Reports :: Showing Null Values?
Jun 9, 2014
I have a list of departments, 1-17, where each needs a SUM of their price for each end of day.
At first I was going to make 17 queries, and place each into a new sub-report, but there must be a way to list all 17, even if they haven't had a sale put through.
I've tried linking using "show all values in tblDept and only those that match in tblOrder" - but I cam across a very obvious issue.
The items are grouped by Z1 Number, a unique number for the end of day sales. If there is no department linked to a Z1 number, then it won't show it. For example, if there were no sales in dept01, then there is no record under tblOrder to show a Z1 number for dept01 - so there is nothing to link to in the report.
I was then thinking of creating false data at the end of day so the Z1 number mentioned each department at least once, but that would get messy and not 'normal'
I'm thinking of a type of loop to generate the report so a 17 row report is generated,
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Mar 20, 2007
I have a chart that shows the amount of complaints every month in the last year of a selected costumer. The goal is to see if the amount of complaints from this costumer is decreasing or increasing.
The problem is that some smaller costumers have months without complaints (in real life that isn’t that bad). But my graph only displays a dot for the months were the amount of complaints is not null. This makes that the graph line doesn’t show the complete picture.
I know that I should be able to solve this with an ISNULL expression. I have tried the following SQL code as Row Source of the graph:
SELECT (Format([Complaintdate],"MMM 'YY")), ISNULL(Count([Complaintnumber])),0 AS [CountOfComplaintnumber] FROM [Complaints] WHERE [Complaintdate] > (Date() -365) AND [Costumername] = Forms!Report_complaintscostumer!Combocustumername GROUP BY (Year([Complaintdate])*12 + Month([Complaintdate])-1),(Format([Complaintdate],"MMM 'YY"));
The result of this is that all the months with complaints now get a 0 value and still the months without complaints aren’t shown.
What am I doing wrong? Could someone help me solve this problem? Any help is greatly appreciated!
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Feb 24, 2012
I am using workdays to calculate time passed between two dates. I also have a table for Holidays that I don't want counted as work days. This is working well, but I would like my queries to show a null value instead of showing #Error when a date field is empty. Here is my coding in my Module.
Option Compare Database
Option Explicit
Public Function Workdays(ByRef startDate As Date, _
ByRef endDate As Date, _
Optional ByVal strHolidays As String = "Holidays" _
) As Integer
[code]....
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Jun 15, 2005
Hi Guys,
I`ve searched the forums, but not knowing the terminology, i cant find what I`m looking for.
I have a table which is use for a drop down list in my forms.
This is saved into a table, but shows up as a numerical instead of the name value.
Also In reports, I get a numerical value, instead of the text value.
Is there something I`m over looking ?
Or am I doing something totally wrong.
My relationships are correct. and the field data is right, I just cant over come the number issue.
Thanks in advance.
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May 14, 2013
However, the data is now showing on the generated invoice.The rest are showing up but one.I went back to the tables to check and there is data present.It used to work until recently.
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Aug 20, 2014
I am very new to access. I have made a database that holds certain company information.
As part of a process a company must fill in and complete form and send to me and once they have I enter a 'yes' to the form and then link directly to said form.
I am wanting to be able to run a report to be able to only see the companies where a certain field has not been filled in.
For example I have a field for doc 698, if I have had this form back I enter a yes in this field, if I havent had this back I leave it blank and these blanks are what I want to pull off in the report.
I have made queries and then just filtered to show blanks but I would like to have in report form.
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Jul 5, 2013
It might be an easy one but I just wasted the past hour deciphering through my code in order to solve the run-time error '94' that I'm getting when trying to execute the following code:
Code:
Private Sub cmdUpdateDates_Click()
'###################################
'This sub aims at combining the timesheet date and the start and end time into the fields [Start Time] and [End Time].
'###################################
Dim intCounter As Integer
intCounter = 0
Dim rs As ADODB.Recordset
[Code] ....
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Apr 26, 2006
Ok this null value thing is killing me. I have a parameter query that works great. I know if I use Is Null in the criteria field it will show me this. The problem is I made a search form which the users type the value in and it opens a form based on the parameter query, the parameter on the query is [Forms]![Search_frm]![txtClosed]. If they type a date in here it opens the form and shows the user all the closed records. The problem is they want to see all the records that have no value or Null. I've tried eveything to make this work. I'm ready to jump!! Just kidding. Is there a way to do this with out creating another query. Thanks a bunch!!!
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May 3, 2015
The code below always displays opens form even when field being tested is null.
Private Sub Assign_Classes_Click()
On Error GoTo Err_Assign_Classes_Click
Dim stDocName As String
Dim msgboxstring As String
Dim stLinkCriteria As String
Me.name_found.Requery
[code]....
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Sep 15, 2015
I am trying to show a certain subform based on whether or not a field is blank or null. This database is not owned by me--it's what we use to run queries and reports on the data on a centralized server for the library. It's not even in the same city--so changing the tables is not an option for me.
