Reports :: Sum In Access Report
Sep 9, 2013
I have a report generated by a query.
The query shows the total rent collected per property and the total expense per property. It then has a sum in it to work out the total profit - SUM(rent collected - expense paid.).
This works fine and the report works fine. But i want to add the totals in the bottom of the report.
So i have three unbound text boxes, one for each column. And the control source is
Sum([rentcollected])
Sum([expensepaid])
these two work fine, but then i have tried to work out the total profit but can't get this working. If i do Sum([profi]) this doesn't generate the real profit as it just totals the profit column which might have negatives.
If i put in sum([txtTotalRentCollected]-[txtTotalExpensePaid]) then when running the report it prompts for the values of the text boxes - these are the names of the text boxes the totals are calculated in.
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Dec 28, 2014
I am trying to create a P&L statement in access. I know what I want to come out at the end. I am just starting to play with access and having trouble getting what I want to come out of it.
On the sales side I have a query that gathers all the revenue sources and calculates a total for each date. I then use a second query to just take out the data I want for the P&L report. I created a sub-report that displays the data I want. I use the grouping and grand total features to get the total into the report footer. So far so good.
On the expense side I created a form of a query to manage the one to many relationship to capture the data for expenses (one purchase with many line items). I created a query based of this query to get the relevant data for my expense sub-report. I created the sub-report and got everything looking and calculating the way I want it to. I use the same grouping and grand total features to display the data in the report footer. Still good.
I created a new main parent report with the two sub-reports (sales & expenses) on it and even was able to pull the totals from the sub-reports into the main (so currently the subtotals of the two sub-reports are displayed twice). Now when I try to use the textboxes I used to pull the sub-report totals into the main report to perform additional calculations (sales - expenses) I get #error. I have tried different things and gotten ?name.
Control source for the two textbox controls on the main that display correctly, but don't let me do any further calculations.
=[rptP&LExpensesOverview]![AccessTotalsAmount]
=[rptP&LSalesOverview]![AccessTotalsTotal Sales]
To do the subtraction I have tried using the references above, as well as just using the names of the unbound text boxes in the report that bring the totals into the main report.
As a work around, I tried to build one query with all the data from sales and expenses, but can't "filter" based on date and get the data I want in the query results because the two sets of data are not necessarily related. I either get a long list of records, or no records (I am currently only playing with about 5 days of data).
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Mar 11, 2013
How can I create a chart to be added to the last page of an access report to summarize all the data reported?
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Sep 5, 2014
I have report which record source is a Union Query, The query contain Order Details and a single row for "Freight Charges", I just want to set Freight Charges show in Report at last row.
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Aug 7, 2013
I want to know if it is possible to generate reports in writable PDF format? Also, is it possible to send the report automatically to a list of emails recorded in the Access db using Outlook?
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Jul 28, 2015
I am trying to link 2 reports so that when a user selects a field in the 1st report it will only return records specific to the filters. I have used the following code via a field in a report to return records in a seperarte report using 1 filter "BudgetPool". What I need to do is add a second filter "ContratorType" to the code to allow the second report to refine the records.
Private Sub BudgetPool_Click()
DoCmd.OpenReport "Budget Expenditure by Pool per Project Type", acViewReport, , "BudgetPool=" & Me.BudgetPool
End Sub
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Apr 27, 2013
I have two address fields that I want to tack together due to space contraints.
=([add1] & " " & [add2])
Seems to work in a query but not report?
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Feb 27, 2014
Is there a way to export a report from Access into Word so that it keeps all its formatting etc. The only option shown is in RTF format.
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May 16, 2013
I have a TEXT field in a report which contents "0" at begin (ex. 01234). When export the Report to excel file, the digit "0" deleted automatically.
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Jul 10, 2014
I have an access table stored with information of different people. Each person has his own personID. To print that information i need 1 page per person. So I made a report grouped based on the PersonID and inserted a pagebreak after that section. It worked perfectly untill I needed to customize the layout of each page based on other information of the table.
For example; I want the textboxs for person1 on the form to be put closer to each other than for person 2. I use VBA to control the layout of the report which worked perfectly, but i dont know how to control the layout with VBA for each specific page.
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Mar 28, 2014
My database is slowly coming together. For the final part of this phase i would like to create a shortcut on each users desktop which runs a summary report of information within my database.
I have criteria set so upon opening the report the user is asked for which address they wish to see information from which works great. But I do not want users to have access to the database, I just want them to be able to click a shortcut, be asked what address they are looking for and for the report to ping up in a 'Print Preview' type layout so information can be seen and displayed but not altered. All users have the access program.
