Reports :: Scrolling Down Report Changes Report Fields To Errors

Jun 26, 2013

I have an odd thing happening with my reports. There is a main report that gives class information (from query). There are two subreports (from queries also ) with scores (one for each type of test). There are some unbound controls on the main form that display a count of how many scores are recorded which are totals from the subreports. The controls all report the correct numbers however, when I scroll down to view each record, some of them change to #error, or #name, or similar for a moment. Sometimes they will stay in error form when I stop scrolling but change to correct if I scroll up just a bit. Is this because the controls won't calculate unless that report record has focus?

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Reports :: Unbound Report - Print Preview OK But None Of Fields Print When Report Directly Send To Printer

May 25, 2013

I have an unbound form with an associated report. When the user hits the 'print' button on the form/screen, the report is launched in the background. In the On Load event of the report I populate the report fields from the forms field as so:

Code:
Me.txtAddrMainLine2 = "NAME " & UCase([Forms]![frm_OrderRx].[txtPatientName])

This works like a charm as long as I call the report in Print Preview mode (i.e. with acViewPreview). But if I send the report directly to the printer, none of the fields print.

I've read about using other report events to populate the fields (e.g., On Format and On Print) and also something about using TempVars to pass the data. But I haven't read anything that's clear and definitive about the full answer.

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Faster Movement Of Report Object With Pictures When Scrolling

Jul 9, 2013

My report has in each row at least 1 picture which is about 1.5" square when open; however, when trying to scroll up or down the pictures dazzles on and off while the pausing the scroll which moves slowly. If the pictures are removed the scrolling movement is normal.

How can this report scrolling be made more efficient?

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Reports :: Sum Of Calculated Fields In Report?

Jun 19, 2014

This Works:I have a report with subreports that provide totals to the main report. The main report is grouped to provide the totals by customer. Here is the format:

Customer Labor Materials LineTotal
Cust1 $100 $10 $110
Cust2 $200 $20 $120
Cust3 $300 $30 $130

[Labor] - ControlSource =IIf([rptSchedE_STS_Sum_Installs].[Report].[HasData],[rptSchedE_STS_Sum_Installs].[Report]![TotalExtInstall],0)

This doesn't work:

I am trying to create totals for each field (i.e. LaborTotal = $600, see below)

Customer Labor Materials LineTotal
Cust1 $100 $10 $110
Cust2 $200 $20 $220
Cust3 $300 $30 $330
Totals $600 $60 $660

I've tried the following each resulting in #Error:

ControlSource =Sum(IIf([rptSchedE_STS_Sum_Installs].[Report].[HasData],[rptSchedE_STS_Sum_Installs].[Report]![TotalExtInstall],0))
ControlSource =IIf([rptSchedE_STS_Sum_Installs].[Report].[HasData],Sum([rptSchedE_STS_Sum_Installs].[Report]![TotalExtInstall]),0)
ControlSource =IIf([rptSchedE_STS_Sum_Installs].[Report].[HasData],Sum(Nz([rptSchedE_STS_Sum_Installs].[Report]![TotalExtInstall],0),0)

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Reports :: How To Keep All Yes / No Fields In Report On Same Page

Sep 4, 2013

I have a few fields "yes/no" in report and I want to keep all of this in one page when I'll print it. How could I do that.

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Reports :: Concatenating 5 Fields To One On Report

Apr 1, 2015

I have five reason fields in my table and I would like combine them into one field on my report, with line breaks between so each reason starts on it's on line. Also if there is a blank record, I would like the report not to display a blank line. I have found ways to do this online for 2 records but I need this for 5.

Also when I do manage to get the lines all to show in the report there are 3 paragraph returns between them - making the reason display of the report 15 lines tall, not just 5. The code I have so far, which displays each of the reasons but spaced as described is:

=[REASON1] & " " & [REASON2] & " " & [REASON3] & " " & [REASON4] & " " & [REASON5]

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Reports :: Calculation For 16 Fields In A Report

Jun 23, 2013

I'm using Access 2010 and creating a report that is summing 16 fields but the wizard says I have too many fields selected. I had tried creating the report from scratch adding a sum field in the group footer but the field appears blank.

Below is what I am adding together all from one table. I have another report that will need to sum up 20 fields from a query.

=Sum([S1_MaxProfSupportAmt]+[S1_RateAirAllow]+[S1_RateRailAllow]+[S1_RateHireCarAllow]+[S1_MaxPersonCarAmt]+[S1_RateTaxiAllow]+[S1_RateParkingAllow]+[S1_MaxAccomAmt]+[S1_MaxAbsentAmt]+[S1_MaxBreakfastAmt]+[S1_MaxLunchAmt]+[S1_MaxDinnerAmt]+[S1_MaxIncidentalAmt]+[S1_MaxRoomHireAmt]+[S1_MaxSecretaryAmt]+[S1_AddNoteMaxAmt])

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Reports :: Report Excluding Empty Fields?

