I have a question about reports in Access. Is there a way for report fields to be omitted from the report if the database value is null?
For example:
Name: Joe
Last Name: Smith
Company: (Is Null)
website: something.com
would become.....
Name: Joe
Last Name: Smith
Website: something.com
thanks!
I have data from a survey with qualitative responses. For a single qualitative question, I moved the ID & responses into a new table and categorized the response according to a bucket/theme, where each column is a new bucket. I now have 10 columns. Each response is represented in 1 or more columns. I used an excel formula to copy the response data into the column itself.
Example:
A1 // B1// C1 // D1// E1//... L1
ID // Response // Cats // Dogs // Elephants //.... Column 10
1 // I like cats // I like cats //(null)//(null)// ... (null)//
2 // I like cats and dogs // I like cats and dogs // I like cats and dogs //(null)//..//
3 // etc.
However, now I'm realizing that Access always wants to show data for all records, or at most I can limit using a WHERE clause in my query.I want to use Access to generate this report:
1. Section 1: Show all responses from the Cats bucket where there is data
2. Section 2: Show all responses from the Dogs bucket where there is data
3. and so on
I know how to do summary values, and I know how to do filtering that apply across the whole report, but this seems like more advanced filtering, where I want to see selective details differently for each field.
I am very new to access. I have made a database that holds certain company information.
As part of a process a company must fill in and complete form and send to me and once they have I enter a 'yes' to the form and then link directly to said form.
I am wanting to be able to run a report to be able to only see the companies where a certain field has not been filled in.
For example I have a field for doc 698, if I have had this form back I enter a yes in this field, if I havent had this back I leave it blank and these blanks are what I want to pull off in the report.
I have made queries and then just filtered to show blanks but I would like to have in report form.
how to run a report to show a Client if one or of the following fields are blank or unchecked(Yes/NO?
Fields
Client
Assessment Date(Null)
Placement Fee Paid(Check Box)(No)
TJ Completed(Check Box)(No)
So basically, if one of the above fields are null or unchecked, please show in the report. I'm sure it's easy but to do, but not up on coding.
hello,
i have a querie, haves jobs information in it and one field called "Date Finished Fixing"
i want the querie to only show the ones with out dates put in so if they =nothing i don't no how to do it can someone help
I am working on a school project and am stuck on the last part. I need to produce a query for use as a report. The fields in the query are:
Building
Teacher 1
Teacher 2
Teacher 3
Teacher 4
Archive 1
Archive 2
Archive 3
Archive 4
"building" is the search parameter for the query
I need to produce a list of names of teachers, if there is nothing entered into the corresponding archive number e.g. no data in archive 1 and 3 , so show teacher 1 and 3.
I have a field SSEEndDate. I have some records in which this field is empty. What I would like to do is add a comment to explain why the field is empty on a report if possible. Click on it or move the mouse on it or whatever and the comment would show up.
View 14 Replies View RelatedI have an image field on a report that keeps showing up even if the field value is null.
=IIf(IsNull([Image_tbl4mgr21]),"",[image_tbl4mgr21])
How to make the white space completely disappear when that image field is empty?
I have a list of all previous employers for a job applicant. I can enter up to 10 but I only want the boxes to show if there is a previous position for that box. So, if there are 3 previous positions, I want to see 3 lines. If there are 10, I want to see 10. I have fields [Company_1]. [Company_2], etc. I only want company 2 to show if the person has 2 previous positions entered into the form.
View 1 Replies View RelatedI have a main report with several subreports. Some subreports have other nested subreports. all of the reports and subreports are based on queries. when a query returns no values, i would still like for the reports and subreports to display in print preview. (currently, they display in report view but not in print preview.)
I tried a few things:
1) I set all report section can shrink options to "No" - (this did not work)
2) I set the can shrink options for all textbox controls, within each report section , to "No" - (this did not work)
3) I moved all controls from the details section of the subreport to the report header section - (when I did this, I got the subreport to show in print preview when the query for a single subreport returns no values but when i have a subreport with nested subreports that have no value, none of them show up in print preview)
I've searched...moving the controls from the details to the report header was the best thing i could find, but again, this only works with a single subreport and not with multiple nested subreports.
I want the report not to show data with zero balances.
Example: if my report has 10 line items and 3 of these line items have 0 balances, then the report should only show the 7 items that do not have 0 balances. (the report should use up 7 lines / rows only.)
See the attached report for a better understanding...
I need to validate if a Field in my table is NULL, details of which will not be included in my report.
I attached sample report wherein the data is sorted by EXPIRATION DATE, first rows displayed the data of NULL EXPIRATION DATE FIELD ...
I have a report that lists part numbers. With beside the part numbers are the components that go into the part. It looks something like this:
Part # Component Part 1 Component Part 2
1 abc
abd
2 abg
3 abc
abd
abg
abf
Part 1 has 2 components (abc,abd) how can I get these to display side by side.
I have a report that shows all visit dates and the rep that did the visit. How do I only show the most current data. I use an append query to add records to a specific table. The report pulls from that table.
