Reports :: Sum Group Items By Specific Item And Hide Details Of Group Summing
May 29, 2015
Despite Google I can't seem to figure this out.
I have some data in a format similar to:
Name / Style / description / speed / distance
john / driver / careful / 80 / 5500
mary / driver / careful / 70 / 7000
pat / racer / reckless / 100 / 6000
anne / driver / careful / 75 / 1000
peter / racer / reckless / 110 / 6500
don / snail / slow / 60 / 6000
I want my report to total by style, without details and to look like:
driver careful 13500
racer reckless 12500
snail slow 6000
How do you get a report to sum the group items by a specific item and to hide the details of that group summing?
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Feb 5, 2015
In my Db , Med. Lab Results
in RptMain
I want HeadSecndGrop is Hide if :
SubName , has one related Service (test).
and
if
I haven't enter all Group members of SubName (like in orderID 1)
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Mar 28, 2013
Is there a way to have an expression in the control source of a text box in a report, that re-starts or is exclusive for every group within the report?
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Sep 21, 2005
Hi I wonder if someone could help as I'm relatively new to this. I have tried to search for my answer but I'm not finding stuff that answers my need.
I have 1 table with products (tblProds) and 1 with stocklevels (tblprod_Stocklev). the PLU field is in both tables
tblProds tblprod_stocklev
PLU PLU
Descritption StockLevel_1
CategoryMaster StockLevel_2
CategoryGroup StockLevel_3
Category StockLevel_4 etc....
My query filters using 3 combo boxes using the category fields and the Option group sets its value to the corresponding number in the stocklevel table from a form (1 for stocklevel_1 etc). I have the category filter working as I need (ie selecting all records if left blank)
So to the question: How do I get my query to retrieve only the stocklevels for the required branch? :confused:
Any help/advice is much appreciated :)
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Jan 15, 2015
I have a a dataset that has recorded encounters with a number of Banded (identified) animals. It is currently setup so that each encounter is its own row; with all the information, including "Band_Num" repeated, but "Encounter_Date" being unique. I wanted to query the table and get it to display the results as "Band_Num" on a row, followed by x columns for with each unique "Encounter_Date" represented. I thought a "Group By" function would work, but that requires a sum, which is not useful.
Complicating this is the fact that not every individual is seen a set number of times, so Animal 1 might be seen 3 different dates, but Animal 2 only on 1 date.
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Mar 28, 2013
I have a report I am grouping by a category, and I want to put the total number of records in that category in a textbox in the group footer.
How would I go about doing this? I have searched high and low with no avail...
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Feb 25, 2014
I have a query where I want to add sequential counting to all items that are part of a group. I have grouped the query on MaterialCode and want to add a sequencial counter for all orders that have been assigened to a materialcode
For Example:
Key MaterialCode Order Counter
abc1 111111A 987654 1
abc2 111111A 687654 2
abc3 222222B 655511 1
abc4 333333A 251544 1
abc5 333333A 555555 2
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Oct 10, 2005
Hi,
I have a table with various customer items, a current price and the date the price changed.
EXAMPLE DATA
CustID/ItemCode/DateChanged/Value
AAA 21 01/01/2004 £3.00
AAA 21 01/06/2005 £5.00
AAA 21 01/03/2005 £4.00
AAA 22 01/01/2005 £6.00
AAA 22 01/06/2005 £7.00
BBB 25 01/01/2005 £8.00
BBB 25 03/07/2005 £9.00
BBB 26 01/06/2005 £1.00
BBB 26 01/09/2005 £2.00
Note: Dates are in "dd/mm/yyyy" format. Also, not all data is in order in the table. It’s not how I would have designed it but that’s what I need to work with!
I would like to run a query that groups by custID & itemcode and also the most recent date for any price change. I would then like the query to display the relating price for the record it pulls out. (EG for custID 'AAA' and item 21, it would display the price of £5 as that is the value for the most recent price as of 01/06/2005)
I then want to link the custID & itemcode to another table that has sales in, to check that we are using the most recent price.
Is there a way I can do this via a query or do I need to put some code together?
Cheers
Red [CODE]
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Mar 11, 2013
I need to create a simple database where I have a list of people, a list of groups and all I want to do is select which people belong to specific groups.
All I need is to create a form where I have a list of my people and a tick box next to the groups to show who belongs to which group.
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Nov 16, 2013
I'm working on a project where I must send roughly a thousand individual reports to a thousand different email recipients with .pdf attachment.I know I'll need to add a table that designates the email address by SHIP_TO_CODE. Then create a form with the email subject, body, etc.. I don't neccessarily have to have the reports saved to a folder; I really just need them emailed to each account.
