Reports :: Search Results Report Shows All Database Records / Not Just Search Results
Apr 29, 2014
I have built a custom search form in a MS Access 2010 database so that users can find specific records to edit. After entering the search criteria and hitting a Search button, another form opens up that shows the search results. This second form includes a command button for generating a report of the search results.
Right now, the custom search form and the search results form are both working properly, but the search results report is showing every record in the database instead of just the search results. This is true whether I access the report via the command button in the form or the navigation pane. I'm not sure if I need to correct my VBA code or the report's properties.
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Oct 14, 2004
***Updated*** Search/Email Results has been solved....Working out some bugs and trying to add a Print Address Labels option to the search. The post at Date Nov. 5, 11:4x is the new post with updated info. Thanks! ***Updated***
I have read a ton in the last hour or so on this subject and gained a little insite, but since I have no Access programing experience I am still pretty lost. However, I have programing experience in other areas, so if it requires some macros, I shouldn't have too much trouble. /crossfingers
I have put together a database for the business I work for that contains around 3,000 contacts.
I am trying to figure out a way to do a search that will search out specific contacts and email them a newsletter. Their email address is included in their contact information. So I assume I need a way to search for a specific criteria, grab their email address, and then email them with either an attached document, a prior written email, or have included the newsletter in the body of the code to add into the created email.
Any thoughts?
Thanks so much for your time,
Nick
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Aug 5, 2006
Hey guys
it's been a long time since i've been here
but i again need your help
my job asked me if it's possible to have keywords highlighted in search results in report
am i clear?
meaning, when you search for keywords in one of the fields, and then your results come out in the report, can they be selected, like in Word, or in searches on the Internet, like when doing a search on Monster, all your keywords will come out in red, that way you can easily read the results
so can this be done in Acess?
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Jun 24, 2015
I have a form that has a subform on it. The main form shows a category of furniture and has custom navigation buttons and a search text box for asset numbers and command button that runs the search. The subform shows the asset numbers associated with that furniture category, sometimes there is only one asset number, in other cases there could be 60. There is a scroll bar to scroll through the asset numbers when there are too many to see in the initial window.
The buttons all work as they should except when I search for an asset number that is part of a category that has too many asset numbers to show in the main window. When this happens the "previous" and "next" navigation buttons do not take you to the previous or next record. All of the other buttons on the form work though - you can go to the first, or the last record, and you can search for a new asset.This is the code for the search:
Code:
Private Sub cmdAssetSearch_Click()
Dim rs As Object
If IsNull(Me.TextAsset) Or Me.TextAsset = "" Then
MsgBox "Please type in an asset number to search for.", vbOKOnly
Me.TextAsset.SetFocus
[code]....
I've also attached a picture of what I mean when I say there are more asset numbers than what the window shows.
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Aug 5, 2014
I have a search form that uses a query to show results of a search, but everytime I press search everything comes up even though I have entered search parameters, even though my search requeries every time and the search used to work before I added new records today. Also when I press the query alone on the navigation pane it asks me for the parameters and then it actually works but it won't when I use my form.
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Aug 6, 2015
I have a search form with 12 fields. In my query I use
Code:
Like "*" & [Forms]![CustomerRetestDatabaseSearch]![RetestLocation] & "*" Or Is Null
for each field on the search form.
I get the results I expect, it finds all records that match the criteria. Even if some of the fields in a record are null.
But if the query finds a record that matches one field I enter criteria into, and nulls for the other fields I enter criteria into it displays the record. I want to show exact matches. (If what I entered is null... don't show the record).
The reason I have "Or Is Null" is to include the records for the fields I left blank on the form.
Search Form with Criteria.PNG
Search Query.jpg
Search Results With Missing Entered Criteria(Dont Want These Records Included).jpg
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Jul 31, 2015
So I created a search form which filters my results. Apparently I don't have enough posts to link to the source of the code though. The code is from this website, /forums/showthread.php?t=188663
I then wanted to allow users to double click a result in the listbox to take them to the form which contains details about that record, however the listbox doesn't point to the correct record.
