Reports :: Subtract Totals From 2 Sub-reports In Main Report Of Access?
Dec 28, 2014
I am trying to create a P&L statement in access. I know what I want to come out at the end. I am just starting to play with access and having trouble getting what I want to come out of it.
On the sales side I have a query that gathers all the revenue sources and calculates a total for each date. I then use a second query to just take out the data I want for the P&L report. I created a sub-report that displays the data I want. I use the grouping and grand total features to get the total into the report footer. So far so good.
On the expense side I created a form of a query to manage the one to many relationship to capture the data for expenses (one purchase with many line items). I created a query based of this query to get the relevant data for my expense sub-report. I created the sub-report and got everything looking and calculating the way I want it to. I use the same grouping and grand total features to display the data in the report footer. Still good.
I created a new main parent report with the two sub-reports (sales & expenses) on it and even was able to pull the totals from the sub-reports into the main (so currently the subtotals of the two sub-reports are displayed twice). Now when I try to use the textboxes I used to pull the sub-report totals into the main report to perform additional calculations (sales - expenses) I get #error. I have tried different things and gotten ?name.
Control source for the two textbox controls on the main that display correctly, but don't let me do any further calculations.
=[rptP&LExpensesOverview]![AccessTotalsAmount]
=[rptP&LSalesOverview]![AccessTotalsTotal Sales]
To do the subtraction I have tried using the references above, as well as just using the names of the unbound text boxes in the report that bring the totals into the main report.
As a work around, I tried to build one query with all the data from sales and expenses, but can't "filter" based on date and get the data I want in the query results because the two sets of data are not necessarily related. I either get a long list of records, or no records (I am currently only playing with about 5 days of data).
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Jul 30, 2015
I am trying to get my totals from my subreports, and dividing the number by 2 or 4, and put the new number on the main report.
for Operator/Trainer Productivity, I used:
=([rptEmployEvaluationOperator subreport].[Report]![OPTotal]+[rptEmployEvaluationOperatorTrainer subreport].[Report]![OPTotal])/2
for Auditor/Trainer Productivity, I used:
=([rptEmployEvaluationAuditor1 subreport].[Report]![OPTotal]+[EmployEvaluationAuditor2 subreport].[Report]![OPTotal]+[EmployEvaluationAuditor3 subreport].[Report]![OPTotal]+[EmployEvaluationAuditorTrainer subreport].[Report]![OPTotal])/4
These both work if there are values in all totals subreports. When one of them might not have a total, I get an error message.
I tried to use :
=IIf([Orders].[Report].[HasData], [Orders].[Report].[txtOrderValue], 0)
=IIf([Orders].[Report].[HasData], Nz([Orders].[Report].[txtOrderValue], 0), 0)
=iif([rptEmployEvaluationOperator subreport].[Report].[HasData],([rptEmployEvaluationOperator subreport].[Report].[OPTotal]+=iif([rptEmployEvaluationOperatorTrainer subreport].[Report].[HasData],[rptEmployEvaluationOperatorTrainer subreport].[Report].[OPTotal])/2
and the same idea for the second one. I tried both methods and did not work. I am not sure what I am missing.
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Feb 18, 2015
Is there a way to have say five different reports that give out information and at the bottom the totals. I would like to take each of those separate reports to create one report with just the totals.
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Jul 18, 2014
I'm working on a database that produces employee contracts. To make it look as professional as possible I hide the Access main window when the splash screen loads using the ShowWindow function. The various forms to check and enter details all pop up without any problem, but when I get to the last stage where I use a report to produce the contract and then open it in PrintPreview mode, it won't display (unless I show the main window again , which looks very untidy!). Is it actually possible to display a report with the main Access window hidden?
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Apr 10, 2014
I've done this once entirely by accident and can't seem to duplicate it...
I have a report. It has the following:
Report Header: Logo and title
Department Header
Supervisor Header
Group Header
Detail
Department Footer: Totals
Report Footer: Overall Totals for all departments
Here's my question.
I have combo boxes on my main form that filter this report. The combo boxes are referred to by the query that runs the report. How do I get proper unfiltered overall totals in my report footer?
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May 8, 2013
I have a table with:
Invoice Number | Customer Name | Item | Item Cost | Invoice Date | Paid | Date Paid
Example of data:
AK001 | A Brown | Blue Car |1000 | 1/4/2013 | Yes | 20/4/2013
AK001 | A Brown | Red Car |2000 | 1/4/2013 | Yes | 20/4/2013
AK001 | A Brown | Yellow Car |500 | 1/4/2013 | Yes | 20/4/2013
AK002 | A Brown | Black Car |1000 | 7/4/2013 | Yes | 20/4/2013
AK003 | B Smith | Blue Car |1000 | 12/4/2013 | Yes | 25/4/2013
I want to create a report from this table that outputs as:
Invoice Number | Customer Name | Total Price | Invoice Date | Paid | Date Paid
Example of report from Example Data:
AK001 | A Brown |3500 | 1/4/2013 | Yes | 20/4/2013
AK002 | A Brown |1000 | 7/4/2013 | Yes | 20/4/2013
AK003 | B Smith |1000 | 12/4/2013 | Yes | 25/4/2013
Is there an easy way to do this.. or will I need to make a new linked table with the invoice number as a lookup?
