Reports :: Show Subreport With No Data
Jun 16, 2014
I have a main report with several subreports. Some subreports have other nested subreports. all of the reports and subreports are based on queries. when a query returns no values, i would still like for the reports and subreports to display in print preview. (currently, they display in report view but not in print preview.)
I tried a few things:
1) I set all report section can shrink options to "No" - (this did not work)
2) I set the can shrink options for all textbox controls, within each report section , to "No" - (this did not work)
3) I moved all controls from the details section of the subreport to the report header section - (when I did this, I got the subreport to show in print preview when the query for a single subreport returns no values but when i have a subreport with nested subreports that have no value, none of them show up in print preview)
I've searched...moving the controls from the details to the report header was the best thing i could find, but again, this only works with a single subreport and not with multiple nested subreports.
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Aug 20, 2013
I have some fields in form that most of the time have data in them. Now comes that when there is no data, there should be one different field filled in with "None."
The client could have 3 types of products, but when he does have none, the "None." should appear. Another catch is that I have the titles for the products on a textbox above the products. Is it possible to have them not appear in the report if the client has no products?
I guess that it could work like in excel with an IF statment. If no values found, then keep those text boxes from appearing on the report and put a text with "None."
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Jul 4, 2014
I have a form with a tabbed control on it. The tabbed control has 4 tabs that each have a report on them. When I select a company name on the main form, I requery these 4 reports to show data related to that company.
For some strange reason, 2 of my reports requery with no problem, and 2 of them give me a message that the report can't be found. Here is the code:
Code:
Private Sub cboCompanyName_AfterUpdate()
On Error GoTo cboCompanyName_AfterUpdate_Err
' DoCmd.SearchForRecord , "", acFirst, "[CompanyID] = " & str(Nz(Screen.ActiveControl, 0))
' After selecting a company, requery the subreports to display the appropriate data
' These 2 work
Forms!frmCompanyHistory!RptCompany_Projects_Brief.Requery
Forms!frmCompanyHistory!RptEmployeesSpecificCompany.Requery
'These 2 Fail
Forms!frmCompanyHistory!SubRptCompany_Payback.Requery
Forms!frmCompanyHistory!SubRptCompany_Revenue.Requery
'Other things I've tried
'Forms!frmCompanyHistory!TabCtl66!SubRptCompany_Payback.Requery
'Me.TabCtl66!SubRptCompany_Revenue.Requery
As a side note, if I chose the company, say "ok" to the error, and then go run the queries that these reports are based on, I get the correct records. Also, if I chose the company and run the 2 failing reports standalone, they work fine, so I know the problem isn't the reports or the queries themselves.
I have also checked and rechecked for any spelling mistakes and have found none. I should mention that the error message is "Programs cannot find the field 'SubrptCompany_Payback' referred to in your expression".
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Jul 25, 2015
I have a report that calls a subreport. In most instances, the subreport will have no data and I won't want to show the subreport. I've tried various ways to deal with this:
1) Make the subreport property on the main report the minimum height and set CanGrow = Yes
2) Use the Report_NoData event on the subreport and add the code 'Cancel = 1'
3) Make all the fields on the subreport the minimum height and set CanGrow = Yes
None of these seem to work. I don't have any headings on the subreport, so the only price I'm paying is adding a gap onto the main report the size of one detail line of the subreport. Still, it leaves the report lacking professional quality.
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Sep 11, 2013
I have a report which contains 3 subreports. Now I require to do the following:
1. Hide the subreport if there is no data.
2. Remove the Blank space created when the data in subreport is null.
I tried to Set Can Grow and Can Shrink to Yes but still the blank space was not removed.
When I reduced the height of the subreports in the design view the blank space was reduced but it was still there.
What can be done so that the complete report auto adjusts itself if any sub-report is null? Something like the whole page auto fits itself in the available space?
The option of reducing the size of sub report in design view to minimum is there but it makes the report very un-handy for future reference.
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Apr 16, 2014
I have data from a survey with qualitative responses. For a single qualitative question, I moved the ID & responses into a new table and categorized the response according to a bucket/theme, where each column is a new bucket. I now have 10 columns. Each response is represented in 1 or more columns. I used an excel formula to copy the response data into the column itself.
Example:
A1 // B1// C1 // D1// E1//... L1
ID // Response // Cats // Dogs // Elephants //.... Column 10
1 // I like cats // I like cats //(null)//(null)// ... (null)//
2 // I like cats and dogs // I like cats and dogs // I like cats and dogs //(null)//..//
3 // etc.
However, now I'm realizing that Access always wants to show data for all records, or at most I can limit using a WHERE clause in my query.I want to use Access to generate this report:
1. Section 1: Show all responses from the Cats bucket where there is data
2. Section 2: Show all responses from the Dogs bucket where there is data
3. and so on
I know how to do summary values, and I know how to do filtering that apply across the whole report, but this seems like more advanced filtering, where I want to see selective details differently for each field.