-When nothing is specified in the search field, all records are shown in the listbox, but double clicking on the first record takes me to a form that has no information. Clicking the second record takes me to the Detail Form of the first record.
-When information is put into the search field, the results are filtered and only a few display, however clicking the first result again takes me to a blank form while the second result takes me to the first record of the unfiltered list. There is no way to reach the Detail Form for the last result of the listbox.
-I tried right clicking the results in the listbox and copy pasting the information. The first result gave me a "0", the second a "1", and so on and so forth. This was the same whether or not the information was filtered or not.
-I tried switching to a combo box and got the same results.
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May 27, 2005
please can someone help me with a vb code to view search results in a subform such that
double clicking search result on subform displays another form with details of the result.
Heeeeeeelp.
Thanks
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Jun 28, 2005
I created a search form (using code from here) that searches serveral fields and displays the results in a listbox. I also created a clear button to clear the fields, including the listbox. I can search all day and it works fine, and the CLEAR button clears out the fields fine but once I have clicked the CLEAR button, I cannot search anymore. I don't get any results anymore (until I close and reopen). It must be something simple that I am overlooking so any hints would be appreciated.
Here is my code (sorry it's long!):
Private Sub cmdClearForm_Click()
On Error GoTo Err_cmdClearForm_Click
Dim I As Integer
' Cycle through the form's controls, testing for text,
' and clear each field.
For I = 0 To Me.Count - 1
If TypeOf Me(I) Is TextBox Then
Me(I) = ""
ElseIf TypeOf Me(I) Is ListBox Then
Me(I).RowSource = " "
End If
Next
Me.txtMacAddr1.SetFocus
Exit_cmdClearForm_Click:
Exit Sub
Err_cmdClearForm_Click:
MsgBox Err.Description
Resume Exit_cmdClearForm_Click
End Sub
Private Sub cmdSearch_Click()
On Error GoTo Err_cmdSearch_Click
Dim strSQL As String, strOrder As String, strWhere As String, strOrderChoice As String
Dim db As DAO.Database
'Dim qryDef As QueryDef
Set db = CurrentDb()
strSQL = "SELECT tblAsset.MacAddr1, tblAsset.SerialNum, tblIPAddresses.IPAddress,tblIPAddresses.HostName, tblLocation.JackNumber, tblLocation.CircuitID, tblLocation.Department,tblLocation.SpecificLoc, tblLocation.User, tblLocation.Building, tblLocation.RoomNumber " & _
"FROM tblAsset, tblIPAddresses, tblLocation " & _
"WHERE tblAsset.AssetNum=tblIPAddresses.AssetNum and tblAsset.AssetNum=tblLocation.AssetNum"
strWhere = " and "
strOrder = "order by"
strOrderChoice = "tblLocation.Department"
If Not IsNull(Me.txtMacAddr1) Then
strWhere = strWhere & "(tblAsset.MacAddr1) like '*" & Me.txtMacAddr1 & "*' and "
strOrderChoice = "tblAsset.MacAddr1"
End If
If Not IsNull(Me.txtMacAddr1) Then
strWhere = strWhere & "(tblAsset.MacAddr2) like '*" & Me.txtMacAddr1 & "*' and "
strOrderChoice = "tblAssest.MacAddr2"
End If
If Not IsNull(Me.txtSerialNum) Then
strWhere = strWhere & "(tblAsset.SerialNum) like '*" & Me.txtSerialNum & "*' and "
strOrderChoice = "tblAsset.SerialNum"
End If
If Not IsNull(Me.txtIPAddress) Then
strWhere = strWhere & "(tblIPAddresses.IPAddress) like '*" & Me.txtIPAddress & "*' and "
strOrderChoice = "tblIPAddresses.IPAddress"
End If
If Not IsNull(Me.txtHostName) Then
strWhere = strWhere & "(tblIPAddresses.HostName) like '*" & Me.txtHostName & "*' and "
strOrderChoice = "tblIPAddresses.HostName"
End If
If Not IsNull(Me.txtJackNumber) Then
strWhere = strWhere & "(tblLocation.JackNumber) like '*" & Me.txtJackNumber & "*' and "
strOrderChoice = "tblLocation.JackNumber"
End If
If Not IsNull(Me.txtCircuitID) Then
strWhere = strWhere & "(tblLocation.CircuitID) like '*" & Me.txtCircuitID & "*' and "
strOrderChoice = "tblLocaton.CircuitID"
End If
If Not IsNull(Me.txtBuilding) Then
