Reports :: Splitting Out Information In A Report

Oct 9, 2014

I need to split out information in a report and I'm not sure how to do it.

The report is based on the following query:

Code:
SELECT tblHazardClass.HazardClass, Product.ProductName, Product.Package, Product.Size,
tblStoreProducts.Cases, Product.Units, Product.ReportUnits, tblStoreInformation.StoreName,
(([tblStoreProducts].[MaxUnits]*[Product].[Size])/[Product].[ConversionRate]) AS QOH, tblStoreProducts.StoreKey
FROM tblStoreInformation INNER JOIN (tblHazardClass INNER JOIN (Product INNER JOIN tblStoreProducts ON Product.UPC = tblStoreProducts.UPC) ON tblHazardClass.HazardKey = Product.HazardKey) ON tblStoreInformation.StoreKey = tblStoreProducts.StoreKey
WHERE (((tblHazardClass.HazardClass)<>"NON-HAZARDOUS"))
ORDER BY tblHazardClass.HazardClass;

My issue is that the products can have a PhysicalState of 'L' (liquid), 'S' (solid) or 'G' (gas). As of right now, only one of the HazardClass entries has multiple physical states (L or S).

My report details each product in the hazard class and totals the amount of that hazard class. Obviously, one cannot add gallons to pounds and come up with an answer that has any meaning whatsoever. How to have the report total the S and the L within a hazard class separately.

Do I do this within the query, or within the report itself? I've already considered making 2 separate Hazard Classes for the one in question (Corrosive). However, since these Hazard Classes are official classifications per the International Fire Code, that's not really an option.

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Reports :: Table Information On A Report

Oct 10, 2014

I am trying to get some totals on a report, but the totals are from a table that the form is not related to as such.I am trying to get a textbox to show how many records in a query match the given criteria and show me the number of records that match. I was thinking DCount, but not sure if it will work?

I have a query called 'VehiclesAllocatedToday' which is already filtering records to show only those allocated today. On a report that shows Unfit Vehicle (and is related to a different query), I would like a text box that shows me how many records there are where the text "Type One" is in the TypeRequired field.

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May 28, 2013

I have a Table with Emp_ID and Details of my Employees. I have created a query and set parameter [Enter Emp_ID]. When I pull up a report, I get a pop-up and it asks me for the Emp_ID. When I input same, I get the information I need. Everything is good so far...

My Question... I have designed a report when user will need to enter Emp_ID and click on a button and they will get the report "EMPReport" without having the pop-up window asking for EmpID.

I have been using the below code but I get the pop-up again and I need to enter the Emp_ID again to view the report

See below Code:

Code:
Private Sub Image11_Click()
If IsNull(Me.Emp_ID) Or Me.Emp_ID = "" Then
MsgBox "You must enter an Emp ID.", vbOKOnly, "Required Data"
Me.Emp_ID.SetFocus
Exit Sub
End If
DoCmd.OpenReport "Rpt_HR1", acViewPreview, , "[Emp_ID]= " & "" & Me!Emp_ID & ""
End Sub

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Apr 2, 2013

I have a popup form that prompts for a value and has a button defined with an OnClick,OpenReport with a WHERE clause. The value the user enters is placed in the WHERE clause.

The report is generated using a Query and the WHERE clause.
I was very surprised -- it works!

Now I'd like to add a chart to the report that represents the information on the report. How can I do this without calling the query again? Can I somehow reference the information that's in the report?

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Apr 7, 2015

I have a question related with a report i`m using to print labels. I am not familiar with Access and this is quite a challenge to do it alone.

In the attached file there is a report called "MICRA", when started it asks that you want to select (default is 1 and special select in this case is 11) and next it asks "SPS", the value entered there is printed in the bottom right corner of the report.

My question is is it possible if in the SPS field is entered a special value (for example "MASS") to print 30 labels of each selected label with text in this fiels = "val.1"; 15 with text in the field = "val.2"; 10 with "val.3" and 10 with "val.4" and after that to print next label with same rules...