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Mar 31, 2014
I want the report not to show data with zero balances.
Example: if my report has 10 line items and 3 of these line items have 0 balances, then the report should only show the 7 items that do not have 0 balances. (the report should use up 7 lines / rows only.)
See the attached report for a better understanding...
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Oct 6, 2006
I have a question about reports in Access. Is there a way for report fields to be omitted from the report if the database value is null?
For example:
Name: Joe
Last Name: Smith
Company: (Is Null)
website: something.com
would become.....
Name: Joe
Last Name: Smith
Website: something.com
thanks!
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Apr 10, 2014
I have a report that lists part numbers. With beside the part numbers are the components that go into the part. It looks something like this:
Part # Component Part 1 Component Part 2
1 abc
abd
2 abg
3 abc
abd
abg
abf
Part 1 has 2 components (abc,abd) how can I get these to display side by side.
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Mar 14, 2013
I have a report that shows all visit dates and the rep that did the visit. How do I only show the most current data. I use an append query to add records to a specific table. The report pulls from that table.
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Jun 20, 2014
So I am adding a chart (on a subreport) to a report that has multiple subreports already. I have gotten the chart to show up correctly on the report, but now 2 of my other subreports are not working. I am being prompted to input parameters for these subreports that used to pull their parameters (between dates) from the main report.
I read somewhere that charts master/child linking doesn't work but I'm not sure if that applies to subreports with charts on them, or just charts in general. I've tried changing the query on the chart subreport a little without luck. Is this likely some glitch thing? Should I keep trying to alter the query or maybe there is some other work around option?
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Mar 26, 2014
I would like to create a report that would really impress my supervisors, i just started at the company. I'm trying to create a call action plan, so i'm recording clients information on one table, and meetings we have had with each respective client on another table. Some clients will have multiple meetings, some few, and some none. I have a relationship set between them from the client's id number on the client table to the ClientID on the meetings table. one to many.
When I go to create the report, only the clients with meetings show up on the report, I would like client info to always show up on the report and meeting info to only show up under each respective client when it exists. I have worked out how to shrink and hide any text box without any info on it. It just seems like the existence of a meeting dictates where the client will show up at all in the report.
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May 8, 2013
I have a main report with 3 sub reports.The Sub reports have onload events that fill up the text boxes with VBA code. When I open the sub report alone everything works fine. But when I open the main report, the on load of the subreport wont work.
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Feb 12, 2014
I have a report with several subreports. I need to total the subreports onto the main report. How do I refer to the control on the subreport?I know that with a form / subform I would use: Me!Subform1.Form!Controlname.But simply replacing 'Form' with 'Report' doesn't seem to work.
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Oct 21, 2013
I would like to create a report based on a query. The first part is simple enough. However within this query I have a 'Count field' (a total of the number of duplicated this record has appeared in the table). And would like to create a subreport (if possible) based on that value for example. if count > 1 then show subreport.
My question therefore; is the above possible? How would I go about linking this logic with the subreport
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May 1, 2013
In Access 2010 I am previewing a customer report. I also try to give users the choice of seeing history sub records for any given customer. I have a selection dropdown box where they can chose ALL, 5, 10 or 15 in a report. To this end I set the record source in the "Open" event for the subreport. if I want all records it works fine, but as soon as I put in "SELECT TOP 5" the subreport goes invisible. I have tested the query directly and it works fine. I'm sure this worked in Access 2007
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Apr 19, 2013
I have a report with 2 subreports on it. One of the subreports does not show on the report preview unless I set a breakpoint in the report's code. Set a breakpoint in the code (for no other reason), hit the breakpoint, continue, and the report works fine from then on, until you close the database and open it again, even if you remove the breakpoint. The other subreport, which is similar, always shows fine.
I can't find out what's wrong by setting a breakpoint.
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Aug 21, 2014
I have a sub report on my form to show all data needed for a delivery note.
these fields are :
House Type
Plot No
Product
Delivery Note No
when i use my query to search orders in my subreport - it will show the required data but will also show data i didnt search for ? why is this?
Sometimes my search results in the subreport show further down the subreport than the irrelevant data - all i would like is for it to show the specific data not the irrellevant data.
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Apr 14, 2014
I have a report that I am trying to show data for the current year, but with a record count.
So, for example: I have 3-OVI, 3-Conduct Unbecoming, and 3-Did not transport for the current year.
When I run my report, it will show the above data for the current year, but in this format;
OVI-1
OVI-1
OVI-1
Conduct Unbecoming-1
and so on.
What I would like is;
OVI-3
Conduct Unbecoming-3
Did not transport-3
Total-9
If I take out the date code for the current year in my query, then I get the desired results but I get all data.
