The name of this text box is "text1" ...
Can I fetch this "text1" field in a report ?
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Oct 20, 2014
I would like to append a text item to each value in a calculated field. consider the field name is "Division" and I want to append the word "Division" to the values put out by the field "Division"
My attempt was: Division & " " & "Division". This produced an error in the report.
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Mar 20, 2013
I have a form with attached subform from which I can choose which records to send to a report. All records in the base table have a comment text field for the user to enter additional data (comments). Typically, there are none, but when there is, if it is only a single record sent to the report, the comment is printed in the page footer. However, if there are multiple records being sent to the report and only one record has text in the comment field, unless it's the last record it the subform, it will not print in the report. There isn't enough room in the detail section to include the comment field (like I said, it's typically not used and when it is, they can be lengthy). Is there a way to get the comment field to print in the report page footer when it is not either the only record selected, or the last record?
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Dec 3, 2014
I am generating a report that needs to have a hyperlink in part of one of the fields. Prior to saving the field to the database I do a bit of VBA coding on it and add some HTML. The result is this in the field:
"There are two ways to book with your preferred rate: <br>
1. <b><a href="http://hamptoninn.hilton.com/en/hp/reservations/index.jhtml?hotel=ABGVA&corporateCode=12345">Click Here</a></b>! <br>
2. Call us directly or at 1-800-Hampton and use your Corporate ID 12345."
It works beautifully if you paste it into a web page but in the Access report, Access applies the Bold but just ignores the hyperlink.
This is Access 2013 with MS SQL Server 2008 backend. Everything I have read suggests that this should work and is supported. Is there some trick I'm missing?
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Mar 14, 2013
I have an Access 2010 database with a memo field formatted for Rich Text.
I created a simple form. It accepts and shows paragraphs, i.e. I press Return and a new paragraph appears (with a blank line in between paragraphs).
I then created a report based on the same fields. In the memo field it shows the text entered in the form, but not the paragraph breaks. It just shows one big block of text without any paragraph breaks. I have looked for a field property in the report design and layout views that might affect how the text is displayed in the report but I cannot find one.
It is not much use if you can input paragraph breaks in a form but not see them in a report.
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Feb 10, 2014
I have a textbox in a report that I would like to calculate the sum of values that are less than 600.Then have a second textbox that counts the number of records that have values less than 600..This is based off of a query with calculated fields..I have been working with a formula that looks something like this
=Sum(IIf([BaleETime]="<600",0))
But all I get is a value of 0.BaleETime is the elapsed time between bales.
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Mar 19, 2014
My employer is using Windows XP Pro and Office 2003 (a few machines have Office 2010, but not mine). Furthermore, the machines are running the Japanese language OS, which has caused some comparability issues with my English XP/Office 2003 at home.
I have a form containing an unbound textbox, with the name MIS. The form's Current event has the following code:
If IsNull([[ResignationDate]) Then
MIS = DateDiff("m", [NichiiGakkanStart], Date) + Int(Format(Date, "mmdd") < Format([NichiiGakkanStart], "mmdd"))
ElseIf [ResignationDate] > Date Then
MIS = DateDiff("m", [NichiiGakkanStart], Date) + Int(Format(Date, "mmdd") < Format([NichiiGakkanStart], "mmdd"))
[Code] .....
The calculates (correctly) the Months in Service of the employee who's information is being viewed.
Now, I am trying to create a report which lists the employees by work locations. The above , and other calculated information, is to be displayed in the report.
I used the wizard to create the report, using data from two different tables (employee & location).
I need to display the calculated information above for every employee at every location.
Example:
"Work Location"
"Employee Number" "Given Name" "Family Name" "Months in Service"
The report, as it is now, displays all work locations and the above employee info except the calculated data.
I've read up on using calculated fields in tables, and I'd prefer not to take this approach.