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Aug 7, 2015
My database is stores information about students such as name, student number, programme, email, etc. I have a STUDENT form with this information visible.
I also have a another table and MARKS sub form that contains the details of courses completed by the student and results. I have placed the sub form in the STUDENT form and can see each student's details and a list of their courses.
I want to be able to send this information to the relevant student via email. The student should only receive his information and no one else's.
Can this be done? Do I need to create a report first? Should I be using WORD to produce the emails?
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Jul 27, 2013
I have a specific form, paper version, that I'd like to reproduce in an Access report. This form, which has 34 blank lines in the paper version, is used when people need to borrow some Tools or Equipment on a short period of time.
My report is made up in Access, but, if a person signs for, lets say, three different piece of Equipment, once it is sent to the printer, it prints three lines, which are the equipement signed for and it leave a big empty space before it reach the page footer.
What I need is something that will fill that empty space with blank lines. I found the following on the Net which meets my needs up to a point. What I mean is once it print the last line, it keeps on printing the last line until it meets the total count of 34 lines.
Here what I found on the Net: (note that I have a =count(*) into the Group Header)
Option Compare Database 'Use database order for string comparisons
Option Explicit
Global TotCount As Integer
' Call the SetCount() function from the group header section's
' OnPrint property using the syntax: =SetCount(Report)
[Code] ....
I submitted an attach file (blank_lines.gif) to show you what I end up with.
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Apr 20, 2015
I am running Access 2013. I have created a report where the tables are linked to a SQL DB
I am trying to run a sales report that includes an stored image.
I am adding an Image and then using the control source to look up the 'filepath' stored in the DB. When I run the report on screen all the images are showing but when I try to print it (including exporting to PDF or XPS) and Print Preview only 2 of the 9 images print per page. The images are around 2-4 Mb.
I'm guessing its to do with the files sizes but cannot do anything about the size.
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Jun 28, 2013
I must use XP/Access 2003 to solve this problem for reasons I won't get into.
I have a report with a Group by on City.
The users need to be able to sort by Coordinator within that OR by Client Name based on a selection they make on the form that opens the report.
-- I have tried to set .OrderBy
-- I have tried to set .RecordSource to different queries with order by hardcoded in them (I only have 2 sort options fortunately)
Is there a way to dynamically change the "Sorting and Grouping" defined in the report? This seems to be the only sorting that the report is responding to.
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Jan 22, 2015
I know how to create a chart in an access report, put it in the group header or footer and link it such that the the grouping filters the chart.
My VP wants me to create a chart that compares each invididual providers episiotomy rate (something that is done to pregnant women during delivery) to the overall divisional rate on a monthly basis.
I know how to do this with 2 charts, ie 2 different group levels. One chart goes in the date grouping level (the overall rate) and another goes in the provider grouping level (the individual provide rate).
is there a way to have this in one graph in an access report?
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Mar 21, 2013
I have created a report with the report wizard in Access 2007 that includes a check box. The check box is located under the label but to the far left side. How can I center the check box under the label?
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Feb 3, 2015
My Access 2003 Database contains the following objects:
1. tblTrackerData
- this contains over 1,000 student enrollment records.
One of the fields "QualCourseName" (text) contains the name of the Training Course that the student has enrolled in.
2. qryCourseNamesGrouped is a query based upon the above table with one field only - QualCourseName. This includes the names of the training courses and has been grouped so that only 17 training courses appear, not over 1,000.
3. frmParameter is a form that includes a combo box cboFiltered based on the above query AND a command button CmdFiltered to open a report rptCourseNamesGrouped and filter the report based on the selection made from the combo box.
I have added the following code to the OnClick event attached to the cmd button"
================================================== ======
Private Sub cboFiltered_Click()
On Error GoTo Err_cboFiltered_Click
Dim stDocName As String
[Code].....
When I click on the cmd button, the entire report is opened, instead of the selection that I made in the dropdown list.
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Jul 18, 2014
I'm working on a database that produces employee contracts. To make it look as professional as possible I hide the Access main window when the splash screen loads using the ShowWindow function. The various forms to check and enter details all pop up without any problem, but when I get to the last stage where I use a report to produce the contract and then open it in PrintPreview mode, it won't display (unless I show the main window again , which looks very untidy!). Is it actually possible to display a report with the main Access window hidden?
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Sep 30, 2013
I am writing a book, using MS Access 2007 (seemed like a good idea at the time I started, and the report that creates the formatted book content works quite well).
The book content is "per paragraph" which gives me total flexibility to move content to whatever spot in the book I might wish, simply by changing the paragraph number (free field, not auto-number primary).
