Reports :: Sum Of Calculated Field In Hours / Minutes Format?
Sep 1, 2013
I have a table of timecards each recording minutes spent on each task for each client and I have summed those minutes by client in a query.I have then in the same query converted each sum of minutes to hrs:mins format using this calculated field:
HrsMins: [SumOfMinTime]60 & Format([SumOfMinTime] Mod 60,":00")
So this turns e.g. 261 minutes into 4:21..Based on that query I have a report showing total hrs:mins spent on each client, e.g.
Smith 4:21
Jones 5:32
James 1:23
Now I want to show a total at the bottom, i.e. in the above example it would be 11:16.So for the control source for a total field on the report I tried:
=Sum([HrsMins])
But when I do that I get an error message: "Data type mismatch in critieria expression"I may be because I am trying to sum calculated fields amounts that are calculated using a function.Or it may be that the format is not being recognised as hours and minutes and thus cannot be added up.way in which I could get a total here in hours and minutes format (hrs:mins).
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Oct 31, 2007
Hello everyone,
I am new to this forum, this is my first time. I hope someone can help me with my problem. I am creating a small database using Access at my work place. I came forward with 2 problems.
1. I need to create a field (Down Time) in a form that can store hours and minutes like 40:30. If I format the field as Short Date it wont allow me value higher than 23:59. Also, let you know that I am using the field (Down Time) in a calculation.i.e. Run Time - Down Time = Actual Time.
2.I also need a help on for the following calculation.
Unit per Minute =Quantity(number field)/Actual Time.
Your help is greatly appriciated.
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Jan 12, 2015
I have a query that uses DateDiff to give me Minutes of an in and out time.Online I found the following to use in a textbox control source on a report to convert the minutes to Hours:Minutes.
=[Minutes] 60 & Format([Minutes] Mod 60, ":00")
But when I enter this it gives me an error. I am not sure how to fix it. I tried writing it like this with RegHours being the source of that column
=[RegHours]60& Format([RegHours] mod 60, ":00")
but when I go back to report view that text box then says #Type!
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Jun 12, 2013
Basically I have a table setup where Time Fields are stored. What I need to do is in a Query, have the difference of two Time Fields calculated, and then displayed on a Report. Here's what I have so far...
Table
- Start Time
- End Time
Query
Difference Time: DateDiff("n",[Start Time],[End Time])
All that works fine and shows up on the report, except for the fact that the time is showed in straight minutes, so for a difference of 1:30 minutes, it just shows 90 minutes. I need to make it so that on the report in the Difference Time Text Box, it's showed as 1:30 instead of 90.
I tried putting the following in the Control Source for the Difference Time Text Box on the report, but it returns an error.
=[Difference Time] 60 & Format([Difference Time] Mod 60, ":00")
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Apr 22, 2015
I have a calculated field in a report, which is as follows:
=IIf(IsNull([POI_E1A]),(([TodaysDate]-[EADDate])/365)/3,[A1]+[T2]+[A3]+[T4]+[A5]+[T6]+[A7]+[A8])
The calculation works fine; however, I only want to show the whole number (not rounded up; not rounded down). In other words, if the result is 0.9967, then I want 0 to appear.
I cannot figure out how to make this happen. In the properties section I ensured the format was "general number" with 0 decimal places but this didn't change the result. I tried changing the format in the calculated field, again, I wasn't successful.
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Jan 22, 2008
How can I convert hours and minutes to minutes as an Integer?
For example, convert 2:15 to 135.
Any help is greatly appreciated.
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Aug 1, 2013
I have a field in my report [Idle]
This has a time in a HH:MM:SS format (so 01:38:23)
What I need to be able to do is sum this greater than 24 hours and keep the format of HH:MM:SS - ideally I need to do this in the form field that I'll be using to sum it.
