Reports :: Summary Of Populated Fields In Each Record
Sep 6, 2014
I have a very simple single-table database with 23 fields. Some of the records have only two or three fields populated. I would like to be able to print a summary of only the populated fields in each record.
It would Ideally look something like:
Record 1 Name
Field 1 Title: Field 1 content - Field 2 Title: Field 2 Content - Field 5 Title: Field 5 content
Field 10 Title: Field 10 Content - Field 11 Title: Field 11 content - Field 12 Title: Field 12 Content
Field 21 Title: Field 21 content - Field 22 Title: Field 22 Content
Record 2 Name
Field 1 Title: Field 1 content - Field 2 Title: Field 2 Content - Field 5 Title: Field 5 content
Field 10 Title: Field 10 Content
Record 3 Name
Field 11 Title: Field 11 content - Field 12 Title: Field 12 Content - Field 21 Title: Field 21 content
Field 22 Title: Field 22 Content
If I have a Report, with three fields (all data-type Text) named 'Jan', 'Feb' and 'Mar', and I want to have a fourth field (Unbound) alongside them, providing a count of the number of fields out of these three fields that are populated.
I have a table with multiple fields and each record in the table may not have data for all fields. I need to write a query that will pull only the fields that are populated for each record from the table.
I have a situation where I use the output of a combobox in a query. When I run it everything is fine.Now I want to make a summary of 9 of these text fields in the query. However, when I do this only the bound columns show up in the summary field. I can't get a summary of the second columns of the combo in the query.
I have been using the following successfully with regular text fields:
i intially, I wish to have attendance stats for 3 groups of people over 2 days in a report
i have the two queries for the raw data, but wish to combine into a report that will ultimately become a "dashboard" report for half a dozen queries., and can only get one or the other to work do i need to combine the queries into a summary query of sorts?
Hey All, I have a main form PID and and Building form I need to have the data from the building table display on the building form, upon adding a new record. Since my PID form and building form are linked to show the same records. PID Form contains- PIN NUM, ADDRESS, PARID. The Building form contains, PIN NUM, DATE, PHONE, OWNER, SIZE, LOCATION... I open my main form filter my results for my reocrds to show up... PIN-20053227, ADDRESS-MAINSTREET, PARID-NEWFIE22. This data is obtained through the PARID table. Now I click on the command button to see my building forms, there are 6 records, here I have the ability to add, modify, delete, save... What i want to do is add a new record, but have some generic fields appear from my table. since my name, PIN, address hasnt changed. So I would like to click add, and have appear from the building table, OWNER, PHONE etc... How might I be able to do this?? Thanks- NOTE: Hey all I double posted this incase you didnt notice this in the FORMS, Form.
Hey All, I have a main form PID and and Building form I need to have the data from the building table display on the building form, upon adding a new record. Since my PID form and building form are linked to show the same records. PID Form contains- PIN NUM, ADDRESS, PARID. The Building form contains, PIN NUM, DATE, PHONE, OWNER, SIZE, LOCATION... I open my main form filter my results for my reocrds to show up... PIN-20053227, ADDRESS-MAINSTREET, PARID-NEWFIE22. This data is obtained through the PARID table. Now I click on the command button to see my building forms, there are 6 records, here I have the ability to add, modify, delete, save... What i want to do is add a new record, but have some generic fields appear from my table. since my name, PIN, address hasnt changed. So I would like to click add, and have appear from the building table, OWNER, PHONE etc... How might I be able to do this?? Thanks
I have a report that uses a subreport for summary/totals information. It was working perfectly until I made a change to the format. Now, the name of the subreport (e.g. subrBalances) is printing at the top of the section. It was not doing this before. Why is this happening and how do I get rid of it?
I have a report that is a summary of multiple records in it. What I have next to the record on the report is a button.I have report that are labeled:
rptIncident Summary rptIncident Report and a button labeled "open report"
I would like to click on the button and then it open the rptIncident Report with all the information, not just the summary. I will put a picture so you know what I am trying to accomplish.Is this a simple Onclick event with a where condition or what? Or does this go beyond to having something to do with VBA?
What I have: A table with multiple Date/Time columns. Here's an example:
What I would like: A month-by-month summary counting the number of entries in each of the three columns, like this:
I'm indifferent as to what happens with the months zeros across all three fields (whether they show up in the report with zeros or are omitted altogether).