To save paper (or pages) in printing (or viewing) the book, I have the report printing off para by para (as many whole paras as will fit to a page). This is fine but I want each new chapter to start at a forced new page, for "presentation"/appearance sake.
The relevant fields for the purposes of this post are:
paranumber
paratext
chapternumber
forcepageifticked (a Yes/No box), which goes with each paragraph and which I thought might come in handy, I had in mind to link it to a page break control at the top of the "detail" part of the report in design view, and which would be "invisible" except if the report formatting process had got to the start of any chapter, and the Yes/no box was ticked.
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Mar 3, 2013
I can not get my Access Report to give me a total number of pages by group. I've been able to have it give the correct page number per group but not the total number of pages in each group. I've looked at the threads and it appears that in order to get this, you must do a 2 part pass. 1st to get the page number and then to get the total papers per group.
I've used the code supplied and when I do a print preview, I get the message that it can not find the control, Me!ctlGrpPages. This is the control I created and placed in my page footer section of the report. I've also seen numerous references to the report, "Employee Sales by Country" in the Northwind database. I downloaded the database but could not find this report in the database.
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Jul 24, 2014
Upon opening a report (it does this randomly), the report opens and it is completelty blank - no lines, lables, or fields - nothing. However, when I click on an area, the group I clicked on will render and display perfectly. So when this happens, I either have to click every where on the page or scrolling up and down (if the report is long enough) will render the whole report. It doesn't do this everytime; about 25% of the time though.
As you can imagine, when other people use the database and this happens, they freak and just think access is broken. What is causing this or what can be done to prevent this from happening?
I'm using access 2007.
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Nov 4, 2013
I've got a simple dataset that will ALWAYS have 4 rows, against which I have assigned the colours Green, Amber, Red, Grey. So I made a simple pie-chart to go on the report, but I can't work out how to assign the same colours.
Please see 3 attachments showing the current layout, the preferred layout (which I mocked up in Excel) and the chart settings screen.
The chart is working OK i.e. 4 slices appear and they are the right size, but when I open the chart, I see only East, West, North. So I am unable to manually set the colour for the 4th slice.
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Jan 12, 2015
One of the users of my application, reports an error when saving a report to pdf by VBA code. She’s using Access 2013, on Windows 8.1.
The error is “error 2501 output to action was cancelled with access vb macro”
The VBA code is
StrReport = “RepInvoice”
StrDocumentName = “C:UsersMaryDocumentsAccessInvoice.pdf”
DoCmd.OpenReport StrReport, acViewPreview
DoCmd.OutputTo acOutputReport, StrReport, "PDFFormat(*.pdf)", StrDocumentName, False
DoCmd.Close acReport, StrReport, acSaveNo
This error occurs at the OutputTo line. This code is part of an user form with a button “save as PDF”.
When this code is run, the report is visible as an example (as meant to be) on the screen. The code stops at the OutputTo line.
When I use
DoCmd.OutputTo acOutputReport, StrReport, acFormatPDF, StrDocumentName,, False
the problem still exists.
I tried to save the report manually by Preview > Export > PDF. The preview is OK, saving as PDF results in the same error 2501. This may lead to the conclusion that this problem is not caused by the VBA code.
I verified whether user write rights are OK, and whether a default printer is available. Both are OK. The report consists of 1 page.
When this very same application is used with Access 2010, everything functions as expected.
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Apr 14, 2014
I have DB in access 2007. I have a report that is uses a select query to generate the information for the report. It has been working great, But however lately like maybe with in the last month, it has been causeing Access 2007 to crash. I am having the same issue with another DB that uses the same information but that information is imported in. both Databases have worked great up until two months ago. Microsoft states that it is because of the program. I have tried to repair the DB by using the Repair option. I am confused as to why this would be happening. I can create a new report and it seems to work. but I do not want to change all the DB on everyone's computer just for this reason. I also have two buttons on my report that utilize macros to close or print the report.
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Apr 15, 2013
I am building a replacement Access 2013 database for our ageing Access 2003 database. I have an invoice form with a subform with a combo box that allows me to select which jobs to invoice based on the customer selected in the invoice form, which is working fine. I have designed my invoice and have the criteria [Forms]![Invoice]![ID] in the report query so that it just selects the record that is open in the invoice form. I have an ID (which is the invoice number) group on the report and it is then sorted by date and then job number. I thought it was all working fine when I tested it, it is the same method as I used in the 2003 database. However I have a problem, when I make up and print the customers first invoice it works fine, but when I go to make up a second invoice for the same customer the invoice includes all the jobs from the first invoice as well, and if I then go to reprint the first invoice all the jobs from the second invoice as there as well.
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