And if not entered "MASS" to print just 4 copies of every label.

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Apr 19, 2013

I have a question about summing information on a report. I am developing a report to see have percentage of time Staff work within a certain area. On the data base the time percentages entered as ranges e.g. 75-100%, or 11-25%. We needed to figure out the total percentage of time so I created a report to add the total time. I used a text box which it titled FTE_Total if embedded iif functions to display the total time. Here is the function I used:

=IIf([FTE_Percentage]="76-100%",1,IIf([FTE_Percentage]="51-75%",0.75,IIf([FTE_Percentage]
="26-50%",0.5,IIf([FTE_Percentage]="11-25%",0.25,IIf([FTE_Percentage]="1-10%",0.1,0))))).

This worked perfectly however I cannot get the FTE_Total fields to sum. I tried the following function in the group footer: =Sum([FTE_Total]) but everytime I try to look at the report in report view I get a message asking for the FTE_Total Parameter.

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Apr 26, 2006

I know there are many posts on this but still cannot find what I want ....


I have a string ....

... <surname>bloggs</surname> <fornames>Jane</fornames> etc.etc.
... <surname>williams</surname> <forenames>Jo</fornames> etc.etc.

In a query I know how to:

Find the Start and End Postions as follows:

StartSurnamePos: InStr([string],"<surname>") returns 19
EndSurnamePos: InStr([string],"</surname>") returns 34

I also know that by adding 8 to StartSurnamePos I can get Bloggs but how do I stop it there.

Using left, Right or Mid how do I pull out just

bloggs Jane
Williams Jo in seperate fields?

Thanks in advanced.

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Jun 12, 2015

I have a report that contains the details of a large(5000+) number of people, one record per person, 2 pages per record. What I would like to do is develop a VBA/Macro that takes the 2 pages/1 record for one person and saves them in an attachment field on another table. So in effect, splitting the report into lots of single-record smaller ones and saving them in their respective records on a new table. This is for mailing purposes.

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May 9, 2013

I have a form with payment information and need a list, what date the payments are due. These can be only 2 or 3 payments up to maybe 24 payments. The result I want is something like this:

Date Amount Total paid
1.7. 500.00 500.00
1.8. 500.00 1,000.00

The list itself is not a problem, but I need a list who only shows the number of payments as agreed, 2 lines (with paydates) if 2, 12 if 12 payments. I have the information of the total amount, the number of installments and the first payment date.

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Jun 4, 2013

I have a single field in a table called "Client Contact", where users enter a semicolon between the name, address, and city state & zip. My reason for this was so we could copy client info with a single copy and paste (like from an email). But, on the final report, it needs to have these three parts split up into different lines, or even different textboxes. I can't find a way to do that.

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Jul 20, 2005

Hello all - Working on a form that is supposed to display order approval information. In the database I'm working with, people are stored as in the approvals table by a reference to an autonumbered value. However, I want to display their name, which can be obtained normally through an SQL or DLookUp Command. This tabular form style though is giving me a problem. If I put new textboxes on the form and load it as I normally would, like:

ApprovalName.Value = DLookup ("[UserName]", "Users", "Users.UserID =" str(ApprovalID.Value*))

*ApprovalID is a hidden textbox that stores the number that is used to represent a particular user.

The problem becomes that using an OnLoad or and OnCurrent Form function, the boxes only load one value. I want them to load the different values for the different entries, but I am lost as to how to do this. Any help would be appreciated.

A similar issue that I've been having with reports is that I don't know how I would do this at all... I want to do the same thing (retrieve the Name or whatever that is related to a numerical value) and put it on the report. I'd appreciate any info on how to do this.

Thanks

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Feb 6, 2015

I have a table which now contains a couple of hundred records with more than thirty fields each, and will ultimately contain over 1000 records. Some of these fields use the multiple value feature, and the fields and the forms which fill them work beautifully. Now comes the challenge.