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Feb 3, 2006
I would like to calculate the time difference between two dates, what ive got so far is
TimeSpent: DateDiff("n",[datein],[dateout])
This calculates the minutes between two dates, Can you format this so that it calculates hours. minutes for example 124 minutes would be 2.04?
I thought using "h/n" might work but it hasnt
thanks
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Jan 29, 2007
Hi,
I am trying to show the time difference between 2 times but the calculation is not working correctly.
First I work out the totaltime on mins between 2 dates using datediff, then I am trying to convert to hours and minutes like :
Total_Time: Format([Sumoftotaltime_mins]/60,"00") & ":" & Format([SumofTotaltime_mins] Mod 60,"00")
This is working until I have something like :
03:00
15:45
25:20
this should work out as 44 hours and 5 mins but for some reason it is showing as 43 hours and 5 mins.
why would this be ?
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Oct 9, 2007
I have a table wherein the time worked by 25 employees are recorded. This table has the start time, endtime, break time and late times. The Late Time is the number of minutes that the employee is late to work. I am required to do a query of the team's (all 25 staff) late times per month. I have done a query which shows the late times of the individual on the dates that they were late to work and created a crosstab query for that.
I am going around in circles. How can I have a total of the team's late times in a query? Please, could someone please point me in the right direction?
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Nov 2, 2004
Hi,
I have a bit of a problem. I am making a program in access 2002. In my program you should punch in hours:minutes, this is for keeping track of how long a job has taken to perform. The problem is that it could exceed 23:59, it could take up to a week or even more. In my database we have already put in a lot of info where it doesn't exceed the 23:59, I would like to keep this posts and just to put in new ones that I could use further on when I am about to take out reports, where I have to calculate time. Is there someone who knows what to do ??
Regards
Greger
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Feb 2, 2015
For Example: I have a field, let's say called Hours set to Data Type Number and Double format.
The user should only be able to enter time in 1/4 hr increments.
1 hr or 1.25 or 1.5 etc...
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Apr 1, 2013
I have a tracking database I have been working on and so close of being done just held up on this last part. What I am trying to do is have the totals = Ex. 1.25 + 3.50 would give Grand total of 5.15 not 4.75. The table has a field called time spent which stores the time. I have attached an example database. So whenever the minutes = more then 60 for it to add 1 to the hour.
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Jun 18, 2006
Hi, I am creating a time keeping db.
Before I jump in and start creating a way to record times worked I thought it best to ask for advice.
The db is created and the last part is to capture by member:
Basically I have the following fields:
MemberID
Job Type
Date of Job
Time Started
Time Finished
From the data captured I need to create a report to show month and ytd hours worked.
It would be easy to ask the user to calculate the hours worked and input the number of hours, however I would like to capture start and finish times.
Can anyone give me any pointers on the best field types and field formats for capturing times which would then make it easier to work out hours worked.
Thanks in advance
Darrell.....
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Jul 22, 2007
I am using the calender control 11.0. By this calender I can only set the date year, month and day. I can not set the clock time:Hours, minutes and seconds. Is there a calender that enables me to set the date in the format:dd-mm-yyyy HH:MM:SS, means day,month,year Hour:Minutes:Seconds.
Grateful
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Apr 23, 2015
I'm working on a utilization database and pulling Excel data from Cognos 8. I use Access formulas to separate hours and minutes because I want to use time (.30, .45 (minutes)) instead of quarterly increments (.25, .50). I've successfully segregated hours, because I also have to turn days into hours. When I try to calculate out a column just for minutes, my formula keeps the number of days and I don't know how to fix it so the column just shows the minutes.
An example is a job has a decimal time of 2.02083333, which when done correctly is 48 hours and 30 minutes. I get the 48 hours correct, but the minutes shows as 2.30 instead of 0.30. That inflates the total job time to 50.30. This is the calculation currently in my database to pull out minutes:
Minutes: Int(([Min]60)24) & "." & Format([Min] Mod 60,"00").
How do I get rid of the '2' in the 2.30?