If I leave the date code in, then I get the data for the current year but I get the first example above.
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Jan 12, 2015
I have a main report with one subreport. The main report contains details of a payment being made to a supplier. There is the total amount being paid, and the cheque number being transferred. There is also a field called payref which is made invisible. This is used to link up with the subreport. The amount is the total of several invoices for which payment is being made.
The subreport contains details of each of a number of the invoices being settled. The subreport is linked to the main report via a common field called pay-ref, and the subreport is 'visible'. The subreport prints when placed in the page header section of the main report. However when there is a large number of invoices being shown in the subreport only a certain number appear. It appears that the subreport can only hold a certain number.
When the subreport is put, as it should, in the detail section of the main report, it does not appear at all in the main report. I have no clue why and I have made several reports like this one before.
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Jun 4, 2014
I have a report with four subreports. If the subreports have no data I have a formula to put the word 'none' in the first field as follows:
=IIf(IsNull([Question]),"None",[Question])
I do a print preview and the word 'None' shows up and subreport looks good when I view just the subreport as well as when I view the full report.
When I print the subreport the text '#Error' prints. When I print the full report I just get a blank space.
I need the subreport to print with the word 'None' if there is not data. How do I accomplish? I tried the above formula both in the query and in the control source of the report. It just comes up blank when I put it in the query.
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Jul 3, 2014
I need to add a DLookup to my Subreport.
For my text box, Text255, on the Subreport I have tried:
Code:
Private Sub Report_Load()
Me.Text255 = DLookup("[Along_line_spacing_%pass]", "Performance_Requirements_Defaults_Table")
The table Performance_Requirements_Defaults_Table has just one record for lookup. No value is returned when I run the main report.
I found this: [URL] .....
And tried adding the lookup code to the main report instead of the Subreport, but I think I am having trouble understanding what they mean here: "Subform1 is the name of the subform CONTROL on mainform" Are they inferring that I need to have a text box on the mainform as well?
I tried using this Me!Subform1.Form!ControlName like this:
Code:
Me.Text255.QC_Along_Line_Processing_Subreport!Text255 = DLookup("[Along_line_spacing_%pass]", "Performance_Requirements_Defaults_Table")
I know this is not correct, and I have tried several variations, but I am totally stumped. Everything I have tried with the lookup code in the main report returns "Member Not Found" and Text255 is highlighted. I feel like this should not be such a big problem.
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Jun 25, 2014
linking a report and a subreport (chart). I have uploaded my sample DB. I'm trying to chart all the individuals and three fields for each Home. Both report and subreport are using the same query for the record source. My charts are blank "All_Homes_Individual_Totals". Just use date range 05/01/14, 06/24/14 on my Main form page for the data.
My second question is how would you create a chart to pull by each individual with their monthly totals per Home using "qry_Community_ Inclusion_ All_Homes" with a report and subreport (chart) as above. Report would show the individual's totals by month for each home.
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Dec 13, 2013
Access 2007
Windows 7
Trying to get a subreport total to show on my main report
getting #error no matter how I code
Running a subreport containing a total in report footer (only field that
name of subrpt total fld subrpt
[SubRptExp].[Report]![gramtrcvd]
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Aug 22, 2013
I am using Access 2003. Is there any way to put grid lines among fieldnames and contents just like in Excel in the output of subreport?
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Jul 30, 2015
I am trying to get my totals from my subreports, and dividing the number by 2 or 4, and put the new number on the main report.
for Operator/Trainer Productivity, I used:
=([rptEmployEvaluationOperator subreport].[Report]![OPTotal]+[rptEmployEvaluationOperatorTrainer subreport].[Report]![OPTotal])/2
for Auditor/Trainer Productivity, I used:
=([rptEmployEvaluationAuditor1 subreport].[Report]![OPTotal]+[EmployEvaluationAuditor2 subreport].[Report]![OPTotal]+[EmployEvaluationAuditor3 subreport].[Report]![OPTotal]+[EmployEvaluationAuditorTrainer subreport].[Report]![OPTotal])/4
These both work if there are values in all totals subreports. When one of them might not have a total, I get an error message.
I tried to use :
=IIf([Orders].[Report].[HasData], [Orders].[Report].[txtOrderValue], 0)
=IIf([Orders].[Report].[HasData], Nz([Orders].[Report].[txtOrderValue], 0), 0)
=iif([rptEmployEvaluationOperator subreport].[Report].[HasData],([rptEmployEvaluationOperator subreport].[Report].[OPTotal]+=iif([rptEmployEvaluationOperatorTrainer subreport].[Report].[HasData],[rptEmployEvaluationOperatorTrainer subreport].[Report].[OPTotal])/2
and the same idea for the second one. I tried both methods and did not work. I am not sure what I am missing.
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