Reports :: Using Form Or Query To Generate Report
Apr 10, 2013
Using a table with employees, I created another with equipment that uses a lookup to assign each piece of equipment to an employee (more than 1 piece of equipment can be assigned to each employee)
I want to be able to select records using a form, either by checkbox or listbox of which employees to include in the report that shows what equipment each is assigned. The problem I am having is creating the form/code to create the and/or query to generate the report.
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Aug 12, 2014
i have a form to generate report with 3 filters,
1.sales_person,
2.Client_Name,
3.Product_ID
these are combo selection and the report is working fine with these 3 filters. filtering by a query. all 3 feilds on the same table.what i am unable to do is make these filters as option to select with a check box. like if i dont want the third filter product but to generate report with the other two filters sales_person and client_name.
edt: uploading my DB Form report_generator on medical_request_query and table medical_requeset
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Jun 18, 2013
I have a main form (Parent) along with a subform(Children). I want to have a button that generates a report with the Parent information as a header and the items in the subform as details. In addition, I want the report to show only the children that were recently added not all of the children.
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Jan 20, 2015
I found the vba to generate multiple pdf's from a single report which is working well (see below).
The script below generates about 15 pdf files and stores them in the specified directory
I'd like to be able to now email these to the individual users (SCNAME) but cannot work out where to start, i've tried a lot of things from the research on emailing, just not working.
All the information I need is in one table which includes the users email address field (SCemail).
I've also created an update query which generates a unique file name into the field (SCInstallDate) (currently not using this field data)
Code:
Private Sub cmdSC2PDF_Click()
Dim rst As DAO.Recordset
Set rst = CurrentDb.OpenRecordset("SELECT DISTINCT [SCNAME] FROM [Schedule];", dbOpenSnapshot)
Do While Not rst.EOF
strRptFilter = "[SCName] = " & Chr(34) & rst![SCNAME] & Chr(34)
[Code] .....
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Sep 10, 2013
I have to compile a report from more than two queries. All queries have a field common between them.
E.g.
query1 gives name, address and contact number of all the 30 students in a class
query2 gives semester wise marks obtained by each student
query3 gives performance in sports of each student.
All the three queries have name of the student common in them.
Now I wish to generate a report card which should be as under:
1. The record of query1, query2 and query3 corresponding to a particular student should come together.
2. The record of query1, query2 and query3 corresponding to the next students should come after that and so on.....
I tried using a sub-report but it ends up displaying all the records of query1 first and then all the records of query2 and so on...
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Apr 28, 2014
I have a report named PIRREPORTFORMD17792. Every time I try to print out a record, the MS Access 2010 uses PIRREPORTFORMD17792 as a default file name.Instead of using PIRREPORTFORMD17792 as a default file name for all the reports, I would like to use a field on the form for the file name. This field called PIRNO. This field will automatically generate a number whenever a new record is added.
If I am on a record shown PIR20014-0001, then I want the file name of this report (in PDF) to be PIR20014-0001.
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Jun 19, 2015
I created a database to set-up contracts, record receipt and issue of drawings and generate procurement schedules for construction projects. The database has been in use for over a year and I have only now encountered an unforeseen problem, the fix for which is beyond my skillset. I am unable to generate the reports as I have done for the other projects in the database.
The problem is in the Drawing Registers section. When the drawings are issued, I have to log the date they were received, the drawing number, drawing title, revision letter/number and note any changes on the current drawing. The drawing number is the Primary Key and is linked to several other tables, forms, reports, etc. The problem I have now encountered is that Architects arent that creative when numbering their drawings and tend to use the same numbering sequence for each job. So I can have several jobs with the drawing number A01. I have managed to still keep this field unique by adding a prefix (either a job number or an abbreviation for the job name). This way I am not changing the actual drawing number. However, on this current job the Architect is using the numbering sequence A1, A2, A3A25. Because he is using A1 and not A01, the drawing register reports are not sorting the drawings in the correct order and drawings A10 is listed after drawing A1 and A20 after drawing A2.
I found a round-about way of getting the drawings sorted by adding a second field. The primary key would be my version of the drawing number where I can enter it in a manner that the drawings will sort; the new field would be the actual drawing number as seen on the drawings. The reports would be sorted by my field but this field will not be visible on the reports.Is there another way to sort these records?
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Oct 28, 2013
I need to build such a report, Unfortunately, I do not know how to use VBA to create each group (grouping by type) had a different header.
The problem becomes bigger that everything must generate queries dynamically cross, the number of columns in a given type may vary depending on the number or the size of the products in which they occur.
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Nov 5, 2013
I have a table called bookings, three records within that table are;
arrivaldate
departuredate
breakfast
This Table (Bookings) is linked to the guest table via GUESTID..Assuming that a guest arrive on the 5th and leaves on the 10th, I am trying to create a breakfast voucher for the guest for each day of their stay.
So 5 vouchers, 1 each for the 6th, 7th, 8th, 9th, and 10th.I have created the breakfast voucher as a report and a query to include data but I dont know how to propagate the new data to actually create the vouchers. All I can get is data for the arrival or departure fields.