So, I have a subform (subform1) that is linked to the main form based on 2 fields (BibID and Item_Enum). The trouble is that the second field (Item_Enum) is sometimes blank, so the subform will not display. So I created another subform (subform2), which is a duplicate of the first one, but this time only linked on the first field (BibID). So, if that second field (Item_Enum) is blank, I want subform2 to display and subform1 to be hidden. If the second field (Item_Enum) is not blank, I want subform1 to display, and subform2 to be hidden.
I've tried putting the VBA code on different events for the form, but I can't get it to work consistently.
There are two problems, one of which I think I have fixed--but I would prefer a better solution. The VBA code doesn't run unless the form is newly loaded. I've tried placing the VBA code on different form events, but nothing works. I want the code to activate whenever a new record is displayed. The work around is that the form IS newly loaded every time the user scans a barcode for a new book. That works now, but if I need to change the way the user looks up new records, this might not work anymore.
The second problem is that the VBA code doesn't display subform1 when Item_Enum is blank. It doesn't display subform2 either, but that's the desired result.
Private Sub Form_Load()
If Me.ITEM_ENUM = "*" Then
Me.subform2.Visible = False
Me.subform1.Visible = True
Else
Me.subform2.Visible = True
Me.subform1.Visible = False
End If
End Sub
I've tried changing the condition to Me.Item_Enum = null, and changing the false/true results accordingly, but that didn't work either. In that case, only subform2 is visible, whether it should be or not.
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Nov 16, 2007
I think the title pretty much sums it up....
I have a query where data is first sorted by user input; first field's criteria: [fieldname], then by another field's criteria: Is Null.
I know there are records containing null values in the second field, as I have run a select query with the criteria: Like "*", to make sure they are null, and not zero-length-strings.
The query is refusing to return any results...
Any ideas?
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Jan 2, 2014
I have a report that is returning percentages based upon other calculated fields. Some of the percentage fields are showing #Num on the report. I've found this is due to one of the calculated values being zero.
3 Fields used:
Field: Qty
Total: Sum
Field: InitQty
Total: Sum
Field: OrderQty: Sum([Qty]-[InitQty])
Total: Expression
I need two more fields to return percentages based off of those 3 fields. This is what I started out with:
Field: InStock: [SumOfInitQty]/[SumOfQty]
Total: Expression
Field: Ordered: [OrderQty]/[SumOfQty]
Total: Expression
This works great until the query returns one that has sum of qty equal to zero. So this is what I've tried:
Field: InStock: IIf(Nz([SumOfInitQty],0),0,[SumOfInitQty]/[SumOfQty])
Total: Expression
Seems like it should work but its still showing #Num when I run the query.
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Feb 13, 2008
Hello,
i have done a search.. and found a post which half answered my problems..
I have a Table with some columns which contain Yes/No check boxes as field types.
I have a form with two unbound combo's with their rowsource property set to a Value List "0";"-1"
When I run my form I get 0 and -1 as options in the combos..how would i get Yes or No as options. (i have changed the Value List to "Yes";"No" but the query gives me an error. I also tried to set the rowsource to SELECT Distinct Car from Pupils; and this 'does' work but i dont get the ALL column. I have also tried SELECT Car from Pupils UNION SELECT "" from Pupils;
This gives me the ALL at the top..but 0 and -1 as values to choose from..
I understand that Access stores values in checkboxes as 0 and -1
so to recap..
I want to click on the dropdown combo and have a blank 1st entry.. then entry 2 and 3 will be Yes and No ..not 0 and -1
attached my db file..
kind regards
omar
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May 3, 2008
Hello all, I am trying to dispay results in a query which is based upon time.
e.g.
Sample data - class and class start time
Class one - 7pm
Class two - 7pm
Class three - 7pm
Class Four - 8pm
Class Five - 8pm
Class Six - 9pm
Class Seven - 9pm
Class Eight - 9pm
Class Nine - 9pm
If i was using the sample data above and the time was between 7pm to 8pm i would like to show only the classes which started at 7pm, or if the time was 8pm to 9pm, only show the classes which started at 8pm and the same for 9pm
I hope i have explained myself clearly, and I will be thankful for any help.
Thanks
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May 3, 2005
Hi,
Each client has either an entry with a correspondence number or a notes number. So, the table would look somewhat like this:
Client: 333, Correspondence: 1, Notes: Blank
Client: 333, Correspondence: 2, Notes: Blank
Client: 333, Correspondence: Blank, Notes: 3
Client: 333, Correspondence: Blank, Notes: 4
How would I make a report that will make it look like this
Client: 333, Correspondence: 1, Notes: 3
Client: 333, Correspondence: 2, Notes: 4
Thanks! Hope that was clear.
G
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Jul 16, 2013
I have a combobox with the following specs.