strWhere = strWhere & "(tblLocation.Building) like '*" & Me.txtBuilding & "*' and "
strOrderChoice = "tblLocation.Building"
End If
strWhere = Mid(strWhere, 1, Len(strWhere) - 5)
Me.lstResults.RowSource = strSQL & " " & strWhere & " " & strOrder & " " & strOrderChoice
db.Close
Exit_cmdSearch_Click:
Exit Sub
Err_cmdSearch_Click:
MsgBox Err.Description
Resume Exit_cmdSearch_Click
End Sub
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Jan 2, 2006
Good Day All,
I have a wild card search query (Like "*" & [Forms]![search]![Text0] & "*") that works very well. I want to be able to have the phrase that user types in highlighted when it returns the search results on a form. I found the following thread that asks the same question using Conditional formating, but the suggested answer doesn't work. Any ideas?
http://www.access-programmers.co.uk/forums/showthread.php?t=73845&highlight=highlight+search
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May 26, 2006
Whats the best way to filter search results?
I'll do my best to explain my problem:
I made a form that lets users search for records in a database and displays them in another form. In that form I've made 3 buttons to let users narrow down the results to show only certain items within the search results.
Now, 2 of the buttons show specific items and the third one toggles the form to display all the records. So lets say I'm filtering records by whether or not they contain the words "car" and "truck." If a record has "car" but not truck and I click the button to sort by "truck" then the search result goes blank, which is ok. But if I click "car" or "show all" to display everything again then the search result stays blank.
This doesn't happen with records that contain both "car" and "truck."
For every button I have something like this: DoCmd.OpenForm "AdminSearchResults", , "SOW", "VendName = '" & VendName & "'", , , "'VendName'"
I know my explanation may suck, but if anyone can help me, that would be great, lol
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Mar 28, 2006
Using Access 2000 is it possible to specify a starting location ie (c:) and using VBA search every sub folder from this point for files ending .mdb or .xls?
I want to be able to build a table with an record showing the file name and directory for each file found.
Any help most appreciated.
Regards,
Dalien51
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May 15, 2007
Item: Access app front end for an SQL database (production tracking/job logging utility)
Problem: The app has a main search page that allows job entries to be located and opened by varies criteria (job#, job name, etc). I can currently run multiple searches on different criteria successfully but if I open a job window(which has been returned as result of my search) and then close that job window to do a new search my search function will no longer return any results(other then “Calculating….”) unless I close out the access app and reload.
Thanks in advance for any ideas that can point me in the right direction to hunt down my bug.
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Sep 22, 2006
Hey all,
I did a search and i found a thread that seemed like it would answer my question but for some reason the attachment isnt working. :(
Okay heres the question..
I have a form and it contains 3 fields and 3 command buttons.
When i hit the command button it uses a query to display the results.
What i want to do is instead of having the results display in a new window, i would like it to display on the same form .. maybe on the bottom of it.
Should i use a subform or listbox/combobox..
Can anyone help me figure this out?
Thanks in advance
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Jan 22, 2007
When you put a combo box to search the values in a form what happens if there are more than one (in my case) name that matches the criteria. ie: if you search for Smith and there are 10 people with the surname of Smith it brings up the first record. is there a way of doing adding a "search again' function so you can look for another Smith?