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Jul 1, 2013
I have created invoices as reports but now I'm looking for a way to add an invoice number to it. It needs to be an auto increment number for every invoice for every client.
I have 10 different clients and I want them to have their own incremented invoice number. Every client has it own unique number. So for example in week 1 I want to have the following invoice numbers; 01-0001, 02-0001, 03-0001 etc. In week 2 I want them to be; 01-0002, 02-0002, 03-0002. It is important that every client has the invoice numbers without gaps.
What is the best way to realize this?
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Jul 29, 2013
I'm completely new to Microsoft Access. This project was thrown my way. I have an accounting database to track payables, receivables, financials, and deliquencies/collections. Is there a way to generate a report for any of the items in the previous sentence that haven't been completed to keep track of workload.
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Apr 2, 2013
I need to create a simple receipt on ms access.
Fields will include:
TransactionDate
ProductID
ProductName
UnitPrice
Quantity
SubTotal
Total
AmoundPaid
Balance
The subtotal= unitPrice*Quantity
Total = Addition of all subtotal
AmountPaid = How much each customer paid
Balance = AmountPaid - Total
fields the TABLE should contain? (Remember customers will purchase more than one product & there will be more than one reciept)..How I can generate a REPORT using a FORM ? The REPORT should contain the calculations. How do I make access do the caluclations?
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Jun 8, 2013
I am using a barcode font in order to generate a number as a barcode on my report records. In order for my barcode scanner to read the barcode it needs an asterisk at the beginning and at the end.
So, if my record ID is 62 - in order for the barcode to be displayed correctly, it needs to be on the report as *62* .
Without digressing into a discussion on barcode methods in Access, how can I precede and succeed each ID number field with an asterisks?
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Nov 4, 2013
I have a form where we fill in information for supply of equipment to employees.
Each item must be signed for on a printed report.
I am encountering problems trying to create enough rows in my report detail for each signature of the items supplied.
For example, on the form I will select the "equipment" - 4 hats supplied and 3 boots. On the report I want the equipment set as the group and the detail to be a number or rows which equals the number of selected items. therefore under the Hats group heading I want 4 blank rows which are made up of 3 text boxes - Print Name, Signature & Date and another group heading for boots but with 3 lines.
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Jan 16, 2007
Hi everyone,
I am tring to generate a report or form, its generated by a combo box, which list all the categories of the products, when the category is clicked on it will generate the report or form showing all the products for that particular category. Can anyone point me in the right direction? Any help would be appreciated.
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Aug 8, 2006
Hello,
I am trying to see if the following is possible. I have created a form in my database that tracks how many thank you letters I have sent out with a "check for yes" box.
On records where there is no check I want to create a button beside that says "Print Thank You Letter". It would then generate a form based on that certain customer's information.
Is there a way for me to do this? Also, will the report automatically generate that person's information found in the record?
Thanks,
MACCESSGIRL
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Jan 23, 2007
Hello all
i need to create a text field and button in a form that will show all the records for a particular JobNo in a report once the txt has been typed and the button is clicked, i.e if I type JobNo001 I need to to create a report showing all the information for that JobNo(but there can be multiple JobNo's).
Do i have to create a query for this. I am new to this so please be gentle
Thanks
Chris
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Dec 26, 2014
I am building a form that updates a query and then generates a report based on the updated query. I am having two problems;
1. I have successfully concatenated the "First Name" and "Last Name" fields in the query to appear as First space Last, but in the actual report I get a compile error. I've tried everything I can think of with no luck. This is what it looks like in VBA:
"SELECT [VoCSurveys].[First Name] & " " & [VoCSurveys].[Last Name] AS Name, ... " & _
2. I am trying to figure out how to update two labels (lblDescription and lblSecondaryDescription) on my report with the information the user types in the text boxes (txtDescription and txtSecondaryDescription) on the form. I tried calling a variable for each label and setting it equal to the corresponding text box, but I didn't think it would work and I was right.
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Jan 20, 2008
Okay I have a report (rptHorneOstbergQuestionnaire) that is based on a query (qryrptHorneOstbergQuestionnaire). In the report I have a total (HOTotal) which is the result of an expression created in the qry. Based on this result I would like to generate text in a text field (HOType) that is found in the same report.
Basically if the field HOTOtal shows any vaue between:
16 and 30 then I want the unbound text field to show the text Definitely evening typw and so on ...(see case statement below)
I thought I could do a case statement on report open but I am getting an error that my expression contains no value.
Here is the case statement
Private Sub Report_Open(Cancel As Integer)
Select Case Me.HOTotal
Case 16 To 30
Me.HOType.Value = "Definitely evening type"
Case 31 To 41
Me.HOType.Value = "Moderately evening type"
Case 42 To 58
Me.HOType.Value = "Neither type"
Case 59 To 69
Me.HOType.Value = "Moderately morning type"
Case Else
Me.HOType.Value = "Definitely morning type"
End Select
End Sub
What else can I do?
