Reports :: Show Data For Current Year With A Record Count
Apr 14, 2014
I have a report that I am trying to show data for the current year, but with a record count.
So, for example: I have 3-OVI, 3-Conduct Unbecoming, and 3-Did not transport for the current year.
When I run my report, it will show the above data for the current year, but in this format;
OVI-1
OVI-1
OVI-1
Conduct Unbecoming-1
and so on.
What I would like is;
OVI-3
Conduct Unbecoming-3
Did not transport-3
Total-9
If I take out the date code for the current year in my query, then I get the desired results but I get all data.
If I leave the date code in, then I get the data for the current year but I get the first example above.
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Mar 14, 2013
I have a report that shows all visit dates and the rep that did the visit. How do I only show the most current data. I use an append query to add records to a specific table. The report pulls from that table.
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Aug 21, 2013
So I have a report generated, listing all my companies personnel in one column and the next column has the expiration dates of a certian training certificate. My question i would like to add some statistics to the bottom of the report, mainly how many certificates are expired, which is the ones over a year.
I have attempted to use:
=Sum(IIf([AT_LEVEL 1]<"Now()-365",1,0))
previously in excel my spreadsheet counted it like this:
=COUNTIF(C5:C77,"<"&TODAY()-365)
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Dec 3, 2014
How can i make a conditional report that can give me some data from the table.
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Apr 25, 2014
I'm trying to add a couple of fields to the Contact database in Access 2010.
In the Contacts table, I created a field called "Sobriety Date" that has dates formatted like 12/27/1995
I am trying to add a calculated field called "Years Sober" which should be the current year minus the year in the 'Sobriety Date' field (1995 in the example above).
I have been trying to tweak this:
SUM(DatePart("yyyy",[Date]) - DatePart("yyyy",[Sobriety Date]))
but it's not working. Keeps giving me "The expression that you entered is not valid for web-compatible calculated columns"
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Apr 9, 2006
I am creating a query based on two tables: 1) tblClient (only one primary key "ClientID") and 2) tblContactDate (with two primary keys "ClientID" and "ContactDate").
Each client may have more than one contact date.
In the query, I only want the records from the tblContactDate showing for the MOST RECENT contact date of the client only; however, right now the query is producing more than one record for those clients with more than one contact date.
Not sure if I need add some special code to the "criteria" area in the Design View, or somewhere else. Your help is appreciated. :confused:
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Oct 2, 2013
I have been an MS Excel man all along my career and I am a novice in MS Access.I have created a table, [Initial Customer Approval] which records data from a Form, [Initial Customer Approval]. Once the data is entered in the Form, I need to do some calculations based on the data entered in some of the fields in the form.I created 6 different queries for the six possible values in those fields. now for each of those queries I created respective reports.I placed a Print command button in the Form.
1. When I press the Print button it should open the report for the current record in the Form. (Currently It Opens all the reports simulatneously, with only one relevant report containing the current record; other opened reports being blank.)
2. If user presses the Print button before pressing Save button then system should prompt user.
Here is the code (Please note [reference number] is the unique ID generated for each record entered in the tabe through form):
Private bSaveClicked As Boolean
Private Sub Form_BeforeUpdate(Cancel As Integer)
If Not bSaveClicked Then
MsgBox "You are trying to navigate away from the active record. Please either save your changes, or press ESC to cancel your changes.", vbOKOnly + vbInformation
Cancel = True
[code]...
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Mar 9, 2006
I havent used Access for sometime so please bear with me.
I have a text box called txt18 on a subform which is used to display the total no of records within subfrmPSR. I have used =Count() in the control source.
My 2nd text field called txt17 (unbound) I would like it to count as users use the move next and previous buttom to navigate thru the record. As they move through the records I would like txt17 field to count from the first record to the current record in the set.
I imagine that a piece of code will need to go in OnCurrent of the subform referring to txt17.
I.e
txt17 txt18
2 of 6
txt17 will be the only field that changes.
Any help would be appreciated.