Smaller Pieces: I am able to create such a summary for one column at a time:
Not what I'm looking for: I can not figure out how to create a query that does this for all three columns. My best attempt was a disaster:
I have attached the example file for your convenience: Database1.accdb
To clarify, my issue isn't the format of the date. I know about the Month(...) function. My question is regarding how to count this data and split it into a month-by-month summary (see the picture above in the "What I would like:" section)
i would like to sum up 5 fields and save (or just show it in the form view is enough really) in a seperate field, i have managed to sum the 5 fields, but it summed up all 5 fields in all records, i'd like to have my form show the sum for the record, not the table.
it would be ideal that it would refresh when one of the 5 fields data changes, i.e from 1000 to 2000. again updating in the form view is what is needed.
I tried putting the following code in the form unload procedure, but although it does generate the correct message, it doesnt stop the form from closing.
Private Sub Form_Unload(Cancel As Integer) If [Starttime] > 0 And [Admin_time] = 0 Then response = MsgBox("Please click on the stop button to stop the clock") Exit Sub End If end sub
If the above condition holds, I want the user to click on the stop button before they close down the form. I'm guessing that the form is already commited to closing before the unload event? :o
I am really new to Access 2010 as I normally use SQL so im sure this is a very basic question. I have a form where I have linked some sql tables to a table in access so the data gets stored in SQL. The form consists of many fields the basic fields are Policy ID, Name, Office, Month, Dept etc. At the moment users have to fill this in using comboboxes and text boxes but I want to change this so when the user puts in the Policy ID all the other fields are populated ie in the office field it would have a sql query of or something that looksup the office from the policy id that is entered:
SELECT [Office] FROM DBO.DQ WHERE [Policy_ID]='what is entered into the Policy ID field' and so on.
Also not sure if this works but as I have now linked the tables to SQL does this mean that when a user fills in the information into the form it will then update the SQL table or is this another issue?
I am looking to transfer a number of spreadsheets that I use to track IP Addresses to an Access Database, I have set up the tables and fields, what I would like to do is search for unused IP Addresses from populated table/fields.
I am basically looking for a way to display the total number of records for a selected number of tables and queries in my database on one screen or on one single page view. The problem with using reports or forms is that they tend to bind you to a single table as a record source. This summary would require multiple tables and queries. The summary data would look something like this with a total coming from a Count() or count type function:
# of records: 3000 # of records to insert: 500 # of records to delete: 400 # of records to update: 2100 # of records changing location: 100
Hi could someone point me in the right direction for this one,
I have a series of linked tabbed Forms. One of the Forms is mostly populated by Combo boxes which all work fine. My problem occurs when you go to add a new record and populate the form with the combo boxes but decide for some reason not to save the record but exit the form using the Close form command button or by using the close button at the top of the Form. Access seems to Save the record anyway. I have placed an Undo Cmd on the form to clear all text boxes which works fine but it does not stop a user from closing or exiting a Form by another means and stop them saving that incomplete record.
I would be grateful for any thoughts on how to solve this problem.
I have a combo box that pulls account name data from tblAcctInfo. the combo box has an OnChange event which updates a textbox, txtAcctAddr.
when i have a new account that i would like to be listed in the combo box, i use a form, frmAcctAdd, to add a record to tblAcctInfo.
what i would like to do, is: 1) when i type a new value in the combo box that isn't in the list, have that string value pre-populate in the frmAcctAdd. 2) when i have added the new account info into frmAcctAdd and then saved the record, i would like the new value to pre-populate in the combo box, with the txtAcctAddr textbox also updated via the OnChange event (or maybe a different event is more appropriate?).
I have created a long version of this which requires a lot more user interaction (1-user typing in a new value into the combo box, 2-user RE-typing the SAME value into a data entry form, frmAcctAdd, 3-user saving the new record, 4-user re-clicking the combo box and selecting the newly added value) but i am trying to streamline the data entry with auto-populated fields.
I have a report that has the addresses from the client and auditor on the same level. The address of the auditor is on the left side and the client on the right side. They have both the same layout:
Auditor - client Attn auditor - attn client etc.