View 1 Replies View RelatedI would like to create a report that would really impress my supervisors, i just started at the company. I'm trying to create a call action plan, so i'm recording clients information on one table, and meetings we have had with each respective client on another table. Some clients will have multiple meetings, some few, and some none. I have a relationship set between them from the client's id number on the client table to the ClientID on the meetings table. one to many.
When I go to create the report, only the clients with meetings show up on the report, I would like client info to always show up on the report and meeting info to only show up under each respective client when it exists. I have worked out how to shrink and hide any text box without any info on it. It just seems like the existence of a meeting dictates where the client will show up at all in the report.
I am building a report that has a header with several details followed by a detail section.
What I need to do is make the entire entry not visible on the report if one of the dates is null.
So it looks like this
last first title id memb # date a date b
1. smith , john fng 8521 2356224
5/12/2012 6/20/2013
10/2/2013 (is null)
2. neckbone, jim dude 2548 85858412
6/20/2013 5/5/2014
8/5/2013 2/31/2013
On the report i want the 1st entry (smith john) not to be visible due to the null (B) Date.... but i want it to be visible once the date is entered...
In a form of mine, I have the user input other person's initials, but I don't want those initials showing up on the report. It's a set group of initials to work with so I have each set associated with a random 3 digit number (that I input into the table myself). I'd like to be able to have the person input the initials in the form, but have the numbers display on the report, I'm not sure how to go about doing that.
View 5 Replies View RelatedI would like to have a field in a report show the ratio of two numbers i.e. New Customers is 20 and Lost Customers is 24, and have the ratio field to show 5:6 ratio. I know how to do it in an Excel Spreadsheet (=B1/GCD(B1,B2)&":"&B2/GCD(B1,B2), B1 is new customer and B2 is Lost Customer, but I have not been able to figure out how to make it work in an Access report. I tried to do it in a query, I've tried this code I found on the forum, but could not make is work for my problem.
Public Function CalcGCD(OneNumber As Long, OtherNumber As Long) As Long
Dim lngSmallest As Long
Dim lngGCD As Long
Dim i As Long
lngSmallest = IIf(OneNumber < OtherNumber, OneNumber, OtherNumber)
For i = lngSmallest To 1 Step -1
[Code]...
I have a sub report on my form to show all data needed for a delivery note.
these fields are :
House Type
Plot No
Product
Delivery Note No
when i use my query to search orders in my subreport - it will show the required data but will also show data i didnt search for ? why is this?
Sometimes my search results in the subreport show further down the subreport than the irrelevant data - all i would like is for it to show the specific data not the irrellevant data.
I have a report that I am trying to show data for the current year, but with a record count.
So, for example: I have 3-OVI, 3-Conduct Unbecoming, and 3-Did not transport for the current year.
When I run my report, it will show the above data for the current year, but in this format;
OVI-1
OVI-1
OVI-1
Conduct Unbecoming-1
and so on.
What I would like is;
OVI-3
Conduct Unbecoming-3
Did not transport-3
Total-9
If I take out the date code for the current year in my query, then I get the desired results but I get all data.
If I leave the date code in, then I get the data for the current year but I get the first example above.
I know that multivalue fields are not the best to use, but I have a simple database that they work fine in. My question is this: Is there a way to show the entire list of choices in the multivalue field on a report? Not just the ones selected, but all of them, whether checked or not? The multivalue field has a list of names and the user selects each name if they repond to a incident (fire, car accident, etc.). My report would show the entire list and count number of responses by each name during a date range. I want to show all of them on the report, with those not selected showing "0".
View 3 Replies View RelatedI have two collums, currentowed and currentpaid. i want to add another field to my report showing the percent of currentpaid to currentowed but I can't seem to be able to make it work. I tried:
=sum([currentpaid]/[currentowed]) and it doesn't work.
I have a report which shows the results of two separate queries in a simple table view.
One set of data varies in size depending on the amount of records and the other is a fixed size and never changes.
I'm wanting to make my report always show the fixed size data in the bottom right corner of the page when its printed.
I've tried putting it in the footer section of the report but don't want it to affect the size of the details section and just show next to the other query results.
Is this possible and if so how would I achieve this?
I want to filter my subform data, to only show records where field A is a higher value than field B.
Code:
Me.MySubform.Form.Filter = "A > B"
Me.MySubform.Form.FilterOn = True
This way it doesn't find field B.
Code:
Me.MySubform.Form.Filter = "A > " & MySubform.Form!B
Me.MySubform.Form.FilterOn = True
This way it seems to filter all record to the field B value of the first record.
I am using access 2007. I click on a table for example. I then click blank report to make a report.
I then insert a text box and then go to control source to select a field from that table. The field doesn't show up when i click view report?
I think the title pretty much sums it up....
I have a query where data is first sorted by user input; first field's criteria: [fieldname], then by another field's criteria: Is Null.
I know there are records containing null values in the second field, as I have run a select query with the criteria: Like "*", to make sure they are null, and not zero-length-strings.
The query is refusing to return any results...
Any ideas?