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Mar 6, 2013
I have successfully created a dynamic search form, which filters a listbox as the user is typing into a textbox.However, I am now trying to make the search more basic, which I cannot do. I want the listbox to be blank, and only display results where the number in the textbox matches one of the fields in the listbox.
Code:
Sub SearchFor()
'Create a string (text) variable
Dim vSearchString As String
'Populate the string variable with the text entered in the Text Box SearchFor
vSearchString = SearchForProp.Text
[code]....
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Feb 23, 2006
Hi, I'm just wondering if it's possible to display the result of a query on a subform which does not have a relationship with any other table.
What I'm doing is creating a search form where a query is built from the users input (through combo boxes and text boxes) of what table, attribute and condition they want to search from. When they press the search button, I want the result to be displayed in a datasheet below the selection criteria
The first thing I thought of using to display information with was a subform, but I think the purpose of having the subform is so that it can be linked with a form. So, is there another control or way of displaying results. The results can come from any table.
Thanks.
sugoi_kat
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Jun 18, 2015
I am running Access 2013. I have created a search form with about 10 different categories from a single table. I will only show 5 fields for this example The form is called FrmSearch with
Description
CarNum
SerialNum
Category
Condition
In the query, I have the criteria, Like "*" & [Forms]![FrmSearch]![description] & "*" and have this same criteria for all fields with the proper text field entry. (CarNum, serialnum, category, etc)
The problem I have is that I have over 200 items listed in the Description column but only 2 entries in the CarNum column. When I run the search with nothing in the FrmSearch, it should show all data but it only shows the 2 CarNum. If I put something in the Description, only the two items that show CarNum. I tried to use Is Null and Is Not Null but still doesn't work. I take out the "Like" criteria from the CarNum and it works. So, it seems that it does not pull up all the records because the CarNum has empty fields.
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May 18, 2015
I have 3 text fields on a form that I search by. I have the search query action set on a button, which produces the results in a datasheet view. Is there any way that I can make the records in the datasheet view clickable so I can select the record and go to the form to update the data?
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Oct 9, 2015
I just wanted to export the search results into excel files. I have googled about it and I found the VBA code for exporting, which didn't worked out for me.
I used Macros by referencing one of the tutorial and it looks fine. Does the usage of macros for exporting the data into excel is also the correct procedure?
I just wanted to know that am I on the right track?
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May 7, 2013
How to create a search BUTTON to give results on the listbox after a user typing the desired keywords to search.
As of now, the database has "On Change" property that whenever a key is pressed (from time to time; letter per letter) it automatically change. What I want is for the user to finish the word he/she wanted to search then theres a Search BUTTON to press in order to show the results.
Attached is the database...
And also, how to put Reset BUTTON - to reset the search box and ready for the user to type again.
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Nov 15, 2004
I'm getting a Run-time error 2295: Unknown Message Recepients.
I've got a DB of about 2000 clients. In testing I did a test DB with 50 random
clients. Using any search criteria, it would grab those clients and open a new email
with their email addresses no problem.
However when I do this same thing with my complete DB of 2000 clients, I get this run
time error.
I'm pretty confused here, and anxious. It looks like the program is working, I just need it
to run with all my clients. This is the last thing I must conquer to be finished with this project.
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Nov 30, 2004
Ok here is what was going on. I have an option group, I would select an option,
type in my search criteria into a text box, and click an event button. The program
would then search my database for that criteria and grab the emails of the individuals
meeting that criteria. A message box would then pop up, listed all the emails it had grabbed
I would click ok (my sendobject command is set to edit the email) and at this point instead of
opening the email to edit the program would crash.
After scratching my head for several days I moved on and have come back to this problem again
two weeks later, and within 15min I realized what was wrong. I guess it is good to walk away
and come back fresh sometimes.