Jul 23, 2013

I have a hourly report I need to run and one of the records will always be filled with a name of the employee. I need to hardkey some data in every day and instead of changing who is there that day I would like to be able to enter in, for example, sales data in a seperate record and when I go to create the report it will exclude any employee names that have 0 sales data or a blank record. so the table would be something like:

Employee.....Sales....
John.............0
Steve............__
Mathew..........1

So when I run the report it will only pull Mathew's name and sales information and leave John and Steve off the report.

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Reports :: Blank Fields On Report Invoice

Apr 18, 2013

I have 2 blank fields on my report "Invoice":

Make/Model
Description

These fields are correct on the reports AFR, Tear Down, and 8130-3.What am I doing wrong and can this be corrected?

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Reports :: Grouping A Report With 2 Fields From 2 Tables

Nov 8, 2014

I'm trying to create a report with data from 7 different tables. It's supposed to be an assignment overview for a transfer company (driving people from A to B, dunno how to call it in English). I put assignment and customer details into the page header, which is working out fine so far. But now I want to show transfer details and it's proving to be a bit troublesome.

When creating the assignment, the user can choose whether the transfer goes from/to an address or from/to an airport. Depending on which one he chose the data is stored in different tables. To determine whether it is an outward journey/collection, outward journey/target, return journey/collection or return journey/target, I put a field in each of those tables ("Schritt", its value being either 1, 2, 3 or 4).

To visualize I made screenshot of the tables in relationship view, but since I'm a new member i can't seem to post images, so I'm giving you a pseudo URL...

[abload (dot) de (slash) img (slash) transeren40p1r.png]

The final report should look like this:

outward journey
---collection (1)
---target (2)
return journey
---collection (3)
---target (4)

Having the "Schritt" value for each step in either one or another table (address(es) or flight data) is making it a bit hard for me to wrap my head around the problem. Is that doable with expressions or is there a way in VBA to solve this problem?

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Reports :: Conditional Formatting Two Fields In Report

Mar 26, 2015

In my Access 2010 report, I am attempting to perform conditional formatting of one field based on the difference between two fields. In particular, one field is "Time Scheduled" and the other field is "Time In". If the "Time In" is equal to or greater than 60 minutes of "Time Scheduled", I would like to format it to be red font. If it is less, I would like to format it to be green font.how I can conditionally format to do this?

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Reports :: Add Conditional Formatting To Several Fields In A Report?

Mar 20, 2014

I am trying to add conditional formatting to a several fields in a report. So far i can use the contional formatting to set a field called [colour] to set that field to red and bold. But i believe I need to use an Expression for all fields, so I can make all fields that = red go red. I have used the the expression:

[colour] = "red"

but nothing happens.

Expression Is [Subtotal]+[Freight] > 50

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Reports :: Omitting Black Fields From A Report

Aug 21, 2013

I've created a report based on emergency contacts however some fields are blank as there isn't a "contact" and rather then have lots of empty fields all over the report is there anyway to omit them based on whether they are populated or not? there might be 2-3 records that have "every" field filled the rest are varied as to how many contacts they have.

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Reports :: How To Not Show Blank Fields On A Report

Aug 15, 2013

I have a report based on a query. Sometimes some of the fields on the report are blank because the information is not available. Is there a way to not show the blank fields on the report and to move the next field up into the space?

I have tried using Is Not Null on the query criteria but if any one field is null it doesn't show any of the others on the report.

I have currently got it so that the height is set to 0 and can shrink = yes and this seems to work but the field is still there (although hidden) - I would rather it was removed completely if it is blank as I am hoping eventually to make the output for each field show on a PowerPoint presentation and I don't want blank slides which I think this solution might do??

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Reports :: Yes / No Data Type Fields On Report

Aug 28, 2014

I've got a table that has several yes/no data type fields. I'm trying to the data into a report and show either yes or no as opposed to -1 or 0.

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Reports :: Generating Report With Points Fields?

Apr 15, 2013

I have a report that is purely for points gained from products. Each product is split into 3 (e.g. Investment A, B + C) and there is a indicator that means the points gained can be added up (e.g. I for Investment and S for Savings).

I have made the report which is many unbound fields. There is a summary section for all points added together with fields Total Amount, Monthly Target, Quarterly Amount and Quarterly Target.

Then the report is split into each of the 4 products (Each of these have different amounts of points. Number indicates it):

Investments (10), Savings (15), Pensions (15) and Protection of Life Savings (20).

Each of these have 4 fields - Total Amount, Target Amount, Quarterly Amount and Quarterly Target.

I need a way to generate these point scores using the Product_Points field. I already have Quarterly Target and Target Amount because there is a set field called Points_Annual_Target.

EDIT: I also don't want it to come up with the 'insert parameters' so all the info is one page.

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Reports :: Creating Calculated Fields On Report

Feb 5, 2014

I have a field I need to create on my report that needs to be based on what is in another field on my report.

If Note (that's my field name) = 1,2,3,4,5, or 6, I want to sum a field called PlateNumbers.