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Jun 19, 2014
This Works:I have a report with subreports that provide totals to the main report. The main report is grouped to provide the totals by customer. Here is the format:
Customer Labor Materials LineTotal
Cust1 $100 $10 $110
Cust2 $200 $20 $120
Cust3 $300 $30 $130
[Labor] - ControlSource =IIf([rptSchedE_STS_Sum_Installs].[Report].[HasData],[rptSchedE_STS_Sum_Installs].[Report]![TotalExtInstall],0)
This doesn't work:
I am trying to create totals for each field (i.e. LaborTotal = $600, see below)
Customer Labor Materials LineTotal
Cust1 $100 $10 $110
Cust2 $200 $20 $220
Cust3 $300 $30 $330
Totals $600 $60 $660
I've tried the following each resulting in #Error:
ControlSource =Sum(IIf([rptSchedE_STS_Sum_Installs].[Report].[HasData],[rptSchedE_STS_Sum_Installs].[Report]![TotalExtInstall],0))
ControlSource =IIf([rptSchedE_STS_Sum_Installs].[Report].[HasData],Sum([rptSchedE_STS_Sum_Installs].[Report]![TotalExtInstall]),0)
ControlSource =IIf([rptSchedE_STS_Sum_Installs].[Report].[HasData],Sum(Nz([rptSchedE_STS_Sum_Installs].[Report]![TotalExtInstall],0),0)
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Jul 15, 2013
I have an invoice system, where the payment due date is the last working day of the month following the invoice.
For example, if I produce an invoice on 5th June, the payment will be due on the last day of July. What I can put in a text box to automatically calculate that date, based on the Order date?
This is the order date formula : =[Forms]![frmInvoiceMain]![txtOrderDate]
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Mar 23, 2014
I have a report and in the footer I have added a text box (Textbox136) to work out the average percentage of the field [Percentage], which works fine.
For the value in textbox136 I want to output a grade and want to use an IIF function in the control source, something like:
IIf([Textbox136]>=100,"A+",IIf([Textbox136]>=90,"A+",IIf([Textbox136]>=80,"A",IIf([Textbox136]>=70,"B",
IIf([Textbox136]>=60,"C",IIf([Textbox136]>=50,"D",IIf([Textbox136]>=40,"E",IIf([Textbox136]>=30,"E-","U"))))))))
But it won't work.
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Feb 5, 2014
I have a field I need to create on my report that needs to be based on what is in another field on my report.
If Note (that's my field name) = 1,2,3,4,5, or 6, I want to sum a field called PlateNumbers.
What is the syntax?
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Sep 17, 2013
I am trying to get calculated fields in my report to work but zero values in the data are throwing up #Div/0! and #Error! and #Num!
The main data fields I am trying to work with are:
VehicleReading
PreviousReading
VehicleLitres
My aim is to track mileage and consumption for a fleet of vehicles and show daily and weekly averages in mileage and consumption and then to flag 20% increase in consumption.
I have a calculated field in my report named Kilometers,
= [VehicleReading]-[PreviousReading]
And also a calculated field named Consumption,
=[Kilometers]/[VehicleLitres]
My sum and average calculation fields in the group footers are only working where there are values above zero in the Kilometer and VehicleLitres and Consumption fields.
In reality there are some days where there has been no travel, so some records will have a zero for the Kilometers field and there are also days when there has been no refueling so there is a zero for the VehicleLitres field.
I have tried using the expression builder to create an IIf function but to no avail. I have tried copying the syntax suggested by the Expression builder:
«Expr» IIf («expr». «truepart». «falsepart»)
However I keep getting error messages and despite troubleshooting and looking on the internet I can't seem to find a solution to this.
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Apr 8, 2013
(a) The On Open event of my report contains a VBA Sub that assigns a value to a variable named vShow. (Tracking the sub in VBA shows that vShow is correctly being assigned the desired value.)
(b) I then use vShow to try to control a calculation that occurs in one of the text boxes of the detail section in the report
(c) Basically, the control source of the textbox contains (in part) the statement (vShow>[fieldA]), which is embedded in a longer function.
(d) However, when I type this in at Control Source box of the Data tab of the the Property Sheet, Access always substitutes "[vShow]" for "vShow".
(e) So what I get is ([vShow]>[fieldA]), which treats vShow as the parameter of a parameter query.
ANY WAY TO OVERCOME THIS AND HAVE vShow recognized as the variable I defined at On Open? Perhaps there needs to be a variable declaration there, that I don't understand.