Without going into detail that I'm not at liberty to share, I can say that there are different offices which have different people who are responsible in different ways for the work covered in these records. It is possible for each record to have multiple people assigned to it from the same office. This requires setting the control that shows the people from each office to allow multiple values. I need to be able to create a report which will allow me to hand a list of all the records each person is responsible for in the office to the person responsible, in spite of the fact that this will mean records will show up on more than one person's report.

Before I knew that there might be multiple people in the office for each record, I created great reports grouping and ordering by this office's control and field. Now, since they allow and store multiple values, I can't use them any more. I need to be able, as I said above, to get the same effect. I think the answer lies in some sort of calculated field or formula that applies text filters. What I need to be able to do is look in the field for this office and see if a person's name is contained in the field for that particular record, regardless of who else might be in the field, too. I need to be able to use the results from this filter or calculation or formula to generate something I can use in the group and order by processes.

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Feb 20, 2006

Hello all:

Every week I download new information into a table. The download has all the information, but the table will spill out any information from the download that is already existing in the table.

How do I print a query or report right after the download, that will provide a list of the new information just downloaded.

Thanks for all your help!

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Jan 18, 2006

I have a form with a list box that shows a number of reports that are ultimatly built from queries.
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This sounds a bit complicated but hopefully I have explained enough for someone to help, thanks in advance.

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Mar 16, 2008

I have a report I am generating with the design wizard. It uses 1 Query and all the information I want and order is correct when its finished. However, there is more information then what I want to display (I choose it to sum up everything, but I want to get rid of the thing that says 'summary of blah : 3 records) and I want to move the sum label to the far right and change it to total.

However I am finding out that any attempt to modifying the report in any way is changing my information. When its correct and working the report is 24 pages, each client has 3 sub types that come up and shows totals. However, if I make something invisible, move a label, change the text in a label or ANYTHING, then my report is completly screwed up, it drops to 3 pages, and loses all but 5 clients and only 1 sub type appears.

Why is modifying the report doing this?

Edit: its access 2003

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Apr 2, 2007

Hi all - I'm new here and am very glad to find this forum for some help!

I've been using Access for several years and I do the same type of reports over and over and all of a sudden I'm having trouble.

I typically modify existing queries - changing the name of the department in order to pull up their info - and then I format a report and modify that same report over and over with the "Properties" key where I pull in the new query info and then use SAVE AS to save the report with that department's information.

For the first time ever it will not let me SAVE AS with the new info. Sometimes it just does nothing at all - appearing to save but then the report isn't there - sometimes giving me a pop up box that says it couldn't find the search key - I don't even know what that is!

I can SAVE AS with queries, but not reports. HELP!

Thanks!

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Jul 21, 2014

My report is grouped by a Billing Group #...within each billing group there are sub invoice numbers that are tied to the main billing group # (they all have the same billing group # but different general invoice numbers). I need to pull data if one of the general invoice # invoice dates is greater than or equal to a specific date entered.

In other words: If a Billing Group # and one of the Invoice Dates is greater than or equal to a specific date entered then pull ALL GROUP data to report.

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Dec 11, 2007

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Is there a way to design a macro or some other thing that would take the ID number from the field on the form, and use it to generate the report? Currently, I have it configured to prompt me for the ID number. When I enter it manually, the report is generated perfectly.

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Mar 16, 2005

Hi there

This im sure is an easyone to most of you but for me I cant find away around my problem!!

I have a form I use to enter infomation and I have also made a report that I am trying to get the infomation from the form onto the report.

I would like to have a command button on the form that once I click it, it then prints out the report.
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Any suggestions would be great for this newbie!!!


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Nov 5, 2014

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So I want to pull information form the records based on the certain key fields but struggling for it to pull it successfully...

Got relationships between:
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In a query for the report I have all the appropriate fields, but only have the "contact name" and "project number" from "table2" is this right? or do I need both in?

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