I was thinking I could modify the code some to accomplish my goal, but I'm not sure what to put. Maybe add a SendObject in there somewhere.CODE that I have now that saves the report to a folder. (I want to modify some to send email attachement instead)
''Module CODE:
Private Sub Form_Current()
Dim rst As DAO.Recordset
Set rst = CurrentDb.OpenRecordset("SELECT DISTINCT [SHIP_TO_CODE] FROM [qryWty&PendingData];", dbOpenSnapshot)
Do While Not rst.EOF
strRptFilter = "[SHIP_TO_CODE] = " & Chr(34) & rst![SHIP_TO_CODE] & Chr(34)
DoCmd.OutputTo acOutputReport, "rptDraft", acFormatPDF, "C:UsersmrutherfordDesktopASC Daily Reports" & "" & rst![SHIP_TO_CODE] & ".pdf"
[code]....
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Nov 14, 2013
I'm working on a project where I must save roughly 1000 individual access reports based on the group to a specific folder in pdf format.
Problem:The code I found on this site works, but not exactly the way I need it to. Using the current code (pasted below) all of the pages of the report are being saved to pdf for each group, instead of just the single page. For example, all 1000 pages of the report are being saved to each pdf file, when I only want the 1 page for each of the groups.
I believe that the problem lies in the filter for the Open Event code, but I don't know how to modifiy it to make it work the way I need.
CODE:
Option Compare Database
Public strRptFilter As String
Private Sub Report_Click()
Dim rst As DAO.Recordset
Set rst = CurrentDb.OpenRecordset("SELECT DISTINCT [SHIP_TO_CODE] FROM [qryWty&PendingData] ORDER BY
[code]....
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Apr 23, 2015
I have a database to keep track of time spent on development work. The database uses mainly two tables: Estimates and Status.
The Estimates table holds a static number for each item to be worked on. We generally subtract this number from the total number of hours in Status spent on each of the items. In queries, to calculate the overall delta, we subtract the Estimate from the overall Status for each item.
However, we would like to create a report that gives us a running total for each item. So, if we have 100 hrs in the Estimate table for Item A and 5 hrs for item B, then the report would ideally show something like this (delta between Status table and static value in Estimate table):
Code:
Item | Resource Name | Estimate | Actual | Delta
--------------------------------------------------------
A John Doe 100 10 -90
A Jane Doe 90 5 -85
A John Appleseed 85 5 -80
B John Doe 5 10 5
B Jane Doe -5 5 10
This is so that we can see how our actual hours spent working on a task line up to our estimates. So, if we are under estimating our work, we can easily see this.
In Excel, this is of course no issue, but it becomes an issue when trying to write a query in Access to report this information.
As I said, we can do the overall numbers, just not the line item numbers.
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Nov 8, 2005
I have a question. Please see attached database.
I have an option group called is there another insurance
in the table in the description field i have 1=Y, 2=N 3=None
If you take a look a the report displays as 1 2 3
Is there anyway that instead of 1 2 3 it will display an X
And if none is selected will print nothing on the report.
One more question
I have a date field set as MM/DD/YYYY format
everytime i try to format it example =now
Display computer date as well as time
is there any way that i can post the date only.
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Apr 24, 2015
I have an access report that I should change so that it appears like this:
card number, name and surname, Performance, run dates
The run dates for each performance should pick me printed on a pre-printed form in this way:
data1, data2, data3, data4, Data5, data6, Data7, DATA8
The data are drawn from a query.
But currently I access a single printing performance with data for single line.
There is' a way to group all the same performance and to print on a single line the different dates?
How should I proceed if it is possible?
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Apr 24, 2015
I have a union query of the Employees table and Dependents table on [Employee ID] which I build for a census report, and when I run the query, it sorts correctly, but it's not sorted at all on the report. I tried to add a sort on the group, but it just ignores it.
I need it grouped by [Employee ID], then sorted by [Last Name], then [Relationship], then [Age], so it will be alphabetical by the employees last name, then put the employee first, then the dependents by oldest to youngest. Is there a way to do this in the code, and where would I put that?
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Oct 28, 2014
In my report when the Group Header and the Detail section will not fit onto one page, it prints the Group Header on one page, and all of the Detail on another page. Is there a way to keep them together?
I have already tried the 'Keep Together' option in the Sorting/Grouping window, setting it to both Whole Group and With First Detail, but nothing seems to work.
My report has an empty Page Header, a Group Header, Detail, and an empty Page Footer.
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Jul 30, 2015
I have a form with an option group. Within the option group I have a series of queries (all records, closed records, open records, etc.) to sort the data. Everything works fine.