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Aug 3, 2013
i've designed a rental database (which seems to do what i want) - it's not perfect....
But i can't figure out how to accomplish this.
If i have a tenant, who has previously had a lease agreement on one of my properties, but then moves out, and then moves into one of my new properties, i can't seem to see how to get access to display just the new lease details.
I've attached a blank copy of the DB with some sample data to illustrate this.
you will see that test tenant has two leases, one expired lease, and one active lease, but on the main form it just shows the expired (original lease)....
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Sep 21, 2005
Help needed again please
I have managed to link a report to a form where you can double click on the surname and the report opens automatically BUT I want the report to only show the data from the record that I have double clicked - at teh moment the report is coming up with thousands of pages - one for each record.
Can anyone help me with this - I think it's probably something simple but I can't work it out on my own :eek:
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Nov 17, 2004
Is there a way to configure a report to only show
the data from the current record I choose on my form?
Thanks in advance.
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May 11, 2014
I was creating a program using ms access. consist of 2 table of database called employee and userlevel.. in employee table have ID, name, username, password,userlevel, and others related employee profile.. and in userlevel table, it consist of admin level and normal user level.. Userlevel table allow to differenciate admin and normal user(employee) .. in my program each employee having their own loginID and pass to access their own data.. the problem with my program now is displaying the data that belong to the logged in employee. its mean that it only show the data that owned by currently user that logged in..
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Nov 27, 2013
This code shows current record number:
Code:
=[CurrentRecord]
This code shows total record number:
Code:
=DCount("[Category]","tblCategory")
How do I combine them in a textbox to say something like "8 of 10"?
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Jan 10, 2012
I'm going to try using the year, day of year, hour & minute (24 hour clock) as a report number. It's set up in a field on a table. Right now I have....
Default Value =Format(Now(),"yyyhhnn") 'which works but not exactly how I would like
yy = Last two digits of the year
y = Number of the day of the year (1 to 366) 'can this show three digits all the time?
hh = Hour in two digits (00 to 23)
nn = Minute in two digits (00 to 59)
For instance, right now for Jan. 10th, 2012, 1306 hours the result would be 12101304 which, for all intents and purposes works, but I would prefer the "day of the year" to always be represented by three digits and not just when it hits day 100 of the year.
I would prefer to see 120101304
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Aug 20, 2007
Hello everyone,
I have a query that runs from the main form when the command button is clicked. It displays the results in datasheet view. I want the user to double click a specific record and jump to that specific record in the main form. How do I do this? Sorry, if this is a dumb question. Please help, my boss is breathing down my neck. :eek: The main form is called Contracts. Each record has a unique ID.
Thanks,
Jason
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Aug 31, 2014
I have a form that when a user fills out the information and select a submit button. It brings up that record in reports in print preview for them to print. The issue i am having when the user enter the information, the report does not show any data until i refresh it. I tried include me.refresh,etc. No luck. I attached the code to make things simpler.
Private Sub Form_BeforeUpdate(Cancel As Integer)
If Me.Dirty Then
If MsgBox("Do you want to Submit this Contract Form? Clicking No will DELETE ALL ENTERIES,and Log You Off", vbYesNo, "CONTRACT FORM") = vbNo Then
Me.Undo
Cancel = True
Else
If MsgBox("PRINT FORM", vbOKOnly, "CONTRACT PRINT") = vbOK Then
DoCmd.OpenReport "rpt_Contracts_Main", acViewReport, , "[CONTRACT_ID]=" & Me!CONTRACT_ID
End If
End If
End If
End Sub
The reports comes up, but i have to manually refresh it to show the data that was enter.
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May 3, 2015
I have a table, with a related value in another table. E.g. A Items table with a batch value from another table.
I have a form to enter how many of these items has been used and from which batch number they belong.
The batch number is from a dropdown, and batches can be finished(exhausted) and marked such in the table so they no more show in the dropdown.