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Aug 29, 2005
I have monthly reports developed from various query's and what I want to do is have a single report that I can display my monthly totals from each monthly report without developing a whole new report. I want to use the existing totals from the monthlies and have them all on one report. Can anyone help me?
Jaxfire
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Jun 1, 2013
I've got a simple invoice database with 10 amount fields, that needs to be summed up intoa Total including Gst box on a monthly report.
Report only has Date, Invoice Number And Total Amount fields on it, so I need to pull the information from table and sum it into Total Amount.
ie. = sum ( t1 +t2 + t3 + t4 + t5 + t6 + t7 + t8 + t9 + t10)
and sum above divided by 10% then added together to form total.
I'm just not sure how to do it, everything I've tried so far ain't worked.
Every example I've looked at is only doing maths with 1 field.
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Apr 18, 2013
I have a report that displays incidents, their details, consequences and a photo. Among the details is a severity rating high medium or low, I have been asked to make the report shorten the records which have been given a low severity (because it takes up as much space as the more important/severe ones).
The only method I can think of is to use the onformat event, to shrink and make invisible all the fields that I don't want to see if the severity field shows 'low'.
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Jun 1, 2005
I have seven (sub) reports put on to a large report. How can I get the reports to shrink or grow according to how much info they have in them. I have tried Detail - Can Shrink, Can grow - but this doesn't seem to work. At the moment I have them all lined up but they are all overlapping each other.
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Jan 12, 2015
I have a main report with one subreport. The main report contains details of a payment being made to a supplier. There is the total amount being paid, and the cheque number being transferred. There is also a field called payref which is made invisible. This is used to link up with the subreport. The amount is the total of several invoices for which payment is being made.
The subreport contains details of each of a number of the invoices being settled. The subreport is linked to the main report via a common field called pay-ref, and the subreport is 'visible'. The subreport prints when placed in the page header section of the main report. However when there is a large number of invoices being shown in the subreport only a certain number appear. It appears that the subreport can only hold a certain number.
When the subreport is put, as it should, in the detail section of the main report, it does not appear at all in the main report. I have no clue why and I have made several reports like this one before.
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Dec 13, 2013
Access 2007
Windows 7
Trying to get a subreport total to show on my main report
getting #error no matter how I code
Running a subreport containing a total in report footer (only field that
name of subrpt total fld subrpt
[SubRptExp].[Report]![gramtrcvd]
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Aug 8, 2014
I have a database (Access 2007) that handles a large number of consultants. Each consultant has a number of skills, has worked in a number of countries, and speak several languages. As contracts come in, I wish to generate a report based on the skill set, language and country/countries that best suits the contract; thereby identifying a group of most suitable consultants. I have designed a report with three sub reports for skills, languages and countries. Each sub report is linked to the main report through Link Master/Child fields using the ConsultantID. That's all fine; I get a report showing all consultants listing all their qualities.
Now, I want to be able to filter the sub reports on the three aspects: Skills; Countries; and Languages.
In the past, for other applications, and with the unfiltered form in preview I have used a popup form with unbound Combo Boxes to generate a string to use in the reports filter. I think I got that technique from Allen Browne, and it has really served me well.
Now, however, I can't use this technique since I can't set the filter for the sub reports. I thought that I might be able to use the Link Master Field with text boxes on the main report, but haven't managed to figure that out.
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May 2, 2013
I have a subreport with bitmap files attached, the sub works great until I link it to the main report then the sub shows nothing.
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Mar 1, 2013
I have a subreport that works fine on its own. But, when I link to the main report I have an error, which I am attaching here.
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Feb 12, 2015
I am relatively new to Access. I am having difficulty summing up totals and bringing them into the main report. To be more specific I have two sup reports called WOExpenseTotalSubreport and WOServiceTotalsubreport. These two subreports are based off of queries that gather the description, price and qty of either services or expenses and then produces a "total" for me on the query.
When I bring these two queries into a report as sub reports I am able to Sum the "total" field in the subreport footer which works fine. What I would like to do is add those two totals together for a grand total on the main report. The two summed fields are called ExpensesSum and ServicesSum. It seems most things I have tried do not produce an expression error but the result is either #error or #name? Here are a few different scenarios I have tried both on the main report details section as well as the footer section.
=[Reports]![qryWOExpenseTotal subreport]![ExpensesSum]+[Reports]![qryWOServiceTotal subreport]![ServicesSum]
=Sum([qryWOExpenseTotal]![Total]) + Sum([qryWOServiceTotal]![Total])
=[qryWOExpenseTotal subreport].[Report].[ExpensesSum] + [ qryWOServiceTotal subreport].[Report].[ServicesSum]
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Nov 20, 2014
I have fields on the main menu where folks put in a start and end date prior to running a report. I'm doing a monthly report that pulls current month, and two prior months of data. For example, the user selects a date range of 10/1/14 to 10/31/14 the report will show August, September and October results.