Access 2010
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Jan 21, 2015
how can i get Access to display a value as hours:minutes:seconds in a query when is a 24 hours or greater value, for example i have the value 1.00826388888889 if i were using Excel i would format it as [h]:mm:ss and it would output 24:11:54.
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Jan 27, 2015
I have a database which gathers and stores the odometer readings of our company vehicles every month. I have built a simple report with columns for Vehicle Number, Employee Number, Employee Name, Month, and Odometer Reading. My boss wants a field for each employee which compares the records for the last two months and displays the difference (i.e. the number of kilometers travelled in that month) /
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Jul 17, 2015
I have a report that has four fields: Item, Qty, Price and TotalPrice for each line in the detail section. Total Price is calculated by multiplying Qty x Price. The text box name that holds the Total Price for each line is txt_TotalPrice. I want to have a Grand Total in the report footer. I placed a text box in the footer with the following expression: =sum([txt_TotalPrice]). When I run the report Access prompts me for the parameter value of txt_TotalPrice. I've been trying to solve this for quite a while now - but I'm totally baffled.
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Jun 25, 2013
I have a report and I am trying to Round Up the calculated field SumOfAccrual Amount to 2 decimal places. I am attaching a screenshot of my report and output.
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Feb 11, 2014
I'm working with a report that totals the number of times a topic is returned from a query. If a topic is not returned at all, i don't want it to show at all. Currently it is showing a blank field for that topic name and blanks in the count as well. Here's the filter i've put in to pull the right data out of my query: =Sum(IIf([Caller Used Resources]="No",1,0))
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Nov 11, 2012
I am completing a report. I've inserted a calculated field in the report. I'm using Access 2010. Here is an example:
=([AccessTotalsOpen]-[AccessTotalsClose])/[AccessTotalsOpen]
I get the correct answer but cannot find a way to Display/FORMAT a negative number with any of the options that I have available to me?.
Any method to format a calculated field in a report?.
I tried this example but could not get it to work. =Format( FIELD ), " 0; (0)";
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Jul 18, 2013
Basically i have a form where i get info from multiple tables. On the main form itself i have 3 calculated fields for hours where i add all the hours i choose (from a subform) onto the main form.
My issue is i can create a query to come up with all the fields for my report, but how do i get the calculated fields on my main form on the report? Is there a way to print the calculated fields on the main form to a report? or do i have to do the same calculations on the report itself?
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Sep 14, 2014
I have been trying to figure out why my subreport is only showing sales price for only one of the records on my subform. Everything else works as it should, but it only displays the sales price for the record which is active on the subform.Attached is the database with the subreport called rptProposalItems with the field 'Sales Price' which is experiencing the issue.
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Mar 24, 2014
I have a form which works good enough. In this form, there is a text box that counts and calculates records from a subform. The name of this text box is "text1" ...
Can I fetch this "text1" field in a report ?
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Oct 21, 2014
I'm creating a report to check for over- or under-stocked items. The report is working fine, gets all the records etc. except that it thinks that the OnHand field from my inventory query is text or something, at any rate not a number. I have successfully set the format of the field in the query to General Number, but that doesn't seem to have worked. Here's the SQL for the report:
Code:
SELECT DISTINCT Signs.SignCode, Signs.SignDescr, Size2.XYdim, qryOnHand.OnHand, Bins.Rack, Bins.Level, Bins.BinNum
FROM (Size2 INNER JOIN (Signs INNER JOIN (Items INNER JOIN qryOnHand ON Items.[ItemsID] = qryOnHand.[ItemsID]) ON Signs.[SignID] = Items.[SignID]) ON Size2.[SizeID] = Items.[SizeID]) INNER JOIN (Bins INNER JOIN InventoryDetail ON Bins.[BinID] = InventoryDetail.[BinID]) ON Items.[ItemsID] = InventoryDetail.[ItemsID]
WHERE (((qryOnHand.OnHand)<=[Check for signs with fewer than:]));
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