All this works fine, until, I go back to a entry which was from a batch that has been finished. The combobox is empty although the (Already finished) batch number is mentioned in the table. This is perfectly normal as my query for the combobox is :
Code:
SELECT ItemBatch.ItemId, ItemBatch.ItemBatchNumber, ItemBatch.Finished, ItemBatch.ItemName
FROM ItemBatch
WHERE (((ItemBatch.Finished)=False)
AND ((ItemBatch.ItemName)=[Forms]![ItemMasterForm]![ItemDataSheet].[Form]![ItemName]));
What I want is to show the current batch number as well. I tried to make this query get the current value, but wasn't successful. I tried to make a calculated field based on the dropdown and show its value.
Is there any way I can show the batch number in the datasheet? I have to use a datasheet and not a form, because there will be many sub records for the main form, and having a form will be very uneasy.
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Sep 22, 2013
I have the listbox named "payment_date", which shows recordset specified by following code:
Code:
Private sub Form_Current()
Dim que As String
que = "SELECT [date] FROM payments WHERE id Like '" & Me!myid & "*' ORDER BY [date] desc;"
Me.payment_date.RowSource = que
End Sub
I need my listbox to show recordset with record count like this:
3.date
2.date
1.date
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Nov 14, 2014
I need a solution for the following problem:
For example:
............F1 F2 F3
Rec1 ....4 ..2 ..5
Rec2 ....3 ..3 ..1
Rec3 ....1 ..2 ..1
Now, I want to know how many 1s are there in Rec3 the answer is obviously 2 but I want a field(F4, for e.g) that calculates F1+F2+F3 showing all their 1s 2s and 3s.
A solution I found was...... F4=IIf([F1],1,0)+IIf([F2],1,0)+IIf([F3],1,0)
But I have over 50 Fields that contain 1s and 2s and I can't count them all by using this formula as it will be tremendously long and access will reject it.
So I need another formula(or function) that will look up for the 1s across multiple fields and show the total count for each record in a new field.
Tried 'look up' function but achieved nothing ....
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Jun 27, 2013
I am extremely new to Access. I have my database up and running ok(ish) and would like to know if in my data entry form, I can have the "Date Entered in Database" box display the current date that does not change from day to day. I know you can use the "Now()" function but won't this just change everyday?
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Apr 17, 2014
I make a print button on the form and want printing current record to the report, but every time I can not do that.
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Nov 8, 2013
is their a way to have a query to only show data on every monday in current month.
Month([datefield])=Month(Now()) And DateAdd("d",7,[datefield])
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Jul 11, 2013
I have a form with command buttons to preview reports. For some reason only the first record shows up on the reports and not the current record.
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Nov 16, 2014
The aim of what I am doing is to create a monthly statement to give to our intermediaries that shows the commission they will receive each month for the deals they have referred. I have managed to create this report, HOWEVER I can't figure out how to filter out which month I need, so I a report for Jan, Feb Mar etc... The idea is that at the end of each month I need to run the report so only the latest month shows...
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Aug 15, 2013
I have two tables - one contains customer names, the other customer appointments. So one customer - many appointments.
Each appointment is booked at a set interval (every 3 weeks, 4 weeks, 5 weeks...) which can vary from one appointment to another.
I want to do a count, in a query, to show in a report.
I need to count:
Total Cus_ID by interval - so how many customers are booked every 2 weeks, every 3 weeks, etc.
I need the count to be based on the customer's LAST appointment only.
I have tried, select query (group), crosstab (!)... querying a query... Total line using Max... then Last...
Nothing I tried works. The sum of appointments by interval should equal the total number of clients in the database... It gives me 4 times that... so it is counting every appointment, not just the last appointment entered.
I also will be including two other fields: activecustomer = yes and source = Eve - need to know criteria to set.
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May 9, 2014
I have a report that shows weekly schedules (each week start with Sunday date for the row) for multiple teams (columns). It prints 1 year at a time.I have to add the Sunday dates by hand into the table for each year. I have added 2016 but when I generate the report I get a "no current record" error.By the way, I am not a "programmer" but I can usually figure out whats going on when we have a problem by looking at other code in the system and by finding answers for similar problems on the forum!!
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