I need the column headings to change each month depending on the date range they select to run the report so in November they will pull 11/1/14 to 11/30/14 and get September, October and November.
The headings for the columns would then adjust.
I put an unbound text box with the formula as follows in the control source of the report page header to pull the month that is equal to the current month minus two (I'm just showing one of the column headings formula):
=Format([Forms]![Main Menu]![EndDate]-2,"mmmm yyyy")
This is not working. It's pulling the current month which I have set to run for October so it should show August 2014.
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Jan 12, 2015
I'm trying to create a report that contains data from a "main" form and a subform. However, I can't get the main form data to populate no matter what I try. I've been through all sorts of queries and just can't get it to work. The main form and subform are both separate tables, and there are no redundant fields.
Basically, the main form is an inventory of assets, and the subform is designed as a way to submit trouble tickets when one of those assets requires maintenance or repair.
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Oct 2, 2013
I have been an MS Excel man all along my career and I am a novice in MS Access.I have created a table, [Initial Customer Approval] which records data from a Form, [Initial Customer Approval]. Once the data is entered in the Form, I need to do some calculations based on the data entered in some of the fields in the form.I created 6 different queries for the six possible values in those fields. now for each of those queries I created respective reports.I placed a Print command button in the Form.
1. When I press the Print button it should open the report for the current record in the Form. (Currently It Opens all the reports simulatneously, with only one relevant report containing the current record; other opened reports being blank.)
2. If user presses the Print button before pressing Save button then system should prompt user.
Here is the code (Please note [reference number] is the unique ID generated for each record entered in the tabe through form):
Private bSaveClicked As Boolean
Private Sub Form_BeforeUpdate(Cancel As Integer)
If Not bSaveClicked Then
MsgBox "You are trying to navigate away from the active record. Please either save your changes, or press ESC to cancel your changes.", vbOKOnly + vbInformation
Cancel = True
[code]...
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Mar 15, 2006
If I have a report that is returning numberous records from a table, how do i set it up to total the values in each field (AT THE END)
I have a series of query's that can calculate the totals I am looking for but cant find a way to place them at the end of the report. If I place them in the header or footer it puts them on every page....
Any thoughts how to just have them show up at the END of the report?
THanks in Advance
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Apr 30, 2005
I need some help with a report that has running totals of both positive and negative values. The report needs to have a subtotal of the positive values only, then the negative values only. The negative and positive values appear all in the same list. The running sum property over group/over all only adds all the values together which is of no use. Is there any easy way to do this?
Example Report snippet:
(Ignore all the dots - its the only way I could get everything to line up)
# Code...Cleaner...Current..+1Week
1..12....J. Smith........$12.20.....$4.50
2..15....R. Anderson...$10.00.....$2.30
3..18.....E. Jones.....-$14.00.....$1.50
4..19....A. Rob...........$3.50....-$2.50
TOTALS: (+)............$25.70.....$8.30
.............(-)...........($14.00)...($2.50)
-------------------------------------
Balance.................$11.70.....$5.80
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Mar 14, 2014
I have several reports on access 2010 that lists items and at the bottom in the report footer gives me a total for the columns. Is there any way that those totals can be put at the top of the columns such that the person reviewing the reports can see the totals first, then scroll down to see the details?
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Sep 9, 2013
I have a report generated by a query.
The query shows the total rent collected per property and the total expense per property. It then has a sum in it to work out the total profit - SUM(rent collected - expense paid.).
This works fine and the report works fine. But i want to add the totals in the bottom of the report.
So i have three unbound text boxes, one for each column. And the control source is
Sum([rentcollected])
Sum([expensepaid])
these two work fine, but then i have tried to work out the total profit but can't get this working. If i do Sum([profi]) this doesn't generate the real profit as it just totals the profit column which might have negatives.
If i put in sum([txtTotalRentCollected]-[txtTotalExpensePaid]) then when running the report it prompts for the values of the text boxes - these are the names of the text boxes the totals are calculated in.
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Sep 4, 2014
I'm fairly new to Access but I've been tasked to re-jig an old databse running on Access 2003. So far the database is doing more or less what I want it to but I need to generate a report showing totals from multiple fields in combo boxes. As an example, I have a combo box for a job booking-in form which requires the type of task to be selected e.g Video, photography, editing. The report needs to show the total booking numbers for each tasks (combo field) at the end of the month. I've managed to create reports for totals of a single field in the combo box but I'm struggling in achieving the multiple totals.
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Jul 2, 2013
I have a combo box named Session which comprises of am and pm. I have a number of fields that relate to this combo box.
E.G. Monday am Sales £1000
Monday pm Sales £ 2000
I want to create a total Sales of the am and pm to derive a total of £3000.i.e. Monday Sales is £3000 which is a combination of the am and pm sessions.
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Oct 9, 2014
I routinely produce a report for regular Committee Meetings which includes statistical date derived from the total rows for various fields in 1 or more Tables.It should be possible to extract such data automatically, probably using a query. So far, my endeavors in this direction have been unsuccessful.
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