Row Source Type = Value List
RowSource = 1;test1;2;test2;3;test3;4;test4;5;test5;6;test6;7; test7;8;test8;9;test9;10;test10;11;test11;12;test1 2
ColumnCount = 2
ColumnWidths = "0cm;8cm"
Bound Column = 1
For some reason unknown to me, although the combobox does drop down when entered, the values are not visible until selected, then the selected item is visible in the combobox, but still isn't visible in the drop-down list.
EDIT:
I'm using Access 2010
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Nov 24, 2012
I have one combo box bounded with two fields, Id and Description through a query.
I entered a new id in bonded table but for some reason I don't want to enter description now.
And if I delete the entered id then I will loss that unique id which is using for description, which I don't want.Now the problem is one blank space showing in my combo box.
So what criteria I should use in query criteria to avoid blank spaces?
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May 28, 2014
I have a report on which I have a combo box showing text value as open issues and closed issues. What I want to do is on the report in a text box show count of open issues and closed issues separately.
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Sep 20, 2006
Hi there.
I am trying to create a query to show the sum of monies received. However, where there is no money received instead of showing the value as £0.00 it comes up blank.
How do I get it to show it as £0.00 when run?
Regards
Pete
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Dec 18, 2013
I'm creating a form where people can choose something in the first combo box [ComboBox1] which results in the second combo box [ComboBox2] displaying only the items that are associated with the first combo box [ComboBox1].
In my second combo box I have the amount of "empty lines" that equals with the items associated with the first combo box. But there is nothing displaying. No words.
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May 9, 2013
I have a form for data entry that have multiple comboboxes. I am trying to get one combobox to base its "list" on an entry from a previous combobox. The first combobox is based on a QuantityType table and has four options.
The next combobox is based on a ProductDesign table and will have close to fifty options. I want to limit the ProductDesign combobox based on the QuantityType selection which will give the QuantityTypeID. This will refer to the QuantityTypeID linked to the ProductDesign table.I have created a query that looks like this:
SELECT Product_Design.Product
FROM Product_Design, Quantity_Type
WHERE Product_Design.QuantityTypeID = Quantity_Type.QuantityTypeID
AND Quantity_Type.QuantityType = [Forms]![Product]![Qty_Type];
This Query works and if I simply run the query I get the needed information from it.What I would like to do with this query is to populate the ProductDesign combobox with this data.I have tried putting the query in the RowSource field but I get an empty combobox without the data. The strange this is that the combobox must be getting something from the query because the length of the combo box varies based on my QuantityType selection. I.E. if I select "Single" in the QuantityType, the ProductDesign dropdown shows three empty places for data whereas if I select "Multiple" in the QuantityType I see that there is ten empty places for data.getting the combo box to actually show each option?
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Jan 30, 2014
I need some normalizing my data properly, and then showing the values in a form.
Currently, my table relationships look like this;
However, there can be multiple Genres per Band and each Genre will be applied to multiple Bands, and I know this is a Many-To-Many relationship, but I'm uncertain on how to create this properly and then show it in a subform in a form.
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Jul 22, 2014
What I am thinking of is to have a fairly simple table, as follows:
Date
Supervisor Name
Day type (Sat, Sun or Weekday)
Duty Number (combo box, looked up from a separate small table)
Time Start (auto-completed based on Duty Number)
Time End (auto-completed based on Duty Number)
Target A (which would be a number such as 1.20 or 0.90)
Target B (which would be a percentage such as 85.00%
Result A (same format as Target A)
Result B (same format as Target B)
Restriction (whole number, no decimal places)
Output 1 (percentage)
Output 2 (percentage)
Then have a report that shows each day's data for each day worked, with a set of text boxes at the bottom of the page in the footer area most likely, that show the average of all Target, Result, Output and Restriction fields for all the dates shown on the report.
It would be most likely to be ran for a 7 day period or a 28 day period, but if it could be made able to cope with any number between the dates specified at the time that the report was being pulled, that would be ideal.
Is this possible, and what would the code be to get a field to calculate the averages at the bottom (I presume that this code would have to be different to handle the decimals or the percentages?)?
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Aug 6, 2014
I have a report in which a textbox generates numerical values and letter values. I want to...On report load - if textbox = numbers then hide otherwise show if it contains letter values.
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Aug 23, 2005
Easy one for the experts here I hope:
I want query to show all results including any null values because at the moment it just misses the null values out.
So for example instead of the query saying that Fruiterer A has 5 apples, 0 oranges and 4 bananas it just says that Fruiterer A has 5 apples and 4 bananas. Therefore because oranges was a null value then it simply makes no reference to oranges.
Please help, many thanks,
Paul
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Sep 26, 2005
Hello,
I have two tables called table1 and table2 with following fields:
Table1:
Name
NameId
Table2:
Name
NameID
Visits
where name and nameid is same but visit can me 0 to 230. name in table2 is
same as table2 but only showing visit 1 or higher. How can I make new table that can list all name, nameId and visits.
I can create new table but it shows only table2's record. so all I need is
table1 and table2 record if names are missing in table2 then put 0.
Viral
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