My issue is a cosmetic one. When I change the query via running a report versus the option group, the option group doesn't reflect the correct status (e.g., I run a report for all closed records but the option group still shows All Records). In my VBA, is there a line I can write to change the option group appearance from All to Closed, without clicking on the option group itself?
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Jul 9, 2013
I am completing a grouped report. For each group I would like to cut off the number of entries displayed at 3. I would rather not do this in the query because more than one report uses this query. Id there away of changing the report settings?
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Jul 11, 2013
I have a working report which groups by a status field. Let's say I have Status (AA, BB, CC, DD, EE). It is grouping and summarizing fine. I would like to be able to merge some groups. So I would like to be able to Group on (AA/CC, BB, DD/EE).
What would be the best way to approach this?
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Jun 17, 2013
I currently have a report that generates information based upon a query. The report is broken down into 3 subgroups (Temperature --> Vzip --> VDD). The information within each subgroup seems to be correct as the report cascades through each grouping, however the graph does not update with the new information and instead just copies a clone of itself throughout each Temperature group in the report.
That being said, the first graph that is generated is correct for that group (Temp: -55)... but the report simply copies that graph into the next temperature categories.
I've attached a .pdf of a report generated to visually show what I am referring to, ** notice it replicates the same graph for each group **
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Jul 25, 2013
I stumbled upon the Option Group function just yesterday and, happy as a clam, I created a group with 2 options in radio button style. I assigned the values to a field called Registration_Type as the 2 options are "Confirmed Registrants" and "Prospective Attendees".
[Great. That part works well. When I look at the table, a 1 or a 2 is in that field so it's great to know how to control accidental ticking of radio buttons (previous 450 records or so didn't have this option group functionality so one might easily tick one of the buttons. So one part of controlling option group I know I can handle via the table itself for now.]
The challenge is how to ensure the user always ticks one or the other ... I went back to the main table and tested the 'required entry' option for the Registration_Type field but forcing an action like this is not ideal in my mind. The usual error message vagueness for the average user is no good and I don't want to limit the user so much.
Is there a way to simply have a popup come up warning that neither radio button was ticked? Perhaps something linked to the form - i.e., maybe "after update"?? I only learned about attaching code to before and after update on controls a couple of days ago, so not sure if this would be best approach.
Just something to let the user know that nothing has been ticked in the option group as that controls in which of 2 reports the data will show up in so any record not ticked might mean a registrant being left out, which would be rather disastrous <g>.
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Oct 28, 2013
I need to build such a report, Unfortunately, I do not know how to use VBA to create each group (grouping by type) had a different header.
The problem becomes bigger that everything must generate queries dynamically cross, the number of columns in a given type may vary depending on the number or the size of the products in which they occur.
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Mar 14, 2013
is there an easy way to do a conditional format on a report where the value is 1,2,3,or 4 from an option group. I want the 1=Yes, 2=No, 3=Maybe etc.
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Sep 19, 2013
I have a report that has a number of grouping levels.I would like the highest grouping level to determine a new page.
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Apr 11, 2013
In Report Design View, is there any way to copy the group, sort and total specifications that are in one report and paste them into another report?
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Feb 25, 2014
I have one query that the main form is based on and another query the subform is based on.
I linked the subform to the main form by a common field "Branch"
My main form displays Grouped Employee overhead totals based on Branch
Example:
Branch 1 Employee overhead cost...........15,000.00
Branch 2 Employee overhead cost...........25,000.00
The subform displays grouped branch expense overhead totals based on Branch
Example:
Branch 1 Branch expense...........125,000.00
Branch 2 Branch expense...........155,000.00
I am trying to display both the employee overhead total and branch expense in the Branch Header of the mainform.
Example:
Branch 1 Employee Overhead...15,000.00 Branch Expense...125,000.00
Branch 2 Employee Overhead...25,000.00 Branch Expense...155,000.00
I tried using an IIF statement in a text box in the mainform branch header section to return the branch expense if subform branch = mainform branch.......When I run the report I get all of the Employee overhead but only the last record for Branch 2 branch expense displays.
Example:
Branch 1 Employee Overhead..15,000.00
Branch 2 Employee Overhead..25,000.00 Branch Expense...155,000.00
Then, I tried just putting a text box in the main branch header subreportName.Report.TotalField
When I run the report it returns all employee overhead with the Branch 2 total for every branch in the mainform...
Example:
Branch 1 Employee Overhead..15,000.00 Branch Expense...155,000.00
Branch 2 Employee Overhead..25,000.00 Branch Expense...155,000.00
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