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Jun 30, 2015
I am create a database to track leave of my team.I have create the tracker and few reports, however now I want to create a report by applying filters in 2 places, for associate and for leave type or for associate and for joint leave or for associate and for Informed.I have SQL code which does not work. how can I select the other paramater with associate name using combox box in form.
Code:
SELECT Leave_Records.[Absent Date], Leave_Records.[Associate Name], Leave_Records.[Absent Day], Leave_Records.[Leave Availed], Leave_Records.[Joint Leave], Leave_Records.[Informed TL], Leave_Records.[Leave Type], Leave_Records.[Leave Applied], Leave_Records.Comments
FROM Leave_Records
WHERE (((Leave_Records.[Associate Name])=Forms!Report_Form!AssociateName) And ((Leave_Records.[Leave Type])=Forms!Report_Form!Leave_Type)) Or
(((Leave_Records.[Associate Name])=Forms!Report_Form!AssociateName) And ((Leave_Records.[Joint Leave])=Forms!Report_Form!Joint_Leave)) Or (((Leave_Records.[Associate Name])=Forms!Report_Form!AssociateName) And ((Leave_Records.[Informed TL])=Forms!Report_Form!Informed));
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Mar 19, 2014
I am trying to make an automation in order generate reports based on query ( person name,person email address ) , export them to a folder in PDF and then send them one by one to each person email address.
What is happening:
- the reports are generated and exported fine
- the email are sent to the right addresses but the first person receives the correct report , the second person receives the report from the first person plus its own report and so on.
Here is my code :
Private Sub MakeReportSendEmail_Click()
Dim MyDB As DAO.Database
Dim MyRS As DAO.Recordset
Dim strSQL As String
Dim strRptName As String
[Code] ....
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Dec 2, 2014
So Access was unable to manage the amount of content that I needed to produce in a single report. The reports contain 12 charts/graphs all of which I needed on separate pages (one chart per page). As such I could not create large enough charts in access to fit to each page, as Access limits the amount of space one can use in a report.
I downloaded Microsoft Reports Builder 3.0 and built my reports as needed and can generate them as desired at current. I'm wondering if there a way to call that RDL file I created to generate my reports from a form control button in Access?
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Jul 28, 2015
This is a query, report and vba question. I'm using Ms Access 2007.
TABLE 1: projectname, activityname, totalhoursworked, employeename
TABLE 2: employeename, employeelevel
TABLE 3: employeelevel, rate
I created a select query to join the info that I need.
SELECT QUERY 1: projectname, activityname, employeename, totalhoursworked, rate, cost (calculated field (totalhoursworked*rate))
I have 2 crosstab queries.
CROSSTAB QRY 1: ROW (projectname, activityname) COLUMN (employeename) VALUE (totalhoursworked (summed))
CROSSTAB QRY 2: ROW (projectname, activityname) COLUMN (employeename) VALUE (cost (summed))
I then created a 2nd select query with inner joins to join both crosstab queries on similar fields (activity & projectname).
SELECT QUERY 2: projectname, activityname, employeename (totalhoursworked as value), employeename (calculatedcost as value)
It gives me this:
However, I want it like this:
Those employeename... refers to more employees being added after a period of time. Hence I want to know if I could use vba to generate a report every time a button is pressed on a form? I know how to link the form to the query.
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May 24, 2013
I have a filtered form with a sub form displaying only non-printed invoices.
The sub-form has a check-box (which is how the form is filtered) to only show unchecked (not yet printed) invoices.
All i want to do is print only the invoices visible in the sub-form.
I've setup the report to link to a query and the report is all setup, i just can't get the query to function how i want it to!
I've got this SQL code for the Query.
Code:
SELECT tblOrderForm.OrderNo, *
FROM tblOrderForm INNER JOIN tblOrderDetail ON tblOrderForm.OrderNo = tblOrderDetail.OrderNo
WHERE (((tblOrderForm.OrderNo)=[Forms]![Export Orders]![ExportSub].[form].[OrderNo]));
However this only shows the field with focus. I would like it to display ALL data in the subform.
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Jan 28, 2015
I have a stored procedure created in SQL SERVER 2008r2
I have a form in access adp project with combo boxes, when I click the submit button I want the values chosen to be the parameters and the stored procedure called to generate a report
Is this possible .
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Jun 12, 2012
I want to create a report for the Monthly cleaning plan of a hotel. For each day, how many rooms need new sheets, how many need new towels etc.
At this point I can generate a report for any given day.
This could be an example of what I want to achieve
Code:
------------ Date | Date+1 | Date+2 | Date+3
New Sheets 2 1 0 2
New Towels 1 3 0 1
Full Clean 0 1 2 0
"Date" is a date tat you can set, after which you'll get the following 30 days("Date+1","Date+2" etc)
I thought that a CrossTab query would give me what I want,but using the wizzard I can't get the result that I want.
Haven't worked with crosstab queries before so maybe I'm doing something wrong, or maybe this isn't even possible with a crosstab query.
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