What is the syntax?

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Reports :: Concatenate Fields In Access Report

Apr 27, 2013

I have two address fields that I want to tack together due to space contraints.

=([add1] & " " & [add2])

Seems to work in a query but not report?

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Reports :: If One Of The Fields Are 0 Then It Returns Error On Report

Jul 5, 2013

If one of the fields are 0 then it returns this error on my Reports in the Field and/or in the Sum of these. I read somwhere to create a tblDivByZero table but since I'm a novice I still can't make this work.

How to Elimate #Div/0! Errors in MS Access Reports

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Reports :: Zero Values And Calculated Fields In Report

Sep 17, 2013

I am trying to get calculated fields in my report to work but zero values in the data are throwing up #Div/0! and #Error! and #Num!

The main data fields I am trying to work with are:
VehicleReading
PreviousReading
VehicleLitres

My aim is to track mileage and consumption for a fleet of vehicles and show daily and weekly averages in mileage and consumption and then to flag 20% increase in consumption.

I have a calculated field in my report named Kilometers,
= [VehicleReading]-[PreviousReading]

And also a calculated field named Consumption,
=[Kilometers]/[VehicleLitres]

My sum and average calculation fields in the group footers are only working where there are values above zero in the Kilometer and VehicleLitres and Consumption fields.

In reality there are some days where there has been no travel, so some records will have a zero for the Kilometers field and there are also days when there has been no refueling so there is a zero for the VehicleLitres field.

I have tried using the expression builder to create an IIf function but to no avail. I have tried copying the syntax suggested by the Expression builder:

«Expr» IIf («expr». «truepart». «falsepart»)

However I keep getting error messages and despite troubleshooting and looking on the internet I can't seem to find a solution to this.

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Field Errors In Report Using A .mde File

Feb 9, 2007

I have a database that I converted to an .mde and I then distributed it using the 2003 Developers Extension Tools Packaging Wizard. So it is being accessed using a runtime version of Access 2003. On one of the reports, I am concatenating two fields, [LastName] and [FirstName], from the underlying query. When the end user tries to preview the report, #error# shows up where the concatenated field is. When I view it using a full version of Access, the field shows as it should. Can anyone give me some direction as to how to fix this problem? Thanks.

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Reports :: Pass Parameter Values To Report Fields?

Apr 18, 2013

I have a report that is based on a query.

The query has two fields. Start and End Dates.

When I run the query the Parameter box asks for the dates by using <[Date1] and >[Date2]

What I want is to have 2 fields at the top of the report, that display the values I enter in these boxes?

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Reports :: Exporting Report To PDF Blank Fields On Some Computers Only

Apr 24, 2013

I have a report (Access 2007) with subreports that is being exported to pdf. It all works fine on PC except for on a virtualbox and a laptop. When the user exports the report to pdf, it leaves some subreports blank! If the report is opened in the DB it pulls data as it should and all looks fine.

In the report, the missing data is from 4 subreports in the same top section of the report where a 5th subreport also resides. Subreport 5 is displayed OK. There is no dynamic formatting nor filtering in the reports.

These two machines had to have the 2007 Microsoft Office Add-in: Microsoft Save as PDF installed for the PDF export to work at all. Both machines are up-to-date on the latest windows updates. The virtual box runs XP while the laptop runs Windows 7.

This is the strangest error I have ever encountered as it only partially fails and it cannot be replicated on a regular PC.

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Reports :: Several Fields In Report - Counting Record Values

May 10, 2014

Suppose we have a report that outlines several fields, one field shows the City. In the report, this week, we see 10 records "New York", 8 records "Houston", 7 records "London", 3 records "Paris" and so on.

Next week's report outlines different cities and different number of records. I need to have in the report footer a "recapitulation" , a field that would say :

New York 10
Houston 8
London 7
Paris 3

Total 28

Next week cities and number of records might not be the same, we may have

Tokyo 12
Singapore 14
New York 6
London 7

Can i make my report in that way that it will count the values without using VBA ? I tried the count values option but it counts the overall report, does not take into consideration the different values.

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Reports :: Suppress Zeros In Report Fields And Display Blanks Instead

Apr 18, 2014

I've created a report which shows zeros in various columns where there aren't any values to report. I think the report would look better and be easier to read without these zeros. I would like to suppress them and display blanks instead. I'm not sure how to do this.

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Reports :: Class Roster - How To Sort Concatenated Fields On A Report

Mar 16, 2015

I have a class roster report in which the Employees' names are concatenated in a text box. When I select to sort the concatenated names alphabetically, it is sorting by the Unique ID, which is a letter and four numbers. The letter used to match the last name, but newer IDs are random. So most names are still in order, but some are not.

The Employee field Row Source is:

SELECT [Last_Name] & ", " & [First_Name] AS Employee, tbl_AM_Operators.User_ID FROM tbl_AM_Operators ORDER BY [Last_Name] & ", " & [First_Name];

What do I need to change to have the Employees' names alphabetized on the report?

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