When the Attn for the auditor is empty, it will show and empty space between auditor name and auditor address. All the fields have the can shrink to yes, but if they are on the same level in the report, the one have text in it, forces the empty space.
While creating a report , I find that the number of fields are more for a single record, and cannot be accommodated in a single sheet of A4 size paper(Landscape). So what is to be done so that all the fields can be incorporated in the report for a single record on the same page? I don't mind if all the fields for the single record are displayed in two/three lines on the same page.
I have a query run that gives me a list of records that I view on a continuos form. What I want is to press a button and run a macro/Append Query to add a Single Summary record to another table.
For example my query spits out this data
Part # Quantity Serial Number GO2 1 123 GO2 2 456 GO2 2 789
What I'm looking to get is
Part Number Total Quantity Serial Number 1 Serial Number 2 .. GO2 5 123 456
I'm stuck on a couple of things.
1. Getting a new single row to append. 2. Getting Serial Numbers from several records to save on to a single record.
Suppose we have a report that outlines several fields, one field shows the City. In the report, this week, we see 10 records "New York", 8 records "Houston", 7 records "London", 3 records "Paris" and so on.
Next week's report outlines different cities and different number of records. I need to have in the report footer a "recapitulation" , a field that would say :
New York 10 Houston 8 London 7 Paris 3
Total 28
Next week cities and number of records might not be the same, we may have
Tokyo 12 Singapore 14 New York 6 London 7
Can i make my report in that way that it will count the values without using VBA ? I tried the count values option but it counts the overall report, does not take into consideration the different values.
i have a db consist of order table of three basics no 1 is battery no 2 is parts and no 3 is i have made a query transaction based on that.
Now what i need is to get total monthly sale amount of above three category .. then same as for daily and also how can i show all these reports in one summary report.
In my tables i have used calculated fields. one of the fields is to "total expenses." In a report, i need to show the sum of all the "total expenses", the filed populates in the report but the cents are missing. for example if the amount is 6080.40 it shows as 6080. how can i get around this? I have tried changing the decimal point value to 2 at which point the value turns to 6080.00 when it should be 6080.40 (i am a beginner at this i am assuming the answer will probably involve c++ or visual basic's, two concepts i am not familiar with.)
I am trying to get calculated fields in my report to work but zero values in the data are throwing up #Div/0! and #Error! and #Num!
The main data fields I am trying to work with are:
VehicleReading PreviousReading VehicleLitres
My aim is to track mileage and consumption for a fleet of vehicles and show daily and weekly averages in mileage and consumption and then to flag 20% increase in consumption.
I have a calculated field in my report named Kilometers,
= [VehicleReading]-[PreviousReading]
and also a calculated field named Consumption,
=[Kilometers]/[VehicleLitres]
My sum and average calculation fields in the group footers are only working where there are values above zero in the Kilometer and VehicleLitres and Consumption fields.
In reality there are some days where there has been no travel, so some records will have a zero for the Kilometers field and there are also days when there has been no refueling so there is a zero for the VehicleLitres field.
I have tried using the expression builder to create an IIf function but to no avail.
I have tried copying the syntax suggested by the Expression builder:
«Expr» IIf («expr». «truepart». «falsepart»)
I know I need to get those zero's to fail in the calculation but as I said before all of the suggested expressions I have tried fail due to syntax!
I have been an MS Excel man all along my career and I am a novice in MS Access.I have created a table, [Initial Customer Approval] which records data from a Form, [Initial Customer Approval]. Once the data is entered in the Form, I need to do some calculations based on the data entered in some of the fields in the form.I created 6 different queries for the six possible values in those fields. now for each of those queries I created respective reports.I placed a Print command button in the Form.
1. When I press the Print button it should open the report for the current record in the Form. (Currently It Opens all the reports simulatneously, with only one relevant report containing the current record; other opened reports being blank.)
2. If user presses the Print button before pressing Save button then system should prompt user.
Here is the code (Please note [reference number] is the unique ID generated for each record entered in the tabe through form):
Private bSaveClicked As Boolean Private Sub Form_BeforeUpdate(Cancel As Integer) If Not bSaveClicked Then MsgBox "You are trying to navigate away from the active record. Please either save your changes, or press ESC to cancel your changes.", vbOKOnly + vbInformation Cancel = True