The basic form (vShow>[fieldA]) does not seem to be the problem, because I can enter, e.g. (500>[fieldA]) and everything works OK.
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Jan 27, 2015
So I have a report with the following text box controls:
[Surname] & ", " & [Firstname]
=Sum([Quarter1_A]) - Named "Quarter_Total"
=Sum([Quarter1_T]) - Named "Quarter_Target"
=Val([Quarter_Total])/Val([Quarter_Target]) - Named "%Target" (Percent Format)
The report is grouped by the expression '[Surname] & ", " & [Firstname]'.I am trying to sort the records by the %Target text box. I tried entering the expression into the sort function but it still sorts by the grouped expression. I also tried sorting by the name of the text box but got the same results. How can I sort by the desired control?
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Aug 5, 2013
I have a report with a number of calculated fields, and information that is pulled from the form that calls the report. Pulling the information is done in the Report_Load() event by setting the report.txtBox = Form.txtBox. When I open the report in acPreview all the calculated fields are populated as they should, and when I open the report in acNormal mode (which is what I want) the calculated fields remain blank.
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Apr 24, 2013
I have calculated fields on my tables and used zero values as default to show totals. But when I view my report, all the zeros appear. Don't want those zeros to appear on the report.
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Jan 30, 2015
Is it possible to use find and replace to modify text in report design - or else is there something else I can do to get the same effect? I have a really useful report and I want to modify it for use with a different dataset. To do that I will need to change the text in over 150 text boxes. I have seven different fields which each occur over 20 times in the control source formulas in the text boxes, because they are used in different ways in different calculations. If this was excel I could do a simple find and replace to change e.g. every reference to fieldname OLD to fieldname NEW, but I cannot see how to do that within access report so am haveing to click on each text box in turn, go to properties and edit the text box .
I am trying to switch to a more general naming system in the modified report so then I will be able to assign data with the required fieldnames for the report within a query. But the report I am starting with has field names based on years 2013, 2014, 2015 etc.I want a quick way to change each reference to those field names to my more generic new field names.
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Mar 8, 2005
Hi. I have a calculated field in a form. I wonder if the result could be shown in a report?
The form field determines an age category based on date of birth entered. The expression in the form field is
=IIf([child age fall]<=1.49,"Infant",IIf([child age fall] Between 1.5 And 2.49,"Toddler",IIf([child age fall] Between 2.5 And 4.99,"Preschool","")))
Is there a way to have this result show in a report? Thanks.
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Feb 11, 2014
I'm working with a report that totals the number of times a topic is returned from a query. If a topic is not returned at all, i don't want it to show at all. Currently it is showing a blank field for that topic name and blanks in the count as well. Here's the filter i've put in to pull the right data out of my query: =Sum(IIf([Caller Used Resources]="No",1,0))
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Nov 11, 2012
I am completing a report. I've inserted a calculated field in the report. I'm using Access 2010. Here is an example:
=([AccessTotalsOpen]-[AccessTotalsClose])/[AccessTotalsOpen]
I get the correct answer but cannot find a way to Display/FORMAT a negative number with any of the options that I have available to me?.
Any method to format a calculated field in a report?.
I tried this example but could not get it to work. =Format( FIELD ), " 0; (0)";
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Feb 13, 2005
Hello, Bit of a newby to all this. Am trying to use a text box as a calculted field. I am doing so using an sql statment in control source The sql stat is built and tested using build query and then copied and pasted from sql view)
I keep getting #name? as an error.
I have managed using dlookup of the same saved sql to return the required value (which works) but find it to be a bit slow and clunky so wanted to give this a go instead. If somebody can have a look at the query below I would much apreciate.
=(SELECT Sum(QryInout!CostExVATGBP) AS TTlCostExVATGBP
FROM QryInout &_
WHERE (((QryInout.StockImportNoJoinToAll)=[Forms]![FrmSPurch]![ImportNoNew])) &_
GROUP BY QryInout.ProdType &_
HAVING (((QryInout.ProdType)="Freight"));)
Note that I have tried with and without the &_ and also with or with out the brackets..
Thanks
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