What is happening is that the program does not account for entries in my database that do NOT
have an email.
Example, let us say we want to search a state...lets use the state of GA for example. If I have 5 entries
from GA with email addresses and one entry from GA without an email address, it will crash the program.
My only guess is that the way the program is setup is that it is grabing whatever data is in the email location.
It that location is blank, its grabing blank and crashing the program.
I need a way to discard the entries it searches that don't have email addresses or something...
Please help, this is the last item for this project.
Here is the current code:
Code:'Code by M. Walts'Important information! this code requires a reference to the Microsoft DAO object libraryOption Compare DatabaseOption ExplicitPrivate Sub cmdEmail_Click()'will hold the dynamic SQL queryDim strSQL As String'will hold the WHERE clause portion of our SQL queryDim strWHERE As String'will hold all the recipients of this messageDim strRecipients As String'the recordset we will use to get the emails of the records that match our criteriaDim rst As DAO.Recordset'if there is input in the search criteria, then we will run the query and send the e-mailIf txtSearch <> "" Then'if you have more buttons, just add mosr cases (the value of the radio button'= the Case number, so Value of the State radio button is 1, etc.)Select Case opgSearch.ValueCase 1strWHERE = "WHERE State = '" & txtSearch & "'"Case 2strWHERE = "WHERE PrayerSupport = '" & txtSearch & "'"Case 3strWHERE = "WHERE Denom = '" & txtSearch & "'"Case 4strWHERE = "WHERE PACTTrainer = '" & txtSearch & "'"Case 5strWHERE = "WHERE PACTPartner = '" & txtSearch & "'"Case 6strWHERE = "WHERE City = '" & txtSearch & "'"Case 7strWHERE = "WHERE Donor = '" & txtSearch & "'"Case 8strWHERE = "WHERE MailingList = '" & txtSearch & "'"Case 9strWHERE = "WHERE Conference = '" & txtSearch & "'" Case 10strWHERE = "WHERE YouthPastor = '" & txtSearch & "'"Case 11strWHERE = "WHERE PreviousCustomer = '" & txtSearch & "'"End SelectstrSQL = "SELECT EMail FROM tblUser " & strWHERE'run the query and get the results into the recordsetSet rst = CurrentDb.OpenRecordset(strSQL)'Loop through the recordset and add all the EMailsDo While Not rst.EOFstrRecipients = strRecipients & ";" & rst!EMailrst.MoveNextLoop'remove the first ; from the strRecipientsstrRecipients = Right(strRecipients, Len(strRecipients) - 1)MsgBox strRecipientsDoCmd.SendObject , , , , , strRecipients, "Email Subject", "Email Body", Truerst.CloseSet rst = NothingEnd IfEnd Sub'stops a ' entered in the field from breaking the queryPrivate Function SQLSafe(safeMe As String) As StringSQLSafe = Replace(safeMe, "'", "''")End Function
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Dec 8, 2013
I'm trying to make a search form that makes use of queries that search a table based on what fields I have. How would I go about having the query display all the fields for the record(s) that match the search criteria? This is for Access 2010.
As far as the query is set up, I have several fields with a search criteria, and the others are for displaying the relevant information about the results (since they're not search criteria, I used "Like '*'"). When I ran the query, it doesn't come up with anything - even if the record actually exists in the table with specified criteria.
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Oct 25, 2013
I have a switchboard which runs a google style search query to find people based on their first name, surname, date of birth or NI number on clicking the search button. It uses the following criteria in the query Like "*" & [Forms]![SearchF]![Firstname] & "*" for each of the above fields.
This works perfectly until someone inputs a record that doesn't have anything in one of the fields. ie, full name and DoB, but no NI number. When a record is entered in this way, the table stores the record but the search query cannot find it.
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Mar 10, 2014
I want to enter text boxes on a form that are linked to certain fields on a table and when search criteria is typed in show the results in a table on a subform.
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